RFP 26-173 Secondary RX Distribution Scoping Doc.docx

REQUEST FOR PROPOSAL

RFP # 26-173

Secondary Pharmacy Distribution Services

DATE OF ISSUANCE: July 8, 2026 PROPOSAL DUE DATE AND TIME: July 29, 2026 by 2:00PM EST

Roswell Park Cancer Institute Corporation d/b/a Roswell Park Comprehensive Cancer Center Elm and Carlton Streets Buffalo, NY 14263 www.roswellpark.org

Section I – Request

1.1 Overview of Request

Roswell Park is seeking proposals, in accordance with the criteria set forth in this Request for Proposal (each a “Proposal”), from qualified firms (each a “Respondent”). Respondents are advised to carefully review and consider the RFP requirements before submitting their proposal responses; all as further set forth in this RFP.

The intent of this RFP is to contract with a secondary pharmaceutical distributor(s) who can provide, but not limited to oral medications, oral suspensions, and other pharmaceutical medications to be determined on an "as needed" basis. Roswell Park is requesting respondents provide answers to the questions listed in the “Requirements Questionnaire”.

In addition, Roswell Park is requesting respondents to provide a full price file of additional medications that the respondent can supply to Roswell Park in an Excel workbook.

1.2 Secondary Pharmacy Distribution Requirements

The successful Secondary Distributor must meet the following requirements:

1. DSCSA compliant and have commitment to providing all T3 data requirements (Transaction History, Information, and Statement).

2. Product Quality and Sourcing: having a diverse product portfolio and transparent sourcing.

3. Inventory Availability-ability to fulfill urgent orders and maintain real-time inventory visibility, and critical stock access to have reliable supply during shortages or disruptions.

4. Reliable delivery: consistent turnaround times, temperature-controlled logistics for sensitive medications and urgent order handling: fast response for time-sensitive needs.

5. Flexible ordering: contract-free or low minimums, no long-term commitments.

6. Responsive Channels: easy-to-use ordering systems and prompt order tracking, as well as issue resolution: efficient, professional handling of problems with a dedicated point of contact.

1.3 General Instructions for Vendors

Appendices A, A-1, B, and C have been attached to the Files section of this RFP. These files are considered Roswell Park required documents and will need to be incorporated into the executed agreement(s) with the awarded supplier(s). Appendices A and A-1 are non-negotiable. Appendices B and C can be redlined, however, any exceptions to these documents are due at the time of bid (see Exceptions below). Please be sure to read each attachment carefully before completing the RFP. If you are unable to accept the NYS required terms of those documents, please indicate so.

Section II – Proposal Evaluation Criteria

All Proposals received by Roswell Park will be reviewed and evaluated by a committee of Roswell Park personnel. The committee will recommend the award be made to the Respondent whose Proposal receives the highest overall evaluation score based on the criteria listed in the following table (Roswell Park reserves the right to place such weight on each of such factors as it deems appropriate, in its sole discretion):

After evaluation of the RFP responses, it may be necessary to complete a Phase II evaluation consisting of presentations, interviews, etc

Section III – General Information and Guidelines

3.1 Defined Terms

All defined terms in this Request for Proposal (this “RFP”) in the singular form will be construed to include the plural and vice versa.

3.2 About Roswell Park

Roswell Park Cancer Institute Corporation d/b/a Roswell Park Comprehensive Cancer Center (“Roswell Park”), located in Buffalo, New York, was founded in 1898 by Dr. Roswell Park, one of the nation’s preeminent surgeons. Roswell Park provides a comprehensive array of inpatient and outpatient cancer treatment services, as well as a wide variety of cancer research, education, and prevention activities, on a local, national, and international scale. Roswell Park’s current mission is to eliminate cancer’s grip on humanity by unlocking its secrets through personalized approaches and unleashing the healing power of hope.

