REVISED_Ecological_Haz_Mat_Asbestos_RFP510292.docx

Statewide Ecological, Hazmat and Asbestos Services

REQUEST FOR PROPOSAL

Ecological, Hazmat and Asbestos Services

RFP # 510292

Issued Date: September 3, 2019 Written Questions Due: September 18, 2019 Revisions added September 23, 2019 Responses Due:

October 16, 2019– 2:00 PM CST

Table of Contents

1 GENERAL INFORMATION

This section provides information about what the State intends to purchase, scope of the project and primary objectives of the solicitation.

1.1 DEFINITIONS

For the purposes of this RFP and resulting Contract, words and terms shall be given their ordinary and usual meanings. Where capitalized in this RFP and resulting Contract, the following words and terms shall have the meanings indicated. The meanings shall be applicable to the singular, plural, masculine, feminine and neuter.

Authorized User means state agencies, political subdivisions, and municipalities authorized by state statutes to use state contracts.

Agency means the Wisconsin Department of Transportation.

Asbestos means an incombustible, chemical resistant fibrous form of magnesium silicate.

Asbestos Inspection means the visual and physical examination of a site to determine if asbestos containing materials are present. Refer to FDM 21-35-45 for specific information on inspection of bridges. https://wisconsindot.gov/rdwy/fdm/fd-21-35.pdf#fd21-35-45

Abatement means the removal of asbestos containing materials following all applicable state and federal regulations.

ADT means Average Daily Traffic ANSI standards means the standards set by the American National Standards Institute (https://www.ansi.org/)

AST means above-ground storage tank.

BHM means the Bureau of Highway Maintenance of the Division of Transportation Systems Development, Wisconsin Department of Transportation.

BTEX means Benzene, Toluene, Ethylbenzene and Xylene.

BTS means the Bureau of Technical Services of the Division of Transportation Systems Development, Wisconsin Department of Transportation.

CERCLA means federal Comprehensive Environmental Response, Compensation and Liability Act (Superfund). Created in 1980, CERCLA provides a federal “Superfund” to clean up uncontrolled or abandoned hazardous waste sites and spills of hazardous chemicals into the environment.

CMM means the WisDOT Construction and Materials Manual (to view a copy of the manual go to https://wisconsindot.gov/Pages/doing-bus/eng-consultants/cnslt-rsrces/rdwy/cmm.aspx Connecting Highway means a local road or street that that carries state highway travel through cities and villages. https://wisconsindot.gov/Pages/projects/data-plan/plan-res/connecting.aspx

Cooperative Purchasing means Wisconsin statutes (s. 16.73, Wis. Stats.) establish authority to allow Wisconsin municipalities to purchase from state contracts.

Contract Administrator the Agency employee responsible for oversight of the implementation, administration, and completion of the Contract. PROCURING AGENCY Contract Manager the employee of an Agency responsible for 1) resolving contractual matters that cannot be resolved with the Contract Administrator; and 2) facilitating and/or completing all official actions under the Contract including but not limited to amendments, renewals and termination.

Contract means the final version of any contractually binding agreement between the State and the Contractor relating to the subject matter of this RFP; references to the Contract include all exhibits, attachments and other documents attached thereto or incorporated therein by reference.

Contractor the person or entity that has been awarded the Contract as a result of this RFP, and who is required to provide equipment, materials, supplies, contractual services, or leasing real property to, the Procuring Agency.

Corridor means a transportation pathway and its surroundings. In the context of a specific highway project the corridor is the entire length of the project and the area directly surrounding the project.

Cost Proposal means the vendors pricing for services requested in this request for proposal.

CTH means County Trunk Highway

CY means Cubic Yard

DBH means diameter at breast height (measured at 4.5 feet above ground surface)

DEA means US Department of Justice Drug Enforcement Administration.

Delineators (as used in Functional Plantings) means Delineators are a type of functional plantings used to delineate changes in the horizontal alignment of highways. Typically used on outside curves of roadways and at ‘T’ intersections or cul de sacs, when a through street has been cut off. The plantings are large enough; i.e. evergreen trees, to visually indicate the direction of the roadway.

Department means the Wisconsin Department of Transportation.

Disabled Veteran-Owned Business (DVB) means a business that has been certified by the Department of Administration under §16.283, Wis. Stats.

Division means an administrative unit within the Department. The current administrative units are the Division of Transportation Investment Management (DTIM), the Division of Transportation System Development (DTSD) the Division of State Patrol (DSP) the Division of Business Management (DBM) and the Division of Motor Vehicles (DMV).

DTSD means the WisDOT Division of Transportation System Development.

DNR or WDNR means the Wisconsin Department of Natural Resources.

DNR-DOT Cooperative Agreement means WisDOT’s Cooperative Agreement with the WDNR (see https://wisconsindot.gov/Documents/doing-bus/eng-consultants/cnslt-rsrces/environment/DOTDNRCoopagrwattachbkmk_Redacted.pdf).

DOT or WisDOT means the Wisconsin Department of Transportation.

Ecological Services includes a range of consulting services provided for various ecological and biological topics, including, but not limited to, wetland delineation or mapping services, protected species surveys, native habitat restoration and wetland mitigation site management and maintenance.

