PWS_Logistics Planning and Construction Oversight Contract.pdf

Federal Emergency Management Agency

Logistics Planning and Construction Oversight Contract Performance Work Statement

Logistics Operations Division 12-1-2022

SECTION C – DESCRIPTION/SPECIFICATIONS 3

Performance Work Statement 4 Logistics Planning and Construction Oversight Contract 5

BACKGROUND 7

The Federal Emergency Management Agency (FEMA, or the Agency) Logistics Management Directorate 8 (LMD) provides logistics capabilities to procure and deliver goods and services that support disaster 9 response and recovery operations for disaster survivors and communities. The primary mission of LMD 10 is to deliver the right resources, at the right place, and at the right time, to support state, local, tribal 11 governments, and territories. This mission is supported by the FEMA LMDs Transportable Temporary 12 Housing Unit (TTHU) program, in conjunction with the Individual Assistance Division, to provide direct 13 temporary housing assistance following a major disaster declaration, in the form of manufactured 14 homes and other types of transportable temporary housing to disaster survivors. 15

PURPOSE 16

The TTHU program, is seeking assistance with disaster housing planning, quality control, technical 17 analyses, and administrative services to support direct temporary housing implementation. These 18 services include providing credible and timely evaluation necessary to determine if direct housing 19 assistance is needed, developing a mission plan for TTHUs, identifying and determining area feasibility, 20 provide detailed information on local codes, permitting requirements, installation and transportation 21 restrictions, points of contact for state and local authorities, and other information necessary from the 22 TTHU mission perspective. 23

The program also requires operational and technical field project management services to support 24 active direct temporary housing missions. Operational and technical field support will include 25 construction site oversight, determining performance of area feasibility, invoice tracking, data analysis, 26 and administrative support. Additional services include assisting with the Multifamily Lease & Repair 27 (MLR), Direct Lease, Permanent Housing Construction – Repair (PHC – Repair) and Permanent Housing 28 Construction – New Construction (PHC – New Construction), architectural and engineering services, 29 maintaining a lifecycle process management system, and supply chain analysis. 30

OVERARCHING PERFORMANCE AND CONTRACT OBJECTIVES 32

The offeror will provide technical and project management expertise in direct housing services. The 33 offeror shall provide adequate personnel to capture information and provide TTHU planning as part of 34 FEMA’s Sheltering and Housing Field Team (SHFT). SHFT support includes gathering information to make 35 recommendations about TTHU direct housing feasibility and options. Mission planning builds on the 36 information gathered during a SHFT and provides operational parameters that allow FEMA and the 37 LogHouse Construction installation contractors to successfully execute TTHU missions. The offeror may 38 also support non-disaster missions (where this is no SHFT) with technical analyses and private or 39 commercial site inspections to assist in determining if a direct housing mission is warranted. 40

FEMA may be requested by other departments or agencies to help with temporary housing. Offerors 41 may be required to consult with manufactured home vendors, the Department of Housing and Urban 42 Development (HUD), HUD-approved Production Inspection Primary Inspection Agencies (IPIAs) and 43 Design Approval Primary Inspection Agencies (DAPIAs), state agencies, other private third-party agencies 44 that inspect a manufactured home at various stages of production, FEMA storage sites and FEMA TTHU 45 installation contractors. Information regarding the DAPIAs can be found at 24 CFR 3282.361 and IPIAs 46 can be found at 24 CFR 3282. 47

The offeror shall deliver a comprehensive suite of architectural and engineering services. In addition to, 48 supporting the management of the TTHU Lifecycle Process Management System. The offeror shall 49 support the Supply Chain Analysis Network (SCAN), which provides private sector supply chain resilience 50 analyses focused on understanding life sustaining private sector supply chains (food, water, energy) and 51 their critical enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking 52 system, etc.) during non-disaster and disaster operations, with critical quantitative and qualitative 53 analyses. 54

FEMA anticipates the need to provide support for up to five Presidentially declared disasters within any 55 given 12 consecutive month period, and the offeror shall have the capability to respond simultaneous 56 disasters. 57

FEMA anticipates the need for personnel to be able to deploy within 48 hours CONUS and 96 hours 58 OCONUS from date of award and travel throughout the impacted areas, as requested. 59

Disclaimer: All Prime and Sub-Contractor on the current and future LogHouse Construction Contract, 60 are prohibited from competing on the Logistics Construction Oversight and Planning Support contract 61 due to the potential for a conflict of interest between service providers. The offeror’s duties under this 62 contract shall not be duplicative with the duties of the LogHouse Construction hauling and installation 63 contractor/s executing the direct housing mission in the disaster area of operation. The LogHouse 64 contractors are responsible for all direct services related to a TTHU mission such as transporting, 65 installing, maintenance and deactivation of TTHUs. 66

