RFI Instructions_Revised.pdf
PDF 210 KB Posted
- Attached to
- AI FOR TRANSPORTATION PROJECT COSTING
- Solicitation number
- 5400030075
- Issued by
- Richland County, South Carolina
About this file
This is a Request for Information (RFI) issued by the South Carolina Department of Transportation seeking vendor input on artificial intelligence and machine learning solutions for transportation project costing. The RFI solicitation number is 5400029852, issued on August 11, 2026, with responses due by September 11, 2026 at 5:00 PM. SCDOT is conducting market research to gather information on current and emerging AI, machine learning, predictive analytics, and generative AI capabilities that support cost estimating throughout the full project delivery lifecycle, including planning-level cost projections, program development estimates, project scoping estimates, preliminary design estimates, and engineer's estimates prior to advertisement and letting. The agency is interested in AI-enabled technologies designed to augment rather than replace engineering judgment, with particular emphasis on human-in-the-loop frameworks that provide explainability and confidence scores while allowing engineers to modify or override recommendations. Responses must be submitted online in native Microsoft Office format to Procurement Manager Jeffery C. Schwalk at SchwalkJC@scdot.gov and are limited to 35 single-sided pages, excluding title page, cover letter, and table of contents.
This RFI is issued solely for information and planning purposes and does not constitute a formal solicitation, offer for procurement, or binding contractual action; SCDOT will not award a contract based on this RFI and will not compensate respondents for information provided. Respondents are solely responsible for all expenses associated with responding to the RFI. Vendors should address available technologies, potential use cases, benefits and limitations, implementation approaches, data requirements, cost considerations, risks and challenges, and lessons learned from other organizations. SCDOT maintains significant historical data assets including bid tabulations, awarded contract data, pay item databases, quantity histories, unit price histories, and project characteristics that could support implementation. Information marked as confidential, proprietary, or trade secret will be protected under South Carolina Freedom of Information Law if vendors clearly identify such materials and demonstrate substantial competitive harm from disclosure. Jeffery C. Schwalk, located at 955 Park Street, Room 101, Columbia, SC 29201, telephone (803) 737-1018, is the sole point of contact; respondents are prohibited from contacting other SCDOT personnel regarding this RFI.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI-AI-Augmented Support.pdf | ||
| RFI Instructions.pdf |
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Text version
SAP
State of South Carolina
REQUEST FOR INFORMATION
RFI
Solicitation:
Date Issued:
Procurement Officer:
Phone:
E-Mail Address:
Mailing Address:
5400029852 08/11/2026
JEFFERY SCHWALK
(803) 797- 1018 SchwalkJC@scdot.gov SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191
DESCRIPTION: AI FOR TRANSPORTATION PROJECT COSTING
USING GOVERNMENTAL UNIT: DEPARTMENT OF TRANSPORTATION
SUBMIT RESPONSE BY (Opening Date/Time) 09/11/2026 5:00 PM
NUMBER OF COPIES TO BE SUBMITTED: ONE ONLINE
RESPONSES TO THIS REQUEST FOR INFORMATION (RFI) MAY BE SENT
VIA EMAIL TO: SchwalkJC@scdot.gov mailto:SchwalkJC@scdot.gov
SAPSAP
DISCLAIMER & CONFIDENTIALITY
This RFI is issued solely for information and planning purposes and does not constitute a solicitation for future business, an offer for procurement, or any other type of current or future procurement or contractual action and is only intended to gather input. SCDOT will not award a contract based on this RFI, nor will it pay for the information it receives. Responses to this notice are not offers and cannot be accepted by SCDOT to form a binding contract. No party is bound by the information provided in response to this RFI.
Respondents may provide market-based pricing structures and describe potential services or solutions for planning purposes only.
Respondents are solely responsible for all expenses associated with responding to this RFI. SCDOT is not liable for any costs or fees incurred by the respondent in preparing its responses.
