rfb-das-2026-498.pdf

Bidder Initials_______

Date___________

NEW HAMPSHIRE DEPARTMENT OF ADMINISTRATIVE SERVICES

DIVISION OF PLANT AND PROPERTY

REQUEST FOR BID FOR PAVEMENT CRACK SEALING, SEAL COATING AND PAVEMENT

MARKING

DAS 2026-498

DUE DATE 8/14/2026 12:00 PM (EASTERN TIME)

Date___________

Table of Contents

1. PURPOSE:

2. INSTRUCTIONS TO VENDOR:

3. BID SUBMITTAL:

4. BID INQUIRIES:

5. BID DUE DATE:

6. ADDENDA:

7. TIMELINE:

8. TERMS OF SUBMISSION:

9. GOVERNING TERMS AND CONDITIONS:

10. CONTRACT TERM:

11. CONTRACT AWARD:

12. NOTIFICATION AND AWARD OF CONTRACT(S):

13. LIABILITY:

14. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

15. TERMINATION:

16. VENDOR CERTIFICATIONS:

17. BID PRICES:

18. PRICE ADJUSTMENTS:

19. AUDITS AND ACCOUNTING:

20. ESTABLISHMENT OF ACCOUNTS:

21. TERMS OF PAYMENT:

22. VENDOR RESPONSIBILITY:

23. IF AWARDED A CONTRACT:

24. SPECIFICATIONS:

25. SCOPE OF SERVICES:

Site Locations:

26. NON-EXCLUSIVE CONTRACT:

27. OFFER:

28. VENDOR CONTACT INFORMATION:

STATE OF NEW HAMPSHIRE TRANSMITTAL LETTER

Date___________

1. PURPOSE:

1.1. The purpose of this bid invitation is to establish a contract for Pavement Crack Sealing, Seal Coating and

Pavement Marking services to the State of New Hampshire with services indicated in the SCOPE OF SERVICES and OFFER sections of this bid invitation, in accordance with the requirements of this bid invitation and any resulting contract.

2. INSTRUCTIONS TO VENDOR:

2.1. Read the entire bid invitation prior to filling it out. Complete the pricing information in the “Offer” section

(detailed information on how to fill out the pricing information can be found in the “Offer” section);

complete the “Vendor Contact Information” section; and finally, fill out, and sign the bid transmittal letter.

3. BID SUBMITTAL:

3.1. All bids shall be submitted on this form (or an exact copy), shall be typed, or clearly printed in ink, and shall be received on or before the date and time specified on paragraph 7 of this bid under “Bid Closing”.

Interested parties may submit a bid to the State of New Hampshire Bureau of Purchase and Property by email to NH.Purchasing@DAS.NH.Gov. All bids shall be clearly marked with bid number, date due and purchasing agent’s name.

3.2. IF YOU ARE EXPERIENCING DIFFICULTIES EMAILING YOUR BID OR YOU WISH TO VERIFY

THAT YOUR BID RESPONSE HAS BEEN RECEIVED, PLEASE CALL (603) 271-2201.

4. BID INQUIRIES:

4.1. Any questions, clarifications, and/or requested changes shall be submitted by an individual authorized to commit their organization to the Terms and Conditions of this bid and shall be received in writing at the Bureau of Purchase and Property no later than 4:00 PM on the date listed in the timeline below.

Questions shall not be submitted to anyone other than the Purchasing Agent or his/her representative.

Bidders that submit questions verbally or in writing to any other State entity or State personnel shall be found in violation of this part and may be found non-compliant.

4.2. Questions shall be submitted by email to Daniel Brennan at Daniel.R.Brennan@das.nh.gov and Sarah Trask at Sarah.G.Trask@das.nh.gov.

4.3. Submissions shall clearly identify the bid Number, the Vendor’s name and address and the name of the person submitting the question.

5. BID DUE DATE:

5.1. All bid submissions shall be received at the Bureau of Purchase and Property no later than the date and time shown on the transmittal letter of this bid. Submissions received after the date and time specified shall be marked as “Late” and shall not be considered in the evaluation process.

5.2. All offers shall remain valid for a period of one hundred eighty (180) days from the bid due date. A vendor’s disclosure or distribution of bids other than to DAS, Bureau of Purchase and Property may be grounds for disqualification.

6. ADDENDA:

6.1. In the event it becomes necessary to add to or revise any part of this bid prior to the scheduled submittal date, the NH Bureau of Purchase and Property shall post on our web site any Addenda. Before your submission and periodically prior to the RFB closing, Vendors are required to check the site for any addenda or other materials that may have been issued affecting the bid. The web site address is:

https://apps.das.nh.gov/NHProcurement.

7. TIMELINE:

7.1. The timeline below is provided as a general guideline and is subject to change. Unless stated otherwise, consider the dates below a “no later than” date.

Bid Solicitation distributed on or by: 7/17/2026 Last day for questions, clarifications, and/or requested changes to bid: 7/29/2026

States response to questions, clarifications, and/or requested changes to bid: 8/7/2026

Bid Closing (Eastern Time): 8/14/2026 12:00 PM mailto:NH.Purchasing@DAS.NH.Gov mailto:Daniel.R.Brennan@das.nh.gov https://apps.das.nh.gov/NHProcurement

Date___________

8. TERMS OF SUBMISSION:

8.1. All material received in response to this bid shall become the property of the State and shall not be returned to the Vendor. Regardless of the Vendors selected, the State reserves the right to use any information presented in a bid response. The content of each Vendor’s bid shall become public information once a contract(s) has been awarded.

8.2. A responding bid that has been completed and signed by your representative shall constitute your company’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate your company to these terms and conditions.

