RFB 28420-JB Elevator Maintenance Repair Services Rebid.docx

Elevator Maintenance and Repair Services

REQUEST FOR BID

Elevator Maintenance and Repair Services

Number 28420-JB

SOURCING EVENT # 13101

Issued Date: April 2, 2024 Responses Due: May 7, 2024

TABLE OF CONTENTS

1.0 INTRODUCTION AND PURPOSE

1.1 DEFINITIONS

For the purposes of this Request for Bid and resulting Contract(s), the following definitions of terms shall apply, unless otherwise indicated.

· Martin Luther King Jr.’s Birthday (Third Monday in January)

· Memorial Day (Last Monday in May)

· Independence Day (July 4)

· Labor Day (First Monday in September)

· Thanksgiving Day (Fourth Thursday in November)

· Christmas Eve Day (December 24)

· Christmas Day (December 25)

· New Year's Eve Day (December 31)

· (Note: Veterans Day is not recognized as a State Holiday)

1. 2 PURPOSE AND SCOPE OF THE REQUEST FOR BID

1.2.1 Purpose: The purpose of this document is to provide interested parties with information to enable them to prepare and submit a bid for supplying State of Wisconsin agencies and institutions with Elevator Maintenance and Repair Services to ensure high levels of safety and operational standards for the state elevator systems.

The State, as represented by its Department of Administration (DOA), State Bureau of Procurement (SBOP) intends to use the results of this process to establish a statewide Elevator Maintenance and Repair Services contract for all its agencies and institutions (excluding the Department of Corrections), including the University of Wisconsin System campuses (excluding UW-Madison) and municipalities.

The resulting contract from this Request for Bid (RFB) will be statewide and may be utilized by agencies at the state, county, and local levels of government, collectively referred to as “end-users,” in the State of Wisconsin. End-user delivery locations are located throughout the State of Wisconsin.

1.2.2 Scope: The Department of Administration (DOA) intends to award multiple vendors to provide on-site maintenance and repair for approximately 260 (eight Lots/Locations) elevators throughout the State.

Bidders shall submit pricing based on the following criteria listed for each elevator in Attachment 1 (Bid Cost Sheet):

· Service Type (Complete Service or Lube Service)

· Service Interval (Weekly, Semi-monthly, Monthly, Quarterly)

· Callback Service (No Callback, 8 HR callback and 24 HR callback)

The estimated annual spend on this contract is $1.5 million. However, DOA does not guarantee it will purchase any specific quantity or dollar amount. Bids that require a minimum number of commodities or services be ordered will be rejected. There will be no guarantee to purchase any specific quantity or pay any minimum contract price during the term of the contract.

The scope of this RFB does not include annual Elevator Inspection services required by the Department of Safety and Professional Services (DSPS).

The Department of Administration performs administrative and executive functions for the State of Wisconsin. DOA will administer the contract which results from this RFB.

The Wisconsin Department of Administration is the sole point of contact for the State of Wisconsin during this RFB process. The person responsible for managing the procurement process is John Burnett at (608) 261-6359 or john.burnett@Wisconsin.gov.

Contract Flexibility: The State reserves the right to add/remove elevators, delivery/service locations, and end-users during the contract term to meet the needs of the State.

Reasonable Accommodations: Upon written request, DOA will provide reasonable accommodations, including the provision of informational material in an alternative format for individuals with disabilities. Contact John Burnett at (608) 261-6359 or John.burnett@wisconsin.gov.

1.3 CONTRACT TERM

The contract that results from this RFB shall have an initial two-year (2) term. DOA and the Contractor, upon written mutual agreement, may renew the Contract for up to two (2) additional two-year periods. The Contract shall be effective on the date it is executed by DOA. The original contract term or any renewal period may be extended at the State’s request on a month-to-month basis for a period to exceed six (6) months for the purpose of completing a future solicitation or transition to new Supplier(s). Contract conditions, terms and pricing shall not be modified during such a month-to-month extension, unless prior approval of the justification is obtained in writing by the Contract Manager.

The contract will be mandatory.

1.4 MODIFICATIONS OF CONTRACT

The Contract must not be used for purchasing commodities or services outside of the general scope and intent of the original Request for Bid. Any modifications made to the Contract must fall within the scope of the Bid and be rendered in writing and signed by both parties or they will be void.

1.5 ORDER OF PRECEDENCE

In the event of Contract award, the contents of this RFB (including all attachments), RFB addenda and revisions, the Bid response from the successful Bidder as accepted by DOA, and any additional terms agreed to in writing by the parties shall be incorporated into the Contract. Failure of the successful Bidder to accept these elements into the Contract will result in the cancellation of the Contract award.

