Registry_Staffing_CI_Final_3_kdi_FE.pdf

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

SECTION I - State Governmental Unit Request

SECTION II - Background

1. State Governmental Unit

2. Requestor 3. Email

4. Title 5. Telephone

6. Service(s)/Material(s)

7. Supplier

8. Contract ID

9. CI Type

10. Requesting Term 11. Estimated Cost

ADHS - Arizona State Hospital

Karen Ingram

Senior Procurement Specialist

Karen.Ingram@azdhs.gov

602-463-1603

Registry Staffing for the Arizona State Hospital. Specifically LPN, RN, Behavioral Health Technicians in a Psychiatric setting.

Concentric Healthcare Solutions LLC - IV0000002975 Applied Behavioral Interventions PLLC - IV0000007055 KR Young Staffing Group - AtWork Group - IV0000028675 Integrated Healthcare of Arizona LLC - IV 0000028764 All About People Inc - IV0000001282

CTR047091 - Concentric Healthcare Solutions LLC CTR047092 - Applied Behavioral Interventions PLLC CTR047094 - KR Young Staffing Group - AtWork Group CTR047095 - Integrated Healthcare of Arizona LLC

Six (6) Months through April 30, 2025 $960,000.00

- Authorization Request for a new CI

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

SECTION III - Justification

12. Rationale

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

The Arizona State Hospital requires registry staffing to fulfill the needs of the hospital when employee nursing is not available.

As such a contract has been in place since 2019 with award made to multiple vendors.

The contract(s) are in the fifth (5th) and final year expiring on October 31, 2024 and require an extension for an additional six (6) months while the current RFP (BPM006391) for these services is being solicited, evaluated and awarded.

At the time the request was made for a new solicitation in June 2024, several other complex projects were being initiated and the necessary time to fulfill this requirement could not be completed. Allowing this additional time ensures that services remain in place and will allow the RFP to be conducted and awarded before the end of the six (6) month extension.

It is most advantageous to the State in Arizona to continue the use of these Contracts until the newly awarded Contracts are established. This will avoid any lapse in service for the needed staffing requirement of the State Hospital.

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is impracticable

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s)

16. If needed, I have attached additional documents/clarifications/explanations to the request

17. Signature 18. Date of Request

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

The new RFP (BPM006391) is in the final draft phase and is scheduled to be released through APP in the next few weeks. Any resultant contract will not be able to be awarded and put in place prior to the expiration, October 31, 2024. Therefore the ADHS is requesting to go beyond the five (5) year maximum contract term by six (6) months to ensure that services remain in place during the solicitation process. Once the newly awarded Contracts are effective, these contracts will expire and all services will be conducted under the newly awarded Contracts.

The pricing is not expected to change with the six (6) month extension and is considered fair and reasonable. No price change/increase has been made since 2022.

Below is an estimated amount of usage per Contractor for the next six (6) months:

CTR047091 - Concentric Healthcare Solutions LLC - $480,000.00 CTR047092 - Applied Behavioral Interventions PLLC - $240,000.00 CTR047094 - KR Young Staffing Group - AtWork Group - Not in Use at this time CTR047095 - Integrated Healthcare of Arizona LLC - $Not in Use at this time CTR047096 - All About People - $240,000.00

Karen D. Ingram Digitally signed by Karen D. Ingram Date: 2024.10.21 16:11:14 -07'00'

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

TO BE COMPLETED BY PROCUREMENT AUTHORITY

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

6/30/2025

Procurement is working on requesting an Off-contract justification with SPO compliance to obtain approval to move forward with conducting a solicitation for these services. If approved, services will transition upon award to the new contractors.

Gina Corwin Chief Procurement Officer

10/22/2024

- Request Authorized Pursuant to R2-7-E303

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)