RCC IP camera project 12-20-24 POST.pdf

OFFER AND ACCEPTANCE

The State seeks offers for the goods, software, and/or services described in this solicitation. The State’s acceptance of any offer must be demonstrated by execution of the acceptance found below and any subsequent Request for Best and Final Offer, if issued. Acceptance shall create a contract having an order of precedence as follows: In cases of conflict between documents comprising the contract, the order of precedence shall be (1) Best and Final Offers, if any, (2) special terms and conditions specific to this IFB, (3) specifications, (4) Department of Information Technology Terms and Conditions of this IFB, and (5) the agreed portions of the awarded Vendor’s offer. No contract shall be binding on the State until an encumbrance of funds has been made for payment of the sums due under the contract.

EXECUTION

In compliance with this Invitation for Bid / Request for Quote, and subject to all the conditions herein, the undersigned offers and agrees to furnish any or all Services or goods upon which prices are offered, at the price(s) offered herein, within the time specified herein. By executing this offer, I certify that this offer is submitted competitively and without collusion.

Failure to execute/sign offer prior to submittal shall render offer invalid. Late offers are not acceptable.

OFFEROR:

STREET ADDRESS: P.O. BOX: ZIP:

CITY, STATE & ZIP: TELEPHONE NUMBER: TOLL FREE TEL.

NO

PRINT NAME & TITLE OF PERSON SIGNING: FAX NUMBER:

AUTHORIZED SIGNATURE: DATE: E-MAIL:

Offer valid for sixty (60), days from date of offer opening unless otherwise stated here: ____ days

ACCEPTANCE OF OFFER

If any or all parts of this IFB are accepted, an authorized representative of Randolph Community College shall affix their signature hereto. A copy of this acceptance will be forwarded to the successful vendor(s).

FOR STATE USE ONLY

Offer accepted and contract awarded this ______ day of _____________________, 20____, as indicated on attached certification, by _____________________________________________ (Authorized representative of Randolph Community College).

TABLE OF CONTENTS

1.0 INTENT, USE, DURATION AND SCOPE

STATE OF NORTH CAROLINA INVITATION FOR BIDS NO. 864-12012024

RANDOLPH COMMUNITY COLLEGE

Offers will be publicly opened: 1-23-2025

Issue Date: 12-20-2024

Refer ALL inquiries regarding this IFB to:

Chris Hussey cghussey@randolph.edu

336-633-0234

Commodity Number: 461716 - Surveillance and Detection Equipment

Description: IP camera additions

Using Agency: Randolph Community College

See page 2 for mailing instructions. Requisition No.:

IFB Number: 864-12012024

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2.0 GENERAL INFORMATION

2.1. SITE VISIT

2.2. VENDOR QUESTIONS

2.3. ADDENDA

2.4. OFFER SUBMITTAL

2.5. BASIS FOR REJECTION

2.6. LATE OFFERS

2.7. NON-RESPONSIVE OFFERS

2.8. NOTICE TO VENDORS

2.9. E-PROCUREMENT SOLICITATION

2.10. DISTRIBUTORS AND RESELLERS

2.11. POSSESSION AND REVIEW

2.12. BEST AND FINAL OFFERS (BAFO)

2.13. AWARD

2.14. POINTS OF CONTACT

3.0 SPECIFICATIONS

3.1. VENDOR STANDARD AGREEMENT(S)

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S

3.3. E-VERIFY

3.4. PRODUCT MAKE AND MODEL

3.5. DESCRIPTIVE LITERATURE

3.6 SECURITY SPECIFICATIONS

3.7 ENTERPRISE ARCHITECTURE SPECIFICATIONS

3.8. PRODUCT RECALL

3.9. WARRANTY

3.10. MAINTENANCE

3.11. CONTRACT TERM

3.12. DELIVERY

3.13 SPECIFICATIONS

Camera Data Sheet

Camera Detailed Specification

Building Maps

4.0 FURNISH AND DELIVER

5.0 ADDITIONAL INFORMATION

5.1. HISTORICALLY UNDERUTILIZED BUSINESSES

5.2. RECYCLED CONTENT

5.3. ENERGY STAR PRODUCTS

6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS

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7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS

ATTACHMENT A: BID SUMMARY…………………………………………………………………………….44

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1.0 INTENT, USE, DURATION AND SCOPE

The purpose of this Invitation for Bid / Request for Quote is to obtain pricing for and procure additional IP cameras around campus to increase campus security surveillance for Randolph Community College.

Goods and Services will be provided in accordance with the terms and conditions of this IFB. The cameras will need to integrate with the existing Digital Watchdog surveillance system.

2.0 GENERAL INFORMATION

Randolph Community College (RCC) is located at 629 Industrial Park Avenue, Asheboro, North Carolina.

It is a member organization of the North Carolina Department of Community Colleges and is comprised of three campuses located within Randolph County. More information on RCC can be found at the following web address: http://www.randolph.edu.