SCOPE 68

Housing Mission Planning 69

The offeror shall assist the TTHU program with logistics housing planning services to support disaster 70 housing implementation. The offeror assists with TTHU planning by developing content for the Direct 71 Housing Mission Report, assessing feasibility for TTHU housing solutions, assessing feasibility of 72 potential construction site locations, assisting with TTHU logistics housing planning services, providing 73 detailed information on local codes, permitting requirements, installation and transportation 74 restrictions, points of contact for state and local authorities, and other information necessary from the 75 TTHU mission perspective. 76

The scope of work for each project may include all requirements defined herein, as well as work 77 identified in the subject TOs. The offeror shall provide the following services: 78

• FEMA Reporting Support 80

• Pre-Mission Transportation Planning Support 81

• Pre-Mission Installation Planning Support 82

FEMA Reporting Support – Provide information gathered for the Direct Housing Mission Report 83 (DHMR), which provides courses of actions for meeting the projected housing needs. Developing 84 dashboards to support the integration of data and status reporting using tools such as PowerBI and 85 ArcGIS On-Line (AGOL). The courses of actions should be presented with a clear justification of why it is 86 warranted to be included and why other options are impractical or less cost effective. Each course of 87 action should identify the benefits, risks, and mitigation factors for each identified risk. 88

Pre-Mission Transportation Planning Support – Identify the transportation requirements for hauling 89 TTHUs from the point of origin provided by FEMA to the designated staging area in the disaster area of 90 operation. The offeror shall gather detailed information on transportation requirements while the need 91 for direct housing assistance is being evaluated. The offeror shall, as directed, gather information 92 required to complete the Transportable Temporary Housing Transportation Restriction Form. 93

A. Interstate Documentation – Identify the states through which TTHUs would likely be 94 transported through. The offeror shall start with the state/s that are impacted by the disaster 95 declaration and then expand the search to include states along major interstate routes between 96 the disaster area of operation and FEMA TTHU storage sites. 97

B. Interstate Planning – Identify regulations that apply to the FEMA TTHUs and the impact on the 99 potential mission in all the states identified during interstate planning. The offeror shall 100 prioritize their research by focusing on states within the disaster area of operation followed by 101 states on the routes connecting FEMA TTHU storage sites to the disaster of operation. 102 Transportation restriction data for states on routes connected to the TTHU vendors’ plants shall 103 be collected last. 104 The offeror is responsible for identifying all regulations and restrictions that may impede the 106 delivery of a TTHU to the disaster area of operation. Types of restrictions and requirements that 107 commonly affect TTHU missions are driver licensure, insurance, permits, tow vehicle, escort, 108 safety equipment, signage, flags, lights, inspections, speed limits and vehicle operations. 109 For each state identified during interstate planning, the offeror shall record the following data: 111

• Licensure – Includes special licenses for drivers or shipping agents 112

• Insurance – Identify special liability insurance for TTHU loads 113

• Permits – Catalogue any permits required for the number of axels; types of TTHU loads; 114 crossing state, county or municipal lines, shipping agents, etc. 115

• Tow vehicle – List any requirements for the type and characteristics of the vehicle used 116 by the hauler. 117

• Escort – Identify the number, type and requirements for any escort required 118

• Safety equipment – includes additional brakes, special brakes, mirrors, hitch 119 configurations, etc. 120

• Signage – Look for verbiage, font, and color requirements 121

• Flags – Check for number, size, location, color, etc. 122

• Lights – List number, location, intensity, color, etc. 123

• Inspection – Catalogue types, sequence, inspecting authority, etc. 124

• Speed – Include general restrictions as well as event driven restrictions (e.g. rain, size of 125 road, etc.) 126

• Operations – Identify daily restrictions (e.g., Sunday) as well as operating conditions 127

(e.g., rain, wind, etc.) 128

• Other – Check for any other requirement in any jurisdiction that impacts the 129 transportation of a TTHU 130

Pre-Mission Installation Planning Support – The offeror shall provide detailed information on points of 132 contact for state and local authorities, and other information necessary from the installation 133 perspective. Gather information regarding potential private, commercial, and group site locations and 134 perform initial assessments to identify which locations may be most suitable for TTHUs. The offeror shall 135 examine existing commercial manufactured home or recreational vehicle parks to determine if there is 136 the possibility of expansion, and utilize information received from state and local officials to locate 137 vacant land for a possible group site/s. The offeror shall provide detailed information on local codes, 138 ordinances, permitting requirements, installation and local transportation restrictions, and other 139 information necessary from the installation perspective. 140

