Radio_Tower_AC_Units-Dept_of_Transportation_(DOT).pdf
PDF 27 KB Posted
- Solicitation number
- 2000018448
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the State of Minnesota, Department of Administration, seeking contractors to provide W24A-W72A Multi-Tec Wall Mount Bard AC Units and MC4002-AC Controllers or state-approved equivalents to state agencies on an as-needed basis. The solicitation requires contractors to stock inventory and provide adequate staff for customer service, order execution, order support, and contract management across all Minnesota locations. A non-mandatory pre-proposal meeting is scheduled for Wednesday, July 8, 2026, at 2:00 PM CT via Microsoft Teams. Prospective responders must submit written questions by 3:00 PM CT on July 15, 2026, to kristi.anton@state.mn.us. All responses must be submitted through the Supplier Portal no later than July 23, 2026, at 3:00 PM CT. Responders offering approved equals must provide documentation for state evaluation by the Step 1 Instructions deadline. Addendum 1, issued June 26, 2026, revises the RFP attachments and responds to received questions.
Responses must include Attachment A (Responder Declarations), Attachment B (Exceptions to State's Terms and Conditions), Attachment D (Workforce Declarations Form), Attachment E (Additional Information), Attachment F (Product Documentation), and Exhibit D (Price Schedule with Supplemental 1 and Sample Quote and Invoice). The state encourages participation from small businesses and diversity-certified vendors meeting Minnesota's Small Business Procurement Program criteria, including businesses that are minority-owned, woman-owned, disability-owned, veteran-owned, or located in economically disadvantaged counties. Suppliers registered only as bidders must register as suppliers before award eligibility. Non-electronic and email responses will not be accepted. Bidders encountering upload issues may contact the SWIFT Vendor Helpline at 651.201.8100, Option 1.
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Text version
Event Description ***** ADDENDUM 1: June 26, 2026 - The purpose of this addendum is to revise the RFP Attachments and respond to questions received by the deadline stated in the Solicitation. Please see attached Addendum 1 for further details. *****
THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE AND BACKGROUND.
The State of Minnesota (State) is seeking to establish contract(s) with Responder(s) to provide W24A-W72A Multi-Tec Wall Mount Bard AC Units and MC4002-AC Controllers or state approved equals to State Agencies on an as needed basis. The Contractor(s) must be able to provide W24A-W72A Multi-Tec Wall Mount Bard AC Units and MC4002-AC Controllers or state approved equals for orders at contracted rates to locations throughout the entire State of Minnesota. The Contractor(s) must also provide adequate staff for customer service, order execution, order support and overall contract management.
APPROVED EQUALS. Responders offering an approved equal(s) must provide information to the State for evaluation no later than the date and time listed in Section 1, Step 1 Instructions to Responders.
NON-MANDATORY PRE PROPOSAL MEETING. A pre-proposal meeting will take place on Wednesday, July 8, 2026, at 2:00pm CT virtually (Microsoft Teams). Attendance is not mandatory, however is strongly encouraged.
SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to kristi.anton@state.mn.us, no later than 3:00:00 PM CT on July 15, 2026. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the solicitation facilitator listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
Submit all requested documentation, including, but not limited to, the following documents:
• Attachment A: Responder Declarations
• Attachment B: Exceptions to State's Terms and Conditions
• Attachment D: Workforce Declarations Form
• Attachment E: Additional Information
• Attachment F: Product Documentation o Exhibit D Price Schedule
- Exhibit D: Supplemental 1, Sample Quote and Invoice
Response Document Notes:
* Please attach each document only once.
* The special characters on the upper-case number keys should not be used in either the attachment name or the file name of the attachment. This includes these characters: ~ ! @ # $ % ^ & * ( ) . Also do not use – but use _instead.
Note: Suppliers registered only as bidders must register as suppliers before they can be awarded.
Your response is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.
Event Details
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Anton,Kristina A V Phone:
Email: kristi.anton@state.mn.us
Event ID Format Type Page G0210-2000018448 Sell RFx 1 Event Round Version 1 2 Event Name Radio Tower AC Units-Dept of Transportation (DOT) Start Time Finish Time 06/19/2026 08:45:50 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Anton,Kristina A V Phone:
Email: kristi.anton@state.mn.us
Event ID Format Type Page G0210-2000018448 Sell RFx 2 Event Round Version 1 2 Event Name Radio Tower AC Units-Dept of Transportation (DOT) Start Time Finish Time 06/19/2026 08:45:50 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Anton,Kristina A V Phone:
Email: kristi.anton@state.mn.us
Event ID Format Type Page G0210-2000018448 Sell RFx 3 Event Round Version 1 2 Event Name Radio Tower AC Units-Dept of Transportation (DOT) Start Time Finish Time 06/19/2026 08:45:50 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Complete and submit the Exhibit D: Price Schedule as part of your response.
Question Response Complete and submit the Exhibit D: Price Schedule as part of your response. SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Anton,Kristina A V Phone:
Email: kristi.anton@state.mn.us
Event ID Format Type Page G0210-2000018448 Sell RFx 4 Event Round Version 1 2 Event Name Radio Tower AC Units-Dept of Transportation (DOT) Start Time Finish Time 06/19/2026 08:45:50 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Anton,Kristina A V Phone:
Email: kristi.anton@state.mn.us
Event ID Format Type Page G0210-2000018448 Sell RFx 5 Event Round Version 1 2 Event Name Radio Tower AC Units-Dept of Transportation (DOT) Start Time Finish Time 06/19/2026 08:45:50 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Complete and submit the Exhibit D: Price Schedule as part of your response.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/01/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Anton,Kristina A V Phone:
Email: kristi.anton@state.mn.us
Event ID Format Type Page G0210-2000018448 Sell RFx 6 Event Round Version 1 2 Event Name Radio Tower AC Units-Dept of Transportation (DOT) Start Time Finish Time 06/19/2026 08:45:50 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Anton,Kristina A V Phone:
Email: kristi.anton@state.mn.us
Event ID Format Type Page G0210-2000018448 Sell RFx 7 Event Round Version 1 2 Event Name Radio Tower AC Units-Dept of Transportation (DOT) Start Time Finish Time 06/19/2026 08:45:50 07/23/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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