Erosion Control means prevention of the wearing away or scouring of material in a channel, opening, or outlet works caused by flowing water

ESA means the Federal Endangered Species Act, https://www.fws.gov/endangered/laws-policies/

Establishment Period means a two-year period required to ensure that new plantings are adequately cared for while they develop a root system sufficient for survival (with minimal care). Refer to FDM 27-25-10.2

Expected means a State requirement should be present in the proposed solution, exactly as stated, but the lack of the requirement would not disqualify the solution. However, the lack of one or more expected requirements will reduce a solutions technical score.

FDM means the WisDOT Facilities Development Manual (to view a copy of the manual go to https://wisconsindot.gov/Pages/doing-bus/eng-consultants/cnslt-rsrces/rdwy/fdm.aspx

FIFRA means Federal Insecticide, Fungicide, and Rodenticide Act http://www.epa.gov/oecaagct/lfra.html

Functional Planting means plantings that have a specific purpose, such as blocking headlight glare or defining the end of a road, these plantings are designed to be aesthetically pleasing as well as functional. These include living snow fence, visual screens, visual buffers, delineators and erosion control.

FWS or USFWS means the United States Fish and Wildlife Service.

GIS means geographic information system, a system designed to capture, store, manipulate, analyze, manage and present geographical data.

GPS means Global Positioning System.

Habitat Evaluation means evaluating the floristic or biotic integrity or quality of, and/or potential threats faced by, specific species or plant-animal communities.

Habitat Management means maintenance or active management of degraded, restored or existing habitat to maintain, enhance or restore functional quality. Management activities may include, but are not limited to, vegetation management, hydrology manipulation or maintenance of nesting habitat.

Habitat Restoration means restoring degraded or damaged habitat for specific species or plant communities. Restoration may include, but is not limited to, site preparation; native seeding and establishment; tree, shrub and/or plug planting and establishment; creation of structural habitat features, such as basking logs or nesting habitat; and vegetation management.

Hazard Tree – means trees, either dead or alive, with serious structural defects posing a safety risk due to the possibility they may break or fall on and damage a target. Targets are anything of value, including people, buildings, vehicles or other property. Targets may also include power lines or phone lines. Power lines present direct safety hazards. Both elements (the defective tree and the target) must be present for the tree to be classified as hazardous. (found in https://wisconsindot.gov/Documents/doing-bus/local-gov/hwy-mnt/mntc-manual/chapter07/07-10-20.pdf)

HAZWOPER means Hazardous Waste Operations and Emergency Response.

Herbaceous – means plants that have little or no woody tissue and persist usually for a single growing season

Highway Maintenance Manual (HMM) means WisDOT’s Highway Maintenance Manual, available online https://wisconsindot.gov/Pages/doing-bus/local-gov/hwy-mnt/mntc-manual/default.aspx.

HSIS means the Highway Structures Information System. HSIS can be viewed with WAMS logon and Password https://wisconsindot.gov/Pages/doing-bus/eng-consultants/cnslt-rsrces/strct/hsi.aspx

Invasive Species means nonindigenous species whose introduction causes or is likely to cause economic or environmental harm or harm to human health (WI Stat. 23.22(1)(c)). Invasive species may include, but are not limited to, those species identified as prohibited or restricted as defined under Wis. Adm. Code ch. NR 40.

Landscaping Services means planting, establishing, managing, and maintaining vegetation. This includes but is not limited to watering, planting, weeding, mulching, protecting, and removal of protection from established vegetation.

Living Snow Fence means a mass of plantings of trees and/or shrubs to control blowing and/or drifting snow (https://wisconsindot.gov/Pages/doing-bus/local-gov/hwy-mnt/winter-maintenance/living-snow-fence.aspx)

Local Road means a county highway, town road, or city or village street.

LUST means Leaking Underground Storage Tank Mandatory means a requirement labeled as such must be present in the proposed solution, exactly as stated, or the solution will not be considered by the State of Wisconsin. The terms “must,” “shall,” and “will” are considered mandatory.

May indicates something that is not mandatory but permissible.

MBE means Wisconsin-certified Minority Business Enterprise.

Migratory Bird Treaty Act (MBTA) means the Federal Migratory Bird Treaty Act, https://www.fws.gov/birds/policies-and-regulations/laws-legislations/migratory-bird-treaty-act.php.

MTBE means Methyl Tertiary Butyl Ether.

Multiple Proposals applies to one vendor submitting two separate proposals in response to this request for proposal.

Municipality means any county, city, village, town, school district, board of school directors, sewer district, drainage district, vocational, technical and adult education district, or any other public body having the authority to award public contracts (§16.70(8), Wis. Stats.). Federally recognized Indian tribes and bands in this state may participate in cooperative purchasing with the state or any municipality under §66.0301(1) and (2) Wis. Stats.

Multiple Inspection Discount means a discount applied to a group of two or more asbestos inspections for the same project, region, county, or request spreadsheet.

Native Species means naturally occurring species found in certain ecosystems due to natural processes.