In the event of conflict with the incorporated elements of the Contract, the following order of precedence will prevail:

· Final Signed Contract including all documented clarifications

· Bid Response as accepted by the State of Wisconsin

· Request for Bid

A sample State of Wisconsin contract (Attachment 4 – Sample Contract) has been attached as a Supporting Document to this RFB. It represents the terms and conditions the State expects to execute with the successful Bidder(s).

1.6 COOPERATIVE PURCHASING SERVICES

Common purchasing practices in government include cooperative or “piggyback” purchasing among various units of government or municipalities.

The use of the resulting contract by municipalities shall be optional. Sales to the municipalities by the Contractor shall be optional.

If the Contractor chooses to extend prices offered on this Contract to municipalities, any resulting contract is solely between the Contractor and the municipality. DOA shall not be responsible for any disputes which may arise between municipalities and the Contractor as a result of any sales and/or purchases made. Municipalities must be able to obtain the commodities and services procured under the Contract at the same rates agreed to by DOA and the Contractor.

The Contractor shall be responsible for confirming the status of potential Municipalities with DOA, providing appropriate documentation and support and reporting contract usage by Municipalities. See DOA Form 3832 (Bidder Required Form) for definitions and other information on municipalities.

Interested municipalities:

· Will contact the Contractor directly to place orders referencing DOA contract number 505ENT-M24-ELEVATORSV-00,

· Are responsible for receipt, acceptance and inspection of commodities and services directly from the contractor, and making payment directly to the contractor

Agreement to this provision will not be considered criteria for award under this solicitation.

2.0 BIDDER QUALIFICATIONS & REQUIREMENTS

All Bidder qualifications in this section are mandatory. Failure to meet a qualification will disqualify your Bid. However, DOA reserves the right to waive any qualification if no Bidder is able to satisfy that qualification.

Before the award of any Contract, DOA shall be satisfied that the Bidder has sufficient qualified resources available for performing the work described in this bid. It is the Bidder’s responsibility to acquaint DOA with these qualifications by submitting appropriate or supporting documentation.

2.1 Bidder must be in the business of providing elevator maintenance and repair services and must have performed services for at least five (5) years, immediately prior to submittal of this RFB.

2.2 Bidder must have all required local, state, and federal licenses and permits to operate a business to provide maintenance and repair services for elevators in the State of Wisconsin.

2.3 Upon request by DOA, Bidder must supply a list of maintenance personnel directly employed by the Bidder, indicating name, elevator license level and number of years experience maintaining elevators. All contractors, elevator mechanics, apprentices and helpers must hold valid credentials under SPS 305.

3.0 MANDATORY SPECIFICATIONS OF BID

All requirements in this section are mandatory. The following requirements must be met at no additional cost above the pricing provided in the Bid. All Specifications are defined as minimum mandatory requirements unless otherwise stated. Bidder must use Attachment 3 (Bidder Performance and Support Requirements) to respond to this section. Failure to meet any mandatory requirement will result in rejection of the Bid. However, in the event that no Bidder is able to meet an individual mandatory requirement, the State reserves the right to continue the review of Bids and to select the Bid that most closely meets the requirements specified in this RFB.

3.1 TECHNICAL REQUIREMENTS - ELEVATOR SERVICE SPECIFICATIONS

Bidder must use Attachment 3 (Performance and Support Requirements) to respond to this section.

3.1.1 COMPLETE SERVICE (CS) REQUIREMENTS

Purpose: The following minimum requirements govern the furnishing of elevator maintenance, repair services and testing on the scheduled elevators. Contractor acknowledges that the end-user is purchasing Contractor’s professional expertise to perform proactive Complete Elevator Maintenance and Repair Services. Contractor shall deliver maintenance service tailored to each unit’s specific requirements. This service is intended to promote safe operation, minimize shutdowns and the disruption of service, and to maximize equipment life and usage through a systematic and documented maintenance program:

3.1.1.1 Perform all work promptly, completely, free of defects, and in conformance with established industry standards and practices, and conform to the original manufacturer’s specifications.

3.1.1.2 Trained employees of Contractor shall use reasonable care to keep the equipment in proper adjustment and in safe operating condition, in accordance with this RFB and Code requirements.

3.1.1.3 Furnish all trained personnel, tools and equipment, diagnostic and troubleshooting software, hardware, and technical product manuals; lubricants, cleaning fluids and cleaning supplies; employee safety equipment and training, supervision, and other items required to perform work under this RFB, whether or not expressly stated.