A. Jurisdiction Interface Support – Gather state and local installation point of contacts (POCs), the 141 local and state administrative agency responsible for manufactured housing within the state 142 requirements, utility providers’ POCs and requirements, and information on potential 143 commercial sites. The offeror shall establish contact with the listed POCs to validate the 144 information and seek to identify whether variances, waivers, or other deviations from the 145 normal process may be used to expedite the provision of the TTHUs. The offeror shall compile 146 the POCs for local, state, and tribal entities with jurisdiction over use of manufactured housing, 147 as defined or identified by the Housing Group Supervisor or designee. 148

B. TTHU Site Planning Support – Perform initial group site assessments when FEMA has 150 determined that a group site may be required. The offeror shall work with the State-Led Housing 151 Task Force and local governments to identify vacant land that may be suitable for group site 152 development if needed. Privately owned land shall also be identified and assessed in case 153 publicly owned property is not available or is unsuitable. The offeror shall assess potential group 154 site locations to determine their size and their proximity to the affected area, existing utilities, 155 wrap-around services, and the ability to create accessibility for survivors with disabilities. GPS 156 coordinates should be recorded at each site. 157 The offeror shall identify areas of the state where interim housing would not be permissible due 159 to environmental, historic, floodplain, cultural or other issues. If these issues exist, the offeror 160 shall identify POCs for local requirements related to environmental, historical, or cultural issues 161 and identify any jurisdictional requirements related to the environment, historical or cultural 162 issues for placement of TTHUs (if different from those of FEMA or other Federal regulations). 163

The offeror may be tasked with identifying commercial or group sites to accommodate the 165 number and location of applicants to fulfill needs identified by FEMA. This will include but not be 166 limited to all the information gathering listed in this section. In addition to the Authority Having 167 Jurisdiction (AHJ) permitting, environmental / historical and floodplain management 168 requirements, the offeror shall record and report the permit process including timelines and 169 potential obstacles and identify the timelines for utility locator services. 170

C. Commercial Parks/Recreational Vehicle Parks – Identify the manufactured home commercial 172 parks and recreational vehicle parks within and adjacent to declared counties/parishes. 173 Information gathered shall include number of pads available, pad rental costs, size of pad, 174 amperage at the pad, size of other utility infrastructure (e.g., diameter of water and sewer 175 pipes), park rules, the manager’s tentative acceptance of FEMA renting vacant pads, and 176 application requirements/restrictions and process. The offeror shall provide park managers with 177 information about how to conduct business with FEMA. 178

D. Commercial Land – Conduct an overview assessment of commercial land that would be suitable 180 for group sites. Commercial site assessments should indicate how many, and which kinds, of 181 TTHUs would be accommodated. The amount of developed acreage, along with any available 182 adjacent land should be captured such that a commercial or group site expansion or upgrade 183 may be subsequently considered. This includes identifying nearby utilities and constraints not 184 previously identified under codes, zoning and permitting, such as required setbacks. The offeror 185 shall make every attempt to contact the owner or operator of each commercial lot to obtain the 186 leasing terms and conditions along with a copy of existing covenants. The offeror shall provide 187 park managers with information about how to conduct business with FEMA. 188

E. Public Land – Conduct an overview assessment of publicly owned land-federal, state, county 190 and municipal-that would be suitable for group sites (e.g., military bases, state forest, county 191 park, municipal parking garage, etc.). This includes identifying nearby utilities and constraints 192 not previously identified under codes, zoning and permitting, such as required setbacks. Public 193 land site assessments should indicate how many, and which kinds, of TTHUs would be 194 accommodated. The amount of developed acreage, along with any available adjacent land 195 should be captured such that a group site expansion may be subsequently considered. The 196 offeror shall identify which agency administers the public land, the POC contact information. 197

F. Private Land – Conduct an overview assessment of large privately-owned parcels of land that 199 would be suitable for group sites (e.g., family farm, multi-acre single-family lots, etc.). Private 200 site assessments should indicate how many, and which kinds, of TTHUs would be 201 accommodated. This includes identifying nearby utilities and constraints not previously 202 identified under codes, zoning and permitting, such as required setbacks. The amount of 203 developed acreage, along with any available adjacent land should be captured such that a group 204 site expansion may be subsequently considered. The offeror shall attempt to contact the owner 205 of each private lot to ascertain the willingness of the owner to cooperate with FEMA and 206 identify any specific owner reservations. The offeror shall provide park managers with 207 information about how to conduct business with FEMA. 208

G. Utility Infrastructure – Identify fees charged by the provider for new connections (TTHUs 210 require operational water, sewer and electric utilities, and other fuel sources prior to being used 211 to housing disaster survivors). Additionally, identify the following, but not limited to: 212

