QMAA-JM-150010-D_Amend_0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 6

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

SEPTEMBER 1, 2015

4. REQUISITION/PURCHASE REQ. NO.

5. PROJECT NO. (IF APPLICABLE)

6. Issued By Code 7. ADMINISTERED BY (If other than Item 6) Code General Services Administration Light Vehicles Acquisition Branch (QMAAA) Floor 3 Hub 3400 1800 F Street, NW Washington, DC 20405

8. Name and Address of Contractor (No., street, county, State and ZIP Code (x) 9A. AMENDMENT OF SOLICITATION NO.

QMAA-JM-150010-D

9B. DATED (SEE ITEM 11)

August 18, 2015

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers X is extended is not extended.

Offer's must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning ___1____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO : (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF :

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, X is required to sign this document and return __1___ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Program: Auction and Marshalling Services

The purpose of this amendment is to post answers to questions received in regard to RFP QMAA-JM-150010-D.

The next due date for questions to RFP QMAA-JM-150010-D is September 11, 2015 at 2:00 P.M. (eastern time)

See attached pages for the answers to questions received in regard to the RFP.

The POC for this action is: Charlene Cardenas, Charlene.cardenas@gsa.gov or 703-603-8182 Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

________________________________________ BY ______________________________________________

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA, (Note: This is an FSS reproduction using word processing software FAR (48 CFR) 53.243 mailto:Charlene.cardenas@gsa.gov

Auction and Marshalling Services

Amendment 0001

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Question #1: What is the purpose of Attachment I Vehicle Data maps?

Attachment I for Vehicle Data Maps shows a density of GSA Fleet owned vehicles. Some parts of the country have a higher density than others. This information was provided so that the potential offerors can determine whether it makes financial sense to submit an offer. If, as an example, your firm’s location is the middle of Nebraska there is a very low density of vehicles and, as such, you may determine it is not in your firm’s best interest to submit an offer. If your firm’s location is in/near Phoenix, Arizona there is a high density of vehicles in that area and it might make more financial sense to submit an offer.

Question #2: Do our attachments (ex. Invoices, samples, etc.) that we are submitting in our response to the narrative for technical capabilities have to be 12 point font and 1 inch margins?

No.

Question #3: Do we need to disclose Auctioneers for the technical narrative Tier IV General

Support Services if we subcontract them?

Tier IV is general support services. You cannot offer only Tier IV services. If, you are offering live auction services under Tier I, you must disclose Auctioneers for the technical narrative whether or not they are subcontracted.

Question #4: The proposal checklist shows the Small Business Subcontracting Plan as one of the requirements for large businesses. However, page 90 of the solicitation also states, "Large business concerns are advised of the requirement to submit a Small Business Subcontracting

Plan if the proposed price is $650,000 or above." Does that mean there is an exclusion for large businesses who anticipate a contract value of less than $650,000?

For purposes of the solicitation, if the firm is a large business, GSA will consider the estimated value at least $650,000.00 and, as such, a subcontracting plan will be required. Please note this is not a guarantee of any volume of business, but if you are a large firm, a subcontracting plan will be required.

Question #5: Is our firm currently under consideration?

GSA does not understand the question. Potentially all firms who meet the requirements of the

RFP can receive a contract, however, until the solicitation closes and offers are received there is no offer in-house for GSA to consider.

Question # 6: The link & attachments (which is about 200 pages!) how to submit the proposal.

Are there forms to fill out, or do we submit a spreadsheet with different charges/fees per work performed?

For Pricing: Attachment D is a spreadsheet that must be completed with the pricing. It must be submitted as an excel file. Please read the entire package. Several items in the package are there

3 | P a g e as support and guidance on how to properly submit the proposal. Various checklists have been provided for you to complete to ensure that the proposal submitted is complete.

Question #7: In the proposal checklist it is looking for a signed and dated 1449. I am not sure how to answer blocks 12, 23, 24.

Block 12 deals with Prompt Payment Terms. Is your firm offering a prompt payment discount for being paid faster? Normal payment terms are ‘Net-30 Days’ (Being paid 30 days after receipt of a valid invoice). Is your firm offering, as an example 1% - 20 Day (1% discount if paid in 20 Days after receipt of a valid invoice).

Block 23 and Block 24 – Pricing information must be returned on Attachment D – Schedule of

Items New Solicitation. The SF1449 is a ‘standard form’ and, in this instance, block 23 and 24 do not need to be completed since pricing information will be provided under a separate attachment.

Question #8: What prices are currently paid by GSA for the services described in the above solicitation?

Pricing varies significantly dependent upon location, DOL wage rates, and several other factors.

In addition, the statement of work has been significantly revised from the current (expiring) contracts. If you have a specific region of the country or state you are looking for, we may be able to provide a price range that was awarded in the past at the task order level (which may have lower pricing than that of the contract). However, this past pricing may not reflect the current marketplace due to the changes in the statement of work. We encourage all firms to submit current pricing based upon current market conditions (as an example, the price for fuel is significantly lower now than at the time of the contract award).

Question # 9: According to NAICS code 425120, the size standard for a Small Business is 500 employees or less. If a firm has over 500 employees will they be evaluated as a Small Business or a Large Business?

The firm is considered a Large Business.

Question #10: Tier 1 and Tier 2 – Under the sales proceeds section – Please clarify the question as it refers to that section: How will you cover your floorplan?

Floorplan is a term of art regarding financing sales with dealers who buy from your auction sites.

You must be able to pay GSA within the prescribed time in the Statement of Work (SOW). You need to address how your firm will FULLY REMIT THE PROCEEDS COLLECTED to the government within the timeframe established in the SOW and ensure that the firm is able to fully remit even if the dealers have not yet reimbursed the firm.