2.1. SITE VISIT

Due Date: 1-9-2025 Time: 10 a.m. Eastern Time

Instructions: Prospective Vendors and/or Vendor representatives are URGED and CAUTIONED to visit the site of the project and apprise themselves of all conditions; which will affect the performance of the work required or reasonable implied by this IFB. A non-mandatory site visit is scheduled for 10:00 AM Eastern Time on January 9th, 2025, at Randolph Community College at 629 Industrial Park Ave Asheboro, NC 27205 in the Computer Technology Center room 110. All attendees must sign in. This opportunity to visit the site may not be rescheduled unless so authorized by addendum to this IFB. Submission of an offer shall constitute sufficient evidence of this compliance and no allowance will be made for unreported conditions; which a prudent Vendor would recognize as affecting this performance of the work called for in this IFB.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB, must be confirmed by written addendum before it can be considered to be a part of this offer.

The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this IFB. Vendors must stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent

Vendor would recognize as affecting the work called for or implied by this offer.

Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this IFB, must be confirmed by written addendum before it can be considered to be a part of this offer.

2.2. VENDOR QUESTIONS

All inquiries regarding the solicitation specifications or requirements are to be addressed to the contact person listed on Page One of this solicitation. Vendor contact regarding this Solicitation with anyone other than the contact person listed on Page One of this Solicitation may be grounds for rejection of said Vendor’s offer.

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Written questions concerning this Solicitation will be received until 1/17/2024 at 2pm Eastern Time.

They must be submitted to the contact person listed on Page One of this Solicitation. Please enter “Questions Solicitation 864-12012024” as the subject for the message.

2.3. ADDENDA

The State may issue addenda if Vendor questions are permitted as described above, or if additional terms, specifications, or other changes are necessary for this procurement. All addenda shall become an Addendum to this IFB.

2.4. OFFER SUBMITTAL

Due Date: 1/23/2025 Time: 2pm Eastern Time

IMPORTANT NOTE: Vendor shall bear the risk for late submission due to unintended or unanticipated delay—whether submitted electronically, delivered by hand, U.S. Postal Service, courier or other delivery service. Vendor must include all the pages of this solicitation in their response. It is the Vendor’s sole responsibility to ensure its offer has been delivered to this Office by the specified time and date of opening. Any proposal delivered after the proposal deadline will be rejected.

Offer Submission Details:

Mailing address for delivery of offer via US Postal Service

Office Address of delivery by any other method (special delivery, overnight, or any other carrier).

RFP NUMBER: 864-12012024

629 Industrial Park Av

Asheboro, NC 27205

Attn: Chris Hussey

RFP NUMBER: 864-12012024

629 Industrial Park Av

Asheboro, NC 27205

Attn: Chris Hussey

Sealed offers, subject to the conditions made a part hereof, will be received at Randolph Community College at 629 Industrial Park Ave Asheboro, NC 27205 in the Computer Technology Center room 110 until 2:00pm Eastern Time on the day of opening and then opened, for furnishing and delivering the commodity as described herein. Offers must be submitted in a sealed package with the Execution page signed and dated by an official authorized to bind the Vendor’s firm.

Failure to return a signed offer shall result in disqualification.

For offers submitted via U.S. mail, please note that the U.S. Postal Service generally does not deliver mail to a specified street address but to the State’s Mail Service Center. Vendors are cautioned that proposals sent via U.S. Mail, including Express Mail, may not be delivered by the Mail Service Center to the agency’s purchasing office on the due date in time to meet the proposal deadline. All Vendors are urged to take the possibility of delay into account when submitting a proposal by U.S. Postal Service, courier, or other delivery service. Attempts to submit a proposal via facsimile (FAX) machine, telephone or email in response to this RFP shall NOT be accepted.

a) Submit your proposal in a sealed package. Clearly mark each package with Vendor name and the RFP number. Address the package(s) for delivery as shown in the table above. If Vendor is submitting more than one (1) proposal, each proposal shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed envelopes from a single Vendor may be included in the same outer package. Proposals are subject to rejection unless submitted with the information above included on the outside of the sealed proposal package.

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2.5. BASIS FOR REJECTION

Pursuant to 9 NCAC 06B.0401, the State reserves the right to reject any and all offers, in whole or in part; by deeming the offer unsatisfactory as to quality or quantity, delivery, price or service offered;

non-compliance with the specifications or intent of this solicitation; lack of competitiveness; error(s) in specifications or indications that revision would be advantageous to the State; cancellation or other changes in the intended project, or other determination that the proposed requirement is no longer needed; limitation or lack of available funds; circumstances that prevent determination of the best offer; or any other determination that rejection would be in the best interest of the State. Vendor contact regarding this IFB with anyone other than Randolph Community College may be grounds for rejection of said Vendor’s offer.

2.6. LATE OFFERS

Regardless of cause, late offers will not be accepted and will automatically be disqualified from further consideration. It shall be the Vendor’s sole risk to ensure delivery at the designated office by the designated time. Late offers will not be opened and may be returned to the Vendor at the expense of the Vendor or destroyed if requested.

2.7. NON-RESPONSIVE OFFERS

Vendor offers will be deemed non-responsive by the State and will be rejected without further consideration or evaluation if statements such as the following are included:

• “This offer does not constitute a binding offer”,

• “This offer will be valid only if this offer is selected as a finalist or in the competitive range”,

• “Vendor does not commit or bind itself to any terms and conditions by this submission”,

• “This document and all associated documents are non-binding and shall be used for discussion purposes only”,

• “This offer will not be binding on either party until incorporated in a definitive agreement signed by authorized representatives of both parties”, or

• A statement of similar intent.