• Jurisdictional POCs for utilities provision; 214

• Utilities that service the area and their POCs; 215

• Process for utility set-up such as electrical meter, panel, pole, etc.; 216

• Actions survivors will have to conduct to establish TTHU utilities; 217

• Issues that may affect restoring utility service, such as requirements to retest wells; and, 218

• Determine other issues that may affect utilities installation, such as frost line depth. 219

H. Frost Line(s) Database – Identify the frost line depth by the appropriate political or geographic 221 subdivisions within and adjacent to the disaster area of operation. 222

I. Fire Resources – Identify any political sub-division (i.e., state, county or municipality) that has 224 regulatory authority regarding the installation or use of residential fire sprinklers within and 225 adjacent to the disaster area of operation (FEMA requires residential fire sprinkler systems in all 226 manufactured housing units). 227

J. Topography/Soil – Identify whether the space available and the slope of the site preclude 229 placement of any unit types. The offeror shall identify whether the soil composition raises any 230 notable challenges to the safe and economical installation of the unit; excessive sand or clay 231 may compromise the secure footing of the unit; rock or excessively firm soil may require special 232 equipment or pose other challenges to installing underground water and sewer lines. 233

K. TTHU Permit Planning Support – Determine, identify and report permit requirements for all 235 installation activities such as transportation, installation, maintenance, and deactivation of 236 manufactured housing units, as well as for design and construction for commercial park 237 expansions or group sites. The offeror shall report on the requirements to obtain the permits, 238 the period that permits are valid, and the renewal requirements. Additionally, the offeror shall 239 identify reciprocity for each type of permit and whether the prime contractor and/or the 240 subcontractor are required to hold the permit. 241

L. Building - Identify permit requirements that ensure TTHUs comply with the current codes, 243 standards, flood ordinances and recommended construction techniques. Document whether the 244 permit includes an elevation certificate or a permanent record of compliance with applicable 245 elevation and / or retrofitting requirements. 246

M. Occupancy - Identify occupancy permit requirements in each jurisdiction and if any jurisdiction 248 will waive permit fees and inspection fees. The offeror shall assess how FEMA may appeal 249 decisions, orders and determinations made by local officials. Additionally, the offeror shall 250 determine whether FEMA may request variances if a TTHU requires relief from the terms of a 251 land use, zoning, building code, or other regulation. 252

N. Sprinkler – Determine which jurisdictions require a sprinkler permit to connect, operate, or 254 repair fire protection systems. Additionally, the offeror shall identify the scope of each 255 jurisdiction’s permit, specifically if fire alarm systems require a separate permit. 256

O. Local Transportation – Identify other requirements to transport TTHUs to the disaster area of 258 operations. This data shall include: 259

• Local transportation permits 261

• Hours of operations for the transportation of TTHUs 262

• Waiver process 263

• Contact office 264

• Other information that is relevant to the transportation of the TTHUs 265

The offeror shall also identify issues which may make it difficult or impossible to deliver a unit or 266 a kind of unit. When a potential route of delivery has been obstructed, note the location of the 267 obstruction (e.g., bridge with limited load rating, railroad crossing with restrictive vertical curve, 268 low overpass) and in the case of temporary obstructions, attempt to gather additional 269 information regarding how long the transit route may not be passable. 270

P. Zoning – Identify state laws and local government regulation of TTHUs. The offeror shall identify 272 site-built requirements that are relevant to FEMA TTHUs where ordinances require that 273 jurisdictions regulate TTHUs no differently than they regulate other types of homes. 274 Specifically, the offeror shall determine if jurisdiction requires the TTHU to be new, set on a 276 permanent foundation, comply with local design standards, or be thermally equivalent to the 277 state energy code. Additionally, the offeror shall identify any ordinances that prevent the entry 278 or require the removal of a TTHU used as a primary residence, require that utility connections in 279 TTHUs meet state and Federal building code standards, or that a TTHU contain both an internal 280 toilet and an internal shower. 281

Q. Site Preparation Planning Support - Identify local utility locator services for both utilities located 283 on public land and utilities located on private land. Verify from inquiry with the utility provider 284 or visual assessment whether power appears to be available. Identify any visible damage to 285 supply lines or meter panels. The offeror shall identify whether the sewer is provided by a septic 286 tank or a municipal source; for septic, indicate whether the septic appears to have been 287 compromised (if able to do so visually). 288 Within the declared disaster area, the offeror shall identify each fire department (both 290 volunteer and professional) by department name and contact information, area of coverage, 291 Chief’s name and contact information, Public Affairs/Government Affairs contact’s name and 292 contact information as well as other information that will allow FEMA to inform the local fire 293 departments and fire marshals that FEMA has installed residential fire sprinkler systems in the 294 manufactured housing units. 295

