Q and A Bid Amendment T2770S~1.docx

PHILIP D. MURPHY

Governor State of New Jersey

DEPARTMENT OF THE TREASURY

DIVISION OF PURCHASE AND PROPERTY

PROCUREMENT BUREAU

33 WEST STATE STREET

P. O. BOX 230

TRENTON, NEW JERSEY 08625-0230

ELIZABETH MAHER MUOIO

State Treasurer

TAHESHA L. WAY

Lt. Governor

AMY F. DAVIS, ESQ.

Acting Director https://www.njstart.gov

January 8, 2026

To: All Interested Bidders

Re: Bid Solicitation # 26DPP01235 T2770S – SEOC Emergency Center Planning and Staffing Services

Bid Amendment #3

The following constitutes Bid Amendment #3 to the above referenced Bid Solicitation:

· The Quote Submission Date has been extended to January 27, 2026 (2:00 p.m. Eastern Time); and

· This Bid Amendment includes answers to questions.

It is the sole responsibility of the Bidder to be knowledgeable of all of the additions, deletions, clarifications, and modifications to the Bid Solicitation and/or the New Jersey Standard Terms and Conditions relative to this Bid Solicitation as set forth in all Bid Amendments.

All other instructions, terms, and conditions of the Bid Solicitation shall remain the same.

Bid Solicitation #26DPP01235 T2770S – SEOC Emergency Center Planning and Staffing Services

Answers to Questions

Where applicable, each question references the appropriate Bid Solicitation section.

Section Reference Question (Bolded) and Answer

Please be advised that all Quotes shall be submitted electronically through NJSTART.

Yes. Prior to the Quote Opening Deadline, a Bidder should review the documents comprising the submitted Quote to ensure that all of the required documents have been completed and attached. Oftentimes a Quote is deemed non-responsive because a Bidder fails to attach a required form or attaches a blank form. To review a submitted a Quote, a Bidder should log into NJSTART and review each document attached to the Quote submission. Instructions on how to review a submitted Quote can be found in the Quick Reference Guide entitled How to Review a Submitted Quote, which is available on the NJSTART Vendor Support Page under Vendor Reference Guides.

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As stated in Bid Solicitation Section 2.2, Exceptions to the State of NJ Standard Terms and Conditions (SSTC): “Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).” Moreover, as stated in Bid Solicitation Section 3.11, Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions may render a Quote non-responsive.

Yes, any Bidder awarded a Contract under T2770 – SEOC Emergency Center Planning and Staffing Services for Groups A, B, and/ or C, that can provide the services for Award Group D, are eligible to submit Quotes for this supplemental Bid Solicitation.

Additionally, Bidders that were not previously awarded a Contract under T2770 – SEOC Emergency Center Planning and Staffing Services for Groups A, B, and/ or C, are also eligible to submit a Quote for this supplemental Bid Solicitation.

The State will not share the exact budget for this project, however, the magnitude of this project is expected to be between $1,000,000 and $1,500,000.

Purpose and Intent The solicitation states the following: The purpose of this supplemental Bid Solicitation is to solicit additional Quotes under T2770S – SEOC Emergency Center Planning and Staffing Services for Award Group D - Update to the State Hazard Mitigation Plan, for the New Jersey Office of Emergency Management (NJOEM) and for all NJ State Departments and Agencies, County and Municipal Partners, and for all Quasi State Agencies The above state NJ SEOC is soliciting additional quote, can NJ SEOC please clarify if quotes for Category D submitted with the recompete of T2770 are still active quotes or if a company would need to submit another proposal in response to this request?

Quotes submitted for Category D under the previously awarded T2770 – SEOC Emergency Center Planning and Staffing Services will not be considered for the award of this supplemental Bid Solicitation. Any Bidder who previously submitted a Quote for Award Group D under Bid Solicitation #24DPP00983 must submit a new and separate Quote in response to this supplemental Bid Solicitation that meets the requirements of the supplemental Bid Solicitation and describes the Bidder’s approach and plans for accomplishing the work outlined in the Scope of Work for Award Group D - Update to the State Hazard Mitigation Plan.

Quote Content and Technical Quote Is the state looking for a full proposal or a quote for this opportunity?

Yes, the State is seeking a full Quote for Award Group D - Update to the State Hazard Mitigation Plan in response to this supplemental Bid Solicitation. In accordance with Bid Solicitation Section 3.12 Quote Content, the Quote should be submitted with the attachments organized in the following manner:

· Forms

· Technical Quote

· State-Supplied Price Sheet

A Bidder should not password protect any submitted documents. Use of URLs in a Quote should be kept to a minimum and shall not be used to satisfy any material term of a Bid Solicitation. If a preprinted or other document included as part of the Quote contains a URL, a printed copy of the information should be provided and will be considered as part of the Quote.

