Questions Sumitted by Vendor - MDOT Response.docx

1. Key Personnel / Supervision Please clarify the minimum required onsite presence for the Contractor Representative/Project Manager and Site Supervisor. Are these Key Personnel permitted to manage other contractor accounts or MDOT locations, provided all Monroe response, inspection, reporting, and availability requirements are satisfied?

MDOT RESPONSE: Minimum onsite presence for the site supervisor is one day per month. Contractor Representative/Project Manager does not have to be on site. Key Personnel are allowed to manage other accounts if the stated requirements for the Monroe Welcome Center are satisfied.

Additionally, does MDOT require the Contractor Representative/Project Manager and Site Supervisor to be two separate individuals, or may one qualified individual fulfill both roles if all requirements of each position are met?

MDOT RESPONSE: We would like these positions to be separate and these personnel should be identified at the pre-maintenance meeting.

1. Schedule C Staffing Options Schedule C provides two staffing options that result in approximately the same total weekly coverage. At what point will MDOT select the staffing option to be utilized—prior to award, at award, or after contract commencement? Once selected, may MDOT change between staffing options during the contract term?

MDOT RESPONSE: The hours of coverage are exactly the same for both options, 140 hours/week. The two different staffing options were offered to assist the contractor to be able to best hire and retain reliable staff. MDOT does not anticipate changing options during the contract but retains the right to do so. Contractor may change options with the consultation and consent of MDOT.

1. Additional Attendant During Major Snow Events Schedule C references an additional attendant during major snow events. Please clarify what conditions trigger this requirement, the anticipated number of additional hours, and whether these hours should be included within the basic janitorial unit price or will be separately authorized and compensated.

MDOT RESPONSE: It is not possible to predict the severity of storm events that may occur that would require an additional attendant. An estimate would be a snowfall in excess of six inches or a storm of 12-24 hours duration, or any condition that would prevent the two scheduled attendants from keeping safe pathways to the building. Bidders should provide an hourly rate for an additional attendant requested for snow removal.

1. Janitorial Supply Consumption Can MDOT provide historical annual or monthly consumption quantities for contractor-furnished janitorial chemicals, cleaning materials, and any contractor-furnished replenishable supplies at the Monroe Welcome Center?

MDOT RESPONSE: MDOT supplies all janitorial chemicals and replenishable supplies for the Monroe Welcome Center. Please refer to the Schedule C – Janitorial Supplies & Equipment tab for estimated quantities of equipment the contractor is to provide. There are three equipment items for which MDOT does not have an estimate – scrub pads for poles, Sponges and Cloths, and Toilet Bowl Johnny Mops.

1. Refuse Disposal Can MDOT provide the current dumpster size, number of containers, pickup frequency, and/or historical refuse service level for the Monroe Welcome Center?

MDOT RESPONSE: Refuse disposal at the Monroe Welcome Center is handled under a separate contract managed by the Welcome Center.