RFP 2026-02 Addendum 2 .pdf

RFP 2026-02 Pocahontas Landmark Center Feasibility Study ADDENDUM # 2 6/22/26 1

3834 Old Buckingham Road, Suite B Powhatan, Virginia 23139

Email: sdutton@powhatanva.gov

ADDENDUM TO REQUEST FOR PROPOSALS

RRP NO: #2026-02 Pocahontas Landmark Center Feasibility Study

RFP DATE: 5/18/26

ADDENDUM NO: 2

The following items represent changes, corrections, modifications, and/or clarifications to the Contract Documents for this project.

1) Question: The schedule indicates 274 days to complete the project from contract execution.

Does this deadline apply to phase 1 services only, or both phase 1 and optional services (if awarded) including supporting the construction solicitation process, contract administration, and construction closeout services?

Response: The County and PCPS would like Phase 1 to be completed within 274 days of contract execution.

2) Question: Per the RFP, the pre-bid meeting was scheduled for 5/5, but I am assuming it was meant to before 6/5 as the RFP was published 5/18.

Response: See Addendum 1

3) Question: The RFP lists two anticipated dates for the pre-proposal meeting on site: May 5 and May 26. Can you confirm if the meeting has already happened, and if not, when will it happen?

Response: See Addendum 1

4) Question: On the first page of the RFP, you ask for 6 copies, one original and that the electronic copy should be uploaded via Eva only. However the following paragraph states that the digital copy should be on a USB drive submitted in a sealed container. How do you want us to submit the electronic copy? Via Eva or on a USB drive?

Response: Electronic proposals shall be submitted via eVA. The USB drive is required for Mailed or Walked-in proposals.

5) Question: On page 7 of the RFP, you state “Proposal content shall contain the following information in a 3-ringed, tabbed binder….” Is the 3-ringed binder the only way that you will

RFP 2026-02 Pocahontas Landmark Center Feasibility Study ADDENDUM # 2 6/22/26 2 accept the proposals or will another binding method be accepted (binder clip, coil bound, staple, etc.)?

Response: 3 Ring Binders or Coil Bound are acceptable binding methods.

6) Question: Would the completion of the feasibility study preclude a consultant from proposing on any future services related to the Pocahontas Landmark Center construction?

Response : No

7) Question: Is there a tentative timeline for next steps following the completion of the feasibility

Response: No

8) Question: Please email me this sign in sheet.

Response: See attached

9) Question: Page 5 states "Proposal shall be limited to a maximum of 30 total pages (front and back acceptable and excludes tabs) using no less than a 12-font size." Does this instruction mean that offerors may have 30 pages total that are double-sided (resulting in 60 pages of content front and back), or that we may have 15 pages double-sided (resulting in 30 pages) Response: Each sheet of paper counts as one page, even if it is printed double-sided.

RESPONSE MUST ACKNOWLEDGE RECEIPT OF THIS ADDENDUM ON BID FORM

All other terms and conditions remain the same.

Sarah Dutton, Grants and Procurement Coordinator

6/3/26