Pursuant to Bid Solicitation Section 3.14 Technical Quote, the Bidder shall describe its approach and plans for accomplishing the work outlined in the Scope of Work for Award Group D - Update to the State Hazard Mitigation Plan. The Bidder must set forth its understanding of the requirements of this Bid Solicitation and its approach to successfully complete the Contract. The Bidder should include the level of detail it determines necessary to assist the Evaluation Committee in its review of the Bidder’s Quote.

Refer to Bid Solicitation Section 3 Quote Submission Requirements for all Quote submission requirements.

Contract Management The SHMP update requires coordination with multiple state entities (NJDEP, NJDOT, OHSP, OPA, Governor’s Recovery Office, etc.). Will the State provide agency points of contact and coordinate meeting scheduling, or is the contractor expected to manage multi-agency outreach independently?

NJOEM will provide the Contractor with points of contact for State Agencies. The Contractor and NJOEM will coordinate together to schedule meetings, calls, and outreach to other State Agencies for the purpose of updating the SHMP.

Organizational Experience

3.23 Resumes To ensure that the references provided focus on the firm’s past performance, can you confirm that references should pertain specifically to the firm's past performance rather than individual staff past performance from previous employers?

As stipulated in Section 3.20 of the Bid Solicitation, the Bidder should include information relating to its organization, personnel, and experience, including, but not limited to, references, together with contact names and telephone numbers, evidencing the Bidder’s qualifications, and capabilities to perform the services required by this Bid Solicitation. The Bidder should include the level of detail it determines necessary to assist the Evaluation Committee in its review of Bidder’s Quote.

Additionally, as specified by Section 3.23 of the Bid Solicitation, detailed resumes should be submitted for all management, supervisory, and key personnel to be assigned to the Contract. Resumes should emphasize relevant qualifications and experience of these individuals in successfully completing Contracts of a similar size and scope to those required by this Bid Solicitation. Resumes should include the following:

A. The individual's previous experience in completing each similar Contract;

B. Beginning and ending dates for each similar Contract;

C. A description of the Contract demonstrating how the individual's work on the completed Contract relates to the individual's ability to contribute to successfully providing the services required by this Bid Solicitation; and D. With respect to each similar Contract, the name and address of each reference together with a person to contact for a reference check and a telephone number.

The Bidder should provide detailed resumes for each Subcontractor’s management, supervisory, and other key personnel that demonstrate knowledge, ability, and experience relevant to that part of the work which the Subcontractor is designated to perform.

Organizational Experience

3.23 Resumes To ensure that the qualifications presented reflect the firm's ability to perform the required services, can you confirm that qualifications should pertain specifically to the firm’s experience rather than individual staff members' past work?

See the answer to question #10.

Update to the State Hazard Mitigation Plan Does New Jersey wish to seek an Enhanced State HMP?

No, the State does not require an Enhanced State Hazard Mitigation Plan. The State requires a regular update to the State Hazard Mitigation Plan. Bidders should refer to Bid Solicitation Section 4.7 for more details regarding the requirements for updating the State Hazard Mitigation Plan.

Contract Term and Extension Option What is the anticipated start date for this project?

The State cannot provide an anticipated effective date at this time.

Bid Solicitation Section 8.3, Reciprocity for Jurisdictional Bidder Preference, is applicable to this procurement. The referenced section applies to out-of-State Bidders whose States apply a preference in favor of their own in-state Bidders. Specifically, as stated in N.J.A.C. 17:12-2.13(b), “Pursuant to the provisions of N.J.S.A. 52:32-1.4 et seq., the Director shall apply on a reciprocal basis against an out-of-State bidder any in-state preference that is applied in favor of that bidder by the state or locality in which the bidder maintains its principal place of business.”

Further, as stated in NJ.A.C. 17:12-2.13 (i), “The Director shall, as necessary, waive a reciprocal in-State preference on procurements supported by Federal funds where Federal rules prohibit the use of residential preference.” If such a circumstance were to arise, the preference would be waived. However, no such Federal prohibition is apparent in 2 CFR 200, particularly in 2 CFR 200.319(c) which outlines various situations which may be considered to restrict competition.

Technical Evaluation Criteria Per page 57 of the RFP, “Each criterion will be scored, and each score multiplied by a predetermined weight to develop the Technical Evaluation Score” Can the State please share the predetermined weight of each technical component?

The State declines to provide further information at this time. Bidders will have the opportunity to request and review the evaluation documents, including technical and price evaluation documents, after the issuance of the Notice of Intent to Award.

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