Noxious Weeds has the meaning found in Wis. Stat. 66.0407

NR 27 is Wisconsin’s Endangered and Threatened Species list (see https://docs.legis.wisconsin.gov/code/admin_code/nr/001/27).

NR 40 is Wisconsin’s Invasive Species Identification, Classification and Control Rule (see http://docs.legis.wisconsin.gov/code/admin_code/nr/001/40.pdf).

NR 500 is the Environmental Protection- Solid Waste Management Rule series (see https://dnr.wi.gov/topic/Waste/Laws.html ).

NR 600 is the Environmental Protection – Hazardous Waste Management Rule series (see https://dnr.wi.gov/topic/Waste/Laws.html ).

NR700 is the Environmental Protection – Investigation and Remediation Rule series (see https://dnr.wi.gov/topic/Brownfields/Laws.html )

NR 800 is the Environmental Protection – Water Supply rule series (see http://docs.legis.wisconsin.gov/code/toc/nr ).

PCB means Polychlorinated biphenyl.

PCE means Perchloroethylene, also known as Perc.

Phase 1 means a historical review of land uses, site activities, previous spills or discharges on the site or in the immediate vicinity, and previous ownership. It may also include drive-by or onsite inspections, interviews, and photographic documentation. Refer to FDM chapter 21-35-5 (go to http://roadwaystandards.dot.wi.gov/standards/fdm/21-35.pdf ).

Phase 2 means a subsurface investigation to determine and identify the presence of any hazardous substance in the soils or groundwater on the site. Refer to FDM chapter 21-35-10 (go to http://roadwaystandards.dot.wi.gov/standards/fdm/21-35.pdf ).

Phase 2.5 means investigation is limited to within the existing or proposed right-of-way and it is focused on characterizing the contamination in the planned zone of construction (not full extent of contamination). Refer to FDM Chapter 21-35-12 (go to http://roadwaystandards.dot.wi.gov/standards/fdm/21-35.pdf ).

Phase 3 means detailed subsurface investigation of a site known to be impacted by hazardous substances to determine the nature and extent of the substance, the evaluation of remedial alternatives, the preparation of remedial designs, work plans and pilot scale feasibility studies. Refer to FDM chapter 31-35-15 (go to http://roadwaystandards.dot.wi.gov/standards/fdm/21-35.pdf ).

Phase 4 means the implementation of an approved remedial action plan to address impacted soils and/or groundwater. Refer to FDM chapter 21-35-20 (go to http://roadwaystandards.dot.wi.gov/standards/fdm/21-35.pdf).

Planting means to put or set in the ground for growth

Minority Owned Business Enterprise (MBE) means a business that has been certified by the Department of Administration under §16.287, Wis. Stats.

Project means environmental documentation, design, maintenance, real estate acquisition, or construction activities for a specific portion of highway or other transportation facility.

Project ID means the unique charging code assigned to a specific portion of highway or other transportation facility for the purpose of funding environmental documentation, design, maintenance, real estate acquisition or construction activities.

Procurement Manager means the person responsible for managing this procurement process.

Proposer/Vendor means a company or individual submitting a proposal in response to this RFP.

Proposal means the complete response to this RFP submitted on the approved forms, in the required manner and setting forth the Proposer’s prices for providing the products and services described in the RFP.

Proposer means the entity submitting a Proposal in response to this RFP.

Rare Species means plant or animal species protected and/or classified under Wis Stat. 29.604, Wis. Adm. Code ch. NR 27 or the Federal Endangered Species Act as threatened, endangered, special concern, proposed or candidate species.

RCRA means Resource Conservation and Recovery Act of 1976.

Region means a specific area of the state which is overseen by an office housing WisDOT division representatives. For maps of the current WisDOT division regions refer to http://www.dot.wisconsin.gov/about/locate/dtd.htm for DTSD regions;

http://www.dot.wisconsin.gov/about/locate/sp/offices.htm for DSP regions; and http://www.dot.wi.gov/about/locate/dmv/index.htm for DMV service center locations.

Remnant Prairie means prairie communities left relatively intact and undisturbed by construction and farming practices.

Remediation means the management, treatment or removal of regulated contamination from the soil or groundwater; or the management, handling and disposal of a regulated waste material. Hazardous waste disposal is included under a separate mandatory statewide contract and is not included in this definition

Responsible means a Proposer who has furnished information and data to prove that the financial resources, service, facilities, personnel, service reputation, and experience are adequate to make satisfactory delivery of such Services and Deliverables set forth in the RFP.

Responsive means a proposal that conforms in all material respects to the requirements set forth in the RFP.

RFP means this Request for Proposal.

Roadside Facilities include all safety rest areas, waysides, table sites, scenic view areas, parking turnouts, boat landings, special highway planting areas, and historical marker and "Welcome to Wisconsin" sign sites developed by the department and on the STH system

R/W means Right of Way.

Seeding means the establishment of vegetative cover by planting seed.

Site means a specific location within distinct property boundaries, or with a distinct address, or a specific portion of right of way.

Site Assessment means investigation of a site to determine if the potential for contamination exists, and if contamination is present.

Site Name means the specific designation which the Department is using to distinguish one site from another on a project.

