Request for Quote-RFQ 430 27 03.docx

HAWAII STATE HOSPITAL

45-710 KEA'AHALA ROAD

KANEOHE, HI 96744

REQUEST FOR QUOTES

RFQ-430-27-03

FOR

DISPOSABLE INSULATED TRAY INSERTS

The Hawaii State Hospital (“HSH”) is operated under the jurisdiction of the Department of Health (DOH). HSH is accredited by The Joint Commission (TJC) to provides adult inpatient psychiatric services. The Hawaii State Hospital (“HSH”) seeks a qualified vendor to provide disposable insulated tray inserts compatible with Aladdin Temp-Rite Skandia tray in accordance with the features, specifications and quantities outlined in this Request for Quote (RFQ).

1. Products

· Vendor shall provide Aladinn Temp-Rite products:

· Entrée Dish Insert, Disposable

· Side dish Insert, Disposable

· Soup bowl insert, Disposable

· Soup Bowl Lid, Disposable

· Product features and specifications can be found in Attachment A, Aladdin Temp-Rite Specification.

· Quantity: The estimate quantity for the contract period is specified in Attachment B, Product and Price Worksheet.

a. Substitute Products and Samples

Vendors may submit substitute products in their bids. Substitute products must be equal to or better than the specified features and specifications. Vendors must submit the relevant feature and technical specification documents via HIePRO before the bid submission deadline.

The substituted products will be evaluated by HSH Dietary Services Unit Chief, who will determine whether they are acceptable or should be rejected. Upon request by HSH, the vendor shall mail the substitute products as samples for the evaluation. If no sample is provided, the vendor will not be considered for the award. The vendor shall mail the samples with prepaid postage if they are to be returned. It is not the responsibility of HSH to pay for the return of requested samples. If there is no prepaid postage, the samples will be discarded.

2. Delivery of products:

Products shall be delivered to the following address:

Kaneohe, HI 96744

Delivery point of contact:

3. Qualification and Requirement:

a. At the time of bidding and throughout the contract period, the vendor must maintain an Oahu-based wholesale, brokerage, or retail business office with warehouse and inventory capabilities sufficient to supply and deliver the awarded items in a timely manner. If the vendor does not have a facility on Oahu, they shall arrange with a company on the island or a shipping company to deliver the products to Hawaii State Hospital. Failure to meet this requirement shall result in rejection of the bid.

b. Vendor must be able to provide quotes for all products specified in Section 1, Products.

c. Vendor must be registered and in compliance to do business in Hawaii. The Certificate of Vendor Compliance (CVC) shall be obtained through Hawaii Compliance Express (HCE) as proof of compliance.

4. Certificate of Vendor Compliance

· Proof of compliance obtained through Hawaii Compliance Express (HCE) must be provided. The Vendor’s name on the Certificate of Vendor Compliance (CVC) must exactly match the name under which the quote for this RFQ is submitted. The Vendor is responsible for maintaining compliance. Non-compliance may result in the Vendor not receiving an award, a delay in payment, or cancellation of the award.

5. Compensation

The vendor shall be compensated in accordance with the prices offered and submitted in response to this Request for Quote (RFQ).

The vendor shall submit a monthly invoice for the products shipped and will be compensated after the products are delivered to and received by Hawaii State Hospital.

6. Performance Period:

The vendor shall provide the goods and services required by this RFQ for the contract period from August 1, 2026 to July 31, 2027.

Subject to the availability of funds and unless terminated, the performance period may be extended annually for up to three years without the necessity of re-bidding upon mutual agreement between Hawaii State Department of Health and the Contractor. Contract may be extended provided that the Contract price shall remain the same or is adjusted prior to the beginning of the extension period.

When in the interest of the State, HSH may terminate the contract at any time and for convenience by providing eight (8) weeks prior written notice to the Contractor.

7. Submission and Award The bid price shall include product cost, all applicable taxes, and if any, all incidental costs. Shipping and handling fee is excluded from the bid price. Vendor may charge the shipping and handling fee when submitting invoice to Hawaii State Hospital.

All submittals shall be made via HIePRO. The following documents must also be completed and submitted by the vendor.

· Form W-9

· Product and Price Worksheet Selection and award shall be contingent on the lowest and most responsible and responsive offer. HSH reserves the right to cancel this procurement or award at any time and for convenience by providing eight (8) weeks prior written notice to the Contractor.

Please contact Utey Uch at (808) 236-8257 or utey.uch@doh.hawaii.gov if you have any questions regarding this RFQ.

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