8.3. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

8.4. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

8.5. The form P-37 Contract attached hereto shall be part of this bid and the basis for the contract(s). The successful Vendor and the State, following notification from the State, shall promptly execute this contract form, which is to be completed by incorporating the service requirements and price conditions established by the vendor’s offer.

8.6. CHAPTER ADM 600 DIVISION OF PROCUREMENT AND SUPPORT SERVICES RULESAPPLY TO

AND ARE MADE A PART HEREOF.

8.7. Complete bids shall be filled out on the original documents and format that are a part of this bid invitation.

Vendors may submit additional paperwork with pricing, but all pricing shall be on the documents provided with this bid invitation and in the State’s format.

9. GOVERNING TERMS AND CONDITIONS:

9.1. A responding bid that has been completed and signed by Vendor’s representative shall constitute Vendor’s acceptance of all State of New Hampshire terms and conditions and shall legally obligate Vendor to these terms and conditions.

9.2. A signed response further signifies that from the time the bid is published (bid solicitation date and time) until a contract is awarded, no bidder shall offer or give, directly or indirectly, any gift, expense reimbursement, or honorarium, as defined by RSA 15-B, to any elected official, public official, public employee, constitutional official, or family member of any such official or employee who shall select, evaluate, or award the RFB.

9.3. Furthermore, a signed response signifies that any terms and/or conditions that may be or have been submitted by the Vendor are specifically null and void and are not a part of this bid invitation or any awarded purchase order, even if said terms and/or conditions contain language to the contrary.

10. CONTRACT TERM:

10.1. The term of the contract shall commence on November 1, 2026, or upon approval of the Governor and

Executive Council, whichever is later, through October 31, 2031, a period of approximately five (5) years.

10.2. The contract may be extended for up to an additional two (2) years thereafter under the same terms, conditions, and pricing structure upon the mutual agreement between the successful Vendor and the State with the approval of the Governor and Executive Council.

11. CONTRACT AWARD:

11.1. The award shall be made to the Vendor(s) meeting the criteria established in this RFB and providing the lowest hourly rate per county. The State reserves the right to award up to three vendors based on the lowest hourly rate, reject any or all bids or any part thereof and add/delete items/locations to the contract.

All award(s) shall be, in the form of a State of New Hampshire Contract.

Date___________

11.2. Successful Vendor(s) shall not be allowed to require any other type of order, nor shall the successful Vendor be allowed to require the filling out or signing of any other document by State of New Hampshire personnel.

12. NOTIFICATION AND AWARD OF CONTRACT(S):

12.1. Bid results shall not be given by telephone. For Vendors wishing to attend the bid closing, the names of the vendors submitting responses and pricing shall be made public. Other specific response information shall not be given out. Bid results shall be made public after final approval of the contract(s).

12.2. Bid results may also be viewed on our website at https://apps.das.nh.gov/NHProcurement.

12.3. For Vendors wishing to attend the bid closing: Names of the Vendors submitting responses and pricing shall be made public. In lieu of in person public bid openings the State shall conduct openings via electronic means until further notice.

13. LIABILITY:

13.1. The State shall not be held liable for any costs incurred by Vendors in the preparation of bids or for work performed prior to contract issuance.

14. PUBLIC DISCLOSURE OF BID OR PROPOSAL SUBMISSIONS:

14.1. Generally, the full contents of any proposal (including all materials submitted in connection with it, such as attachments, exhibits, addenda, and vendor presentations) become public information upon completion of final contract or purchase order negotiations with the selected vendor. Certain information concerning proposals, including but not limited to scoring, is generally available to the public even before this time, in accordance with the provisions of NH RSA 21-G:37.

14.2. Confidential, commercial, or financial information may be exempt from public disclosure under RSA 91- A:5, IV. Any and all information contained in or connected to a bid or proposal that a Bidder considers confidential shall be clearly designated in the following manner:

14.3. If the Bidder considers any portion of a submission confidential, they shall provide a separate copy of the full and complete document, fully redacting those portions by blacking them out and shall note on the applicable page or pages of the document that the redacted portion or portions are “confidential.” Use of any other term or method, such as stating that a document or portion thereof is “proprietary”, “not for public use”, or “for client’s use only”, is not acceptable. In addition to providing an additional fully redacted copy of the bid submission to the person listed as the point of contact on Page one (1) of this document, the identified information considered to be confidential must be accompanied by a separate letter stating the rationale for each item designated as confidential. In other words, the letter must specifically state why and under what legal authority each redaction has been made. Submissions which do not conform to these instructions by failing to include a redacted copy (if required), by failing to include a letter specifying the rationale for each redaction, by failing to designate redactions in the manner required by these instructions, or by including redactions which are contrary to these instructions or operative law may be rejected by the State as not conforming to the requirements of the bid or proposal.

Marking or designating an entire proposal, attachment, or section as confidential shall neither be accepted nor honored by the State. Marking an entire bid, proposal, attachment, or full sections thereof confidential without taking into consideration the public’s right to know shall neither be accepted nor honored by the State.

14.4. Notwithstanding any provision of this request for submission to the contrary, proposed pricing shall be subject to public disclosure REGARDLESS of whether or not marked as confidential.

14.5. If a request is made to the State by any person or entity to view or receive copies of any portion of a proposal, the State will assess what information it believes is subject to release; notify the Bidder that the request has been made; indicate what, if any, portions of the proposal or related material shall be released;

and notify the Bidder of the date it plans to release the materials. To halt the release of information by the State, a Bidder must initiate and provide to the State, prior to the date specified in the notice, a court action in the Superior Court of the State of New Hampshire, at its sole expense, seeking to enjoin the release of the requested information.

