PWS Role Player EXEVAL FY 22 (updated 24 May 22).docx

PERFORMANCE WORK STATEMENT

UT Army National Guard UT 97th Toop Command Region 8-HRF Role Player Support FY22 UT HRF EXEVAL Support 3-6 August, 2022

1. Background:

The UTAH (UT) HRF Homeland Response Force (HRF) is tasked to develop and support regional training and exercise activities aimed at enhancing domestic contingency readiness. UT Region 8 HRF ensures these functions are integrated and complementary where appropriate. Role players are used to simulate realistic conditions encountered by National Guard responders in a natural disaster or domestic terrorism events. The use of role players is required to support regional training and exercises to enhance domestic contingency preparedness exercises and evaluations of CBRN Enhanced Response Force Package (CERFP), Homeland Response Force (HRF) and other CBRNE response capabilities.

2. Objective:

This Performance Work Statement (PWS) establishes performance requirements for contractor support to allow training organizations the maximum opportunity to exercise their personnel under simulated actual conditions. Role players are essential to realism and interaction during the training events, which are enhanced by acting, moulage, and environmental conditions.

3. Requirements:

The contractor shall perform the Performance Objectives below in accordance with the Performance Standards. Personnel assigned to this task shall possess the skills and expertise necessary to perform assigned tasks associated with this order.

a. Task 1, Program Management: The contractor shall provide materials and services to accomplish all tasks outlined in this Performance Work Statement throughout the period of performance of the contract. The contractor shall prepare for, conduct, and participate in meetings and reviews when required or directed. The contractor will schedule a “kick-off” meeting within 10 days of contract award. The contractor shall resolve action items assigned to the contractor at these meetings. The contractor shall submit reports and all requests IAW Annex C. The contractor shall provide support in accordance with (IAW) this PWS for the FEMA REGION 8 HRF FY22 EXEVAL, CAMP WILLIAMS, UTAH 3-6 AUGUST, 2022.

b. Task 2, Contractor’s Management Report: The Contractor’s Monthly Status Report (MSR), indicates the progress of the work, status of the program and of the assigned tasks. This report shall include information relating to accomplishments, existing or potential problem areas and proposed action to resolve the problems. The contractor must include the MSR with each invoice submitted for payment. Contractor’s progress, status, and management report shall be in accordance with Annex C.

c. Task 3, Provide Role Player Support: Provide Role Player support for EXEVAL.

1) UT HRF EXEVAL

4. Performance Standards for task 3: EXEVAL.

a. General contractor requirements:

1) Set up and operate a temporary shelter, “fixed” moulage site to include: lights, electricity, water, meals, tables chairs, and heating area for role players to warm up or rest in the training area.

2) Provide role players transportation support to and from: training areas, parking lots, holding areas, and break/meal areas.

3) Have no less than one representative attend the daily “hot wash” and Relief in Place briefing usually held each evening following the daily training to obtain any changes and/or get further coordinating instructions. If the Exercise Lead does not have a “hot wash” for the day, it is the contractor’s responsibility to contact the on-site exercise lead to gather this information.

4) Develop and publish a formal plan to address procedures and resources available for on-site safety, ‘real-world’ emergencies and life support capabilities.

5) Establish a system / plan for communications with exercise planners and exercise control. Provide point of contacts, obtain radios and arrange for Internet access.

6) The contractor is responsible at all times for their staff, employees, and role players.

7) Screen role players for prior medical issues due to the rigors of training requirements.

8) Provide role player orientation and mandatory safety training prior to their participation.

9) Provide two (2) Glo-Germ kits. Each kit shall contain one (1) bottle of Glo-Germ and one (1) hand held black light for detecting contamination, containment, and decontamination techniques. Glo-Germ applications and usage shall be dictated by exercise requirements.

10) Follow all applicable federal, state, and local safety regulations.

11) Provide points of contact; with a high visibility method of identification (e.g. vest) at all training sites to supervise and support personnel.

12) Provide mandatory safety equipment (hard hats, eyeglasses, etc.) for all role players entering the collapse structure (rubble pile) location.

13) Contractor will be responsible to ensure role players are pooled or bused in as parking in the training areas is limited.

14) Use government provided identification badges (if required). Role players must have two form of state/federal ID to enter federal facility.

15) Provide exercise planners an accurate number of role players presentations to pass through the Decontamination line according to ambulatory and non-ambulatory iterations.

b. Casualty Role Player Support:

1) Provide role players (actors) in accordance with the Annex A specifications (quantity, locations, time and conditions) for each portion of the exercise.

2) Provide an on-site manager, expert, for assuring quality of moulage treatments. The numbers of artisans are based on your needs to provide the number of presentations.

3) Provide causalities in accordance with (IAW), injury list (moulage injury list above), provide exercise scenario specific Mass Casualty Cards (water proof) and provide injury specific acting instructions/coaching for all casualty role players.

4) Provide patient flow rates in accordance with exercise scenarios and schedule of exercise events.

5) Role players and mannequins will be moulaged (made-up) and transported to and from the appropriate sites in accordance with exercise timelines and suspenses.

6) Reposition mannequins and rotate “Decontaminated” and “casualty” mannequins as needed from training areas, as directed by the exercise planners or COR based upon the scenario or as a means to re-moulage for future presentations.

7) Provide all materials, to include ‘‘cut away’ clothing and moulage for make-up and dressing role players.

8) Ensure all role players are provided with appropriate clothing and footware for cold weather operations.