Special Provisions means written directions and requirements applicable to a specific project and not otherwise thoroughly detailed or described in the STSPs, the Standard Specifications or supplemental specifications. As the term is used in this document it means directions specific to the handling, treatment, and disposal of specific hazardous materials for a particular project.

State means the State of Wisconsin

State Holidays means January 1, Martin Luther King Jr. birthday, Memorial Day, July 4, Labor Day, Thanksgiving Day, December 24, December 25, and December 31

STH means State Trunk Highway

STSP means Standardized Special Provision. The standardized special provisions describe the directions and requirements of a highway work proposal not detailed or prescribed in the most recent edition of the Standard Specifications. http://on.dot.wi.gov/consultants/stsp/index.shtm

TBE means targeted business enterprise.

TCE means Trichloroethylene.

Threatened and Endangered Species means species listed or proposed as threatened or endangered under the Federal Endangered Species Act or pursuant to state statute (Wis. Stat. 29.604) listed under Wis. Adm. Code ch. NR 27.

Threatened and/or Endangered Species Survey means desktop and/or field investigation for suitable habitat and/or presence/absence of threatened or endangered species. Federal and/or state permits, such as Federal scientific recovery permit or state endangered and threatened species permit, are typically required to conduct threatened and endangered species surveys.

TSCA means Toxic Substances Control Act.

U.S. Army Corps of Engineers (a.k.a. USACE, Corps) means the United States Army Corps of Engineers.

USH means United States Highway.

UST means Underground Storage Tank.

Vegetation Management means physical, chemical or biological management of vegetation and may include planting, establishment and maintenance of vegetation, activities to suppress invasive species or support establishment of native species through the use of selective herbicide application by certified applicators, management mowing, prescribed burns, use of biological control agents, or other means.

VPD means Vehicles Per Day.

Water Resource Analysis means evaluating groundwater hydrology, surface water/groundwater interaction (physical or chemical) and aquatic resource impact analysis (physical, chemical or biological).

WAMS means the State of Wisconsin Web Access Management System.

Wetland Compensatory Mitigation means the restoration (re-establishment or rehabilitation), establishment (creation), enhancement, and/or in certain circumstances preservation of wetlands for the purposes of offsetting unavoidable adverse impacts which remain after all appropriate and practicable avoidance and minimization has been achieved.

Wetland Delineation means the determination of wetland boundaries through field surveys following the U.S. Army Corps of Engineers Wetland Delineation Manual and regional supplements.

Wetland Mapping means desktop analysis of wetland boundaries for planning purposes using available resources, such as: National Wetland Inventory (NWI), Wisconsin Wetland Inventory (WWI), Natural Resources Conservation Service (NRCS) soil information, historic and current aerial photography, U.S. Geological Survey topographic maps, land elevation or contours, and other relevant information. Mapping may or may not include field investigation.

Wetland Mitigation Banking Technical Guideline means WisDOT’s Wetland Mitigation Banking Technical Guideline, WisDOT’s policy for compensatory wetland mitigation. The Guideline is available online https://wisconsindot.gov/Documents/doing-bus/eng-consultants/cnslt-rsrces/environment/wetlandmitguidelineswisdot.pdf.

Wetland Mitigation Site means an area restored, established, enhanced, or preserved for the purposes of providing compensation for unavoidable impacts to aquatic resources permitted under Section 404 and/or state wetland regulation.

Wetland Mitigation Site Design means a plan to restore, establish, enhance and/or preserve wetland chemical, physical or biological functions and processes.

Wetland Mitigation Site Development means facilitating a potential wetland mitigation site through the USACE’s and EPA’s compensatory mitigation rule site establishment process, as defined in the 2008 Compensatory Mitigation Rule, see https://www.epa.gov/sites/production/files/2015-03/documents/2008_04_10_wetlands_wetlands_mitigation_final_rule_4_10_08.pdf.

Wetland Mitigation Site Management and/or Maintenance means maintenance and active management of a wetland mitigation site to maintain compliance with the site’s Section 404 Clean Water Act permit, compensation site plan and/or mitigation bank instrument. Activities may include, but are not limited to, vegetation management, hydrology manipulation, and agency coordination.

Wetland Monitoring means field evaluation of wetland site conditions, including vegetation, hydrology, wildlife use and site maintenance needs. Monitoring is typically required for compliance with a wetland mitigation site’s Section 404 Clean Water Act permit, compensation site plan and/or mitigation bank instrument.

Work Order for any contract resulting from this Request for Proposal, and involving federal funds, means any scope of services or work agreement, “work order” and “purchase order” may be used interchangeably.

1.2 INTRODUCTION AND PURPOSE

The State of Wisconsin (State) as represented by the Wisconsin Department of Transportation is seeking proposals for Environmental Services.

The State of Wisconsin intends to use the results of this solicitation to award multiple contracts to Proposers for the aforementioned services. Each awarded Proposer is a Contractor.

The State makes no express or implied warranties whatsoever that any particular quantity or dollar amount of Services will be procured. The State reserves the right to cancel this RFP for any reason prior to the issuance of a notice of intent to award.

