CI_ADHS_Registry_Staffing_Approved_06-04-25_FE.pdf

Page 1 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

Procurement Determination:

Competition Impracticable Authorization A.A.C. R2-7-E303

SECTION I - State Governmental Unit Request

1. State Governmental Unit

ADHS - Arizona State Hospital

2. Requestor 3. Email

Karen Ingram Karen.Ingram@azdhs.gov

4. Title 5. Telephone

Senior Procurement Specialist

602-463-1603

SECTION II - Background

6. Service(s)/Material(s)

Registry Staffing for the Arizona State Hospital. Specifically LPN, RN, Behavioral Health Technicians in a Psychiatric setting.

7. Supplier

Concentric Healthcare Solutions LLC - IV0000002975 Applied Behavioral Interventions PLLC - IV0000007055 All About People Inc - IV0000001282

8. Contract ID

CTR047091 - Concentric Healthcare Solutions LLC CTR047092 - Applied Behavioral Interventions PLLC CTR047096 - All About People

9. CI Type

- Modification pursuant to R2-7-E303(E) for a CI modification

10. Requesting Term 11. Estimated Cost

July 1, 2025 - September 30, 2025 $480,000.00

SECTIONS I THROUGH III MUST BE COMPLETED BY THE REQUESTOR

USE ADDITIONAL PAGE AS NECESSARY

mailto:Karen.Ingram@azdhs.gov

Page 2 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is advantageous to the State

The Arizona State Hospital requires registry staffing to fulfill the needs of the hospital when employee nursing is not available.

Contracts for Registry Staffing for the Arizona State Hospital were awarded on via RFP BPM001022 on November 1, 2019 with a one (1) year term with the option to renewal annually, not to exceed five years.

A CI Determination was processed on October 22, 2024 to exceed the original five (5) year term from October 31, 2024 through April 30, 2025 to allow time for ADHS to conduct a formal solicitation for these services.

A CI modification was processed on March 24, 2025 extend three (3) current contracts for an additional sixty (60) days from April 30, 2025 through June 30, 2025 to allow ADHS to evaluate the formal solicitation and continue with critical services.

This new CI modification dated May 30, 2025 is to extend the three (3) current contracts past their current expiration of June 30, 2025 for an additional ninety (90) days to allow additional time to complete the evaluation of forty-one (41) proposals from BPM006391 RFP which closed on March 10, 2025.

It is most advantageous to the State in Arizona to continue the use of these Contracts until the new awarded Contracts are awarded. A lapse in coverage cannot occur for the Arizona State Hospital as this would leave patients without the support of Nursing and Behavioral Technicians which are critical to the Hospital and life safety issues. Transition also possibly needs to occur based on new awards.

SECTION III - Justification

12. Rationale

- Compliance with A.R.S. §§ 41-2533, 41-2534, 41-2538, or 41-2578 is impracticable

Page 3 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

The new RFP (BPM006391) was released to the public on February 24, 2025 and closed on March 10, 2025 at which time the evaluation of the offers began. This CI modification is to extend the current contracts by an additional 90 days to allow time for ADHS to evaluate and award proposals for these services. Pricing will remain the same and is considered fair and reasonable based upon the award and related amendments.

Below is an estimated amount of usage per Contractor for the additional ninety (90) day extension.

CTR047091 - Concentric Healthcare Solutions LLC - $240,000.00 CTR047092 - Applied Behavioral Interventions PLLC - $120,000.00 CTR047096 - All About People - $120,000.00

Karen D. Ingram Digitally signed by Karen D. Ingram Date: 2025.05.30 08:12:52 -07'00'

16. If needed, I have attached additional documents/clarifications/explanations to the request

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s) ✔

17. Signature 18. Date of Request

Page 4 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization request.

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature 25. Date of Approval

Select applicable option in accordance with A.A.C. R2-7-E303(D):

TO BE COMPLETED BY PROCUREMENT AUTHORITY

- Request Authorized Pursuant to R2-7-E303

09/30/2025

Louis Anaya Deputy Assistant Director

06/04/2025 mailto:SPOCompliance@azdoa.gov mailto:SPOCompliance@azdoa.gov https://azadoagov.na1.echosign.com/verifier?tx=CBJCHBCAABAATngsBW1MYLPVONmD9ZhrJmOYoRd2wmkv

Page 5 of 4 SPO Form 101 - Competition Impracticable Procurement Authorization (Rev 10.17.23)

26. Use section as necessary (or attach additional information and check box 16)

KR Young Staffing Group - AtWork Group - IV0000028675 Integrated Healthcare of Arizona LLC - IV 0000028764

CTR047094 - KR Young Staffing Group - AtWork Group CTR047095 - Integrated Healthcare of Arizona LLC

USE ADDITIONAL PAGE AS NECESSARY

- Authorization Request for a new CI

Six (6) Months through April 30, 2025

$960,000.00

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is

As such a contract has been in place since 2019 with award made to multiple vendors.

The contract(s) are in the fifth (5th) and final year expiring on October 31, 2024 and require an extension for an additional six (6) months while the current RFP (BPM006391) for these services is being solicited, evaluated and awarded.

At the time the request was made for a new solicitation in June 2024, several other complex projects were being initiated and the necessary time to fulfill this requirement could not be completed. Allowing this additional time ensures that services remain in place and will allow the RFP to be conducted and awarded before the end of the six (6) month extension.

the newly awarded Contracts are established. This will avoid any lapse in service for the needed staffing requirement of the State Hospital.