3.1.1.4 Maintain the elevators and associated equipment in a safe, clean, quiet, and smooth-riding condition.

3.1.1.5 Maintain elevator monitoring systems.

3.1.1.6 Repair or replace any malfunctioning, defective or safety-recalled part(s). There shall be no exceptions for parts considered to be obsolete.

3.1.1.7 Replace missing or damaged data tags, where such tags are required by Code.

3.1.1.8 Ensure performance with respect to door operation, landing accuracy and rated speed complies with specifications in Section 3.1.7 (Elevator Performance Standards).

3.1.1.9 Complete all repairs and corrections required by annual inspection report in a timely fashion to meet compliance deadline date on report. Verification of work completion shall be submitted to end-user.

3.1.1.10 Perform all contractual maintenance and repair work during daytime working hours (7:30 am through 4:30 pm, CT; Monday through Friday). If overtime or Weekend/Holiday service is requested by the end-user, such service shall be performed at the rates established by Contractor’s Bidon Attachment 1 Cost Sheet Hourly Rates for Overtime/Holiday, Column P.

3.1.1.11 Complete Service includes all necessary items for the proper function of the elevator system. Items to be maintained by Contractor include, but are not limited to:

3.1.1.11.1 All driving machines

3.1.1.11.2 All controller parts and boards

3.1.1.11.3 All controller integrated air conditioning units

3.1.1.11.4 All Position Indicators (PI), call lights and cab lights

3.1.1.11.5 All fans and cab parts, including sill cleaning and guide replacement

3.1.1.11.6 All batteries for emergency lighting, battery lowering, board memory and Uninterrupted Power Sources.

3.1.1.11.7 All cleaning of hoistways, door hangers, rollers, track, sills, car tops, machine rooms and pits.

3.1.1.11.8 All parts and motors related to door operation

3.1.1.11.9 All push buttons and key switches

3.1.1.11.10 All hoist belts and cables (travelling and hoisting)

3.1.1.11.11 Accurate logbook of service calls, callbacks, preventive maintenance tasks and periodic tests.

3.1.1.11.12 All lubrication (grease and oil)

3.1.2 LUBRICATION SERVICE (LUBE) REQUIREMENTS: These specifications cover the furnishing of examination, cleaning, and lubrication services by Contractor in order to provide a clean, safe, quiet, and smooth operating condition on elevators owned by the State.

3.1.2.1 At the prescribed time interval in Attachment 1 Cost Sheet, Column L the Contractor shall examine, adjust, clean and lubricate as required, the following parts, where applicable: All safety devices and features, copper and carbon contacts, contact springs, brushes, door and gate contacts, governor sheaves, governors, solid state components, hall buttons, signals, brakes, controllers, pumps, valves, door operators, door gibs and rollers, door interlocks, leveling devices and cams, guide rails, rail brackets, guide shoes, roller guides, ledges, door sills, door closers, door hangers, all machine components, oil return systems, the elevator pits, gland packings, selectors and components, deflectors or idler sheaves, and compensating assemblies.

3.1.2.2 The Contractor shall provide as required at no additional cost, all cleaning materials and lubricants meeting the specifications for lubricants as recommended by the manufacturer.

3.1.2.3 The Contractor shall provide, at no additional cost to end-user, Firefighters Emergency Operation Test, per the applicable local and state Codes, for each elevator so equipped. See Section 3.1.6.1.10 for exceptions to local and state Codes.

3.1.2.4 The Contract price for lubrication level maintenance service does not include the cost of parts and labor for the replacement and repair of these parts. Contractor shall furnish these parts at a cost not to exceed the current market price for the parts as established by invoices, with no markup. The Contractor may be required to furnish the labor for removal and replacement of these parts and for the performance of the safety tests at the hourly rate as established by Contractor’s bid on Attachment 1 Cost Sheet Hourly Rates for Other Service, Column O .

3.1.2.5 All of the above work must be performed during regular daytime working hours (7:30 am through 4:30 pm CT; Monday through Friday). If emergency service is requested by the end-user, such service shall be performed at the hourly rates established by the contractor's bid on Attachment 1 Cost Sheet Hourly Rates for Other Service, Column O .

3.1.3 EXCLUSIONS (EXCLUDED WORK) TO COMPLETE SERVICE (CS) REQUIREMENTS

Contractor shall not be responsible for excluded work shown below. However, the Designated End-user Representative shall be alerted should routine examinations reveal excluded work that needs to be addressed.