14.6. By submitting a proposal, Bidders acknowledge and agree that:

Date___________

14.6.1. The State may disclose any and all portions of the proposal or related materials which are not marked as confidential and/or which have not been specifically explained in the letter to the person identified as the point of contact for this RFP.

14.6.2. The State is not obligated to comply with a Bidder’s designations regarding confidentiality and must conduct an independent analysis to assess the confidentiality of the information submitted in your proposal;

and

14.6.3. The State may, unless otherwise prohibited by court order, release the information on the date specified in the notice described above without any liability to a Bidder.

15. TERMINATION:

15.1. The State of New Hampshire shall have the right to terminate any resultant contract at any time with a thirty (30) day written notice to the successful Vendor.

16. VENDOR CERTIFICATIONS:

16.1. All Vendors shall be duly registered as a vendor authorized to conduct business in the State of New Hampshire.

16.2. STATE OF NEW HAMPSHIRE VENDOR APPLICATION: To be eligible for a contract award, a Vendor must have a completed Vendor Application Package on file with the NH Bureau of Purchase and Property. See the following website for information on obtaining and filing the required forms (no fee:

https://www.das.nh.gov/purchasing/vendorresources.aspx).

16.3. NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: To be eligible for a contract award, a Vendor that is a corporation, limited liability company, or other limited liability business entity (this excludes sole proprietors and general partnerships) must be registered to conduct business in the State of New Hampshire AND in good standing with the NH Secretary of State. Please visit the following website to find out more about the requirements for registration with the NH Secretary of State:

https://quickstart.sos.nh.gov/online.

16.4. CONFIDENTIALITY & CRIMINAL RECORD: If Applicable, any employee or approved subcontractor of the Vendor who will be accessing or working with records of the State of New Hampshire shall be required to sign a Confidentiality and Non-Disclosure Agreement and a Release of Criminal Record Authorization Form. These forms shall be returned to the designated State agency prior to commencing any work.

16.5. CERTIFICATE OF INSURANCE: Prior to being awarded a contract the Vendor shall be required to submit proof of comprehensive general liability insurance coverage prior to performing any services for the State. The coverage shall insure against all claims of bodily injury, death, or property damage in amounts of not less than $1,000,000 per occurrence and $2,000,000 aggregate. Coverage shall also include State of New Hampshire workers’ compensation insurance to the extent required by RSA Chapter 281-A.

17. BID PRICES:

17.1. Bid prices shall remain firm for the entire contract period and shall be in US dollars and shall include delivery and all other costs required by this bid invitation. Special charges, surcharges (including credit card transaction fees), or fuel charges of any kind (by whatever name) may not be added on at any time.

Any and all charges shall be built into your bid price at the time of the bid. Unless otherwise specified, prices shall be F.O.B. DESTINATION, (included in the price bid), which means delivered to a state agency's receiving dock or other designated point as specified in this contract or subsequent purchase orders without additional charge. Shipments shall be made in order to arrive at the destination at a satisfactory time for unloading during receiving hours.

17.2. Per Administrative Rule 606.01(e) “if there is a discrepancy between the unit price and the extension price in a response to an RFP, RFB or RFQ, the unit price shall be binding upon the vendor”.

17.3. Price decreases shall become effective immediately as they become effective to the general trade or the Vendor’s best/preferred customer.

18. PRICE ADJUSTMENTS:

18.1. On each anniversary date of this contract, the successful Vendor(s) may request a price adjustment of up to 5% based on industry or market changes. The Vendor must submit written notice of any proposed https://www.das.nh.gov/purchasing/vendorresources.aspx https://quickstart.sos.nh.gov/online

Date___________ increase, along with supporting documentation, in writing to the Division of Plant and Property, 25 Capitol Street, Concord, NH 03301, or via email at Sarah.G.Trask@das.nh.gov no less than thirty (30) days prior to the proposed effective date. The State reserves the right to reject any price increases it determines to be unreasonable. If parties to the contract cannot agree on renewal terms, it is hereby understood that the contract will be rebid.

18.2. Requests for price increases must include documentation from the Consumer Price Index for All Urban Consumers (CPI‑U), U.S. City Average, published by the U.S. Bureau of Labor Statistics and/or the National Highway Construction Cost Index published by the U.S Department of Transportation

18.3. The Division of Plant and Property will monitor other information sources to confirm that contract prices are indeed following market trends in a fair and equitable manner. The State shall have the right to reject any pricing that fails to follow the above principles, and to rebid any part, or the entire contract, if deemed to be in its best interest.

19. AUDITS AND ACCOUNTING:

19.1. The successful Vendor shall allow representatives of the State of New Hampshire to have complete access to all records for the purpose of determining compliance with the terms and conditions of this bid invitation and in determining the award and for monitoring any resulting contract.

19.2. At intervals during the contract term, and prior to the termination of the contract, the successful Vendor may be required to provide a complete and accurate accounting of all products and quantities ordered by each agency and institution and by political sub-divisions and authorized non-profit organizations.

20. ESTABLISHMENT OF ACCOUNTS:

20.1. Within the Division of Plant and Property there are two Bureaus – Bureau of Court Facilities and Central

Facilities Bureau. Each Bureau shall have its own account number.

21. TERMS OF PAYMENT:

21.1. Payment shall not be due until 30 days after the invoice has been received at the agency business office or all items have been delivered, inspected, and accepted by the agency, whichever is later.

21.2. Payments shall be made via ACH or Procurement Card (P-card = Credit Card) unless otherwise specified by the State of New Hampshire. Use the following link to enroll with the State Treasury for ACH payments: https://www.treasury.nh.gov/residents/electronic-payments-vendors. Eligible participants shall negotiate their own payment methods with the successful Vendor.