9) Role players may go through dry or wet decontamination process, but will need proper overclothes that are capable of being cut off.

10) Provide costume jewelry (inexpensive) for processing casualties’ valuables.

11) Provide person(s) to move items taken from casualty role players at start of decon to the end of medical treatment holding area.

12) Ensure timely pickup of role players once they have passed through medical holding to maximize the recycling and iteration process.

13) Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

c. Displaced civilians (DC) role players:

1) Provide DC role players (actors) in accordance with the Annex A specifications (quantity, locations, time and conditions) for each portion of the exercise.

2) Provide an on-site manager/expert, for assuring quality of DC role players. The numbers of DC role players are based on requirements to provide the number of presentations.

3) Ensure DC role players are briefed on specifics of exercise scenario requirements and perform within the limits of the scenario.

4) Provide DC role players IAW exercise scenario acting requirements.

5) Ensure timely pickup of role players once they have completed the exercise scenario to maximize the role player recycling process.

6) Sign and receipt for government provided mannequins prior to the days training and turn them in a similar condition to when they were initially signed for.

7) Moulage government provided (20) mannequins in accordance with the Annex A specifications (quantity, locations, time and conditions) for each portion of the exercise.

8) Provide an on-site manager, expert, for assuring quality of moulage treatments.

9) Mannequin’s will be moulaged (made-up), transported and handed off to the rubble pile staff prior prior to the day’s event.

10) Mannequin’s will be collected following each day’s event for re-moulaging and delivery back to the rubble pile staff, if required.

11) Mannequins: Adults shall weigh a minimum of 150 pounds with weighted limbs; Children 60-100 pounds; Infants 10-30 pounds. Composition of mannequins: Adults ~ 75%, Children ~15%, Infants ~ 10% mix.

12) Provide exercise scenario specific moulage for mannequin’s with the following types of issues: Multiple Compression Wounds, Geriatrics, Trauma, Crush, and Burn.

13) Provide required support at each presentation dependent upon the exercise sequencing and pacing. Times may shift slightly based on training requirements as directed by exercise planners.

14) Submit close-out reports for each supported exercise: Submit reports in a format approved and acceptable to the government contracting office.

5. Quality Assurance Surveillance Plan (QASP):

The Contracting Officer’s Representative (COR) will monitor contractor performance and complete the QASP Worksheet at the end of the contract period of performance or annually. However, the COR may submit a Quality Assurance Surveillance Plan Worksheet at anytime and as often as necessary to document quality levels. If Contractor response to an identified quality deficiency is unsatisfactory, the Contracting Officer or COR will contact the appropriate Contractor representative to implement a plan of action to remedy the identified deficiency.

A quality rating may change from “Green” to “Red” without notice. We anticipate the COR utilizing the “Yellow” quality rating to alert the contracting office of quality issues that have the potential for a “Red” quality rating if corrective action is not taken. If the performance rating for any task in this order is “Red” during any time in the performance period, the COR will notify the USPF&O Contracting Officer.

6. Quality Control Program (QCP): The contractor shall develop and maintain an effective (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which the contractor is assured the work complies with the requirement of the contract.

7. Contracting Officer’s Representative (COR): CPT Mark Sagvold, mark.d.sagvold.mil@army.mil or 612-730-0957 is the COR for inspection and acceptance of deliverables under this task order. The COR is authorized to represent the contracting officer in interpreting the technical requirements of this task order. However, the COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition.

8. Period of Performance: 3-6 August 2022

9. Place of Performance: 0600-1800 daily at 17800 S. Redwood Rd. Bluffdale, UT 84065

10. Travel and Other Direct Charges (ODC): All Travel (Airfare, hotels, per-diem, etc) and ODC cost (loaded) must be included in the Cost Proposal.

11. Government Property and Furnished Information (GFI): 20 government provided mannequins will be used in accordance with the Performance Standards listed above.

12. Ownership: The National Guard Bureau will retain ownership of all products developed under this Task Order.

13. Security Requirements: Site security is contractor responsibility during construction and exercise. There are no clearance requirements for Camp Williams, however the names and contact information for the performing contractors will need to be submitted to the COR for installation access by 31 July, 2022. Last minute changes to rosters can be made through the same points of contact or on-site training project officers. Contractors and role players requesting access to Camp Williams must posess a valid state issued identification at the time of entry.

0. The contractor is responsible for safeguarding information of a confidential or sensitive nature. Failure to safeguard any classified information which may involve the contractor of the contractor’s personnel or to which they may have access may subject the contractor and/ or the contractor’s employees to criminal liability under Title 18, section 793 and 7908 of the US Code. All programs and materials developed at the governments expense during the course of this contract are the property of the government. Contractor personnel shall be required to follow all installation security requirements as required.

14. Deliverable Guidelines:

a. Inspections and Acceptance: All deliverables must be submitted to and approved by the UT USPFO COR.

b. Notice Regarding Late Delivery: The contractor shall notify the COR as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the Problem Notification Report (PNR) the rationale for late delivery, the expected date for the delivery and the project impact of the late deliver.

c. Deliverable Guidelines:

1) Inspections and Acceptance: All deliverables must be submitted to and approved by the UT USPFO Contracting Officer’s Representative.

2) Notice Regarding Late Delivery: The contractor shall notify the COR as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the Problem Notification Report (PNR) the rationale for late delivery, the expected date for the delivery and the project impact of the late delivery.

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