The Wisconsin Department of Transportation (WisDOT) owns or routinely acquires property throughout the State for purposes of highway development, facility expansion, and maintenance of the transportation system. Consequently, the need exists for various levels of environmental services. Other state agencies and municipalities may also require these services and may use contracts resulting from this Request for Proposal (RFP) to provide similar services.

These environmental services fall under several categories, including Hazardous Materials and Asbestos, Threatened and Endangered Species, Habitat restoration and management, Hydrology, Wetlands and Waterways, Vegetation Management and Invasive Species.

Example General Environmental Services:

Agency coordination – assistance with annual reporting requirements, and assistance with obtaining and complying with various permits; Laws, regulations, policies and guidance – provide assistance interpreting, evaluating the effect of and/or providing comments on proposed laws, regulations, policies and/or guidance Example Hazardous Materials and Asbestos services:

Facilities Development Manual (FDM) Phase 1 through 3 Hazardous Materials Site Assessments; FDM Phase 4 Remediation and Waste Management activities; Resource Conservation and Recovery Act (RCRA) or Comprehensive Environmental Response; Compensation and Liability Act (CERCLA) services; Environmental Accountability and Compliance Services; Asbestos inspection and abatement Example Threatened and Endangered Species services:

Threatened and endangered species identification, presence/absence surveys, habitat evaluation, relocation, WisDOT project effect evaluation, Section 7 consultation and biological opinions under the Endangered Species Act Example Habitat Restoration and Management Services:

Native species – identification and mapping, seeding guidance and installation, maintenance and management (via prescribed burning, mowing or other means), seed collection and/or relocation; Water quality and urban planting – infiltration fields, living snow fence systems for safety, high-exposure urban landscaping areas Example Hydrology, Wetlands and Waterways services:

Water Resource Assessment; Hydrologic studies; Wetland delineation, field reviews and reporting; Interdisciplinary wetland mitigation site design development, monitoring, maintenance and management; Wetland program management assistance, data collection, analysis and management; agency coordination; report preparation; management recommendations;

Example Vegetation Management services:

Vegetation planting, establishment and maintenance, including watering, weeding, tree support and protection, rodent protection, physical, biological or chemical control, fertilization, monitoring, pruning etc.

Example Invasive Species services:

Identification and mapping, control using pesticides/herbicides (a valid Wisconsin pesticide applicator license is required) or prescribed burns (training and experience required) vegetation assessments, species lists, description of dominant vegetation, community descriptions.

The State of Wisconsin intends to use the results of this solicitation to award multiple contracts to Proposers for the aforementioned services. Each awarded Proposer is a Contactor. The number of awarded vendors will be determined in the best interests of the state, depending on the vendor responses. The state reserves the right to award to one vendor or multiple vendors.

The State makes no express or implied warranties whatsoever that any particular quantity or dollar amount of Services will be procured. The State reserves the right to cancel this RFP for any reason prior to the issuance of a notice of intent to award.

1.3 SCOPE OF WORK

The resulting Contract(s) will be available for optional use by state agencies and municipalities (collectively “Authorized User”).

The scope of the RFP does not include the following:

· Services covered under municipal maintenance agreements.

The scope of the RFP does include but is not limited to the following:

· General environmental services (program management services)

· Environmental auditing services

· Emergency environmental consulting

· Environmental planning and advisory services

· Site Assessment, Environmental

· Hazardous materials investigation and remediation services

· Contaminated soil and groundwater services

· Soil, Soil Vapor, and Groundwater Sampling and Analysis (Including Disposal)

· Hazardous material and waste services

· Subsurface testing, Environmental

· Tank Installation, Removal, Disposal, and Related Services (Including Underground Type)

· Water Pollution Services

· Laboratory and Field Testing Services (Not Otherwise Classified)

· Testing and Monitoring Services for Air, Gas and Water

· Asbestos inspection and abatement services

· Lead and Asbestos Inspection Services

· Threatened and endangered species services

· Wildlife/Fish management services (including Endangered Species and Wildlife Census)

· Habitat restoration and management services

· Ecosystems Development, Management and Protection Services

· Vegetation management services

· Nursery plants, stock, equipment and supplies

· Arborist Services

· Landscaping services

· Hydrology, wetlands and waterways services

· Wetland delineation services

· Hydrological and Oceanography services

· Invasive species management

1.4 PROCURING AND CONTRACTING AGENCY

This RFP is issued by PROCURING AGENCY which is the sole point of contact for the State during the selection process. The person responsible for managing the procurement process is Sally Maier, Purchasing Agent Senior.

The Contract resulting from this RFP shall be administered by the Wisconsin Department of Transportation. The Wisconsin Department of Transportation Division of Transportation Systems Development, Bureau of Technical Services employee serving as the Contract Administrator shall be determined at the time of contract negotiations.

1.5 CLARIFICATIONS AND/OR REVISIONS TO THE SPECIFICATIONS AND REQUIREMENTS

If a Proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, the Proposer should immediately notify Sally Maier at sally.maier@dot.wi.gov via e-mail (no phone calls).