The offeror shall indicate whether the water is provided from a well water and identify any 297 challenges the location of the water source would provide beyond the scope of a standard 298 installation; for wells, indicate whether the well appears to have been damaged (if able to do so 299 visually). 300

R. Utility Connection Planning Support – Document the utility connection requirements for each 302 public utility that operates within the disaster area of operation. The offeror shall inventory all 303 requirements for electrical utilities, sanitary waste utilities, potable water utilities, and other 304 fuel sources. 305

S. Electrical Utility – The offeror shall identify any specific equipment, regulations, or installation 307 requirements for each provider. The offeror’s documentation shall include any specific 308 requirements or bans that may affect a TTHU mission and identify the utility provider’s timelines 309 for restoring electricity within the affected area. 310

T. Sanitary Waste Utility – The offeror shall identify any specific equipment, regulations or 312 installation identify the service area(s) for the sewer utility provider. For municipal sewer, 313 coordinate with utility POC to get estimated service connection timeframes, associated fees, 314 and required burial depth for sewerage lines. 315

U. Potable Water Utility – The offeror shall identify any specific equipment, regulations, or 317 installation requirements for each provider. The offeror’s documentation shall also include any 318 specific requirements that may affect a TTHU mission. For municipal, coordinate with utility POC 319 to get estimated service connection timeframes, associated fees, and required burial depth for 320 water lines. 321

V. Inspection Planning Support – The offeror shall identify all inspections required during TTHU 323 installation in each jurisdiction. Typical inspections include, but are not necessarily limited to, 324 electrical, generator, occupancy, sewer, fire sprinkler and water utility inspection. 325

W. Electrical Inspections – The offeror shall identify electrical inspection requirements in each 327 jurisdiction. The offeror shall also capture the sequencing of the electrical inspection(s) 328 required. For example, new meters often cannot be installed until the final inspection for the 329 home has been successfully completed. 330

X. General Inspections – The offeror shall identify local permit requirements for using standby 332 generators in the residential setting in general and manufactured housing. The offeror shall 333 identify grounding requirements for the generators approved for deployment by FEMA. The 334 offeror shall catalog the list of fuels required by generators approved for use by FEMA, identify 335 local sources for each type of fuel as well as any transportation restrictions (e.g., quantity of fuel 336 that can be transported without a license, etc.). The offeror shall consolidate the list of 337 maintenance requirements for the generators approved for deployment by FEMA. 338

The offeror shall obtain installation manuals for each model of generator approved for 340 deployment by FEMA in a format that can be provided to local inspectors on demand. The 341 offeror shall obtain load analyses from FEMA or the manufacturer for each make and model of 342 TTHU deployed also in a format that can be provided to local inspectors on demand. 343

Y. Occupancy Inspections – The offeror shall identify occupancy inspection(s) jurisdiction. The 345 offeror shall also collect the specific criteria the occupancy inspector in each jurisdiction 346 requires. Typical occupancy permit requirements include: 347

• Construction completed 348

• All external surfaces painted/sealed 349

• Weather stripping installed on windows and doors 350

• All electrical or plumbing fixtures installed 351

• Interior smoke detectors installed in the bedrooms and in hallway leading to the parking 352 spaces. 353

Z. Sewer Inspections – The offeror shall identify any sewer inspections required by each 355 jurisdiction and specific requirements of each inspection. 356

AA. Sprinkler Inspections – The offeror shall research and cite if the state or local jurisdictions 358 require a license to repair or test a residential sprinkler system, then catalogue any local or state 359 requirements for testing of residential fire systems (e.g., alarm test, drain and refill, pressure 360 test, etc.). The offeror shall identify local sources meeting the license and testing requirements 361 identified above. 362

BB. Water Inspections – The offeror shall identify any water inspections required by each 364 jurisdiction. The offeror shall identify any specific requirements of each inspection such as 365 leaving trenches for underground water service exposed prior to the inspection. 366

CC. Local Resource Planning Support – The offeror shall identify local or regional organization—368 religious, non- profit or otherwise—with experience in areas that are valuable from the 369 installation perspective. 370

DD. Related Local Businesses – The offeror shall catalogue local organizations that supply services 372 related to TTHU installation. This includes operators of commercial locations, commercial 373 manufactured home or recreational vehicle parks, manufactured housing installation 374 companies, travel trailer dealers, etc. 375

EE. Local Installation Materials – The offeror shall utilize installation manuals for the various TTHU 377 systems approved for deployment by FEMA, the contractor shall inventory the materials 378 required to install TTHUs and their related systems, identify local suppliers of the materials 379 specified in the installation manuals. If requested, the contractor shall identify any shortage of 380 materials that are required to set-up TTHUs, such as concrete blocks, supply including tanks for 381 propane, or heat cable, exterior grade plywood, etc. 382