3.1.3.1 Adjustments, repairs, or replacements necessitated by negligence, fire, theft, water, an Act of God or misuse of the equipment by anyone other than Contractor, its employees, subcontractors, or agents.

3.1.3.2 The repair, refinishing, or replacement of car and hoistway door panels, car door sills, car gates, and hoistway entrance door panels, frames, and sills. However, Contractor shall repair damage to car and hoistway door(s) or enclosure finishes when caused by improper adjustment or maintenance of the associated equipment.

3.1.3.3 Car enclosure panels and finishes, flooring on lifts, and elevator car finish flooring.

3.1.3.4 Hoistway and machine room enclosures, lighting, heating, ventilation, and sprinklers.

3.1.3.5 Mainline and emergency power disconnect switches and associated fuses, and feeders to terminals on each elevator controller.

3.1.3.6 Underground hydraulic cylinders and buried piping or conduit. However, Contractor is responsible for all applicable tests.

3.1.3.7 Fire alarm initiating devices in elevator lobbies, machine rooms, and hoistways.

3.1.3.8 Pit or machine room sump pumps.

3.1.3.9 Fire extinguishers in machine rooms.

3.1.3.10 Telephone service to terminals on elevator controller.

3.1.3.11 Installation of any new attachments or features (pending approval from end-user).

3.1.3.12 Contractor shall immediately notify the end-user when parts or components require repair or replacement, and in their judgment are excluded from coverage under this RFB. Contractor shall furnish a written price quotation within 5-business days, as a means of obtaining authorization to procure the required or requested parts. All repairs to the elevator equipment must be performed as soon as possible.

3.1.3.13 The written price quotation shall include a description of the required or requested parts, including, but not limited to, the manufacturer’s part identification number and the current price of the part.

3.1.3.14 Contractor shall obtain from the Designated End-user Representative authorization for labor that in their judgment is excluded from coverage under “Complete Service” and “Lube Service”. For such labor, Contractor’s responding mechanic must physically show the affected components to the Designated End-user Representative whenever possible, at the time of the callback or repair or maintenance visit.

3.1.3.15 Excluded labor, including parts or “Other Services” authorized at the time by the Designated End-user Representative, shall be provided using the applicable hourly rate provided in Attachment 1 Cost Sheet Hourly Rates for Other Service Column O.

3.1.4 “OTHER SERVICE” REQUIREMENTS: The following sections describe requirements of the Contractor for work performed under the Contract as “Other Service”, as distinguished from Complete Service (CS), or Lubrication Service (Lube). The following “Other Service” work shall be performed at hourly rates provided in Attachment 1 Cost Sheet Hourly Rates for Other Service, Column O.

3.1.4.1 Other Service Work shall include, but not be limited to:

3.1.4.1.1 Repairing, resetting, adjusting, or replacing elevator components or associated equipment necessary resulting from negligence, fire, theft, water, an Act of God or misuse of the equipment by anyone other than Contractor, its employees, subcontractors, or agents.

3.1.4.1.2 Upon end-user request, repair or replace elevator components excluded from “Complete Service” or “Lubrication Service” as specified in Section 3.1.3 (Excluded Work).

3.1.4.1.3 Upon end-user request, perform services to improve or upgrade elevator components.

3.1.4.1.4 Contractor’s hourly rates listed in Attachment 1 (Hourly Rates for Other Service) apply to “Other Service” regardless of whether the elevator has no Callback, 8 HR Callback or 24 HR Callback.

3.1.4.2 Contractor shall be paid for parts and materials purchased by the Contractor to complete “Other Service” work at market prices as established by invoices. No markup of parts or material prices will be allowed by Contractor.

3.1.4.3 With prior written approval by the end-user, Contractor shall be paid for rental of equipment necessary to perform “Other Service” work at market prices as established by invoices, with no allowable markup by the Contractor. Contractor shall supply normal tools of the trade without cost to the end-user per Section 3.2.4.

3.1.4.4 Regular Hourly Rate: All “Other Service” hourly labor rates bid shall include costs for labor including workers, supervisors, and management; equipment, material hauling/shipments, taxes, vehicles, insurance, parking, administrative business costs, travel time, mileage and/or any travel expense to and from job site and any other costs necessary to provide services per specifications, terms and conditions of the contract. Regular Hours shall apply to actual time spent by Contractor’s employees on-site providing service (separate travel expense charges are not allowed).

3.1.4.5 Hourly Rate for Overtime/Holiday includes weekends and is allowed only with prior written approval of end-user. See Attachment 1 Cost Sheet Hourly Rates for Overtime/Holiday, Column P.