2.8. NOTICE TO VENDORS

The State objects to and will not be required to evaluate or consider any additional terms and conditions not previously agreed to by the State and submitted with an Offeror’s response.

This applies to any language appearing in or attached to the document as part of the Offeror’s response. By execution and delivery of this Invitation for Bids / Request for Quote and response(s), the Offeror agrees that any additional terms and conditions, whether submitted purposely or inadvertently, shall have no force or effect.

2.9. E-PROCUREMENT SOLICITATION

This is an E-Procurement solicitation. See Paragraph #47 of the attached Department of Information Technology Terms and Conditions.

By signature vendor acknowledges acceptance of all terms and conditions including those related to E-Procurement.

a) General information on the E-Procurement service can be found at http://eprocurement.nc.gov/

b) Within two days after notification of award of a contract, vendor must register in NC E- Procurement @ Your Service at the following web site: https://vendor.ncgov.com/vendor/login

c) As of the IFB submittal date, the Vendor must be current on all e-Procurement fees. If the Vendor is not current on all E-Procurement fees, the State may disqualify the Vendor from participation in this IFB.

http://eprocurement.nc.gov/ https://vendor.ncgov.com/vendor/login

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2.10. DISTRIBUTORS AND RESELLERS

“Resellers” as used herein, refers to businesses that routinely sell or distribute Vendor’s Products, and may include “Distributors”, “Value Added Resellers” (VARs), “Original Equipment Manufacturers” (OEMs), Channel Partners, or such other designations. These businesses must be approved by the State prior to placement of any orders. Any contract established will be subject to this solicitation and any resulting Agreement(s), and to the terms and conditions of the State’s competitive bidding process.

2.11. POSSESSION AND REVIEW

During the evaluation period and prior to award, possession of the bids and accompanying information is limited to personnel of the issuing agency, and to the committee responsible for participating in the evaluation. Vendors who attempt to gain this privileged information, or to influence the evaluation process (i.e. assist in evaluation) will be in violation of purchasing rules and their offer will not be further evaluated or considered.

After award of contract the complete bid file will be available to any interested persons with the exception of trade secrets, test information or similar proprietary information as provided by statute and rule. Any proprietary or confidential information, which conforms to exclusions from public records as provided by N.C.G.S. §132-1.2 must be clearly marked as such in the offer when submitted.

2.12. BEST AND FINAL OFFERS (BAFO)

The State may establish a competitive range based upon evaluations of offers, and request BAFOs from the Vendor(s) within this range; e.g. “Finalist Vendor(s)”. If negotiations or subsequent offers are solicited, the Vendor(s) shall provide BAFO(s) in response. Failure to deliver a BAFO when requested shall disqualify the non-responsive Vendor from further consideration. The State will evaluate BAFO(s), oral presentations, and product demonstrations as part of the Vendors’ respective offers to determine the final rankings.

2.13. AWARD

It is the general intent to award this contract to one Vendor. As provided by statute, award will be based on Best Value Analysis, Lowest Price Technically Acceptable Source Selection Method in accordance with N.C.G.S. §143B-1350(h), which provides that the offer must be in substantial conformity with the specifications herein, and 09 NCAC 06B.0302.

2.14. POINTS OF CONTACT

Contact by the Offeror with the persons shown below for contractual and technical matters related to this IFB is only permitted if expressly agreed to by the purchasing lead named on page 5, or upon award of contract:

Vendor Contractual Point of Contact Vendor Technical Point of Contact

[NAME OF VENDOR]

Street: [STREET ADDRESS]

[CITY, STATE, ZIP]

Attn: Assigned Contract Manager

[NAME OF VENDOR]

Street: [STREET ADDRESS]

[CITY, STATE, ZIP]

Attn: Assigned Technical Lead

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3.0 SPECIFICATIONS

3.1. VENDOR STANDARD AGREEMENT(S)

The terms and conditions of Vendor’s standard services, license, maintenance or other agreement(s) applicable to Services, Goods, Software and other Products acquired under this Agreement may apply to the extent such terms and conditions do not materially change the terms and conditions of this Agreement. In the event of any conflict between the terms and conditions of this Agreement and the Vendor’s standard agreement(s), the terms and conditions of this Agreement relating to audit and records, jurisdiction, choice of law, the State’s electronic procurement application of law or administrative rules, the remedy for intellectual property infringement and the exclusive remedies and limitation of liability in the DIT Terms and Conditions herein shall apply in all cases and supersede any provisions contained in Vendor’s relevant standard agreement or any other agreement. The State shall not be obligated under any standard license and/or maintenance or other Vendor agreement(s) to indemnify or hold harmless the Vendor, its licensors, successors or assigns; nor arbitrate any dispute, nor pay late fees, legal fees or other similar costs.

3.2. VENDOR UTILIZATION OF WORKERS OUTSIDE U.S.

In accordance with N.C.G.S. §143B-1361(b), Vendor must detail in the IFB response, the manner in which it intends to utilize resources or workers located outside the U.S. The State of North Carolina will evaluate the additional risks, costs, and other factors associated with such utilization prior to making an award for any such Vendor’s offer. The Vendor shall provide the following for any offer or actual utilization or contract performance:

a) The location of work performed under a state contract by the Vendor, any subcontractors, employees, or other persons performing the contract and whether any of this work will be performed outside the United States.

b) The corporate structure and location of corporate employees and activities of the Vendors, its affiliates or any other subcontractors.

c) Notice of the relocation of the Vendor, employees of the Vendor, subcontractors of the Vendor, or other persons performing Services under a state contract outside of the United States.

d) Any Vendor or subcontractor providing call or contact center Services to the State of North Carolina shall disclose to inbound callers the location from which the call or contact center Services are being provided.

