RFP 26-001 - Attachment F-1 - Financial Proposal - CNYPC-CBOs 07.27.26.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- 2137547
- Issued by
- St. Lawrence County, New York
About this file
This is a Financial Proposal worksheet for RFP 26-001, issued by the New York State Office of Mental Health (OMH) and Central NY Psychiatric Center (CNYPC) to procure Record Retention and Management Services. The RFP seeks to award three separate five-year contracts effective April 1, 2027, to a single vendor: Contract C202946 for CNYPC and statewide Community-Based Operations (CBOs); Contract T203101 for the STARC-Oakview program; and Contract T203102 for the STARC-Bridgeview program. A mandatory pre-bid conference will be held via Webex on Wednesday, August 12, 2026, at 11:00 a.m. ET, with registration required by Monday, August 10, 2026, at 3:00 p.m. ET. Only vendors attending the mandatory pre-bid conference are eligible to submit proposals in response to this RFP. All three financial proposals must be included in proposal submissions using the standalone Financial Proposal worksheets provided.
The financial proposal evaluation is one component of the overall administrative, technical, and financial assessment that will determine contract award. Interested vendors must carefully review the draft contract boilerplates, RFP document, Library of Attachments, and Financial Proposal worksheets to ensure full understanding of all procurement requirements. Specific pricing terms, set-asides, and funding sources are detailed within the financial proposal worksheets and related RFP documentation.
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Text version
CNYPC_CBOs
RFP 26-001
RECORD RETENTION & MANAGEMENT SERVICES
04/01/2027 - 03/31/2032
1. Central New York Psychiatric Center (CNYPC) & Corrections-Based Operations (CBOs) 9005 Old River Road, Marcy, NY 13403 & other locations
| Note: Bidders are not to change, delete, or make any additions to this form, and are to supply only the bid information that is required. If any changes, deletions, or additions are made by the bidder, or if all of the required bid information is not provided, then at OMH's dicretion, the bid may be disqualified. |
| For the purpose of this bid and the subsequent contract, the following definitions will apply: |
1) Standard Carton = 10" height x 12.5" width x 15.75" length
2) File = 9.5" height x 12" width x 2.5" depth **See Appendix D - Scope of Work of the Contract Boilerplate for an in-depth description of each service below.
*** The lowest bid provided for Section 1.1A below will automatically be applied to the incumbent vendor's bid to normalize the cost and avoid an unfair advantage. This will be for final bid purposes only and will not be reflected in the final contract cost, should the incumbent vendor be awarded the new contract.
| Scope of Work Section | Service | Unit | Quantity | x | Rate | = | Initial Cost |
| 1.1 A. | Initial Pickup/Transfer of All CNYPC Archived Records and Inventory of Cartons | Standard Carton | 22,500 | x | = | $ - 0 |
| Scope of Work Section | Service | Unit | Quantity | x | Rate Year 1 | Rate Year 2 | Rate Year 3 | Rate Year 4 | Rate Year 5 | x | # of months |
| 1.1 C. | Monthly Storage | Standard Carton | 26,000 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 D. | Retrieval | File | 400 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.1 | Routine Delivery | Shipment | 400 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.3 | Scanned Delivery | Page | 50 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.2 | Emergency Delivery | Shipment | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 F. | Bi-Annual Pickup of Files | Hours | 60 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| 1.1 G.1 | Complete Inventory | File | 3,000 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| Complete Inventory | Carton | 125 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | ||
| 1.1 G.2 | Inventory of Previously Retrieved File Returned to Storage | File | 900 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| 1.2 A. | Replacement Auto Fold Letter/Legal (as needed) - including any associated labor cost | Ea | 5 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| Replacement Standard Carton Letter/Legal, Lid (as needed) - including any associated labor cost | Ea | 5 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| Replacement Standard Carton Letter/Legal (as needed) - including any associated labor cost | Ea | 5 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| RFID Z Label | Ea | 10 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| RFID T Label | Ea | 10 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 |
| Scope of Work Section | Service | Unit | Quantity | x | Rate | Withdrawal Cost | |
| 1.1 H. | Permanent Withdrawal (Estimated) | Standard Carton | 25,500 | x | = | $ - 0 |
| Year 1 Cost | Year 2 Cost | Year 3 Cost | Year 4 Cost | Year 5 Cost | ||||
| 1.1 C. | Monthly Storage | Standard Carton | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 D. | Retrieval | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.1 | Routine Delivery | Shipment | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.3 | Scanned Delivery | Page | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.2 | Emergency Delivery | Shipment | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 F. | Bi-Annual Pickup of Files | Hours | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 G.1 | Complete Inventory | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Complete Inventory | Carton | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1.1 G.2 | Inventory of Previously Retrieved File Returned to Storage | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.2 A. | Replacement Auto Fold Letter/Legal (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Replacement Standard Carton Letter/Legal, Lid (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Replacement Standard Carton Letter/Legal (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| RFID Z Label | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| RFID T Label | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| 1.1 A. | Initial Pickup/Transfer | Standard Carton | $ - 0 | |||||
| 1.1 H. | Permanent Withdrawal (Estimated) | Standard Carton | $ - 0 | |||||
| 1. CNYPC & CBOs Sub-Total | $ - 0 |
By offering a proposal, the Offeror agrees to all terms of the RFP; Fees are not to include sales tax as New York State Agencies are tax-exempt.
| Printed name: _____________________ Authorized signature: ____________________________ |
| Date: ___________ E-mail address: ________________________ Phone #: __________________ |
File details come from the government source that posted it. Updated .