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Question #11: Tier 1 and Tier 2 – We understand that we will be promoting the sales on the GSA

Fleet Website, however it is not clear: Will the vehicles be sold on the contractor site only, on the

GSA auction site only or simultaneously on both sites?

GSA does not fully understand the question. GSA will not have sales simultaneously on both sites.

Question #12: Do we have to offer the Simulcast Remote Consignor Service?

Yes.

Question #13: Simulcast Remote Consignor – When refereeing to the detailed activity log – Do we have to provide the seller’s IP address?

Yes

Question #14: On all form of Sales, can you please clarify if we can only accept credit cards or can we accept other type of payments?

The contractor, in conjunction with the TO-COR, shall determine the acceptable forms of payment which may be received by buyers.

Question #15: Is the GSA willing and able to execute a single nationwide contract for a standardized online auction solution for all fleet vehicle types and groups, thereby creating a single standard consistent format across all disparate auction sites.

GSA does not fully understand the question. It appears that the question is whether only one firm will be awarded a contract for all business. That is not practicable. The intent is to award multiple contracts to cover the entire US and its territories. The contracts are Indefinite Delivery

Indefinite Quantity which, in essence, means that each firm awarded a contract may or may not receive orders under the contract dependent upon several factors.

Question #16: Clearing and processing buyer payments can sometimes take more than two days.

In those cases meeting the requirement to send all sales proceeds to GSA within two days would require using some of the company's own money. What is the basis of this requirement and can it be adjusted?

The terms and conditions of the sale require the sale and removal of the vehicle on the same day.

GSA needs the proceeds to be received as soon as possible due to (a) closeout and (b) the money belongs to the Federal Government and, as such, must be remitted as soon as possible. If this is an issue regarding floorplan – then the firm must decide whether or not to offer a floorplan to dealers for GSA sales. This is a business decision of the firm. The terms remain unchanged.

Question #17: If a bidder can comply with the statement of work but has proposed alternatives should those suggestions be provided in a separate proposal?

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Yes, however, only one of the two proposals can be awarded. This is not a guarantee that either proposal will be deemed acceptable and awarded a contract. If an alternative proposal is submitted it must be addressed as a ‘counter proposal’ on letterhead for GSA to evaluate.

Question #18: There is a report which requires "sales price" and another report which requires

"amount paid" is there a difference?

Yes. This is an accounting issue. At times, a firm may inadvertently release a vehicle where the amount paid differs from the sale price. As such, for checks and balances both are required.

Question #19: How should credit card fees be documented and reimbursed?

They are not reimbursed as a separate line item. Price accordingly.

Question #20: What is the process for reimbursing the contractor for noncollectable payments which are not the contractor's fault?

The contractor is responsible for the collection of all sales proceeds. It is the responsibility of the contractor to ensure that the payment is valid and meets the pre-established criterion in the terms and condition of the sale (e.g. for a check). GSA is unaware of any scenario/issue wherein the contractor, if they follow the procedures, has not collected the moneys in full. The contractor is responsible for uncollected payments.

Question #21: Some of the required CLINs are driven by traditional processes which can be avoided by revising the existing process. Is GSA in able and receptive to implementing revised processes at individual locations? What criteria will you evaluate to justify the change?

GSA would encourage you to submit an offer that meets the requirements of the statement of work. If you have an alternate way of performance which you think might be a better process please submit that as a counter proposal. Of the two proposals submitted, at most, only one will be awarded.

Question #22: Is the primary objective of the auctions to get the best possible price on the sale?

The primary objective of the contract is to fulfill the requirements of the contract. The actual auction (sale) is just one small part of the requirements. While obtaining the highest price is obviously one of the goals, the fulfilling of all requirements of the Statement of Work is the primary objective of the contract.

Question #23: The documents required for submittal under Solicitation QMAA-JM-150010-D are all PDF and not fillable. Is it possible to get the required docs in Word format or as fillable

PDF?

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For the solicitation (which has some areas that need to be completed by the firm) we do not have a fillable PDF. Please print the pages that need to be filled in, write/type/sign as appropriate and

PDF those documents for submittal. For the Attachments, those that need to be completed are already in a word or excel document and can be completed. For the excel documents they must be submitted as excel documents back to the government and not as a PDF.

Question #24: We are in the process of putting together our pricing for GSA Solicitation

QMAA-JM-150010-D when we ran across something that we believe is missing from your pricing schedule.

Our current contract under CLIN 1002 and 2002 “Security and Storage” we are paid $20.00 per day per vehicle for days 1-45 and $5.00 per day per vehicle over 45 days.

This is not a typo.

Under GSA Solicitation QMAA-JM-150010-D there is not a CLIN for “Security and

Storage” for days 1-45. CLIN 0013 is for “Additional Security and Storage over 45 Days”

ONLY.

That is correct. Storage of 1-45 days is included in the base price. There are no storage fees for 1-45 days.

Where do we list our pricing for “Security and Storage” for days 1-45?

If you submit a fee for storage for 1 – 45 days it will not be accepted and your firm’s entire offer may be rejected. The base price should include any fees for storage up to 45 days.

Question #25: May I get a copy of the solicitation in a Word document? The solicitation posted on the Fed Ops site is an non-editable PDF. If not, is there a clean way to provide the data needed on the solicitation?

No. GSA has already issued the RFP in PDF. For GSA to issue multiple copies in multiple formats will be confusing.

In addition, amendment 0001 includes a new due date for the next round of questions which is

September 11, 2015 at 2:00 P.M. (Eastern Time)

Please submit questions regarding RFP QMAA-JM-150010-D to ontheraod.gov and

Charlene.cardenas@gsa.gov. no later than the deadline stated above.

mailto:Charlene.cardenas@gsa.gov