22. VENDOR RESPONSIBILITY:

22.1. The successful Vendor shall be solely responsible for meeting all terms and conditions specified in the bid, and any resulting contract.

22.2. All State of New Hampshire bid invitations and addenda to such bid invitations are advertised on our website at https://apps.das.nh.gov/NHProcurement.

22.3. It is a prospective Vendor’s responsibility to access our website to determine any bid invitation under which the Vendor desires to participate. It is also the Vendor’s responsibility to access our website for any posted addenda.

22.4. The website is updated several times per day; it is the responsibility of the prospective Vendor to access the website frequently to ensure that no bidding opportunity or addendum is overlooked.

22.5. It is the prospective Vendor’s responsibility to forward a signed copy of any addendum requiring the Vendor’s signature to the Bureau of Purchase and Property with the bid response.

22.6. In preparation of a bid response, the prospective Vendor shall:

22.6.1. Provide pricing information as indicated in the “Offer” section; and

22.6.2. Provide all other information required for the bid response (if applicable); and

22.6.3. Complete the “Vendor Contact Information” section; and

22.6.4. Complete the company information on the “Transmittal Letter” page, and sign under penalty of unsworn falsification in the space provided on that page.

22.7. It is the responsibility of the Vendor to maintain any awarded contract and New Hampshire Vendor

Registration with up to date contact information.

mailto:Sarah.G.Trask@das.nh.gov https://www.treasury.nh.gov/residents/electronic-payments-vendors

Date___________

22.8. Contract specific contact information (Sales contact, Contractor contract manager, etc.) shall be sent to the State’s Contracting Office listed in Box 1.9 of Form P-37.

22.9. Additionally, all updates i.e., telephone numbers, contact names, email addresses, W9, tax identification numbers are required to be current through a formal electronic submission to the Bureau of Purchase and Property at: https://www.das.nh.gov/purchasing/vendorresources.aspx.

23. IF AWARDED A CONTRACT:

23.1. The successful Vendor shall complete the following sections of Appendix A (Agreement State of New

Hampshire Form #P-37):

Section 1.3 Contractor Name Section 1.4 Contractor Address Section 1.11 Contractor Signature Section 1.12 Name & Title of Contractor Signatory (if Vendor is not a sole proprietor)

23.2. Provide certificate of insurance indicating the coverage amounts required by Section 14 of the Form

Number P-37.

23.3. Provide proof of sufficient workers’ compensation insurance coverage or evidence of exemption from

RSA Chapter 81-A.

23.4. If the successful Vendor is a corporation, limited liability company, or other limited liability business entity, then provide a certificate of good standing issued by the NH Secretary of State or, for a newly incorporated, formed, or registered entity, a copy of the appropriate registration document certified by the NH Secretary of State.

24. SPECIFICATIONS:

24.1. Complete specifications required are detailed in the SCOPE OF SERVICES section of this bid invitation. In responding to the bid invitation, the prospective Vendor shall address all requirements for information as outlined herein.

25. SCOPE OF SERVICES:

25.1. The State of New Hampshire Department of Administrative Services is seeking to establish a non-exclusive contract to provide Pavement Crack Sealing, Seal Coating and Pavement Marking services at its facilities located throughout New Hampshire listed below under Site Location.

25.2. The Vendor shall furnish all labor, materials, equipment, tools, transportation, and supervision necessary to perform pavement Crack Sealing, Seal Coating, and Pavement Marking.

25.3. The scope of work encompasses all State-owned pavement surfaces located within the boundaries of the Site Locations included herein, including but not limited to parking lots, interior campus roadways (both named and unnamed), private roads and drives, service roads and access drives, walkways, sidewalks, loading areas, and any other paved surfaces owned or maintained by the State within the property boundaries. Private roads and drives include, but are not limited to, Commissioners Way, Ash Street, Brown Road, Toby Road, Orchard Drive, Dolloff Drive, Thayer Drive, Smokey Bear Boulevard, and Blaze Way. Vendors should note that not all roadways within the properties are named, and unnamed service roads and access drives are included within the scope of work.

25.3.1. Hazen Drive is a State-owned roadway and is included within the scope of this contract, although it is not shown as State-owned pavement on the City of Concord GIS image in Attachment B.

Hazen Drive is located within and adjacent to the Governor Meldrim Thomson State Office Complex.

25.3.2. Attachments A through D contain aerial imagery from the City of Concord GIS depicting the boundaries of each property and the extent of State-owned pavement within each campus. These attachments are provided to illustrate the general size, location, and extent of pavement surfaces covered under this RFB.

25.4. The Crack Sealing Services shall include:

25.4.1. Clean and dry all cracks with hot air lance or compressed air prior to installation.

25.4.2. Apply hot-pour rubberized asphalt crack sealant conforming to ASTM D6690 Type II (or approved equal), and listed on the NHDOT Qualified Products List, Section 413.A (Hot-Poured Crack https://www.das.nh.gov/purchasing/vendorresources.aspx

Date___________

Sealant, Type II), current as of the date of installation. Products not listed on the NHDOT QPL require prior written approval from the State Project Manager.

25.4.3. Seal all cracks 1/8” and wider.

25.4.4. Maintain clean, flush edges; remove excess material.

25.4.5. Crack sealant shall not be applied when ambient or pavement surface temperature is below 50°F and rising, or below the manufacturer's minimum specified application temperature (whichever is higher).

25.4.6. Crack sealant shall not be applied during precipitation, or when precipitation is forecasted within the manufacturer's specified minimum cure window, or when pavement is wet or damp.