Will any work under this contract be performed outside the United States? YES NO

If Vendor answered “YES” above, list the location(s) outside the United States where work under this contract will be performed by Vendor, any sub-contractors, employees, or other persons performing work under the contract.

3.3. E-VERIFY

Pursuant to N.C.G.S. § 143B-1350(k), the State shall not enter into a contract unless the awarded Vendor and each of its subcontractors comply with the E-Verify requirements of N.C.G.S. Chapter 64, Article 2. Vendors are directed to review the foregoing laws. Any awarded Vendor must submit a certification of compliance with E-Verify to the awarding agency, and on a periodic basis thereafter as may be required by the State.

3.4. PRODUCT MAKE AND MODEL

Manufacturer’s name and model/catalog numbers used are for the purpose of identification and to establish quality level desired. Such references are not intended to be restrictive and comparable

Page 9 of 44 Version 5.15.24 products of other manufacturer will be considered. However, Vendors are cautioned that any deviation from specifications must be pointed out in its offer.

3.5. DESCRIPTIVE LITERATURE

All offers shall include specifications and technical literature sufficient to allow the State to determine that the equipment meets all requirements. This technical literature will be the primary source for bid evaluation. If a requirement is not addressed in the technical literature it must be supported by additional documentation and included with the bid. Bid responses without sufficient technical documentation may be rejected.

3.6 SECURITY SPECIFICATIONS

3.6.1 SOLUTIONS HOSTED ON STATE INFRASTRUCTURE

RESERVED

3.7 ENTERPRISE ARCHITECTURE SPECIFICATIONS

RESERVED

ENTERPRISE, SERVICES, AND STANDARDS

Agencies and vendors should refer to the Vendor Resources Page for information on North Carolina Department of Information Technology regarding architecture, security, strategy, data, digital, identity and access management and other general information on doing business with state IT process.

The Vendor Resources Page found at the following link: https://it.nc.gov/vendor-engagement-resources. This site provides vendors with statewide information and links referenced throughout the RFP document. Agencies may request additional information.

3.8. PRODUCT RECALL

Vendor assumes full responsibility for prompt notification of both the contract administrator and purchaser of any product recall in accordance with the applicable state and federal regulations.

3.9. WARRANTY

Manufacturer’s standard warranty shall apply. Upon request by the State, Vendor shall provide a copy of the manufacturer’s standard warranty within two (2) business days.

Vendor warrants that all equipment furnished under this IFB will be new, of good material and workmanship. The warranty will be for a minimum period of twelve (12) months from date equipment is put into operation. Such warranty shall cover the cost of all defective parts replacement, labor, freight, and technicians travel at no additional cost to the State.

The report of a problem does not presuppose that every call must result in an “on-site” visit for service/repair. The Vendor and/or service sub-contractor shall utilize best efforts to resolve problems in a timely fashion through the use of acceptable servicing methods to include, but not limited to, verbal problem analysis and remote diagnosis. The warranty requirement does not impose any additional duty on the State to make other than normal and good faith problem resolution efforts or expenditures of time. Vendor is responsible for compliance with warranty terms by any third-party service provider.

3.10. MAINTENANCE

3.11. CONTRACT TERM

Spot Buy/ Single One Time Purchase https://it.nc.gov/vendor-engagement-resources https://it.nc.gov/vendor-engagement-resources

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3.12. DELIVERY

Successful Vendor will complete the scope of work within 120 consecutive calendar days after receipt of purchase order to the following location(s):

Delivery shall not be considered to have occurred until installation and integration has been completed and functionality has been demonstrated consistent with or exceeding the level of the current equipment. Upon completion of the installation, the Vendor shall remove and properly dispose of all waste and debris from the installation site. Vendor shall be responsible for leaving the installation area clean and ready to use.

If circumstances beyond the control of the contractor result in a late delivery [or installation], it is the responsibility and obligation of the contractor to notify the Purchasing Agent listed on the purchase order, in writing, immediately upon determining delay of shipment. The written notification should indicate the anticipated delivery dated.

3.13 SPECIFICATIONS

While the intent of this RFB is to award a Contract(s) to single Vendor, RCC reserves the right to make separate awards to different Vendors for one or more line items, to not award one or more line items or to cancel this RFB in its entirety without awarding a contract.

Scope of work

• Provide and connect all cabling from the designated IP switch location to the camera location as needed and all mounting hardware for the specified camera and its application. Some locations may have preexisting cabling that can be utilized (see Building Maps).

• Provide a Digital Watchdog (DW) camera license for each camera installation.

• Complete the initial camera setup and integrate into the existing Digital Watchdog surveillance system.

• This RFB is requesting specific Digital Watchdog (to be referenced as DW in other portions of this document) cameras for the specific application and direct integration with our surveillance system.

However, other camera manufacturers may be utilized if they meet the same specifications as the specified DW camera (see Camera Data Sheet).