Confidentiality
If any of the information in the vendor response is considered confidential, proprietary, or a trade secret, it must be clearly indicated on the appropriate page of the vendor response. Release of such materials is governed by the South Carolina Freedom of Information Law, which in pertinent part requires the requester to provide specific justification as to why disclosure of particular information in the response would cause substantial injury to the competitive position of the vendor. It is incumbent upon the vendor to specify company-specific trade secrets in need of protection where public disclosure of said trade secrets would harm the company.
Public Access to Procurement Information in South Carolina: -http://www.scstatehouse.gov/code/t11c035.php
SECTION 11-35-410. Public access to procurement information.
A) Procurement information must be a public record to the extent required by Chapter 4, Title 30 (The Freedom of Information Act), except as otherwise provided by this code, and with the exception that commercial or financial information obtained in response to a request for proposals or any type of bid solicitation that is privileged and confidential need not be disclosed.
(B) Privileged and confidential information is information in specific detail not customarily released to the general public, the release of which might cause harm to the competitive position of the party supplying the information.
Examples of this type of information include:
(1) customer lists;
(2) design recommendations and identification of prospective problem areas under an RFP;
(3) design concepts, including methods and procedures;
(4) biographical data on key employees of the bidder.
(C) The board shall promulgate regulations directing the public availability and disposition of documents submitted in response or with regard to a solicitation or other request where no award is made.
https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.scstatehouse.gov%2Fcode%2Ft11c035.php&data=04%7C01%7Crbarr%40mmo.sc.gov%7Cb92adb2fc5204485367c08d8a773c67d%7Ce9f8d01480d84f27b0d6c3d6c085fcdd%7C1%7C0%7C637443462983805989%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C1000&sdata=JsByBsFozCBbQRYrxxocn8nSKEtILo7wVbqhxuMQ%2Bic%3D&reserved=0
(D) For all documents submitted in response or with regard to any solicitation or other request, the person submitting the documents shall comply with instructions provided in the solicitation for marking information exempt from public disclosure. Information not marked as required by the applicable instructions may be disclosed to the public.
(E) A governmental body, with the approval of the appropriate chief procurement officer, may keep portions of a solicitation confidential and release the information to prospective offerors only upon execution of a nondisclosure agreement, provided the information is otherwise exempted from disclosure by law.
(F) If requested in writing before a final award by an actual bidder, offeror, contractor, or subcontractor with regard to a specific intended award or award of a contract, the procurement officer shall, within five days of the receipt of any such request, make documents directly connected to the procurement activity and not otherwise exempt from disclosure available for inspection at an office of the responsible procurement officer. Without otherwise limiting any other exemptions granted by law, and except as provided herein, documents of and documents incidental to proposed contractual arrangements, including those used for contract negotiations, are not exempt from disclosure after the date notice of intent to award is posted, unless the notice is subsequently canceled.
SAP
RESPONSE INSTRUCTIONS
The sole point of contact for this RFI is:
Jeffery C. Schwalk Procurement Manager South Carolina Department of Transportation 955 Park Street, Room 101 Columbia, SC 29201
(803) 737-1018
SchwalkJC@scdot.gov
Respondents shall make no contact with other SCDOT personnel, except as permitted by the point of contact, concerning this RFI.
RESPONSE INSTRUCTIONS
Respondents should provide their responses in native Microsoft Office formatted documents (e.g., Microsoft Word or PowerPoint) via email to the point of contact listed above.
The emailed response must be received by email on or before the date and time of the RFI Response Due listed on the cover page. Please adhere to the following convention for subject lines in emailed RFI Responses:
[Company Name] – RFI#5400030075 Response
Where [Company Name] is a recognizable short-name or acronym for the respondent’s company.
Each submission shall be limited to a maximum of thirty-five (35) single-sided 8" x 11 ½" pages, excluding the title page, cover letter, and table of contents. Respondents are encouraged to focus their responses on specific elements instead of including generalized or marketing statements and collateral unnecessarily.
In order to facilitate the review of the responses content, please provide the information in the order outlined in the RFI-AI-Augmented Support document.
NOTE: If you believe we missed any categories or capabilities, please include them in your Response.
mailto:SchwalkJC@scdot.gov
RESPONSE INSTRUCTIONS
File details come from the government source that posted it. Updated .