FF. Trade Union Communication – The offeror shall contact trade union offices in the affected 384 area(s) and areas adjacent to the declared disaster to determine the workforce that may be 385 available in certain specific trades (upon the request of Contracting Officer). FEMA Logistics and 386 its contractors will have interest in the supply of carpenters, residential electricians, and 387 plumbers. Other trades may be requested to be researched in the task order. 388

GG. Multifamily Lease & Repair reconnaissance – The offeror shall search the affected communities 390 for residential buildings that may be eligible to participate in the Multifamily Lease & Repair 391

(MLR). 392

The structures that are MLR eligible are residential buildings that house three or more families in a 394 contiguous structure, are unoccupied, and need reasonable repairs to make them safe and habitable 395 and have a willing owner. The Disaster Housing Implementation Teams (DHIT) may be tasked to provide 396 preliminary information regarding potentially eligible structures in or near high-concentration areas of 397 applicants after a street-level reconnaissance for possible suitability. Under separate contracts or 398 mission assignments, housing inspectors and other specialties will be assigned later for more detailed 399 follow-up. The intent of the DHIT role in MLR and Direct Lease is to identify potential properties and 400 possible elimination of non-residential or structures in exceedingly poor condition. 401

Operational and Technical Field Support 403

The offeror shall provide operational and technical field support which will be utilized to execute a 404 broad range of project management requirements related to TTHU direct housing missions. These 405 requirements may include tasks in a variety of installation-related project management activities such 406 as, but not limited to, planning support, administrative support, developing and providing technical 407 analyses, contract surveillance, project monitoring to include permitting, demolition, excavation, site 408 preparation and inspections, installation, deactivation, and other specialty and general construction 409 work related to FEMA’s direct housing mission as directed in the Task Orders (TO). 410

The scope of work for each project may include all requirements defined herein, as well as work 412 identified in the subject TOs. The offeror shall provide the following services: 413

Acquisition Planning Support 415

Administrative Support 416

Data Input/Analysis 417

Project Schedules 418

Cost Estimation 419

Technical Analyses 420

Geospatial Information 421 Systems (GIS) Support 422

Housing Inspections 423

Design Services 424

Project Monitoring and 425 Quality Oversight 426

Environmental and Historical 427 Preservation (EHP) Support 428

Alternative Housing Planning 429 Support 430

Contract Surveillance 431

Long-term Staging Support 432 Services 433

Engineering and 434 Construction Management 435

Financial Monitoring 436

Invoice Tracking 437

Invoice Accounting Review 438

Subject Matter Expertise 439 related to Electrical Utilities 440

Acquisition Planning Support – Assist FEMA with documenting acquisition decisions, developing 442 Statement of Works (SOWs), assessing acquisition risks, establishing baseline schedules, developing cost 443 estimates, evaluating Task Order Proposal Request (TOPR) responses, and other acquisition tasks related 444 to the direct housing mission. 445

Administrative Support – Provide administrative support personnel to assist FEMA direct housing 446 management teams with contract oversight activities. Activities may include documenting performance, 447 assisting with change requests and contract modifications, field support such as permit coordination and 448 monitoring, document management, technical writing, and other administrative and clerical activities 449 related to the direct housing mission. 450

Data Input/Analysis – Provide support personnel to assist FEMA direct housing management teams with 451 data related contract oversight and tracking activities. Activities may include spreadsheet 452 development/input/maintenance/modification, database input and management, upload and download 453 of files between multiple systems and applications, training of Agency personnel on the spreadsheets 454 and/or databases in use, and other administrative and clerical activities related to the direction housing 455 mission. Preliminary analysis of the data may also be included in addition to the above activities. Data 456 analyst will be skilled in Power BI to compute, evaluate and present quantitative and qualitative 457 analyses results. 458

Project Schedules – Draft baseline schedules for direct housing service and construction activities, 459 sequence activities, gather resource assignments, validate contractor submitted timelines, construct 460 schedule network, collect work performance data and schedule performance data, and assist with other 461 project management time documents related to FEMA’s direct housing activities. 462

Cost Estimation – Provide cost estimates for FEMA anticipated construction and engineering services 463 related to direct housing missions. Examples of the task to be estimated include installation and 464 alteration of FEMA TTHUs, demolition, site layout, site preparation, residential repairs, and building and 465 grounds alterations. Cost estimates may be preliminary in nature, or for use in Agency cost estimates for 466 contracts, task orders, or modifications. 467

Technical Analyses – Provide construction analyses related to FEMA contractors’ proposed repairs, 468 alterations, etc., of FEMA TTHUs and/or other direct housing activities (e.g., demolition, site layout, site 469 preparation, etc.). Offeror may also be required to provide regulatory code compliance analyses for 470 direct housing activities. 471