3.1.4.6 Attachment 1 Cost Sheet Hourly Rates for Other Service, Column O bid shall apply in the event an agency/end-user requests the presence of Contractor’s employee to ensure proper elevator performance during a particular event.

3.1.4.7 Hourly labor rate bid may apply in the event the State requires the Contractor to perform services not included under “Complete Service” and “Lube Service”, such as replacing or refurbishing elevator cab enclosures. The State reserves the right to negotiate lower rates for such non-included services on a case-by-case basis, or to have such services performed by others.

3.1.5 USE OF OUTSIDE CONSULTANTS

The State reserves the right to solicit bids from other vendors to perform “Other Work” on the elevator equipment that is not covered under this RFB, such as, but not limited to, modernization, upgrades, repairs, or noncovered labor, or replacement parts.

3.1.6 COMPLETE SERVICE (CS) and LUBRICATION SERVICE (LUBE) SCHEDULE: Elevators are to be examined by the Contractor at the service intervals specified in Attachment 1 Cost Sheet. Elevator service intervals vary. They can be, but are not limited to, weekly, semi-monthly, monthly, bi-monthly (once every two months) and quarterly. On the date Contractor examines or performs service, Contractor shall record all services performed in the logbook and kept in the elevator machine room. It is the responsibility of the end-user to check the logbook before payment is provided. For erroneous payments see Section 3.2.9 (Review of Invoices).

3.1.6.1 MONTHLY SERVICES

3.1.6.1.1 Ride each elevator and perform a general safety inspection, checking initial floor stops in both directions of travel, acceleration, deceleration, brake operation (if applicable), releveling, door operation and ride quality. Make adjustments and corrections as required for consistent and smooth operation.

3.1.6.1.2 Inspect signal fixtures, including position indicators (PI), call registration pushbuttons, car or hall lanterns, and the operation of all accessibility devices required by International Code Council (ICC)/American National Standards Institute (ANSI) A17.1 and Americans with Disabilities Act Accessibility Guidelines (ADAAG). Make adjustments, repairs, replacements or other corrections.

3.1.6.1.3 Keep clean all machine and control rooms. Remove trash and debris. Ensure all covers and labeling are in place.

3.1.6.1.4 Perform examination, cleaning, lubrication, and adjustment.

3.1.6.1.5 Monitor and maintain stopping accuracy at plus or minus 1/4”, regardless of load conditions.

3.1.6.1.6 Clean direction and accelerating switches.

3.1.6.1.7 Deliver any keys or other property recovered from the pit to the Designated End-user Representative.

3.1.6.1.8 Check floors for missing indicator plates, arrows, buttons, or other parts and replace.

3.1.6.1.9 Inspect door monitoring equipment and safety edge units. Clean, lubricate, adjust or repair. Clean door sills.

3.1.6.1.10 Perform Firefighters Emergency Operation Test as required by Code for each elevator so equipped. (For hospitals and long-term care facilities such as the following locations, perform Firefighters Emergency Operation Test on a monthly basis if the firefighter’s emergency operation feature is installed on the elevator):

1) Central Wisconsin Center

2) Mendota Mental Health Institute

3) Winnebago Mental Health Institute

4) Veterans Home at King

5) Veterans Home at Union Grove

6) Veterans Home at Chippewa Falls

For all other locations, perform Firefighters Emergency Operation Test on a quarterly basis (See Wisconsin Administrative code SPS 318 and American Society of Mechanical Engineers (ASME) A17.1 as well as National Fire protection Association (NFPA) 101) .

3.1.6.2 BIMONTHLY SERVICES (ONCE EVERY TWO MONTHS)

3.1.6.2.1 Maintain controllers, selectors, and dispatching equipment per equipment manufacturer’s specifications, renew worn or defective components. Disassemble, clean, and adjust power contactors and other relays or components, and proactively replace worn, burned, or defective contacts, shunts or leads, arc shields, fuses, relays, coils, springs, cams, resistors, switches, transformers, transducers, condensers, power amplifiers, dashpots, timing devices, overloads, rectifiers, wiring, printed circuit boards and connectors, other solid state or electronic components, or any other devices as required. Severe arcing shall be corrected. Temporary wiring shall not be used. Renew all controller fans and air filters. Clean controller cabinet, replace covers. Replacements for all fuses and controller contacts shall be available in the machine room.

3.1.6.2.2 Inspect and repair or replace all worn, damaged, or missing signal fixtures and components, in car including but not limited to buttons, lenses, arrows, button caps and inserts, Braille, lamps and LED’s, lenses, jewels, key switches, key bezels or collars, and audible signals. Button lamps in the same car station shall be of the same color and brightness.