In the event that it becomes necessary to provide additional clarifying data or information, or to revise any part of this RFP, addendums or amendments will be provided via Wisconsin eSupplier Portal.

Proposers are encouraged to log into the RFP website on Wisconsin eSupplier Portal periodically during the RFP process. The person who is registered for the Proposer on Wisconsin eSupplier Portal should get an email any time a change is made to the website. However, this only applies to the person who is registered on Wisconsin eSupplier Portal on the date that the RFP is released. Anyone who registers after the release date of the RFP will not receive any automatic emails from Wisconsin eSupplier Portal for this RFP.

1.6 STATE OF WISCONSIN POINT OF CONTACT AND CONTACT WITH STATE EMPLOYEES

From the date of release of this RFP until contract execution, all contacts with State of Wisconsin personnel regarding this RFP shall be made through Sally Maier, Purchasing Agent via email sally.maier@dot.wi.gov direct or through the Wisconsin eSupplier Portal – PREFERED METHOD only.

No phone calls, emails or other correspondence to other State staff regarding this procurement are permitted during the procurement process unless otherwise noted in writing as required as part of the solicitation process. Violation of these conditions may be considered sufficient cause for automatic rejection of a Proposal. All oral communications are unofficial and non-binding on the State. Proposers shall rely only on written statements issued by the Procurement Manager.

1.7 NEWS RELEASES

A Proposer may not issue news releases or make any statements to the news media pertaining to the subject of this RFP or any Proposals or Contracts resulting therefrom without the prior written approval of Sally Maier. The Proposer is bound by this clause from the time the RFP is issued until the time the Contract has expired. Release of broadcast emails pertaining to this procurement shall not be made without prior written authorization of Sally Maier.

1.8 VENDOR QUESTIONS

All questions must be submitted in writing via eSupplier portal by the deadline, Wednesday, September 18th, 2019.

Proposer questions along with the State’s responses will be posted to the Wisconsin eSupplier Portal website.

It is the Supplier’s responsibility to check eSupplier for any additional postings/updates - if not signed up in the system prior to the proposals posting.

1.9 REASONABLE ACCOMODATIONS

The Department of Transportation shall provide reasonable accommodations, including the provision of informational material in an alternative format, for individuals with disabilities upon request. If you need accommodations at a presentation or demonstration, contact Sally Maier at sally.maier@dot.wi.gov.

1.10 CALENDAR OF EVENTS

Listed below are important dates and times by which actions related to this RFP shall be completed. In the event that the State finds it necessary to change any of these dates and times, it shall do so by issuing an amendment to this RFP.

Wednesday, October 16th, 2019 @ 2:00 p.m. CST Proposal due date and time for Proposer responses.

1.11 CONTRACT TERM AND FUNDING

The Contract period shall be an initial two (2) years from the effective date. The Contract is eligible for three (3) possible additional one (1)-year renewals if mutually agreeable to the State and the Contractor, unless terminated. To ensure the delivery of improved services and competitive pricing, to address potential performance issues, changes in technology or industry consolidation, the State reserves the right to negotiate the pricing and terms at the time of contract renewal.

As required by Wisconsin Statutes, continuance of a Contract beyond the limits of funds available shall be contingent upon appropriation of the necessary funds, and the termination of the Contract by lack of appropriations shall be without penalty.

1.12 COOPERATIVE PURCHASING

Commodities and services may be made available to Municipalities upon agreement of the Contractor. Where requested by the State, and agreed to by the Contractor(s), Municipalities shall be able to obtain the commodities and services procured under the Contract at the same rates agreed to by the Procuring Agency and the Contractor. The Contractor shall be responsible for confirming the status of potential Municipalities with the Procuring Agency and providing appropriate documentation and support and reporting Contract usage by Municipalities. Complete and submit your info in form DOA-3832, as part of your response.

1.13 WISCONSIN eSUPPLIER PORTAL REGISTRATION

Only Proposers registered with the State of Wisconsin’s eSupplier Portal (the State’s electronic purchasing information system) will receive future official notice for this service/commodity. The State of Wisconsin purchasing information and Proposer/proposer notification service is available to all businesses and organizations that want to sell to the State. Anyone may access the Wisconsin eSupplier Portal on the Internet at Link to get information on state purchasing practices and policies, goods and services that the State buys, and tips on selling to the State. Proposers may use the same Web site address for inclusion on the Proposers list for goods and services that the organization wants to sell to the State. A subscription with notification guarantees the organization will receive an e-mail message each time a State agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for proposal in their designated commodity/service area(s) with an estimated value over $50,000. Organizations without internet access receive paper copies in the mail. Increasingly, State agencies also are using Wisconsin eSupplier Portal to post simplified bids valued at $50,000 or less. Proposers also may receive e-mail notices of these simplified bid opportunities.

2 PREPARING AND SUBMITTING A PROPOSAL

This section explains how the proposal should be constructed and on what terms before it can be considered responsive.

2.1 GENERAL INSTRUCTIONS

The evaluation and selection of a Contractor will be based on the information submitted in the Proposal plus references, and any required presentations, on-site visits, or oral interviews. Failure to respond to each of the requirements as directed in the RFP may be the basis for rejecting a response.