Roswell Park was among the first to be designated a “Comprehensive Cancer Center” by the National Cancer Institute in 1974 and has held that designation ever since. Roswell Park is also a charter member of the prestigious National Comprehensive Cancer Network (“NCCN”), an alliance of the nation’s leading cancer centers. Many Roswell Park faculty members serve on the NCCN panels that create the Clinical Practice Guidelines in Oncology – the internationally recognized standards for clinical policy in oncology and the most comprehensive, most frequently updated, clinical practice guidelines available in any area of medicine.

3.3 Questions

Roswell Park will accept questions from Respondents regarding this RFP until July 17, 2026 at 12:00PM EST. Questions must be submitted to Matthew Jankowiak (Matthew.Jankowiak@RoswellPark.org). As part of Roswell Park’s response to questions, ALL Respondents’ questions and the associated answers will be shared collectively with all Respondents.

3.4 Proposal Due Date and Time

Bids for this RFP are due in electronic format to Matthew Jankowiak (Matthew.Jankowiak@RoswellPark.org) by July 29, 2026 at 2:00PM EST. Late Proposals will not be accepted by Roswell Park. Each Respondent is responsible for assuring that its Proposal is received by Roswell Park by the due date and time indicated in this RFP.

3.5 Addenda

If it becomes necessary to clarify and/or modify any portions of this RFP, as determined by Roswell Park, in its sole discretion, then Roswell Park will provide individually numbered addendums which shall contain such clarifications and/or modifications to the proposal (each an “Addendum”).

3.6 Validity of Proposals

Proposals must remain open and valid for a period of at least one hundred and eighty (180) days from the due date of the Proposals as indicated in this RFP (the “Proposal Validity Period”). During the Proposal Validity Period, the price quoted and the proposed offering in each Proposal must remain unchanged unless otherwise directed, in writing, by Roswell Park. If a Respondent is selected as the successful Respondent by Roswell Park (the “Successful Respondent”) and awarded a resultant agreement by Roswell Park price quoted and the proposed offering in the Successful Respondent’s Proposal must remain unchanged and in effect and will be stated as such in the Resultant Agreement.

3.7 Term of Resultant Agreement

Any resultant Agreement will be effective as of the effective date stated therein and will continue for an initial term of three (3) years thereafter (the “Initial Term”). Upon expiration of the Initial Term, the Resultant Agreement shall automatically renew for two (2) successive one (1) year renewal term (each a “Renewal Term”), unless either Roswell Park or the Successful Respondent notifies the other party of its intent not to renew the Resultant Agreement at least ninety (90) days prior to the end of the Initial Term or the then-current Renewal Term. The Initial Term and all Renewal Terms are collectively referred to in this RFP as the “Term”.

3.8 Procurement Lobbying

Pursuant to Chapter 1 of the Laws of 2005, as amended by Chapter 596 of the Laws of 2005, as of the date this RFP is issued by Roswell Park, any direct and/or indirect contacts, communications, lobbying, and/or other attempts of any kind by any Respondent to influence the RFP award process are prohibited by NYS law.

3.9 Restrictions on Contacts During the Procurement Process

Pursuant to State Finance Law §139-j, as amended by Chapters 56 and 395 of the Laws of 2006, Chapter 501 of the Laws of 2007, Chapter 169 of the Laws of 2009 and Chapter 4 of the Laws of 2010, this RFP includes and imposes certain restrictions on communications between Roswell Park and any Respondent during the procurement process. All Respondents are restricted from making contacts from the earliest notice of this RFP through the final award and approval of the Resultant Agreement by Roswell Park to any other person at Roswell Park other than point of contact listed on the RFP, unless it is a contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a).