GIS and Analytics Support – Provide ArcGIS OnLine (AGOL) data collection tools using modern project 472 and work management platforms to automate the collection of field data on equipment. Provide 473 personnel and equipment to be able to produce electronic or hard-copy deliverables that display 474 information critical to the decision-making process in a direct housing mission. Products may include 475 maps displaying impacted disaster area, populous areas, disaster damage levels, and locations of 476 potential solutions such as commercial parks, identified group sites, apartment complexes, rentals, etc., 477 routing plans for effective and efficient assignment of workforce to perform inspections and/or site 478 visits, and accessible transportation routes. 479

Housing Inspections – Provide workforce to perform inspections of private homes, apartments, and 480 other residential structures. Inspectors shall be qualified to determine habitability and code compliance 481 and understand application of HUD residential standards as they pertain to housing units being 482 inspected. Provide licensed residential electric and plumbing and heating for inspections if required in 483 the task order. Deliverables may include completed checklists, individual designs, and preliminary cost 484 estimates and construction schedules. 485

Design Services – Provide conceptual site design and/or design review for individual, commercial and 486 group sites, and staging yards related to the direct housing mission. Assess group site design packages to 487 ensure designs include all local, state, and other applicable construction requirements. Provide detailed 488 individual designs for homes under the PHC program, where program parameters will be communicated 489 in the work order such that the housing standard to be attained will be directed by the Contracting 490 Officer. 491

Project Monitoring and Quality Oversight – Deploy licensed experts (e.g., plumbers, electricians, 492 professional engineers, architects, construction equipment operators, etc.) to augment FEMA staff in 493 monitoring and certifying acceptance of installation contractor’s work according to applicable codes and 494 regulations. Monitoring and/or acceptance work may be required at permitting, site inspection, site 495 preparation, group site design, group site construction, staging yard design, staging yard construction, 496 unit installation, unit maintenance, unit deactivation, staging acceptance, permanent housing 497 construction and repairs, apartment repair and habitability, and other direct housing-related activities. 498

Environmental and Historic Preservation (EHP) Support – Provide qualified National Environmental 499 Policy Act (NEPA) support personnel (e.g., environmental engineers, hazard mitigation specialist, 500 archeologists) and other EHP personnel in support of the direct housing mission. 501

Alternative Housing Planning Support – Provide construction related support personnel to develop 502 alternative housing options during Presidentially declared disasters. Options may include feasibility 503 assessments of commercially available housing products that could be utilized as alternative solutions 504 when traditional direct housing services (i.e., TTHUs, etc.) are impractical. 505

Contract Surveillance – Assist FEMA contract management team with performing contract activities and 506 other quality control functions for LMD contracts and other FEMA awarded contracts in support of the 507 direct housing mission. 508

Long-term Staging Support Services – Deploy personnel as residential construction specialists to provide 509 inspection services to FEMA TTHUs arriving and/or departing FEMA-designated long-term staging sites. 510

Engineering and Construction Management – Provide management services for contract personnel 511 engaged in planning, design, and/or construction functions. Perform oversight and control of installation 512 contractor resources producing cost estimates, project schedules, data input and modification, project 513 designs, quality assurance of construction projects, and other technical aspects of the direct housing 514 mission. 515

Financial Monitoring – Assist in requesting funds for commitment from FEMA field offices and work 516 together with FEMA’s financial management staff and others in the LMD program management office to 517 ensure that sufficient funds are committed and in place to allow for the timely obligation of funds. 518 When funds are committed and available, ensure that the appropriate Contracting Officer is made 519 aware. Monitor the utilization of funds and make recommendations to the LMD program manager when 520 unused funds should be de-committed. Enter financial data on a real-time basis into the LMD financial 521 management systems and ensure their accuracy. 522

Invoice Tracking – Track and monitor progress in the payment of invoices submitted by LMD 523 contractors. 524

Invoice Accounting Review – Perform invoice audit reviews in accordance with established protocols to 525 ensure submitted invoices are mathematically sound without inaccurate expenses and all issues are 526 resolved to expedite processing and payment within 15 days or less. 527

Subject Matter Expertise related to Electrical Utilities – Collaborate with local electrical companies to 528 expedite electric installations and facilitate information sharing. Utilize and create database applications 529 to track all electrical company issues related to TTHU installation. Support the TTHU Unit Leader at the 530 Joint Field Office (may require travel). 531

Project Management and Operational Field Support 533

The offeror shall provide project management support for non-disaster and active disaster related 534 missions. Project management will consist of providing project planning, organization, and management 535 support, developing innovate tools and resources to support FEMA missions, and assist with improving 536 business process. 537

Architectural and Engineering Services 538

The offeror shall deliver a comprehensive suite of architectural and engineering (A&E) services. 539