• Provide pricing for each camera and its installation. If funding is not available for the entire project, some camera installations will not be included in the final project award.

Campus Police Building

• Camera #1 – Mount camera model on the Southwest corner of the building as noted on building map and camera data sheet. Install new data cable.

• Camera #2 – Mount camera model on the Northwest corner of the building as noted on building

Administration and Education Center

• Camera #3 – Mount camera model in the drop ceiling near the business office as noted on building map and camera data sheet. Utilize existing or install new data cable.

• Camera #4 – Mount camera model in the drop ceiling near the ramp as noted on building map and camera data sheet. Utilize existing or install new data cable.

• Camera #5 – Mount camera model on the block wall of the building near marketing as noted on building map and camera data sheet. Install new data cable.

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• Camera #6 – Mount camera model on the block wall of the building near marketing as noted on building map and camera data sheet. Install new data cable. Move existing camera to the corner of the hall next to AE 117 and utilize existing data cable.

• Camera #7 – Mount camera model in the drop ceiling near the College and Career Readiness offices as noted on building map and camera data sheet. Install three new data cables with terminated ends (one for current use and two for future use).

Business Education Center

• Camera #8 – Mount camera model on the Southeast corner of the building as noted on building map and camera data sheet. Utilize existing or install new data cable.

• Camera #9 – Mount camera model in the drop ceiling of the lobby as noted on building map and camera data sheet. Utilize existing or install new data cable.

• Camera #10 – Mount camera model on the Northwest wall of the building as noted on building

Computer Technology Center

• Camera #11 – Mount camera model in the drop ceiling of the lobby as noted on building map and camera data sheet. Install two new data cables with terminated ends (one for current use and one for future use).

• Camera #12 – Mount camera model on the Southwest wall of the building as noted on building map and camera data sheet. Install new data cable.

• Camera #13 – Mount camera model on the Northwest light pole on the edge of the parking lot as noted on building map and camera data sheet. Install new data cable.

Math Science Center

• Camera #14 – Mount camera model in the drop ceiling near MSC 109 as noted on building map and camera data sheet. Install new data cable.

• Camera #15 – Mount camera model in the drop ceiling near MSC 103 as noted on building map and camera data sheet. Install new data cable.

Design Center

• Camera #16 – Mount camera model on the Northwest corner of the building as noted on building

• Camera #17 – Mount camera model in the drop ceiling of the hall near DC 109 as noted on building map and camera data sheet. Install two new data cables with terminated ends (one for current use and one for future use).

Cosmetology

• Camera #18 – Mount camera model in the ceiling on the lab floor as noted on building map and camera data sheet. Install new data cable.

Kinley Center

• Camera #19 – Mount camera model in the drop ceiling of the hall near KC 106 as noted on building map and camera data sheet. Install two new data cables with terminated ends (one for current use and one for future use).

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Vocational Technical Building

• Camera #20 – Mount camera model on the Southeast wall of the building as noted on building

Camera Data Sheet

Camera # Location DWC - Camera Model Mount Type

Campus Police Building

1 South Lot MT95WiATW Wall Turret

2 North Dock MT95Wi28TW Wall Turret

Admin Building

3 Admin Hall Front MV75Wi28TW Drop Ceiling Dome

4 Admin Hall Ramp MV75Wi28TW Drop Ceiling Dome

5 Admin Classrooms East MT95Wi28TW Ceiling mount Turret

6 Admin Marketing MT95Wi28TW Ceiling mount Turret

7 AE Welding MV75Wi4TW Drop Ceiling Dome

Business Ed Bldg

8 Parking PVX20WATW Wall Multi-view

9 Lobby MV75Wi28TW Drop Ceiling Dome

10 Back of Bldg MT95Wi28TW Wall Turret

CTC

11 Lobby MV75Wi28TW Drop Ceiling Dome

12 Courtyard MT95WiATW Wall Turret

13 Parking MVD8WiATW Pole Ball Turret

MSC Building

14 East Hallway MV75Wi28TW Drop Ceiling Dome

15 West Hallway MV75Wi28TW Drop Ceiling Dome

Design Center

16 Parking MT95WiATW Wall Turret

17 Lobby MT95Wi28TW Drop Ceiling Turret

18 Cosmo Lab Floor MT95Wi28TW Wall Turret

19 Kinley Hall MV75Wi28TW Drop Ceiling Dome

20 Vocational Tech. Bldg MT95WiATW Wall Turret

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Camera Detail

DWC-MT95WiATW

Features

• 5MP 1/2.7” image sensor at real-time 30fps

• 2.8~12mm vari-focal lens with motorized zoom and auto-focus

• True Wide Dynamic Range (WDR)

• Multiple codecs (H.265, H.264, MJPEG) with simultaneous dual-stream

• 164ft range Smart IR™

• Object classification video analytics

• Line crossing video analytics

• Perimeter intrusion video analytics

• Video tampering with scene change detection video analytics

• Video tampering with video blur detection video analytics

• Video tampering with abnormal color detection video analytics

• Smart DNR™ 3D digital noise reduction

• True day/night with mechanical IR cut filter

• Programmable privacy zones

• Auto gain control (AGC)

• Backlight compensation (BLC)

• De-Fog™ extreme weather image compensation

• Auto white balance (AWB)

• Motion detection

• Audio input through built-in microphone

• Micro SD/SDHC/SDXC class 10 card slot (card not included)