Elaborate Proposals (e.g., expensive artwork, marketing materials) beyond that sufficient to present a complete and effective Proposal are not necessary or desired.

2.2 INCURRING COSTS

The State shall not be responsible for any costs incurred by Proposer to prepare its Proposal, conduct its due diligence or negotiate any agreements whether or not finally awarded. Such Proposal and business development costs shall not be included in the cost basis of services to be provided to the State.

2.3 COMPLETE RESPONSES

Proposal responses to each of the requests for information and requirements in the numbered sections shall be in the same sequence and numbered as the RFP. Responses must be concise yet complete. Do not simply restate the Requirement verbatim as the response to a Requirement. If the RFP calls for a process description, include a process map as well as the frequency at which that map will be updated. Proposer shall not direct the reader to a website (or any other sources outside of the submitted Proposal) as part of its response to the requirement or question.

2.3.1 Proposal Applicability

This proposal is for the following services (Check all that apply):

☐ Hazardous Materials and Asbestos – including:

· Hazardous materials investigation and remediation services

· Contaminated soil and groundwater services

· Soil, Soil Vapor, and Groundwater Sampling and Analysis (Including Disposal)

· Hazardous material and waste services

· Subsurface testing, Environmental

· Tank Installation, Removal, Disposal, and Related Services (Including Underground Type)

· Water Pollution Services

· Laboratory and Field Testing Services (Not Otherwise Classified)

· Testing and Monitoring Services for Air, Gas and Water

· Asbestos inspection and abatement services

· Lead and Asbestos Inspection Services Answer questions:

2.3.1

5.2.2.2

2.4.3

5.2.2.3

4.3

6.2 – all

4.4

7.1 Tab 1

4.5

7.1 Tab 2

4.6.2

7.1 Tab 3

4.6.3

7.1 Tab 5

4.6.4

7.1 Tab 6 cells G35 – AT56

4.7 - all

7.1 Tab 7 cells E33 – AE51

5.1.2- all

5.1.3

5.2.1

☐ Ecological Services – Including:

· General environmental services

· Environmental auditing services

· Emergency environmental consulting

· Environmental planning and advisory services

· Environmental Site Assessment

· Threatened and endangered species services

· Wildlife/Fish management services (including Endangered Species and Wildlife Census)

· Habitat restoration and management services

· Ecosystems Development, Management and Protection Services

· Vegetation management services

· Nursery plants, stock, equipment and supplies

· Arborist Services

· Landscaping services

· Hydrology, wetlands and waterways services

· Wetland delineation services

· Hydrological and Oceanography services

· Invasive species management Answer questions:

2.3.1

5.2.2.1

2.4.3

5.2.2.3

4.3

6.1 all

4.4

7.1 tab 1

4.5

7.1 tab 2

4.6.1

7.1 Tab 3

4.7.5

7.1 tab 4

4.7.6

7.1 tab 6 cells G6 through BR 27

5.1.1 all

7.1 Tab 7 cells E6 through AU24

5.1.3

5.2.1

☐ Both Hazardous Materials and Asbestos and Ecological Services Answer all questions.

2.3.1

5.2.1

2.4.3

5.2.2 all

4.3

6.1 all

4.4

6.2 all

4.5

7.1 Tab 1

4.6.1

7.1 Tab 2

4.6.2

7.1 Tab 3

4.6.3

7.1 Tab 4

4.6.4

7.1 Tab 5

4.7 all

7.1 Tab 6

5.1.1 all

7.1 Tab 7

5.1.2 all

5.1.3

2.4 SUBMITTING THE PROPOSAL

2.4.1 RFP_ELECTRONIC PROPOSAL SUBMITTAL

Respond as directed herein and in the pages presented in the Wisconsin eSupplier Portal for this event. The State has developed questions that you will be prompted with online to guide your electronic response to the RFP. If you respond electronically, you do not need to submit a mailed copy of any materials unless you are directed to do so elsewhere in the RFP document. Proposals shall be received by the above office no later than 2:00 p.m. CT on Wednesday, October 16, 2019. All Proposals shall be date and time-stamped in by the Wisconsin eSupplier Portal.

2.4.2 RFP_COST PROPOSAL SUBMISSION

2.4.2.1 Electronic Cost Proposals shall be submitted in accordance with the online instruction in the Wisconsin eSupplier Portal. (Preferred method) (Attached as a separate excel file & clearly labeled)

2.4.3 PROPOSER CERTIFICATIONS

Provide a transmittal letter that clearly identifies all of the following:

1. Proposer’s organization information Name and title of Proposer representative; and Name and address of company; and Telephone number, fax number, and email address.