25.4.7. Sealed cracks shall be protected from vehicle and pedestrian traffic until cured per manufacturer specifications, or a minimum of one (1) hour, whichever is greater.

25.5. The Seal Coating Services shall include:

25.5.1. Surface preparation including sweeping and compressed air. Pressure washing may be approved, if allowed, but pavement must be dry prior to installation.

25.5.2. Application of a minimum two-coat system using coal tar or asphalt emulsion sealers.

25.5.3. Additives to include latex modifiers and sand as per manufacturer’s recommendations.

25.5.4. Application by squeegee or spray based on conditions and approval.

25.5.5. Protection of adjacent structures and features to prevent overspray.

25.5.6. Sealcoat material shall conform to one of the following, as applicable to the product proposed:

25.5.6.1. Coal tar emulsion sealers: ASTM D3320 or ASTM D5727

25.5.6.2. Asphalt emulsion sealers: ASTM D8099

25.5.6.3. Vendor shall identify in its bid submission which product type and specification is being proposed and shall provide manufacturer's technical data sheet confirming compliance with the applicable standard upon request.

25.5.7. Application rate shall meet or exceed the sealcoat manufacturer's published minimum coverage rate for the specific product proposed (typically in the range of 15–20 gallons per 100 square feet per coat, varying by product type), applied per manufacturer's technical data sheet. Vendor shall provide manufacturer's technical data sheet confirming proposed application rate upon request.

25.5.8. Sealcoat shall not be applied when ambient or pavement surface temperature is below 50°F and rising, or below the manufacturer's minimum specified application temperature (whichever is higher), or during precipitation, or when precipitation is forecasted within the manufacturer's specified minimum cure window.

25.5.9. Treated areas shall be protected from vehicle traffic until cured per manufacturer specifications, or a minimum of twenty-four (24) hours, whichever is greater. Pedestrian traffic shall be restricted until cured per manufacturer specifications, or a minimum of six (6) hours, whichever is greater.

Vendor shall provide barricades, cones, and/or signage as needed to enforce closure during the cure period.

25.5.10. Vendor shall mask or otherwise protect all manholes, catch basins, storm drains, water valve covers, utility covers, curbs, sidewalks, masonry structures, and adjacent vegetation from sealcoat overspray or intrusion. Any bituminous material splashed or sprayed onto exposed surfaces of curbs, sidewalks, or other masonry structures shall be removed by sandblasting or other method approved by the State Project Manager, at the Vendor's expense. Any sealcoat material entering a storm drain or catch basin as a result of Vendor's operations shall be remediated by the Vendor at its own expense.

25.6. Striping and Pavement Marking services shall include:

25.6.1. Re-stripe existing and apply new markings (post-seal coating).

25.6.2. Materials to meet MUTCD and NHDOT specifications.

Date___________

25.6.3. Use of 100% acrylic waterborne or thermoplastic paint with reflective glass beads.

25.6.3.1. Glass beads shall be applied at a minimum rate of 6 pounds per gallon of paint for waterborne applications, or per manufacturer's recommended rate for thermoplastic applications, to achieve the retro reflectivity performance required under Section 25.6.8.

25.6.4. Striping to include parking lines, no parking and/or fire zones, ADA stalls, directional arrows, crosswalks, stop bars, etc.

25.6.5. Prior to installation of any new or reconfigured striping/marking layout, Vendor shall submit a proposed layout plan to the State Project Manager for review and approval at least five (5) business days prior to scheduled installation, including ADA stall counts, locations, and dimensions in accordance with applicable ADA/PROWAG requirements. DAS will provide approval or comments within three (3) business days of submission. Re-striping of existing, unchanged layouts does not require a new layout plan submission unless directed by DAS.

25.6.6. Striping and markings shall not be applied when ambient or pavement surface temperature is below 50°F and rising, or below the manufacturer's minimum specified application temperature (whichever is higher), or during precipitation, or when precipitation is forecasted within the manufacturer's specified minimum cure window.

25.6.7. Newly applied markings shall be protected from vehicle and pedestrian traffic until cured per manufacturer specifications, or a minimum of thirty (30) minutes, whichever is greater. Vendor shall provide temporary signage, cones, or barricades as needed during cure time.

25.6.8. Vendor shall demonstrate that newly applied pavement markings meet or exceed the manufacturer's published minimum retro reflectivity value for the specific product used and shall provide documentation (manufacturer's technical data sheet and/or field measurement results) confirming compliance upon request by the State Project Manager. For roadway segments designated by the State Project Manager as requiring retro reflectivity verification, Vendor shall measure retro reflectivity using a handheld retro reflectometer conforming to ASTM E1710, with a minimum initial retro reflectivity of 50 mcd/m²/lx for white markings and 45 mcd/m²/lx for yellow markings, and shall provide the State Project Manager with the measurement results. Retro reflectivity testing, when designated by the State Project Manager, shall be quoted and invoiced separately from standard striping pricing, in accordance with Section 25.13.

25.7. Site Conditions, Access and Scheduling

25.7.1. Vendor shall visit each site prior to mobilization.

25.7.2. All work schedules require approval from DAS.

25.7.3. Vendor is responsible for maintenance of traffic and pedestrian safety during work in accordance with MUTCD/PROWAG.

25.7.4. Work under this Contract shall be performed during the application season of May 1 through

November 15, consistent with manufacturer specifications for asphalt-based products in New Hampshire's climate. Work outside this window requires prior written approval from DAS and confirmation that conditions meet manufacturer application requirements.