3.1.6.2.3 Outside hoistway - Inspect lobby call stations and repair or replace all worn, damaged, or missing components including, but not limited to buttons, button caps and inserts, lamps and LED’s, jewels, key switches, and key bezels or collars. Lamps in the same hall stations at a landing shall be of the same color and brightness.

3.1.6.2.4 Renew devices in lobby position indicators including lenses, digital display and drivers.

3.1.6.3 QUARTERLY SERVICES

3.1.6.3.1 Examine emergency lighting, emergency lowering, or other batteries. Inspect and test circuits. Record charger output in the logbook. Maintain and renew batteries, battery chargers, monitors, and all other components as required.

3.1.6.3.2 Maintain or renew hydraulic power units and components, including control valves and manifolds, O-rings and gaskets, strainers, springs, pumps, motors, V-belts, mufflers and sound isolation couplings, hoses, shutoff valves, pipe or pressure line and fittings, power unit reservoir, etc. for proper operation and to prevent leakage, which shall not be permitted to accumulate.

3.1.6.3.3 Monitor and maintain the hydraulic fluid level in the power unit reservoir, and immediately investigate and correct any loss of hydraulic fluid. Loss of hydraulic fluid that cannot be accounted for shall result in Contractor removing the equipment from service and promptly conducting leak down and pressure tests as specified in ASME A17.1, at no additional cost.

3.1.6.3.4 Maintain and renew equipment in elevator pits, including spring and oil buffers, buffer oil, buffer switches, limit and leveling switches, traveling cables and attachments, selector cable and sheaves, compensation and guides, steel tapes, guides and fastenings, and governor tension sheave assembly.

3.1.6.3.5 Examine, clean, and lubricate bottom of car including platform isolation, load weighing switches, roller or sliding guides, safety and safety switch, pivots, and linkage, and under car light and receptacles, where provided.

3.1.6.3.6 Clean all accumulated dirt, grease, lint, trash, and debris in pits. Pits shall not be used for storage.

3.1.6.3.7 Maintain car ventilation, handrail fastenings, and emergency lighting.

3.1.6.3.8 Maintain all door operator equipment, door reopening devices, and keep car door operation adjusted for optimum performance. Ensure that door closing kinetic energy, door closing speeds, and closing force are maintained within Code requirements including on Firefighter’s Operation.

3.1.6.3.9 Maintain cars and hoistways including guide rails, pits, car tops, and equipment in these areas in a consistently clean condition.

3.1.6.3.10 Keep hoistways clean of all accumulated dirt, grease, and dust including counterweight, cable shackles, divider beams, ledges, landing sills, fascia, and headers. Keep the car and counterweight guide rails clean of lint and lubricant, or where sliding type guide shoes are used, properly lubricated without excess lubricant. Adjust compensation fastenings and guides.

3.1.6.3.11 Clean top of car, check, adjust, and renew all devices, including roller or slide guides, switches, top of car lights and receptacles, inspection station, selectors and tape readers, fans and blowers, and cab stabilizers. Maintain emergency car exits in closed position, locked from the car top. Car tops shall be kept free of oil, dirt, and rubbish, and shall not be used for storing lubricants, spare parts, tools, or other items.

3.1.6.3.12 Inspect traveling cables for wear and fastenings. Replace traveling cable(s) if shorts or cuts exist or where damage to jacket is evident.

3.1.6.3.13 Maintain and renew all landing and car door or gate components to ensure both the safe operation and the smooth and quiet door performance, maintain the clearances between door panels, door frames, and sills. Maintain and renew car and/or hoistway door restrictors and safety retainers and secondary retainers. Clean, lubricate, adjust, and where required, renew all components for door operators, car and hoistway door hangers, car door clutch, interlocks, closers, relating cables, drive arms and linkages, belts, chains, brushes, contacts, drive vanes, locks, cams, switches, sprockets, rollers, upthrusts, gibs, hangers and hanger tracks, hoistway door astragals, non-vision wings, door reopening devices, and car gate switches.

3.1.6.3.14 Tighten all guide rail, rail clip, bracket, and cab fastening fasteners.

3.1.6.3.15 Make adjustments to minimize noise and vibration in car.

3.1.6.3.16 Maintain operation of all batteries in conformance to existing Codes.

3.1.6.3.17 Test operation of alarm, emergency telephone, and emergency lighting and record in the Logbook.

3.1.6.3.18 Inspect working parts of all governors for free operation, clean and lubricate as necessary. Check contacts, shaft, brushings and rubbing surfaces for cleanliness and wear.