3.10 Equal Employment Opportunities

Roswell Park is required to implement the provisions of NYS Executive Law Article 15-A regarding equal employment opportunities (“EEO”) for minority group members and women (the “EEO Requirements”) for all contracts with a value in excess of: (i) $25,000.00 for labor, services (including legal, financial, and other professional services), travel, supplies, equipment, materials, and/or any combination of the foregoing, with the exception of the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon; and (ii) $100,000.00 for the acquisition, construction, demolition, replacement, major repair, and/or renovation of real property and/or improvements thereon (each an “EEO Requirement Threshold”). If the value of any Respondent’s Proposal and Resultant Agreement, if awarded by Roswell Park, will meet an EEO Requirement Threshold, then each such Respondent and Successful Respondent shall comply with the (the “Resultant Agreement”) within the Proposal Validity Period, then, once accepted, the requirements set forth in Section II of this RFP, and shall complete the documentation provided which shall be included as part of each such Respondent’s Proposal. If the value of any Respondent’s Proposal and Resultant Agreement, if awarded by Roswell Park, will not meet an EEO Requirement Threshold, then the requirements set forth in Section II of this RFP shall not apply to any such Respondent, and each such Respondent shall not be required to complete the EEO documentation.

3.11 Roswell Park’s Rights

This RFP is a request for proposal and does not constitute an offer by Roswell Park. Roswell Park reserves the right, in its sole discretion, to:

(i) award a Resultant Agreement to a single Respondent, to multiple Respondents, or to not award a Resultant Agreement at all;

(ii) reject any or all Proposals;

(iii) award only a portion of the RFP to any Respondent;

(iv) adjust and/or correct any mathematical error in any Proposal following notification to the applicable Respondent;

(v) waive minor irregularities in any Proposal following notification to the applicable Respondent;

(vi) adopt, as Roswell Park property, all submitted Proposals and corresponding attachments, and to use any portions thereof which are not specifically noted as proprietary by a Respondent;

(vii) change any portion of this RFP following issuance of an Addendum to the Respondents;

(viii) cancel and/or limit the scope of this RFP;

(ix) consider and accept modifications in any Proposal at any time before the RFP award is made, if such action is in the best interest of Roswell Park, as determined by Roswell Park, in its sole discretion;

(x) negotiate with any Respondent to serve the best interests of Roswell Park; and/or

(xi) award a Resultant Agreement to any Respondent based on Roswell Park’s RFP evaluation criteria listed in this RFP and not simply based on lowest bid.

3.12 Costs to Prepare Bid Responses

Roswell Park is not responsible, and will not reimburse any Respondent, for any costs incurred by any Respondent in preparing and/or submitting a Proposal, in making any presentations to Roswell Park in relation to this RFP, in providing any demonstrations to Roswell Park in relation to this RFP, and/or in performing any other activities relative to this RFP prior to award of a Resultant Agreement. Furthermore, unless otherwise specified in writing by Roswell Park, Roswell Park is not liable for any costs incurred by the Successful Respondent following award of the RFP until a Resultant Agreement is fully executed, and all required approvals have been obtained by the Successful Respondent from Roswell Park.

3.13 Modifications

Except as otherwise provided in this RFP and/or in any bid form and/or attachment hereto, Respondents shall not modify this RFP and/or any RFP forms and/or attachments without the express written approval of Roswell Park.

3.14 Discrepancies

The Respondents are responsible for bringing discrepancies found in this RFP to the attention of Roswell Park.

Section IV – EEO Requirements

4.1 EEO Requirements Overview

The Successful Respondent and its subcontractors (each a “Subcontractor”) agree to, in addition to any other non-discrimination provisions set forth in the Resultant Agreement, and at no additional cost to Roswell Park, fully comply and cooperate with Roswell Park in the implementation of the EEO Requirements. These provisions will be deemed supplementary to, and not in lieu of, the non-discrimination provisions required by NYS Executive Law Article 15 (the “Human Rights Law”) and/or any other applicable Federal, State, and local statutory and/or constitutional non-discrimination laws.

The Successful Respondent and its Subcontractors shall: (i) comply with the provisions of the Human Rights Law, and all other Federal, State, and local statutory and constitutional non-discrimination provisions; (ii) not discriminate against any employee and/or applicant for employment because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status; and (iii) follow the requirements of the Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.

