RFP 2027-002 Drug and Alcohol Testing Services-Legal Notice.pdf
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- Attached to
- RFP 2027-002 Drug and Alcohol Testing Services
- Solicitation number
- RFP-125744
- Issued by
- Virginia
About this file
This is a legal notice and Request for Proposals issued by the City of Salem Purchasing Department in Salem, Virginia for Drug & Alcohol Testing Services (RFP #2027-002). The City seeks a comprehensive Drug & Alcohol Testing Program serving two primary testing populations: DOT/FMCSA-regulated testing for employees holding a Commercial Driver's License in compliance with 49 CFR Parts 40 and 382 and FMCSA Drug and Alcohol Clearinghouse requirements, and non-DOT pre-employment and policy-based testing for City employees classified as safety-sensitive. Services required include random-pool administration, collection services, laboratory analysis, Medical Review Officer services, recordkeeping, and reporting. Proposals must be received by Friday, September 4, 2026, at 3:00 P.M. local time through hand delivery, mail, or electronic submission via eVA (https://eva.virginia.gov/). The City intends to execute an initial one-year contract with options to renew for four additional one-year periods, for a maximum contract term of five years. No public opening or reading of proposals will occur, and offeror identities and proposal contents will remain confidential until after negotiation completion. Questions must be submitted in writing by 3:00 P.M. on Wednesday, August 19, 2026, to Benjamin Denton at bkdenton@salemva.gov.
Proposals submitted in person or by mail must include one original and two copies in a sealed envelope clearly marked with the company name and RFP identification. Offerors must submit itemized schedules of unit prices as specified in the RFP. Corporations, LLCs, business trusts, limited partnerships, and registered LLPs must be authorized to transact business in Virginia per Title 13.1 or Title 50 of the Code of Virginia. This procurement is conducted on behalf of the City of Salem and other public bodies in accordance with Virginia's Public Procurement Act (2.2-4304), and if approved by the offeror, the resulting contract may be used by other public bodies at contract prices and terms. The solicitation documents and periodic updates, including addenda, are available through the City of Salem's Purchasing website at https://salemva.gov/862/Purchasing, with the Issuing Office contact being Benjamin Denton, Purchasing Manager, at 540-375-3063.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 2027-002 Drug and Alcohol Testing Services-V2.pdf | ||
| RFP 2027-002-Addendum 2.pdf | ||
| RFP 2027-002-Addendum 3.pdf | ||
| RFP 2027-002-Addendum 1.pdf |
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Text version
Drug & Alcohol Testing Services August 5, 2026
RFP #2027-002
Request for Proposals — RFP #2027-002
CITY OF SALEM, VIRGINIA
CITY OF SALEM — PURCHASING DEPARTMENT
114 N. Broad Street Salem, Virginia 24153
DRUG & ALCOHOL TESTING SERVICES
LEGAL NOTICE / REQUEST FOR PROPOSALS
General Notice
City of Salem (Owner) is requesting Proposals for the following: Drug & Alcohol Testing Services (RFP #2027-002).
Proposals for this Request for Proposals will be received at the Salem Purchasing Department located at 114 N. Broad Street, Salem, VA 24153, until Friday, September 4, 2026, at 3:00 P.M. local time. Proposals may be submitted by hand delivery or mail to the address above, or electronically through eVA at https://eva.virginia.gov/, the Commonwealth of Virginia’s electronic procurement portal. Electronic submission through eVA is preferred. Faxed or emailed Proposals will not be accepted.
Because this is a Request for Proposals, there will be no public opening or reading of Proposals. In accordance with §2.2- 4342 of the Code of Virginia, no information regarding the identity of Offerors or the contents of Proposals will be released until after the negotiation process has been completed. Upon award, a notice of award will be posted at https://www.salemva.gov/Bids.aspx.
The RFP includes the following Work:
The work shall include, but shall not be limited to, a comprehensive Drug & Alcohol Testing Program for the City of Salem covering two primary testing populations: (1) DOT/FMCSA-regulated testing for employees holding a Commercial Driver’s License, in full compliance with 49 CFR Parts 40 and 382, including applicable FMCSA Drug and Alcohol Clearinghouse requirements; and (2) non-DOT pre-employment and policy-based testing for City employees, including employees classified as safety-sensitive. Services include random-pool administration, collection services, laboratory analysis, Medical Review Officer services, recordkeeping, and reporting, as described in the Scope of Work.
Proposals will be received for a single Contract. The City intends to enter into an initial one (1) year contract, with the option to renew for four (4) additional one (1) year periods upon mutual written agreement of the parties, for a maximum potential contract term of five (5) years. Proposals shall include an itemized schedule of unit prices as indicated in the RFP. This procurement is conducted on behalf of the City of Salem and other public bodies in accordance with §2.2-4304 of the Virginia Public Procurement Act; if approved by the Offeror, the resulting contract may be used by other public bodies at contract prices and terms.
The Issuing Office for the Solicitation Documents is the City of Salem Purchasing Department, 114 North Broad Street, Salem, VA 24153, Attn: Benjamin Denton, bkdenton@salemva.gov, 540-375-3063. Prospective Offerors may request a copy of the Solicitation Documents by contacting the Issuing Office Mondays through Fridays between the hours of 8:00 A.M.– 5:00 P.M., or by visiting the City of Salem’s Purchasing website at https://salemva.gov/862/Purchasing.
Solicitation Documents may be downloaded from the designated website. The designated website will be updated periodically with addenda and other information relevant to submitting a Proposal for the RFP. All official notifications, addenda, and other Solicitation Documents will be offered only through the designated website. The City will not be responsible for Solicitation Documents, including addenda, if any, obtained from sources other than the designated website.
Instructions to Offerors
All questions and clarifications must be submitted in writing prior to 3:00 P.M. on Wednesday, August 19, 2026, to:
Benjamin Denton, bkdenton@salemva.gov. Oral instructions carry no weight; only written addenda are binding.
Offerors submitting a Proposal in person or by mail shall submit one (1) original and two (2) copies of their Proposal in a sealed envelope clearly marked on the outside with the company’s name and “Attn: Purchasing Department – RFP #2027- 002 – Drug & Alcohol Testing Services.”
https://salemva.gov/862/Purchasing mailto:bkdenton@salemva.gov
Drug & Alcohol Testing Services August 5, 2026
RFP #2027-002
Request for Proposals — RFP #2027-002
Offerors submitting a Proposal electronically shall do so only through eVA. Emailed Proposals will not be accepted.
Offerors organized as corporations, LLCs, business trusts, limited partnerships, or registered LLPs must be authorized to transact business in Virginia as required by Title 13.1 or Title 50 of the Code of Virginia.
For all further requirements regarding proposal submittal, qualifications, evaluation, negotiation, and contract award, refer to Request for Proposals #2027-002, which is included in the Solicitation Documents.
The City of Salem does not discriminate against faith-based organizations.
This Advertisement is issued by:
Owner: City of Salem By: Benjamin Denton Title: Purchasing Manager Date: Wednesday, August 5, 2026
END OF NOTICE
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