3.1.6.3.19 Examine all wire ropes and fastenings, check and adjust rope tension.

3.1.6.3.20 Examine counterweight. Tighten all loose bolts.

3.1.6.3.21 Clean and lubricate automatic slow down and stopping switches on top of cars and in hoistway.

3.1.6.3.22 Inspect and clean car guides. Replace worn and cracked parts.

3.1.6.3.23 Check, clean, repair, or replace car fan motors for proper operation.

3.1.6.3.24 Inspect and maintain any equipment located in a remote area such as a rooftop enclosure. Such service shall be recorded in a log posted at the remote location as well as in the logbook kept in the elevator machine room.

3.1.6.3.25 Perform Firefighters Emergency Operation as required by local and state Codes for each elevator so equipped. See Section 3.1.6.1.10 for exceptions to local and state Codes.

3.1.6.4 SEMI-ANNUAL SERVICES (ONCE EVERY SIX MONTHS)

3.1.6.4.1 Maintain elevator machine rooms, including controllers and drives, machines, motors, motor generators, brakes, suspension ropes, drive and secondary sheaves, selectors and tapes or ropes, and governors. Proactively examine traction machines for unusual sounds, heat, or improper operation, and make corrections. Maintain, lubricate, and renew bearings, worms, gears, gearboxes and reduction units, coupling pins and bushings, drive sheaves and sheave cable grooves, cable sheave liners, lubricating chains, machine brake, rope gripper, or other emergency brake. Check oil levels, repair leaks, empty drip pans, lubricate bearings, replace seals and gaskets as required.

3.1.6.4.2 Measure and record resistance for motors and motor generators; blow out or otherwise clean to remove carbon dust and renew or maintain insulation resistance at minimum 2 megohms. For readings < .5 megohms, armature or other components shall be steam cleaned, baked, and reinsulated. All armatures and windings, field coils and interpoles, bearings, rotating elements, commutators, filters, fans, blowers, brushes, and brush holders shall be cleaned and renewed or rewound as required. Rotating parts shall be properly aligned within the manufacturer’s design tolerances.

3.1.6.4.3 Verify the operation of group or supervisory systems and make adjustments as required at intervals to ensure all circuits and settings are properly adjusted to minimize control system response time for car and hall calls.

3.1.6.4.4 Monitor and renew plunger jack packings and seals and means to collect leakage, including automatic oil return system, if provided. The jack packing gland or drip ring shall be kept clear of foreign matter. Excessive jack packing leakage shall be corrected and packings or seals, guide bearings, packing glands, synchronization ropes or sheaves, and exposed piping renewed.

3.1.6.4.5 Maintain automatic oil return systems where provided; keep in working order and renew or replace with closed container not exceeding 5 gallons when necessary.

3.1.6.4.6 Clean secondary machinery spaces and equipment located therein, check operation of sheaves and ropes, lubricate sheave bearings as required, verify operation of emergency stop switch, lighting, and receptacles.

3.1.6.4.7 Devices in Lobby Status Panels or informational displays located in lobby or Fire Command Center are to be checked for normal operation and all components and wiring repaired or replaced as necessary to restore proper operation.

3.1.6.4.8 Maintain hoistway access switches, where provided.

3.1.6.4.9 Lubricate guide rails as required.

3.1.6.4.10 Inspect hydraulic system for piping leaks, loose fittings, and hydraulic oil level. Tighten or renew any loose connections. Record oil level at minimum of 6-month intervals.

3.1.6.4.11 Inspect hydraulic jack for leakage, including plunger seal. Renew plunger seals as necessary.

3.1.6.4.12 Examine machine gear teeth for cutting or noise.

3.1.6.5 ANNUAL SERVICES

3.1.6.5.1 Drain, flush, clean, and replace traction machine gear case oil at one-year intervals or otherwise at manufacturer’s recommended intervals. Seal any oil leaks, examine gear teeth, refill with fresh oil.

3.1.6.5.2 Machine brakes shall be inspected, cleaned, lubricated, adjusted, tested, or otherwise renewed. DC brake solenoids shall be disassembled, inspected, cleaned, lubricated, adjusted on an annual basis at a minimum, and documented in the Logbook. Observe operation frequently for proper stopping accuracy in both up and down directions. Clean, inspect, and renew brake cores, sleeves or core liners, coils, pivot pins, solenoids, brake switch, springs, and shoe linings. All machine brakes shall be tested to safely lower, stop, and hold the elevator car with a 125% capacity load at the time of each Category 5 test, at a minimum, per the requirements of SPS 318 and A17.1.

