Request for Quote.Union Theater Carpet Installation~4.docx

R E Q U E S T F O R Q U O T E

Quotes are due before the “Bid Opening/Ending Date” specified in BidBuy

Bid Closing Date: 10/30/2025 at 1:00 p.m.

Scope/Specifications

The Abraham Lincoln Presidential Library and Museum is seeking a vendor to install carpet tiles and Tivo soft step stair lighting in the Union Theater at the Abraham Lincoln Presidential Library and Museum, 212 N. 6th Street, Springfield, IL 62701.

The Abraham Lincoln Presidential Library and Museum will provide the pre-purchased carpet tiles for use in the installation. The carpet tiles are:

Product: Bentley Mills Carpet Tiles Style: Kings Road 24 x 24 – 8KR42023OT Color: Tunisian Red 880365 (4500 total square feet) Additional carpet tiles for attic stock are included in the pre-purchased tile order for future use.

The Abraham Lincoln Presidential Library and Museum will provide the Tivo Lighting soft step plus stair nosing and lights that will be installed with the carpet tiles.

Details: The following need to be included in the bid submission:

1. Removal and disposal of current carpet tiles, stair nosing, and stair lighting. Dumpster will be provided by the Abraham Lincoln Presidential Library and Museum.

2. Removal of old adhesive from concrete floors and prepping floors for installation. Manufacturer recommends the following for adhesive removal: As per manufacturer’s installation guidelines, substrate must be free from all old adhesive residue that may prevent or reduce adhesion of new carpet tiles.

3. Tile installation method and adhesive – manufacturer recommends monolithic carpet tile installation method and the following adhesive:

* Taylor 2025 Primer tile adhesive or equivalent

4. Doorway transition tracks and T-molding (Color: black)

5. Stair nose epoxy adhesive

6. 2-sided stair nosing (Color: black)

Estimated square footage: 4,500 sq foot.

Project Timelines:

1. Pre-bid meeting will be held on Thursday, October 23, 2025 at 11:00 a.m. to allow bidder to go into the theater, take measurements and see the theater set-up prior to submission of bids. Vendor must be in attendance at the pre-bid meeting in order to provide a bid. Question may be submitted through October 26, 2025, at 1:00 p.m.

2. Installation can be completed in sections and can be completed during regular museum hours as the theater will be closed for renovations.

a. Museum hours are Sunday through Saturday (7 days a week), 9am-5pm

b. Available hours for installation are Sunday through Saturday (7 days per week), 6:00 am – 10:00 p.m.

3. Once a contract is awarded, the museum’s facilities director will work with the vendor to finalize installation dates to be blacked-out on the calendar to ensure installation dates/times are available and will not be available for additional rental events.

Project must be completed by November 15, 2025.

Vendor Criteria

Vendor must have at least 3 years of experience installing carpeting and theater stair nose lights.

Vendor Quote

All quotes must be submitted on the BidBuy items tab.

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges, if applicable. ALPLM reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Copy of blueprints of Union Theater and the manufacturer guidelines will be provided at the mandatory pre-bid meeting.

By submitting a quote, Vendor agrees to the State’s Standard Terms and Conditions and Standard Certifications, which are attached. If the Quote total exceeds $50,000, vendor must complete the Standard Illinois Certifications.

Prevailing Wage: As a condition of receiving payment Vendor must (i) be in compliance with the contract, (ii) pay its employees prevailing wages when required by law, (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the State upon request. Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services. The prevailing wages are revised by the Department of Labor and are available on the Department’s official website, which shall be deemed proper notification of any rate changes under this subsection. Vendor is responsible for contacting the Illinois Department of Labor to ensure understanding of prevailing wage requirements at 217-782-6206 or (https://www2.illinois.gov/idol/Pages/default.aspx).

Vendor may attach separate page(s) describing its proposal for goods or services included in its quote. ALPLM intends to award to the lowest priced vendor that meets minimum requirements and specifications.

Vendor will invoice upon completion of all its responsibilities, unless otherwise indicated. Any late payment charges will be in accordance with the State Prompt Payment Act (30 ILCS 540). Any other late payment terms on vendor’s invoice or other documentation will have no effect.

Vendor will accept check or EFT payment from the Abraham Lincoln Presidential Library and Museum. Vendor must register with the Comptroller in order to be paid.

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