Q-RTSX2610_Roll-Up_Door_Repair_(Rebid).pdf

CITY OF GAINESVILLE

QUOTE REQUEST FORM

This Quote Request Form is issued via OpenGov

Quote Name: Roll-Up Door Repair (Rebid)

Quote Number: Q-RTSX2610

1. DEPARTMENT REPRESENTATIVE:

Submit questions only within the OpenGov platform.

2. QUOTE SCHEDULE:

ACTIVITY DATE TIME

Quote Request Posting Date 9/24/2025 8:15am ET

Non-Mandatory Pre-Bid/Site-Visit 10/7/2025 8:30am ET

Question Submittal Deadline 10/13/2025 11:59pm ET

Deadline for receipt of Quotes/ Quote Opening 10/20/2025 3:00pm ET

NOTE: Quotes will NOT be received after the deadline date/time, no exceptions.

Quotes will only be accepted via this designated platform.

3. INSTRUCTIONS TO BIDDERS:

In order to submit a quote response the bidder must be registered with OpenGov. There is no cost to register or download.

The quote must be entered in OpenGov by the deadline published above. No quotes will be accepted after the deadline. Quotes will only be accepted through the posting website.

Respondents will be notified of the intended award via the posting website.

4. SPECIFICATIONS: See Section A

5. PRICE FORMAT: See Section B All quotes should include freight. Unless otherwise stated, the award will be to the lowest responsive, responsible bidder.

6. RESPONSE REQUIREMENTS: These requirements are MANDATORY for an award to be made:

7. MINIMUM REQUIREMENTS: Bidders shall have been in business for at least five years servicing accounts of a size similar to the City of Gainesville. Provide documentation such as business licenses/permits showing firm has been in business for the last five years.

All responses must include:

a. Response to Requirements, including evidence of meeting Minimum Requirements

b. Pricing Page- Section B

c. References/Prior Work – Section C Required Not Required

d. Signature Page – Section D

8. TERMS AND CONDITIONS:

The City of Gainesville Procurement Terms and Conditions can be found HERE.

a. e-VERIFY REQUIREMENT:

to view the e-Verify requirements, which were recently added to the City’s Terms and Conditions, Page 3, #18 found HERE

b. INSURANCE REQUIREMENTS:

Workers’ Compensation Insurance provide coverage in compliance with Florida Statutes

Public Liability Insurance

(other than automobile) consisting of broad form comprehensive general liability insurance including contractual coverage

$1,000,000 per occurrence combined single limit for bodily injury and property damage

Automobile Liability Insurance $500,000 per occurrence combined single limit for bodily injury and property damage

Note, if the “HERE” links above do not work type the following into the web browser:

https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do- Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City

SECTION A

SPECIFICATIONS

This all-inclusive quote is for the one-time roll up door repair for an insulated aluminum slat 14’ x 10’roll up door with double angle bottom at the City’s Regional Transit System (RTS).

Specifications:

• RTS Maintenance Garage at 34 SE 13th Rd, Gainesville, FL 32601

• Door damage is restricted to the lower portion of the roll up door including bottom angle and safety sensitive edge (see attachments)

• Estimated time for repair shall be included with bid

• Bid shall contain a detailed breakdown for labor hours

• Roll up door is insulated aluminum slat 14’ x 10’ with double angle bottom and safety sensitive edge

SECTION B

PRICING SUMMARY

All-inclusive cost for roll up door repair. List all materials and quantities in spaces provided.

Description Quantity Unit Price Extended

Labor $ $

Materials

Total $

Anticipated repair completion: ______________________________________________(days)

Bidder signature: ______________________ Date: _________

Company Name: _________________________________________________________________

Note: If awarded bidder is not in our financial system, completion of the City’s Supplier Application documents will be required.

SECTION C

REFERENCES/PRIOR WORK

This form is REQUIRED is NOT REQUIRED to be included in the submittal.

Provide verifiable, current information for 3 references of similar scope performed within the past 5 years.

Suppliers, complete the yellow highlighted areas, add pages if needed.

Company Name of Respondent: _____________________________________

#1 Years services were provided (i.e. 2020-2022) _____________________

Customer’s Company Name: _______________________________________________________

Address: ________________________________________________________

City, State Zip: ___________________________________________________

Contact Name: ___________________________________________________

Phone Number: __________________________________________________

Fax Number: _____________________________________________________

Email Address: ___________________________________________________

#2 Years services were provided (i.e. 2020-2022) _____________________

Address: ________________________________________________________

City, State Zip: ___________________________________________________

Contact Name: ___________________________________________________

Phone Number: __________________________________________________

#3 Years services were provided (i.e. 2020-2022) _____________________

Address: ________________________________________________________

City, State Zip: ___________________________________________________

Contact Name: ___________________________________________________

Phone Number: __________________________________________________

SECTION D

SIGNATURE PAGE

BIDDER’S DECLARATION AND UNDERSTANDING

Check each box below to indicate understanding of each Declaration

The undersigned, hereinafter called the Bidder, declares that:

Only person or parties interested in this Quote are those named herein. This Quote is, in all respects, fair and without fraud, it is made without collusion with any official of the City. This Quote is made without any connection or collusion with any person submitting a separate Quote for this contract.

No City Commissioner, other City officer, or City employee directly or indirectly owns more than five percent of the total assets or capital stock of the bidding entity, and will not directly or indirectly benefit by more than five percent from the profits or emoluments of a contract. (For purposes of this paragraph, indirect ownership or benefit does not include ownership or benefit by a spouse or minor child.)

Bidder has carefully examined the Specifications and this Quote is made according to the provisions of the Specifications. Bidder declares that any deviation from the specifications are explained in a separate paragraph, labeled Clarifications and Exceptions included in the Quote.

Bidder has carefully examined and agrees to the Procurement Terms and Conditions which can be found HERE

Signature acknowledges that: (check one):

Quote is in full compliance with the Specifications.

Quote is in full compliance with specifications except as specifically stated and attached hereto.

Authorized signature: ___________________________________________ Date: _______________

Name of Signatory: ___________________________________________

Title of Signatory: ___________________________________________

Legal Name of Company (as registered with the IRS): ______________________________________

Company Alias/DBA: _________________________________________________________________

Address (Street/City/State/Zip – No PO Boxes): ___________________________________________

Phone: _______________________________________________

Email: ________________________________________________

Web Address: ______________________________________________ https://www.gainesvillefl.gov/Government-Pages/Government/Departments/Financial-Services/Do-Business-with-the-City