SECTION III - Justification

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

The new RFP (BPM006391) is in the final draft phase and is scheduled to be released through APP in the next few weeks. Any resultant contract will not be able to be awarded and put in place prior to the expiration, October 31, 2024. Therefore the ADHS is requesting to go beyond the five (5) year maximum contract term by six (6) months to ensure that services remain in place during the solicitation process. Once the newly awarded Contracts are effective, these contracts will expire and all services will be conducted under the newly awarded Contracts.

The pricing is not expected to change with the six (6) month extension and is considered fair and reasonable. No price change/increase has been made since 2022.

Below is an estimated amount of usage per Contractor for the next six (6) months:

CTR047091 - Concentric Healthcare Solutions LLC - $480,000.00 CTR047092 - Applied Behavioral Interventions PLLC - $240,000.00 CTR047094 - KR Young Staffing Group - AtWork Group - Not in Use at this time CTR047095 - Integrated Healthcare of Arizona LLC - $Not in Use at this time CTR047096 - All About People - $240,000.00

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

Karen D. Ingram Digitally signed by Karen D. Ingram Date: 2024.10.21 16:11:14 -07'00'

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s) ✔

16. If needed, I have attached additional documents/clarifications/explanations to the request

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

24. Signature Gina Corwin

Digitally signed by Gina Corwin Date: 2024.10.22 09:08:26 -07'00'

25. Date of Approval

10/22/2024

Chief Procurement Officer Gina Corwin

Procurement is working on requesting an Off-contract justification with SPO compliance to obtain approval to move forward with conducting a solicitation for these services. If approved, services will transition upon award to the new contractors.

6/30/2025

- Request Authorized Pursuant to R2-7-E303

TO BE COMPLETED BY PROCUREMENT AUTHORITY

CTR047096 - All About People

- Modification pursuant to R2-7-E303(E) for a CI modification

Sixty (60) days through June 30, 2025 $320,000.00

USE ADDITIONAL PAGE AS NECESSARY

13. Provide details of the procurement need, reason for the competition impracticable, and how the proposed procurement is

Contracts for Registry Staffing for the Arizona State Hospital were awarded via RFP BPM001022 on November 1, 2019 with a one (1) year term with the option to renewal annually, not to exceed five years.

A CI Determination was processed on October 22, 2024 to exceed the original five (5) year term which ended October 31, 2024 and extend the five (5) current contracts for six (6) months through April 30, 2025.

This supplemental CI Determination is a request to extend three current contracts due to expire April 30, 2025 for another sixty (60) days through June 30, 2025. This will allow for additional time to complete the evaluation of forty-one (41) proposals from BPM006391 RFP which closed on March 10, 2025.

the new awarded Contracts are established. This will avoid any lapse in coverage and ensure that these critical positions are filled to ensure coverage to the patients.

SECTION III - Justification

In accordance with the Procurement Rules, the Arizona Uniform Terms and Conditions must be made a part of all Contracts. If you will be required to sign a software licensing agreement or sign any other agreement containing terms and conditions, these will need additional review to ensure that the terms and conditions do not invalidate the Arizona Uniform Terms and Conditions. Approval of this request does not allow for agencies to exceed their dollar acquisition amount of delegated authority.

14. Describe the procurement process, strategy to promote competition, and determination that the price is fair and reasonable

The new RFP (BPM006391) was released to the public on February 24, 2025 and is due to closed on March 10, 2025 at which time the evaluation of the offers will begin. Pricing will remain the same and is considered fair and reasonable based upon the award and related amendments.

Below is an estimated amount of usage per Contractor for the additional sixty (60) day extension.

CTR047091 - Concentric Healthcare Solutions LLC - $160,000.00 CTR047092 - Applied Behavioral Interventions PLLC - $80,000.00 CTR047094 - KR Young Staffing Group - AtWork Group - Not in Use at this time and not being extended CTR047095 - Integrated Healthcare of Arizona LLC - $Not in Use at this time and not being extended CTR047096 - All About People - $80,000.00

Karen D. Ingram Digitally signed by Karen D. Ingram Date: 2025.03.19 07:42:24 -07'00'

16. If needed, I have attached additional documents/clarifications/explanations to the request

15. I have conducted research and determined that no mandatory state contract is available for the service(s)/material(s) ✔

STATE GOVERNMENTAL UNIT NOTICE: This is an official written determination in response to a procurement authorization

A copy of the form shall be maintained by the State Governmental Unit and the State Procurement Office.

Upon completion, Requestor shall forward the signed form to the Contract Owner.

Contract Owner shall upload the signed approval version of this form in the eProcurement system.

If anticipated expenditure is above State Governmental Unit's delegation, forward document to SPOCompliance@azdoa.gov.

SECTION IV - Approval

19. Determination

20. Approved Expiration Date

21. Comments, conditions, or restrictions (as applicable)

22. Print Name 23. Title

Gina Corwin

24. Signature Gina Corwin

Digitally signed by Gina Corwin Date: 2025.03.24 07:47:27 -07'00'

25. Date of Approval

3/24/2025

Chief Procurement Officer

Upon award of the current solicitation, services will transition to the new contractors.

6/30/2025

- Request Authorized Pursuant to R2-7-E303

TO BE COMPLETED BY PROCUREMENT AUTHORITY