Separate EEO forms, plans, reports, etc., as indicated in this Section II, must be completed as instructed. Failure by any Respondent to comply with this Section II may result in such Respondent being found non-responsive, as determined by Roswell Park, in its sole discretion. Failure by any Successful Respondent and/or Subcontractor to comply with the requirements set forth in this Section II will be considered a breach of contract and may lead to the withholding of funds.

Notwithstanding any language to the contrary, the provisions set forth in this Section II must be incorporated into the Resultant Agreement. In addition, the Successful Respondent will include the provisions set forth in this Section II in every subcontract related to the Resultant Agreement in such a manner that the requirements in this Section II will be binding upon each Subcontractor in connection with the Resultant Agreement.

4.2 EEO Requirements: Policy Statement

The Successful Respondent and its Subcontractors will undertake or continue existing EEO programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status. For these purposes, EEO will apply in the areas of recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, and termination, as well as rates of pay or other forms of compensation in connection with the Resultant Agreement. To ensure compliance with the EEO Requirements, the Respondents must submit an EEO policy statement as part of their Proposals which must include the following (see the following page):

· A written statement that the Respondent and any of its proposed subcontractors (each a “Proposed Subcontractor”) will: (i) not discriminate against any employee and/or applicant for employment because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status; (ii) undertake or continue existing EEO programs to ensure that minority group members and women are afforded equal employment opportunities without discrimination; and (iii) make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force.

· A written statement that the Respondent, if selected as the Successful Respondent, and any of its Proposed Subcontractors, will state in all solicitations and advertisements for employees that, in the performance of the Resultant Agreement, all qualified applicants will be afforded equal employment opportunities without discrimination because of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status.

· A written statement from each employment agency, labor union, and/or authorized representative of workers with which the Respondent and any of its Proposed Subcontractors has/have collective bargaining agreements and/or other similar agreements and/or understandings, that such employment agency, labor union, and/or authorized representative will not discriminate on the basis of race, religion, color, national origin, sex (including gender identity and/or expression), sexual orientation, age, disability, predisposing genetic characteristic, marital status, military status, and/or domestic violence victim status, and that such employment agency, labor union, and/or authorized representative of workers will affirmatively cooperate in the implementation of the EEO Requirements under the Resultant Agreement.

If any Respondent and/or any of its Proposed Subcontractors does/do not have an existing EEO policy statement and/or prefer(s) to use the one Roswell Park has supplied with this RFP, then each such Respondent and/or Proposed Subcontractor may adopt the model statement “EEO Policy Statement” which is attached to this RFP, as further described in Section 4.4.2 of this RFP (the “Roswell Park-Provided EEO Policy Statement”).

4.3 EEO Requirements: Staffing Plan

To ensure compliance with the EEO Requirements, the Respondents, and any of their Proposed Subcontractors, must complete and submit, as part of each Proposal, an “EEO Staffing Plan”, a copy of which is attached to this RFP.

4.4 Quarterly EEO Compliance Reports

The Successful Respondent will be required to submit to Roswell Park by the 10th day following each end of quarter throughout the Term, workforce employment utilization report(s) detailing updates made to the Successful Respondent’s and/or Subcontractor(s)’ EEO Staffing Plan(s), and information regarding the actual workforce utilized in the performance of the Resultant Agreement by the specified categories listed. In limited instances, a Successful Respondent and/or its Subcontractor(s)’ may not be able to separate out the workforce utilized in the performance of the Resultant Agreement from its and/or its Subcontractor(s)’ total workforce. When a separation can be made, the Successful Respondent and its Subcontractor(s) must submit to Roswell Park the required workforce employment utilization report and indicate that the information provided is related to the actual workforce utilized on the Resultant Agreement. When separation cannot be made, then the Successful Respondent and/or its Subcontractor(s) shall submit the workforce employment utilization report and indicate that the information provided is the Successful Respondent’s and/or such Subcontractor’s total workforce during the subject time frame, not limited to work specifically under the Resultant Agreement.

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