RFP 26-001 - Attachment F-3 - Financial Proposal - STARC-BV 07.27.26.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- 2137547
- Issued by
- St. Lawrence County, New York
About this file
This is a Financial Proposal attachment for RFP 26-001 submitted by the New York State Office of Mental Health (OMH) and Central NY Psychiatric Center (CNYPC) for Record Retention and Management Services. The RFP seeks to procure a single contractor to provide record retention and management services across three separate five-year contracts effective April 1, 2027 through March 31, 2032: one for CNYPC and statewide Community-Based Operations, one for the STARC-Oakview program, and one for the STARC-Bridgeview program. This specific attachment addresses the STARC-Bridgeview (STARC-BV) location in Ogdensburg, New York. Services include initial pickup and transfer of archived records measured in standard cartons (10" height x 12.5" width x 15.75" length), monthly storage of 100 standard cartons, file retrieval, routine and emergency delivery shipments, bi-annual file pickups, complete inventory services, replacement of storage containers and RFID labels, and permanent withdrawal of records. A mandatory pre-bid conference was scheduled for August 12, 2026, with registration required by August 10, 2026, and attendance required for proposal submission eligibility.
The financial proposal worksheet requires bidders to submit unit rates for each service category across all five contract years, with quantities and service frequencies specified for cost calculation. The form includes sections for initial one-time costs, monthly recurring costs calculated with annual multipliers, bi-annual costs, and estimated permanent withdrawal costs. Bidders are prohibited from modifying the form, deleting any sections, or failing to provide all required bid information, with non-compliance resulting in potential disqualification at OMH's discretion. A normalization provision applies the lowest bid provided for initial pickup services to the incumbent vendor's bid to eliminate cost advantages. Pricing must exclude New York State sales tax due to the agency's tax-exempt status. The authorized offeror must provide a printed name, signature, date, email address, and phone number to complete the proposal submission.
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Text version
STARC_BV
OMH01-T203102-3650270
RECORD RETENTION & MANAGEMENT SERVICES
04/01/2027 - 03/31/2032
3. SECURE TREATMENT & REHABILITATION CENTER - BRIDGEVIEW (STARC-BV)
1 Chimney Point Drive, Ogdensburg, NY 13669
| Note: Bidders are not to change, delete, or make any additions to this form, and are to supply only the bid information that is required. If any changes, deletions, or additions are made by the bidder, or if all of the required bid information is not provided, then at OMH's dicretion, the bid may be disqualified. |
| For the prupose of this bid and the subsequent contract, the following definitions will apply: |
1) Standard Carton = 10" height x 12.5" width x 15.75" length
2) File = 9.5" height x 12" width x 2.5" depth **See Appendix D - Scope of Work of the Contract Boilerplate for an in-depth description of each service below.
*** The lowest bid provided for Section 1.1A below will automatically be applied to the incumbent vendor's bid to normalize the cost and avoid an unfair advantage. This will be for final bid purposes only and will not be reflected in the final contract cost, should the incumbent vendor be awarded the new contract.
| Scope of Work Section | Service | Unit | Quantity | x | Rate | = | Initial Cost |
| 1.1 A. | Initial Pickup/Transfer of All CNYPC Archived Records and Inventory of Cartons | Standard Carton | 50 | x | = | $ - 0 |
| Scope of Work Section | Service | Unit | Quantity | x | Rate Year 1 | Rate Year 2 | Rate Year 3 | Rate Year 4 | Rate Year 5 | x | # of months |
| 1.1 C. | Monthly Storage | Standard Carton | 100 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 D. | Retrieval | File | 2 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.1 | Routine Delivery | Shipment | 2 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.3 | Scanned Delivery | Page | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.2 | Emergency Delivery | Shipment | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 F. | Bi-Annual Pickup of Files | Hours | 10 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| 1.1 G.1 | Complete Inventory | File | 11 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| Complete Inventory | Carton | 2 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | ||
| 1.1 G.2 | Inventory of Previously Retrieved File Returned to Storage | File | 5 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| 1.2 A. | Replacement Auto Fold Letter/Legal (as needed) - including any associated labor cost | Ea | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| Replacement Standard Carton Letter/Legal, Lid (as needed) - including any associated labor cost | Ea | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| Replacement Standard Carton Letter/Legal (as needed) - including any associated labor cost | Ea | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| RFID Z Label | Ea | 2 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| RFID T Label | Ea | 2 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 |
| Scope of Work Section | Service | Unit | Quantity | x | Rate | Withdrawal Cost | |
| 1.1 H. | Permanent Withdrawal (Estimated) | Standard Carton | 15 | x | = | $ - 0 |
| Year 1 Cost | Year 2 Cost | Year 3 Cost | Year 4 Cost | Year 5 Cost | ||||
| 1.1 C. | Monthly Storage | Standard Carton | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 D. | Retrieval | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.1 | Routine Delivery | Shipment | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.3 | Scanned Delivery | Page | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.2 | Emergency Delivery | Shipment | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 F. | Bi-Annual Pickup of Files | Hours | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 G.1 | Complete Inventory | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Complete Inventory | Carton | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1.1 G.2 | Inventory of Previously Retrieved File Returned to Storage | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.2 A. | Replacement Auto Fold Letter/Legal (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Replacement Standard Carton Letter/Legal, Lid (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Replacement Standard Carton Letter/Legal (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| RFID Z Label | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| RFID T Label | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| 1.1 A. | Initial Pickup/Transfer | Standard Carton | $ - 0 | |||||
| 1.1 H. | Permanent Withdrawal (Estimated) | Standard Carton | $ - 0 | |||||
| 3. STARC-BV Sub-Total | $ - 0 |
By offering a proposal, the Offeror agrees to all terms of the RFP; Fees are not to include sales tax as New York State Agencies are tax-exempt.
| Printed name: _____________________ Authorized signature: ____________________________ |
| Date: ___________ E-mail address: ________________________ Phone #: __________________ |
File details come from the government source that posted it. Updated .