25.7.5. Typical working hours are 7:00 AM to 5:00 PM, Monday through Friday, unless otherwise authorized by DAS.

25.7.6. In the event of a rain delay or unsuitable weather condition preventing work per the application requirements in Sections 25.4–25.6, Vendor shall notify the State Project Manager and reschedule work at no additional cost to the State.

25.8. Communication and Coordination

25.8.1. The Vendor shall notify the State Project Manager of any maintenance issues discovered during the work.

25.8.2. The Vendor shall not represent themselves as State employees and shall follow all State facility rules and restrictions.

Date___________

25.8.3. This Contract covers crack sealing, sealcoating, and pavement marking only. Pre-existing potholes, base failures, alligatored (severely cracked) pavement areas, or other structural pavement deterioration are outside the scope of this Contract. If Vendor identifies such conditions at a site prior to or during mobilization, Vendor shall notify the State Project Manager in writing before proceeding with work in the affected area. Repair of such conditions, if authorized by the State, shall be quoted and approved separately in accordance with Section 25.13.

25.9. Safety and Regulatory Compliance

25.9.1. Vendor shall follow all applicable federal, State, and local safety regulations.

25.9.2. Vendor shall maintain safe conditions for workers, State staff, and the public.

25.9.3. Vendor shall provide and maintain all safety related devices, signage, and barricades required for operations.

25.9.4. Vendor shall execute work by methods that minimize raising dust and prevent air borne dust from dispersing into the atmosphere from construction operations.

25.9.5. Vendor shall provide methods, means, and facilities to minimize noise from operations.

25.9.6. Vendor shall provide methods, means, and facilities to prevent contamination of soil, water, and atmosphere from discharge of noxious, toxic substances, and pollutants produced by operations.

25.9.7. Vendor shall comply with pollution and environmental control requirements of authorities having jurisdiction.

25.9.8. Vendor shall secure any permits, schedule inspections and be on site during inspections. The

Vendor shall ensure that inspections are made by the appropriate State and or local authority having jurisdiction. Permit or inspection costs will be invoice at no markup to the State.

25.10. Materials, Equipment and Workmanship

25.10.1. All materials shall be new and of high quality unless otherwise approved.

25.10.2. Equipment used shall be appropriate for pavement maintenance tasks.

25.10.3. Work shall be completed in a professional manner, shall be good quality free from faults and defects, and consistent with industry best practices.

25.10.4. Vendor staff shall consist of qualified persons familiar with the products and equipment used. The

State may require the Vendor to dismiss such employees from projects it deems incompetent, careless, insubordinate, or otherwise objectionable, or whose continued employment on the work is deemed to be contrary to the public interest or inconsistent with the best interest of security and the State.

25.10.5. Damage caused by the Vendor, its officers, employees, agents, contractors, or sub-contractors to State property shall be repaired at the Vendor’s expense and no additional cost to the State.

25.10.6. The Vendor guarantees to repair, replace, re-execute or otherwise correct any defect in workmanship, materials, of the like that fails to conform to the requirements of the State, or that appear during the progress of the work or within one year of final acceptance by the State.

25.10.7. Upon completion of work at each site, the State Project Manager or designee shall inspect the completed work for conformance with this Contract's specifications. If deficiencies are identified, the State shall provide Vendor with a written punch list identifying the specific deficiencies. Vendor shall correct all identified deficiencies at no additional cost to the State within ten (10) business days of receipt of the punch list, or within a timeframe otherwise agreed upon by both parties in writing. Final payment for the affected work shall not be due until deficiencies are corrected and re-inspected to the State's satisfaction.

25.11. Site Cleanup

25.11.1. The Vendor shall keep work areas free of debris and waste. At the completion of work, the

Vendor shall remove:

25.11.1.1. All waste material

25.11.1.2. Tools and equipment

Date___________

25.11.1.3. Surplus materials

25.12. Hazardous Materials

25.12.1. If the Vendor encounters suspected hazardous materials (e.g., petroleum contamination or regulated substances), the Vendor shall:

25.12.1.1. Immediately stop work in the affected area

25.12.1.2. Notify the State Project Manager

25.12.1.3. Resume only after receiving direction from the State.

25.13. Project Quotes and Deliverables

25.13.1. Vendor shall submit not to exceed quotes for individual projects at rates established in this contract. Site visits are required prior to submitting a quote.

25.13.2. If additional equipment, materials, or subcontractors are required beyond the equipment and materials needed to complete the Pavement Crack Sealing, Seal Coating and Pavement Marking services listed in the contract, they must be approved by the State Project Manager prior to procuring. All equipment and materials shall be invoiced and not exceed 10% over the Vendor’s cost.

25.13.3. The following information is required on all invoices:

25.13.3.1. Description of the project including services performed and materials used;

25.13.3.2. Time frame and hours worked per location;

25.13.3.3. Copy of original quote submitted to State Project Manager;

25.13.3.4. Photos before and after, taken with location services enabled so that GPS coordinates are embedded in the photo file, and submitted as original image files (not screenshots or compressed copies). Photos shall be delivered via email attachment or uploaded to a State-designated SharePoint site, as directed by the State Project Manager. Photos before and after;

25.13.3.5. Supporting invoices for Vendor equipment and materials (if approved).

25.14. Vendors shall have a minimum of three years of experience completing Pavement Crack Sealing, Seal Coating and Pavement Marking as described herein. Each Vendor shall provide as part of their bid submission a list of three references from other companies where they have successfully completed Pavement Crack Sealing, Seal Coating and Pavement Marking projects. Each Vendor certifies that they are authorized to use the names of the references that they provide, and they agree that the State of New Hampshire may contact them to discuss the reference.

