Release Off Master Checklist 4.4.2024~11.pdf

168 KB Posted

Attached to
Release Competitive Sealed Bidding IL|25-448DOIT-TELEC-P-80070
Contract number
25-448DOIT-TELEC-P-80070
Issued by
Illinois

About this file

Written by GovTribe AI ·

This document is a State of Illinois Chief Procurement Officer (CPO) General Services Procurement File Checklist for a master contract release, specifically involving CDW Government LLC as the awarded vendor. The procurement is for the State of Illinois and relates to a release from a master contract, with the specific procurement tracked under BidBuy Requisition No. 26-551HDA-INFOT-R-284517 and BidBuy Purchase Order No. 25-448DOIT-TELEC-P-80070:89.

The contract is for Microsoft CoPilot Licenses Add-On Licenses (ROM), with CDW Government LLC as the vendor. The procurement file checklist indicates that various standard documentation requirements have been met, including vendor quotes, evidence of good standing, and a fully executed contract. The document outlines the state's procurement guidelines, which mandate maintaining a comprehensive file containing the basis for award, submitted bids, evaluation materials, and other relevant documentation. The file is prepared to be open to public inspection within 7 business days following the contract award, with provisions to protect any trade secrets or competitively sensitive information.

View the file

Other files

File Type Posted
Fully Executed BOA - CDW Microsoft CoPilot_Redacted.pdf PDF

On GovTribe

Work with this file

  • Download the original file
  • Contacts named in this file
  • Similar government files
  • Ask GovTribe AI about this file
Try for free Login

Text version

The file's text, extracted by GovTribe without its formatting.

State of Illinois CPO General Services Procurement File Checklist – Master Contract 1

PROCUREMENT FILE CHECKLIST – RELEASE OFF MASTER

Procurement Description

Awarded Vendor

BidBuy Requisition No.

BidBuy PO No.

IL Procurement Code (30 ILCS 500/20-155(b))

A procurement file shall be maintained for all contracts, regardless of the method of procurement. The procurement file shall contain the basis on which the award is made, all submitted bids and proposals, all evaluation materials, score sheets and all other documentation related to or prepared in conjunction with evaluation, negotiation, and the award process. The procurement file shall contain a written determination, signed by the chief procurement officer or State purchasing officer, setting forth the reasoning for the contract award decision. The procurement file shall not include trade secrets or other competitively sensitive, confidential, or proprietary information. The procurement file shall be open to public inspection within 7 business days following award of the contract.

YES N/A

Memo Regarding Labor Checklist Not Applicable

Procurement Justification Form

Vendor quote or SOW, if applicable

Request to Release off a Multiple Award Master Contract (if applicable)

Request for Quotes and Responses for Multiple Award Master Contract (if applicable)

Memo Regarding Labor Checklist Not Applicable

Brand Name Justification Form (if applicable)

Evidence of Good Standing with Secretary of State

Fully Executed Contract

Other

Include all other substantive documents and records of communication that pertain to the procurement and any resulting contract. (44 ILL. ADM. CODE §1.2080(c))

Microsoft CoPilot Licenses Add-On Licenses - ROM

CDW Government LLC

25-448DOIT-TELEC-P-80070:89

26-551HDA-INFOT-R-284517

State of Illinois CPO General Services Procurement File Checklist – Master Contract 2

Create a separate file folder which may contain any documents with trade secrets or other competitively sensitive, confidential or proprietary information.

YES N/A

Documentation exempt from FOIA - Proprietary, Confidential, Competitively Sensitive, or Trade Secret (i.e. e-mails, proposals, letters)

Agency Representative Printed Name & Title

Agency Representative Signature

Clarence Ray - Procurement Coordinator / Small Procurement Specialist

IL Procurement Code (30 ILCS 500/20-155(b))
YES N/A
YES N/A
YES:
NA:
undefined:
undefined_2:
undefined_3:
undefined_4:
undefined_5:
undefined_6:
undefined_7:
undefined_8:
undefined_9:
undefined_10:
undefined_11:
undefined_12:
undefined_13:
undefined_14:
undefined_15:
undefined_16:
undefined_17:
Other:
Include all other substantive documents and records of communication that pertain to the procurement and any:
YES_2:
NA_2:
2025-09-29T10:18:05-0500
Clarence Ray

File details come from the government source that posted it. Updated .