• Web server built-in

• PoE class 3 and DC12V

• ONVIF conformant, profile S

• NDAA compliant

• IP67 dust-tight and waterproof to 3 feet

• IK 10-rated impact-resistant

• 5 year warranty

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DWC-MT95Wi28TW & DWC-MT95Wi36TW

• 5MP 1/2.7” image sensor at real-time 30fps

• 2.8mm fixed lens (DWC-MT95Wi28TW)

• 3.6mm fixed lens (DWC-MT95Wi36TW)

• True Wide Dynamic Range (WDR)

• Multiple codecs (H.265, H.264, MJPEG) with simultaneous dual-stream

• 100ft range Smart IR™

• Object classification video analytics

• Line crossing video analytics

• Perimeter intrusion video analytics

• Video tampering with scene change detection video analytics

• Video tampering with video blur detection video analytics

• Video tampering with abnormal color detection video analytics

• Smart DNR™ 3D digital noise reduction

• True day/night with mechanical IR cut filter

• Programmable privacy zones

• Auto gain control (AGC)

• Backlight compensation (BLC)

• De-Fog™ extreme weather image compensation

• Auto white balance (AWB)

• Motion detection

• Audio input through built-in microphone

• Micro SD/SDHC/SDXC class 10 card slot (card not included)

• Web server built-in

• PoE class 3 and DC12V

• ONVIF conformant, profile S

• NDAA compliant

• IP67 dust-tight and waterproof to 3 feet

• IK 10-rated impact-resistant https://digital-watchdog.com/page/part-numbering-lp-v1/

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DWC-MVD8WiATW

• 4K sensor at real-time 30fps

• Star-Light Plus™ color in near-total darkness technology

• Intelligent Video Analytics (IVA) with extended features (IVA+)

• Seamless integration and control of IVA rules with DW Spectrum® IPVMS

• Reduce false alarms

• Increase your recording storage with logic rules and smart recording

• Vari-focal p-iris lens with motorized zoom and autofocus for complete remote lens control and focused image any time

• True Wide Dynamic Range (WDR) for clear images in challenging light

• Simultaneous streaming and multiple codec options for smart bandwidth management

• 100' Smart IR™ with intelligent camera sync for clear B/W images with no need for external light

• Smart DNR™ 3D digital noise reduction reduces noise and ghosting for motion in low-light environments.

• Privacy zones cover sensitive areas in the camera's field of view.

• Two-way audio for direct communication between the monitoring station and the camera's location

• Local SD card slot for local recording in case of network loss

• Alarm sensor input and relay output for access control integration

• Web server built-in for easy camera management from any browser

• PoE and DC12V for single cable simplified installation

• NDAA compliant for federal and government projects

• IP66- and IK9-rated camera housing built to last

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DWC-MV75Wi28TW

DWC-MV75Wi4TW

• 5MP sensor at real-time 30fps

• Star-Light Plus™ color in near-total darkness technology

• Intelligent Video Analytics (IVA) with extended features (IVA+)

• Seamless integration and control of IVA rules with DW Spectrum® IPVMS

• Reduce false alarms

• Increase your recording storage with logic rules and smart recording

• "2.8mm fixed lens (DWC-MPV75Wi28TW) 4.0mm fixed lens (DWC-MPV75Wi4TW)

6.0mm fixed lens (DWC-MPV75Wi6TW)"

• Ultra low-profile vandal dome camera for discrete installation

• True Wide Dynamic Range (WDR) for clear images in challenging light

• Simultaneous streaming and multiple codec options for smart bandwidth management

• 80' Smart IR™ with intelligent camera sync for clear B/W images with no need for external light

• Smart DNR™ 3D digital noise reduction reduces noise and ghosting for motion in low-light environments.

• Privacy zones cover sensitive areas in the camera's field of view.

• Audio input

• Local SD card slot for local recording in case of network loss

• Web server built-in for easy camera management from any browser

• PoE and DC12V for single cable simplified installation

• NDAA compliant for federal and government projects

• IP66- and IK10-rated camera housing built to last

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DWC-PVX20WATW

• 4x 5MP sensors (20MP) at real-time 30fps

• Star-Light Plus™ color in near-total darkness technology

• Intelligent Video Analytics (IVA) with extended features (IVA+)

• Seamless integration and control of IVA rules with DW Spectrum® IPVMS

• Reduce false alarms

• Increase your recording storage with logic rules and smart recording

• 4x vari-focal p-iris lens with motorized zoom and autofocus for complete remote lens control and focused image any time

• 3-axis gimbal for wide range lens positioning

• 360° and 180° flexible panoramic view IP camera

• Four cameras in one installation

• Flexible sensor positioning on a magnetic base

• True Wide Dynamic Range (WDR) for clear images in challenging light

• Simultaneous streaming and multiple codec options for smart bandwidth management

• Smart DNR™ 3D digital noise reduction reduces noise and ghosting for motion in low-light environments.

• Two-way audio for direct communication between the monitoring station and the camera's location

• Local SD card slot for local recording in case of network loss

• Alarm sensor input and relay output for access control integration

• Web server built-in for easy camera management from any browser

• High-power PoE and DC12V for single cable simplified installation (PoE injector included)

• NDAA compliant for federal and government projects

• IP67- and IK10-rated camera housing built to last

Building Maps

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4.0 FURNISH AND DELIVER

Proposal price shall constitute the total cost to RCC for complete performance in accordance with the requirements and specifications herein, including all applicable charges handling, administrative and other similar fees.