Reference #1

Company Name Address

Primary Contact Name Telephone Number

Email address

Description of Services

Reference #2

Reference #3

Date___________

Site Locations:

25.1. The following locations are a representation of potential locations for Pavement Crack Sealing, Seal Coating and

Pavement Marking. The State of New Hampshire reserves the right to add or delete locations within that geographical Region.

Central Facilities Bureau Governor Hugh Gallen State Office Park (SOPS: Pleasant St - S.Fruti St - Clinton St.)

Parent Property Building Address City 101 Main 105 Pleasant Street Concord 101 Bancroft 113 Pleasant Street Concord 101 Thayer 97 Pleasant Street Concord 101 Brown 129 Pleasant Street Concord 101 Dolloff 117 Pleasant Street Concord 101 Medical & Surgical 109 Pleasant Street Concord 101 Annex 1 115 Pleasant Street Concord 101 Londergan Hall 101 Pleasant Street Concord 101 Spaulding Hall 95 Pleasant Street Concord 101 Walker 15, 21, 25 S. Fruit Street Concord 101 Carriage House Concord 101 Johnson Hall 107 Pleasant Street Concord 101 Warehouse 131 Pleasant Street Concord 101 Laundry 127 Pleasant Street Concord 101 Liberty House 119 Pleasant Street Concord 101 Paint Shop 65 S. Fruit Street Concord 101 Grounds Shop 79 S. Fruit Street Concord 101 Grounds Shop Concord 101 Records & Archives 71 South Fruit Street Concord 101 Transportation Garage 133 Pleasant Street Concord 101 Workshop 123 Pleasant Street Concord 101 Tobey 45 S. Fruit Street Concord 101 New Hampshire Hospital 36 Clinton Street Concord 101 Bayberry House 5 Howard Drive Concord 101 Brick House 91 Pleasant Street Concord 101 Cottage House 87 Pleasant Street Concord 101 Gray House 93 Pleasant Street Concord 101 Yellow House 89 Pleasant Street Concord 101 Pond Place 125 Pleasant Street Concord 101 Philbrook Center 121 South Fruit Street Concord 101 Twitchell House 111 Pleasant Street Concord

Governor Meldrim Thomson State Office Complex (Hazen Drive) Parent Property Building Address City

301 Materials & Research 5 Hazen Drive Concord 301 John O. Morton 7 Hazen Drive Concord 301 Fish & Game 11 Hazen Drive Concord 301 Stephen E. Merrill 23 Hazen Drive Concord 301 DES/DHHS/DOIT 29/27 Hazen Drive Concord 301 Biomass Plant 31 Hazen Drive Concord 301 James Hayes 33 Hazen Drive Concord

Date___________

Smokey Bear Boulevard State Office Complex (Sheep Davis Road) Parent Property Building Address City

302 Mechanical Services 33 Smokey Bear Boulevard Concord 302 Emergency Operations Center 110 Smokey Bear Boulevard Concord

Individual Properties Parent Property Building Address City

303 McAuliffe-Shepard Discovery Center 2, 11- 13 Institute Drive Concord 202 State House Annex 25 Capitol Street Concord 203 Upham Walker 18 Park Street Concord 205 Green Street Boiler 33 Green Street Concord 206 State Library 20 Park Street Concord 207 Storrs Street Garage Storrs Street Concord 208 Warehouse (Hills Ave) 12 Hills Avenue Concord 208 Warehouse - Storage Building 1 12 Hills Avenue Concord 208 Warehouse - Storage Building 2 12 Hills Avenue Concord 209 Old Revenue Building 64 South Street Concord 210 Van McLeod Building 19 Pillsbury Street Concord 211 Bridges House 21 Mountain Road Concord 212 Hall Street 25 Hall Street Concord 212 ATM Building Concord 213 Granite Place 1 Granite Place Concord

Court Facilities Bureau Supreme Court & Probate Court Campus (Governor Meldrim Thomson State Office Complex)

Parent Property Building Address City 101/701 Supreme Court 1 Charles Doe Concord 101/701 Probate Court 2 Charles Doe Drive Concord

Individual Properties Parent Property Building Address City

702 Hillsborough County Superior Court - South 33 Spring Street Nashua 703 Portsmouth Circuit Court 111 Parrott Avenue Portsmouth 704 Rochester Circuit Court 76 North Main Street Rochester 705 Conway Circuit Court 35 East Conway Road North Conway 706 Rockingham County Superior Court #10 Route 125 Brentwood 707 Concord Circuit Court 32 Clinton Street Concord 708 Plymouth Circuit Court 25 Green Street Plymouth 709 Coos County Superior Court 55 School Street Lancaster 710 Derry Circuit Court 10 Courthouse Lane Derry 711 Dover Circuit Court 25 Saint Thomas Street Dover 712 Franklin Circuit Court 7 Hancock Terrace Franklin 713 Merrimack Circuit Court 4 Baboosic Lake Road Merrimack 714 Milford Circuit Court 4 Meadowbrook Drive Milford 715 Jaffrey Circuit Court 84 Peterborough Street Jaffrey 716 Laconia Circuit Court 26 Academy Street Laconia 717 Lebanon Circuit Court 38 Centerra Parkway Lebanon 718 Manchester Circuit Court 35 Amherst Street Manchester 719 Merrimack County Superior Court 5 Court Street Merrimack

Date___________

720 Carroll County Superior Court 96 Water Village Road Ossipee 721 Hampton Circuit Court 3 Timber Swamp Road Hampton 722 Hillsborough County Superior Court - North 300 Chestnut Street Manchester

1.1.1. See Attachment A, B and C for additional information on site locations.

26. NON-EXCLUSIVE CONTRACT:

26.1. Any resulting Contract from this RFB will be a non-exclusive Contract. The State reserves the right, at its discretion, to retain other Contractors to provide any of the Services or Deliverables identified under this procurement or make an award by item, part or portion of an item, group of items, or total Proposal.

