RFP 26-001 - Attachment F-2 - Financial Proposal - STARC-OV 07.27.26.xlsx
XLSX spreadsheet 16 KB Posted
- Solicitation number
- 2137547
- Issued by
- St. Lawrence County, New York
About this file
This is a Financial Proposal worksheet for RFP 26-001 issued by the New York State Office of Mental Health (OMH) and Central New York Psychiatric Center (CNYPC) for Record Retention and Management Services. The RFP seeks to procure a single contractor to provide record retention and management services under three separate 5-year contracts effective April 1, 2027 through March 31, 2032, covering CNYPC and statewide Community-Based Operations (CBOs), STARC-Oakview, and STARC-Bridgeview. This specific worksheet addresses services for STARC-Oakview (STARC-OV) located at 9005 Old River Road, Marcy, New York 13403. Services include initial pickup and transfer of archived records (230 standard cartons), monthly storage of 300 standard cartons, file retrieval services, routine and emergency delivery shipments, scanned delivery services at 100 pages, annual file pickup, complete and partial inventory services, replacement containers and RFID labels, and permanent withdrawal of stored materials (estimated 300 standard cartons). A Mandatory Pre-Bid Conference was held on August 12, 2026, and only vendors attending this conference are permitted to submit proposals.
The Financial Proposal worksheet requires bidders to provide unit rates for each service component across all five contract years, with pricing calculations automatically populated based on specified quantities and frequency multipliers. The lowest bid submitted for the initial pickup/transfer service will be applied to the incumbent vendor's bid to normalize costs and prevent unfair advantage, though this normalization applies only to final bid evaluation and will not be reflected in the final contract cost if the incumbent is awarded. New York State is tax-exempt, and bidders must not modify, delete, or add to the financial proposal form; failure to provide complete required bid information or making unauthorized changes may result in bid disqualification at OMH's discretion. Bidders must submit all three financial proposals (for CNYPC/CBOs, STARC-Oakview, and STARC-Bridgeview) as part of their complete response to the RFP.
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Text version
STARC_OV
RFQ 26-001
RECORD RETENTION & MANAGEMENT SERVICES
04/01/2027 - 03/31/2032
2. SECURE TREATMENT & REHABILITATION CENTER - OAKVIEW (STARC-OV)
9005 Old River Road, Marcy, NY 13403
| Note: Bidders are not to change, delete, or make any additions to this form, and are to supply only the bid information that is required. If any changes, deletions, or additions are made by the bidder, or if all of the required bid information is not provided, then at OMH's dicretion, the bid may be disqualified. |
| For the prupose of this bid and the subsequent contract, the following definitions will apply: |
1) Standard Carton = 10" height x 12.5" width x 15.75" length
2) File = 9.5" height x 12" width x 2.5" depth **See Appendix D - Scope of Work of the Contract Boilerplate for an in-depth description of each service below.
*** The lowest bid provided for Section 1.1A below will automatically be applied to the incumbent vendor's bid to normalize the cost and avoid an unfair advantage. This will be for final bid purposes only and will not be reflected in the final contract cost, should the incumbent vendor be awarded the new contract.
| Scope of Work Section | Service | Unit | Quantity | x | Rate | = | Initial Cost |
| 1.1 A. | Initial Pickup/Transfer of All CNYPC Archived Records and Inventory of Cartons | Standard Carton | 230 | x | = | $ - 0 |
| Scope of Work Section | Service | Unit | Quantity | x | Rate Year 1 | Rate Year 2 | Rate Year 3 | Rate Year 4 | Rate Year 5 | x | # of months |
| 1.1 C. | Monthly Storage | Standard Carton | 300 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 D. | Retrieval | File | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.1 | Routine Delivery | Shipment | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.3 | Scanned Delivery | Page | 100 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| 1.1 E.2 | Emergency Delivery | Shipment | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 1 | |
| 1.1 F. | Annual Pickup of Files | Hours | 10 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 1 | |
| 1.1 G.1 | Complete Inventory | File | 50 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| Complete Inventory | Carton | 10 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | ||
| 1.1 G.2 | Inventory of Previously Retrieved File Returned to Storage | File | 15 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 2 | |
| 1.2 A. | Replacement Auto Fold Letter/Legal (as needed) - including any associated labor cost | Ea | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | |
| Replacement Standard Carton Letter/Legal, Lid (as needed) - including any assocated labor cost | Ea | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| Replacement Standard Carton Letter/Legal (as needed) - including any associated labor cost | Ea | 1 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| RFID Z Label | Ea | 2 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 | ||
| RFID T Label | Ea | 2 | x | $ - 0 | $ - 0 | $ - 0 | $ - 0 | x | 12 |
| Scope of Work Section | Service | Unit | Quantity | x | Rate | Withdrawal Cost | |
| 1.1 H. | Permanent Withdrawal (Estimated) | Standard Carton | 300 | x | = | $ - 0 |
| Year 1 Cost | Year 2 Cost | Year 3 Cost | Year 4 Cost | Year 5 Cost | ||||
| 1.1 C. | Monthly Storage | Standard Carton | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 D. | Retrieval | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.1 | Routine Delivery | Shipment | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.3 | Scanned Delivery | Page | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 E.2 | Emergency Delivery | Shipment | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 F. | Bi-Annual Pickup of Files | Hours | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.1 G.1 | Complete Inventory | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Complete Inventory | Carton | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| 1.1 G.2 | Inventory of Previously Retrieved File Returned to Storage | File | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| 1.2 A. | Replacement Auto Fold Letter/Legal (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| Replacement Standard Carton Letter/Legal, Lid (as needed) - associated including any labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| Replacement Standard Carton Letter/Legal (as needed) - including any associated labor cost | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| RFID Z Label | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| RFID T Label | Ea | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | ||
| $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |||
| 1.1 A. | Initial Pickup/Transfer | Standard Carton | $ - 0 | |||||
| 1.1 H. | Permanent Withdrawal (Estimated) | Standard Carton | $ - 0 | |||||
| 2. STARC-OV Sub-Total | $ - 0 |
By offering a proposal, the Offeror agrees to all terms of the RFP; Fees are not to include sales tax as New York State Agencies are tax-exempt.
| Printed name: _____________________ Authorized signature: ____________________________ |
| Date: ___________ E-mail address: ________________________ Phone #: __________________ |
File details come from the government source that posted it. Updated .