3.1.6.5.3 Maintain, renew, and periodically test devices for ascending car overspeed and unintended car movement protection if these devices are provided.

3.1.6.5.4 Inspect, maintain, and renew wire rope suspension or governor ropes and fastenings, traveling sheaves and hydraulic jacks for roped hydraulic elevators, compounding or deflector sheaves, sheave supports, idler sheaves and bearings, governor, sheaves, wire seals, and shaft assemblies, cable guards, shackle non-rotation cables, compensation ropes, chains, or cables. Shorten and renew ropes. Clean ropes to permit inspection. Maintain proper tension and sheave traction. Maintain and provide adequate counterweight per industry standards and elevator Code requirements. If one suspension rope is worn beyond the manufacturer’s specifications or is damaged and requires replacement, the entire set shall be replaced. A legible metal tag shall be attached to one of the wire rope fastenings conforming to ASME A17.1. Lubricate suspension ropes and check equalization at least annually, keep governor ropes free of lubricants.

3.1.6.5.5 Perform and document all applicable Category 1 and Category 5 Tests (at one- and five-year intervals) per the requirements of SPS 318 and A17.1.

3.1.6.5.6 Thoroughly examine and clean starter and control panels. Check each contactor and relay by hand for wear, cleanliness, proper adjustment. Clean, adjust, repair, or replace, as necessary.

3.1.6.5.7 Examine, clean, and adjust all moving parts of governor and safety for free operation.

3.1.6.5.8 Perform a complete system check of all logic features and/or programs as determined by end-user.

3.1.6.5.9 Test emergency power operations in accordance with ANSI A17.1 Safety Code for Elevators and Escalators at a time as determined by end-user.

3.1.6.5.10 Test automatic dialing communication systems/emergency phones in elevator cars and maintain, repair, or replace as originally installed. Emergency phones shall be configured to the end-user standard.

3.1.6.5.11 Inspect equipment for rust and corrosion. Clean and paint rusted equipment. Care shall be used in the painting of equipment to make certain that it does not interfere with the proper functioning of components.

3.1.7 ELEVATOR PERFORMANCE STANDARDS:

(Both Complete Service and LUBE Service)

3.1.7.1 Door Performance: In evaluating door performance, complete door opening and closing times shall be used. In addition, a determination that the doors open smoothly and close smoothly without slam shall also be required. Door closing pressures shall be maintained in conformance to existing Codes. Photo electric door controls and other door reopen devices shall be maintained to operate as originally installed. Contractor shall maintain all door operator equipment and accessories including:

3.1.7.1.1 The doors shall open and close smoothly, quietly, and without slamming.

3.1.7.1.2 If nudging is furnished, the closing speed during nudging operation must meet Code requirements.

3.1.7.1.3 Door closing kinetic energy and closing force must be within Code requirements.

3.1.7.1.4 All installed door reopening devices shall be fully functional. Electronic devices shall provide sufficient range to reverse door without physical contact.

3.1.7.1.5 Rattles and squeaks in the door operator linkage, hangers, and closers shall be corrected.

3.1.7.1.6 Mechanical pivots and fastenings of drive arms, clutch, or linkage shall be free from excessive wear and properly lubricated.

3.1.7.1.7 Car and landing and door panel guides (gibs) shall be properly engaged in the sill and equipped with safety tabs.

3.1.7.1.8 Door or gate hanger sheaves and tracks shall be clean and lubricated. Rollers with flat spots, noisy or bad bearings shall be replaced, and rough tracks made smooth or replaced.

3.1.7.1.9 Up thrusts shall be adjusted with minimum clearance from the track to prevent the doors from jumping the track.

3.1.7.1.10 Hoistway door closers shall automatically return open doors to the fully closed and locked position throughout the door opening.

3.1.7.1.11 Hoistway door interlocks and car gate switch or contact shall be maintained to ensure safe and reliable operation.

3.1.7.1.12 Hoistway door restrictors, where provided, shall be maintained to prevent the opening of car and hoistway doors outside of the landing zone. Restrictors shall never be disabled.

3.1.7.2 Landing Performance: Landing accuracy shall be plus or minus 1/4 inch, regardless of number of passengers, up to rated capacity.

3.1.7.3 Rated Speed Performance: Rated speed shall not vary more than + 10% for relay logic traction installations, + 3% for static control equipment, and not more than + 10% for hydraulic installations, regardless of load.

3.1.7.4 Ride Quality and Acceleration: Contractor shall maintain a comfortable elevator ride with smooth start, acceleration, deceleration, stop, and change in rate of…