2. A confirmation of Acknowledge the receipt of RFP addenda; if none has been posted, include a statement to that effect; and

3. A statement acknowledging the Proposal conforms to all requirements of the State including procurement rules and procedures articulated in this RFP; and

4. A statement that (Proposer’s Name) understands and agrees that it has an affirmative duty to inquire about and seek clarification of any question or other item in the RFP that Proposer does not fully understand or that Proposer reasonably believes is susceptible to more than one interpretation; and

5. A statement that the Proposer's organization or an agent of the Proposer's organization has arrived at the prices and discounts without consultation, communication or agreement with any other respondent or with any competitor for the purpose of restricting competition; and

6. A statement that it has not paid, and shall not pay, any bonus, commission, fee or gratuity to any employee or official of the State for the purpose of obtaining any Contract or award issued by the State. The Proposer shall further warrant that no officer or employee of the State has any direct or indirect financial or personally beneficial interest in the subject matter of the awarded Contract, and no obligation or contract for future award of compensation has been proposed as an inducement or consideration for making the awarded Contract. Subsequent discovery by the State of non-compliance with these provisions shall constitute sufficient cause for immediate termination of all outstanding Contracts; and

7. A statement that no attempt has been made or shall be made by the Proposer or by any agent of the Proposer to induce any other person or firm to submit or not submit an Proposal for the purpose of restricting competition; and

8. A statement that the individual signing the Proposal is authorized to make decisions as to the prices quoted and that she/he has not participated and will not participate in any action contrary to the RFP; and

9. A statement that (Proposer’s Name) hereby represents and warrants it has analyzed the State’s RFP, understands the State’s requirements and agrees to be bound by the terms and conditions of the Proposal for 180 days after the submission deadline, or longer if the Proposal is included in a Contract with the State; and

10. A statement that (Proposer’s Name) is an expert in the types of services, functions and tasks proposed in the RFP and understands that the State shall rely on this expertise; and

11. A statement that (Proposer’s Name) shall make a number of representations outside of its formal Proposal document in discussions, presentations, negotiations, demonstrations, sales or reference material and other information-providing interactions. (Proposer’s Name) hereby warrants that the State can rely on these as inducements into any subsequent Contract and be made a part thereof.

2.5 RFP_PRESENTATIONS; DEMONSTRATIONS

Top scoring Proposer(s) based on an evaluation of the written Proposal may be required to participate in a presentation and/or Demonstration to support and clarify Proposal(s), if requested by the State. The presentations and/or Demonstrations will be scheduled and held after receipt of the Proposals to provide an opportunity for the Proposer to clarify its Proposal and for the evaluation committee to ask questions. Proposer representative(s) attending the oral presentation or demonstration shall be technically qualified to respond to questions related to the Proposal and its components. The State will furnish specific details concerning the presentations or demonstrations and any required materials at the time it notifies Proposers of the presentation schedule.

The State shall make every reasonable attempt to schedule each presentation at a time and location agreeable to the Proposer. The State requires that those individuals designated by the Proposer as Key Personnel attend the presentation in person. Failure of a Proposer to interview or permit a site visit on the date scheduled may result in rejection of its Proposal.

2.6 RFP_MULTIPLE PROPOSALS

Multiple Proposals from a Proposer will be permissible; however, each Proposal must conform fully to the requirements for proposal submission. Each such Proposal must be submitted separately and clearly labeled as Proposal #1, Proposal #2, etc. on each page included in the response. If submitting via eSupplier additional WAMS ID’s are required.

2.7 RFP_WITHDRAWL OF PROPOSALS

The Proposal shall be irrevocable until Contract award unless the Proposal is withdrawn. A Proposer may withdraw a Proposal in writing at any time up to the Proposal closing date and time or upon expiration of 180 days after the due date and time if received by the Procurement Manager. To accomplish this, the written request must be signed by an authorized representative of the Proposer and submitted to the Procurement Manager. If a previously submitted Proposal is withdrawn before the Proposal due date and time, the Proposer may submit another Proposal at any time up to the Proposal closing date and time.

2.8 RFP_LATE PROPOSALS

Any responses received after the hour specified in Section 1.10 SUBMITTING THE PROPOSAL shall not be reviewed.

3 RFP_PROPOSAL SELECTION AND AWARD PROCESS

This section explains how proposals will be accepted, evaluated, and how the State will engage in negotiations if it opts to do so.

3.1 RFP_PRELIMINARY EVALUATION

All Proposals will be reviewed initially to determine if mandatory Proposal submission requirements are met (see RFP Section 2, Preparing and Submitting a Proposal). Failure to meet a Proposal submission requirement may result in the rejection of the Proposal.

In the event there is an individual mandatory requirement that no Proposer is able to meet, the State reserves the right to eliminate that individual mandatory requirement; in such case, the State shall continue the evaluation of Proposals and select the Proposal that most closely meets the remaining requirements specified in the RFP.

3.2 RFP_EVALUATION COMMITTEE

An evaluation committee for this RFP shall consist of individuals who, in the State’s sole judgment, possess specific knowledge and skills essential to the RFP evaluation. The evaluation committee participates fully in the evaluation process, including reviewing and scoring Proposals. Subject Matter Experts (SMEs) may be used to provide additional expertise (e.g. technical and functional subject matter expertise, administrative and procurement knowledge) to the evaluation committee. SMEs are a non-scoring individuals or ad/hoc group that serves only as technical advisors to the evaluation committee.

3.3 RFP_ACCEPTED PROPOSALS

An evaluation committee will evaluate and score all accepted Proposals against predetermined criteria.