RFI_34701-ATS2024_Armored_Truck_Deposit_Services.pdf

STATE OF TENNESSEE

DEPARTMENT OF REVENUE

REQUEST FOR INFORMATION

FOR

ARMORED TRUCK SERVICES

RFI # 34701-ATS2024

November 7, 2024

1. STATEMENT OF PURPOSE:

The State of Tennessee, Department of Revenue issues this Request for Information (“RFI”) to solicit responses to questions presented in this document. The data requested includes a survey of areas serviced, a non-binding price estimate, and any items related to security transport services of bank deposits. We appreciate your input and participation in this process.

2. BACKGROUND:

The Department of Revenue (DOR) has six (6) physical offices located throughout the state; all of which accept cash, money order, and check as forms of payment from taxpayers.

DOR requires a service for each location to securely pick up, transport and deposit these payments in a manner compliant with all federal, state, and local laws.

3. COMMUNICATIONS:

3.1. Please submit your response to this RFI to:

WILL HARMON, SOURCING ACCOUNT SPECIALIST

DEPARTMENT OF GENERAL SERVICES, CPO

312 ROSA L PARKS AVENUE, 3RD FLOOR TENNESSEE TOWER

NASHVILLE, TN 37243-1102

WILL.HARMON@TN.GOV

3.2. Please feel free to contact the Department of Revenue with any questions regarding this RFI. The main point of contact will be:

MATHILDE F. CARPET, BUDGET DIRECTOR

DEPARTMENT OF REVENUE

500 DEADERICK STREET

NASHVILLE, TN 37242

MATHILDE.F.CARPET@TN.GOV

3.3. Please reference RFI # 34701-ATS2024 with all communications to this RFI.

4. RFI SCHEDULE OF EVENTS:

EVENT

TIME

(Central Time Zone)

DATE

(all dates are State business days)

1. RFI Issued NOVEMBER 7, 2024

2. RFI Response Deadline NOVEMBER 22, 2024

5. GENERAL INFORMATION:

5.1. Please note that responding to this RFI is not a prerequisite for responding to any future solicitations related to this project and a response to this RFI will not create any contract rights.

Responses to this RFI will become property of the State.

5.2. The information gathered during this RFI is part of an ongoing procurement. In order to prevent an unfair advantage among potential respondents, the RFI responses will not be available until after the completion of evaluation of any responses, proposals, or bids resulting from a Request for Qualifications, Request for Proposals, Invitation to Bid or other procurement method. In the event that the state chooses not to go further in the procurement process and responses are never evaluated, the responses to the procurement including the responses to the RFI, will be considered confidential by the State.

5.3. The State will not pay for any costs associated with responding to this RFI.

6. INFORMATIONAL FORMS:

The State is requesting the following information from all interested parties. Please fill out the following forms given these assumptions:

A. The regional offices provide an in-person opportunity for the Department to collect cash, money orders, and checks from taxpayers, motor vehicle registrants, and businesses. The Nashville office processes all incoming mail to the Department, which includes tax returns and payments, as well as motor vehicle title and registration payments. Pickup totals will fluctuate based on the time of year.

B. Vendor will be required to make all deposits to requisite bank within one (1) business day of the date of pick-up, except in the event of a bank office closure.

RFI # 34701-ATS2024

TECHNICAL INFORMATIONAL FORM

1. RESPONDENT LEGAL ENTITY NAME:

2. RESPONDENT CONTACT PERSON:

Name, Title:

Address:

Phone Number:

Email:

3. BRIEF DESCRIPTION OF EXPERIENCE PROVIDING SIMILAR SCOPE OF

SERVICES/PRODUCTS

4. Provide a description of your company, including the number of employes, annual revenues, locations, years in existence, and similar pertinent information.

5. Please indicate which of the following six (6) locations is within your company’s area of service.

a. Downtown Nashville

b. Chattanooga

c. Knoxville

d. Johnson City

e. Memphis

f. Jackson

Refer to Appendix A for specific location details.

6. Pickup times are currently indicated as between 9am and 4pm, local time. Does your company allow for further preference to be indicated?

For example, could a regional office request a pickup between 1:30pm and 4pm, understanding the need for variation in scheduling for security reasons?

7. Provide any applicable policies, including but not limited to: container value limitations, schedule deviations, claims, change of address, etc.

COST INFORMATIONAL FORM

1. Describe what pricing units you typically utilize for similar services or goods (e.g., flat monthly rate, fee per pickup, fee per hour, etc.):

2. Describe the typical price range for similar services or goods

3. Please provide a breakdown of all pricing models, including any fees that may be applicable (e.g., excess liability, excess items, premise time, fuel surcharge, holiday service, etc.).

ADDITIONAL CONSIDERATIONS

1. Please provide input on alternative approaches or additional things to consider that might benefit the State:

RFI 34701-ATS2024 Armored Truck Deposit Services Appendix A

Regional Offices

1. Downtown Nashville

PICKUP LOCATION Tennessee Department of Revenue; Processing Division 500 Deaderick Street, Ground Floor, Customer Relations Center Nashville, TN 37243

PICKUP TIME Between 9:00 a.m. CST and 4:00 p.m. CST Monday through Friday, except on bank holidays

AVG. DAILY DEPOSIT $50,000

2. Chattanooga

PICKUP LOCATION Tennessee Department of Revenue

Taxpayer Services Division 1301 Riverfront Pkwy, Suite 203 Chattanooga, TN 37402

PICKUP TIME Between 9:00 a.m. CST and 4:00 p.m. EST

Thursdays, except on bank holidays

AVG. DAILY DEPOSIT $1,000

3. Knoxville

3711 Middlebrook Pike Knoxville, TN 37921

AVG. DAILY DEPOSIT $500

4. Johnson City

204 High Point Drive Johnson City, TN 37601

5. Memphis/ Bartlett

3150 Appling Rd.

Bartlett, TN 38133

AVG. DAILY DEPOSIT $1,500

RFI 34701-ATS2024 Armored Truck Deposit Services Appendix A

6. Jackson

225 MLK Dr., Suite 340.

Jackson, TN 38301