27. OFFER:

27.1. Vendor hereby offers to perform the services to the State of New Hampshire as specified at the unit rates quoted below, in complete accordance with the general and detailed specifications included herewith. Quotes in lieu of a completed offer sheet will not be accepted.

27.2. OFFER: Vendor hereby offers to perform the Pavement Crack Sealing, Seal Coating and Pavement Marking Services for the State of New Hampshire as specified by the unit rates below, in complete accordance with general and detailed specifications included herewith. These rates are inclusive of all expenses including all travel, fuel, mobilization, overhead, profit, superintendence, insurances, training, and taxes.

27.3. The items listed below include the most commonly purchased and shall be used be used for award purposes.

During the term of the contract the State may purchase other items that relate to the product/categories represented herein from the successful Vendor.

27.4. Vendors must provide unit prices for each item listed in the tables below. Partial bids will not be considered.

Description Unit Unit Price Estimated Quantity Extended Price Crack Sealing Routing, cleaning, and sealing cracks 1/8" and wider with ASTM D6690 Type II material Linear Feet $ 136,000 $

Crack sealing on unroutable cracks (blow & seal) Linear Feet $ 34,000 $ Seal Coating Surface preparation (sweep & air clean) Square Foot $ 5,000,000 $ Two coat application of coal tar or asphalt emulsion (incl.

additives, sand) Square Foot $ 5,000,000 $

Optional third coat application (high-traffic areas, if directed) Square Foot $ 1,250,000 $

Linear Striping 4" White Line (waterborne or thermoplastic) Linear Feet $ 238,600 $ 4" Yellow Line Linear Feet $ 200,000 $ 4" Double Yellow Line (no-passing, MUTCD standard) Linear Feet $ 39,000 $ 4" White Edge/Fog Line (MUTCD standard) Linear Feet $ 78,000 $ Skip (broken) line striping Linear Feet $ 9,000 $ Markings ADA Symbol (36" x 36" standard) Each $ 500 $ ADA Access Aisle Hashing Each $ 425 $ Stop Bar Each $ 50 $ Directional Arrow (single) Each $ 15 $ Directional Arrow (double/turn) Each $ 7 $ Crosswalk (per linear foot of line, standard 12" width – ladder style) Linear Feet $ 7,000 $

Fire Lane / No Parking Markings Linear Feet $ 4,000 $ Stall Stenciling / Lettering (e.g., "Compact," "Reserved," "Visitor") Per Stencil $ 200 $

TOTAL BID PRICE $

Date___________

28. VENDOR CONTACT INFORMATION:

28.1. Please provide contact information below for a person knowledgeable of and who can answer questions regarding this bid response.

Contact Person Local Telephone Number Toll Free Telephone Number

E-mail Address Company Website

Vendor Company Name Vendor Address Vendor Number (provided by State of NH) DUNS and/or SAM.GOV Number

APPENDIX A

SAMPLE FORM TO BE COMPLETED UPON AWARD

FORM NUMBER P-37 (version 2/23/2023)

AGREEMENT

The State of New Hampshire and the Contractor hereby mutually agree as follows:

GENERAL PROVISIONS

1. IDENTIFICATION.

1.1 State Agency Name

1.2 State Agency Address

1.3 Contractor Name

1.4 Contractor Address

1.5 Contractor Phone Number 1.6 Account Unit and

Class

1.7 Completion Date 1.8 Price Limitation

1.9 Contracting Officer for State Agency 1.10 State Agency Telephone Number

1.11 Contractor Signature

Date:

1.12 Name and Title of Contractor Signatory

1.13 State Agency Signature

Date:

1.14 Name and Title of State Agency Signatory

1.15 Approval by the N.H. Department of Administration, Division of Personnel (if applicable)

By: Director, On:

1.16 Approval by the Attorney General (Form, Substance and Execution) (if applicable)

By: On:

1.17 Approval by the Governor and Executive Council (if applicable)

G&C Item number: G&C Meeting Date:

Notice: This agreement and all of its attachments shall become public upon submission to Governor and Executive Council for approval. Any information that is private, confidential or proprietary must be clearly identified to the agency and agreed to in writing prior to signing the contract.

2. SERVICES TO BE PERFORMED. The State of New Hampshire, acting through the agency identified in block 1.1 (“State”), engages contractor identified in block 1.3 (“Contractor”) to perform, and the Contractor shall perform, the work or sale of goods, or both, identified and more particularly described in the attached EXHIBIT B which is incorporated herein by reference (“Services”).

3. EFFECTIVE DATE/COMPLETION OF SERVICES. 3.1

Notwithstanding any provision of this Agreement to the contrary, and subject to the approval of the Governor and Executive Council of the State of New Hampshire, if applicable, this Agreement, and all obligations of the parties hereunder, shall become effective on the date the Governor and Executive Council approve this Agreement, unless no such approval is required, in which case the Agreement shall become effective on the date the Agreement is signed by the State Agency as shown in block 1.13 (“Effective Date”).

3.2 If the Contractor commences the Services prior to the Effective Date, all Services performed by the Contractor prior to the Effective Date shall be performed at the sole risk of the Contractor, and in the event that this Agreement does not become effective, the State shall have no liability to the Contractor, including without limitation, any obligation to pay the Contractor for any costs incurred or Services performed.

3.3 Contractor must complete all Services by the Completion Date specified in block 1.7.

4. CONDITIONAL NATURE OF AGREEMENT.

Notwithstanding any…