5.0 ADDITIONAL INFORMATION

5.1. HISTORICALLY UNDERUTILIZED BUSINESSES

“Historically Underutilized Businesses (HUBs) consist of minority, women and disabled business firms that are at least fifty-one percent owned and operated by an individual(s) of the aforementioned categories. Also included in this category are disabled business enterprises and non-profit work centers for the blind and severely disabled.” http://ncadmin.nc.gov/businesses/hub

Pursuant to N.C.G.S. §§143B-1361(a), 143-48 and 143-128.4, the State invites and encourages participation in this procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled. This includes utilizing subcontractors to perform the required functions in this IFB.

Is Vendor a Historically Underutilized Business? YES NO If “YES”, specify classification. ___________________________

5.2. RECYCLED CONTENT

In an effort to support the sustainability efforts of the State of North Carolina Executive Order Number 156, we solicit your cooperation.

Does the packaging of the items offered in response to this IFB contain recycled content?

YES NO

If Vendor answered “YES” above, indicate the following:

Percentage of recycled content: _________ Can the packaging be recycled? YES NO

Do items offered in response to this solicitation contain recycled content? YES NO

If Vendor answered “YES” above, indicate the material and content percentage of applicable items.

Material: ___________________________ Percentage of recycled content: ________

State how items may be disposed of or recycled at the end of use?

5.3. ENERGY STAR PRODUCTS

“ENERGY STAR® is a government-backed program helping businesses and individuals protect the environment through superior energy efficiency.” http://www.energystar.gov/

Do products offered meet Energy Star specifications of energy efficiency? YES NO http://ncadmin.nc.gov/businesses/hub https://www.responsiblepurchasing.org/UserFiles/File/north%20carolina%20ex%20or%20156.pdf https://www.responsiblepurchasing.org/UserFiles/File/north%20carolina%20ex%20or%20156.pdf http://www.energystar.gov/

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6.0 DEPARTMENT OF INFORMATION TECHNOLOGY INSTRUCTIONS TO VENDORS

1) READ, REVIEW AND COMPLY: It shall be the Vendor’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements specified herein.

2) DEFINITIONS:

• NCDIT: The North Carolina Department of Information Technology, formerly Office of Information Technology Services

• NCDIT CONVENIENCE CONTRACT: A contract that is used for the procurement of IT goods or Services. These contracts are in place for the convenience of the state and use of them is optional.

• OPEN MARKET CONTRACT: A contract for the purchase of goods or Services not covered by a term, technical, or convenience contract.

• TERM CONTRACT: A contract in which a source of supply is established for a specified period of time for specified Services or supplies; usually characterized by an estimated or definite minimum quantity, with the possibility of additional requirements beyond the minimum, all at a predetermined unit price

• THE STATE: Is the state of North Carolina and its agencies.

• VENDOR: Company, firm, corporation, partnership, individual, etc., submitting a response to a solicitation.

3) PROMPT PAYMENT DISCOUNTS: Vendors are urged to compute all discounts into the price offered. If a prompt payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases of identical prices.

4) INFORMATION AND DESCRIPTIVE LITERATURE: Vendor is to furnish all information requested and in the spaces provided in this document. Further, if required elsewhere in this IFB, each Vendor must submit with their offer sketches, descriptive literature and/or complete specifications covering the products offered. Only information that is received in response to this IFB will be evaluated.

Reference to information previously submitted or Internet Website Addresses (URLs) will not satisfy this provision. Offers, which do not comply with these requirements, will be subject to rejection.

5) RECYCLING AND SOURCE REDUCTION: It is the policy of this State to encourage and promote the purchase of products with recycled content to the extent economically practicable, and to purchase items, which are reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective. We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains responsible for providing packaging that will protect the commodity and contain it for its intended use.

Companies are strongly urged to bring to the attention of the relevant purchasers in the State those products or packaging they offer which have recycled content and that are recyclable.

6) CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this document shall be made only by written addendum from NCDIT.

The Vendor is cautioned that the requirements of this IFB can be altered only by written addendum and that verbal communications from whatever source are of no effect.

7) ACCEPTANCE AND REJECTION: The State reserves the right to reject any and all offers, to waive any informality in offers and, unless otherwise specified by the Vendor, to accept any item in the offer.

If either a unit price or an extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

8) AWARD OF CONTRACT: Responsive offers will be evaluated and acceptance may be made in accordance with Best Value procurement practices as defined by N.C.G.S. §143-135.9, and in accordance with N.C.G.S. §143B-1350(h), which provides that the offer must be in substantial conformity with the specifications herein, and 09 NCAC 06B.0302. Unless otherwise specified by the State or the Vendor, the State reserves the right to accept any item or group of items on a multi-item offer. In addition, on agency specific or term contracts, NCDIT reserves the right to make partial, progressive or multiple awards: where it is advantageous to award separately by items; or where

Page 30 of 44 Version 5.15.24 more than one supplier is needed to provide the contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by NCDIT to be pertinent or peculiar to the purchase in question.

9) SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not destroyed will, upon request be returned at the Vendor’s expense. Written request for the return of samples must be made within 10 days following date of offer opening. Otherwise the samples will become the property of the State. Each individual sample must be labeled with the Vendor’s name, offer number, and item number. A sample, on which an award is made, will be retained until the contract is completed, and then returned, if requested, as specified above.

10) MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns and the singular of any word or phrase shall be read to include the plural and vice versa.

11) PROTEST PROCEDURES: When an offeror wants to protest a contract awarded pursuant to this solicitation that is over $25,000 they must submit a written request to the issuing agency at the address given in this document. This request must be received in this office within fifteen (15) calendar days from the date of the contract award, and must contain specific sound reasons and any supporting documentation for the protest. Note: Contract award notices are sent only to those actually awarded contracts, and not to every person or firm responding to this solicitation. IFB status and Award notices are posted on at https://evp.nc.gov/. All protests will be governed by NCAC Title 9, Department of Information Technology (formerly Office of Information Technology Services), Subchapter 06B Sections .1101 - .1121.

12) VENDOR REGISTRATION AND SOLICITATION NOTIFICATION SYSTEM: Vendor Link NC allows Vendors to electronically register with the State to receive electronic notification of current procurement opportunities for goods and services available on the NC Electronic Vendor Portal (eVP) at the following web site: https://evp.nc.gov/

13) DIGITAL IMAGING: The State will digitize the Vendor’s response if not received electronically, and any awarded contract together with associated contract documents. This electronic copy shall be a preservation record and serve as the official record of this solicitation with the same force and effect as the original written documents comprising such record. Any printout or other output readable by sight shown to reflect such record accurately is an "original."

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7.0 DEPARTMENT OF INFORMATION TECHNOLOGY TERMS AND CONDITIONS

1) DEFINITIONS: As used herein;

a) Deliverable/Product Warranties shall mean and include the warranties provided for products or deliverables licensed to the State in Paragraphs 7 and 8, and included in Paragraph 29 c) of these Terms and Conditions unless superseded by a Vendor’s Warranties pursuant to Vendor’s License or Support Agreements.

b) Purchasing State Agency or Agency shall mean the Agency purchasing the goods or Services.

c) Services shall mean the duties and obligations accepted by the Vendor to carry out the requirements, and meet the specifications, of this procurement.

d) State shall mean the State of North Carolina, the Department of Information Technology as an

Agency or in its capacity as the Award Authority.

2) STANDARDS: Manufactured items and/or fabricated assemblies comprising Deliverables shall meet all requirements of the Occupational Safety and Health Act (OSHA), and State and federal requirements relating to clean air and water pollution, if applicable. Vendor will provide and maintain a quality assurance system or program that includes any Deliverables and will tender to the State only those Deliverables that have been inspected and found to conform to the requirements of this Contract. All manufactured items and/or fabricated assemblies comprising Deliverables are subject to operation, certification or inspection, and accessibility requirements as required:

▪ by State or federal Regulation,

▪ by the Chief Information Officer’s (CIO) policy or regulation, or

▪ acceptance with appropriate standards of operations or uses of said Deliverables as may be shown by identification markings or other means of the appropriate certifying standards organization.

a) Site Preparation: Vendors shall provide the Purchasing State Agency complete site requirement specifications for the Deliverables, if any. These specifications shall ensure that the Deliverables to be installed shall operate properly and efficiently within the site environment. The Vendor shall advise the State of any site requirements for any Deliverables required by the State’s specifications. Any alterations or modification in site preparation which are directly attributable to incomplete or erroneous specifications provided by the Vendor and which would involve additional expenses to the State, shall be made at the expense of the Vendor.

b) Goods Return: Deliverables and any other goods or materials furnished by the Vendor to fulfill technical requirements shall be in good working order and be maintained in good working order by Vendor for the duration of the Contract; unless otherwise provided in a separate maintenance agreement or in the Solicitation Documents. Deliverables failing to meet the State’s technical requirements shall be considered non-conforming goods and subject to return to the Vendor for replacement at the State’s option, and at the Vendor’s expense. The State is responsible for the return costs related to the termination of a Contract, including deinstallation, and freight to destinations within the Continental United States; except in the case of default by the Vendor or delivery of non-conforming goods by Vendor. Shipping or freight charges, if any, paid by the State for non-conforming goods will be reimbursed to the State.

c) Specifications: The apparent silence of the specifications as to any detail, or the apparent omission of detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and only material and workmanship of the first quality may be used. Upon any notice of noncompliance provided by the State, Vendor shall supply proof of compliance with the specifications. Vendor must provide written notice of its intent to deliver alternate or substitute products, goods or Deliverables. Alternate or substitute products, goods or Deliverables may be accepted or rejected in the sole discretion of the State; and any such alternates or substitutes must be accompanied by Vendor’s certification and evidence satisfactory to the State that the function, characteristics, performance and endurance will be equal or superior to the original Deliverables specified.

3) WARRANTIES: Vendor shall assign all applicable third party warranties for Deliverables to the Purchasing State Agency.

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4) PERSONNEL: Vendor shall not substitute key personnel assigned to the performance of this Contract without prior written approval by the Agency Contract Administrator. Any desired substitution shall be noticed to the Agency’s Contract Administrator accompanied by the names and references of Vendor’s recommended substitute personnel.