The offeror support includes provision of architectural, engineering and design services. The size and 540 scope of the offeror’s task or mission will be based on FEMA’s specific requirements, and may vary 541 based on the geography, scale and magnitude of damage, type of incident, the projected number of 542 displaced individuals and households, as well as the availability of resources (housing, personnel, 543 supplies, and materials). 544

The offeror shall perform the required project management, administrative services, architectural and 545 engineering services, tradecraft services, and other services described herein. This requirement includes 546 being able to establish and identify work progress in relation to associated task order milestones. 547

The offeror shall establish performance metrics that are consistent with the mission priorities, 548 objectives, policies, and procedures established by FEMA to measure work progress in objective terms. 549

The offeror is responsible for verifying that the work complies with all federal, state, and local 550 requirements and codes. FEMA will coordinate with local and state officials to determine the 551 requirements. The offeror shall not request departures from those codes and requirements without the 552 Contracting Officer/Contract Office Representative consent. 553

The offeror shall develop a system for managing, tracking, and following-up on the status of tasks, 554 projects, and associated activities consistent with FEMA’s requirements. The system shall date and 555 timestamp the completed project documentation that is delivered to FEMA. This system shall be 556 compatible with FEMA Documentum. 557

Design/Layout Services 558 The offeror shall meet all deliverables specified in issued task orders, to include the following 559 tasks: 560 A. Formulate design solutions, considering all programmatic requirements and any special 561 functions requirements. These may include, but are not limited to, design considerations 562 related to hazard mitigation such as elevation of structures above known flood levels to 563 prevent and reduce losses. The design intent drawings will be documented in paper and 564 electronic CAD format as specified in the individual task order. 565

B. Documentation must be in sufficient detail for use by all other parties, including electricians 566 and architects. 567

C. The offeror will assist FEMA with reviewing the permitted drawings to ensure that all 568 executable design specifications for new construction, and/or substantial improvements, 569 are met during the A/E review process. 570

Lifecycle Process Management System 572

The Logistic Management Division’s mission also includes the management and oversight of items with a 573 lifecycle. The Lifecycle Process Management System (LPMS) will digitize the inspection, maintenance, 574 work order management, and other processes associated with disaster housing missions. As part of the 575 management process LMD has software that manages and oversees lifecycles. The software used is 576 Software as a Service (SaaS). The offeror shall be able to provide personnel who are familiar with SaaS 577 configuration and Agile project management, to provide ongoing updates and maintenance to the 578 software which supports the LPMS. 579

Supply Chain Analysis Network Support 580

The Supply Chain Analysis Network (SCAN) provides private sector supply chain resilience analysis 581 focused on understanding life sustaining private sector supply chains (food, water, energy) and their 582 critical enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking 583 system, etc.) during non-disaster and disaster operations. In addition to, assessing the status of these 584 supply chains during a disaster, the SCAN provides recommendations and analyses to maximize non-585 interrupted supply chain capacity for the stabilization and restoration of pre-disaster supply chain flows. 586

SCAN provides national and regional freight flow analysis and data collection by tracking freight 587 movements and non-movements to measure supply chain fitness. SCAN also monitors, assesses, and 588 analyzes freight volumes, velocity, utilization, anticipated volumes, tender volumes (in and outbound), 589 tender rejection rates, and tender rate trends as is relevant for the disaster. This analysis can be 590 provided at a regional or local level. 591

SCAN also supports private sector supply chain baseline studies as a part of FEMA planning updates. 592 These products map private sector supply chains in critical community lifeline commodity areas to 593 better understand non-disaster conditions and assess potential supply chain vulnerabilities during 594 disaster conditions. SCAN also participates in FEMA simulated exercises. SCAN analysts will be skilled in 595 Power BI to compute, evaluate and present quantitative and qualitative analyses results. 596

During a nationally declared disaster, SCAN advises and provides input to support the following LMD 597 objectives: 598

A. Provide a pre-incident baseline or private sector material flows and demand signals for an 599 incident impacted area focused on life sustaining supply chains (food, water, energy), critical 600 enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking 601 system, etc.) and the upstream portions (materials needed for production) of these supply 602 chains outside the impacted area. 603

B. Analyze and synthesize pre-incident baseline to post-incident. 604 C. Identify bottlenecks and sentinel indicators to measure material flows and demand signs. 605 D. Assess the health and resilience of life sustaining post-incident private sector supply chains, 606 provide diagnosis and prognosis with suggestions to facilitate recovery of pre-incident supply 607 chain flows. 608

E. Provide initial assessment not earlier than twenty-four hours after activation and daily updates 609 to track the status of life sustaining private sector supply chains throughout the activation. 610 FEMA’s lifeline construct will be used for reporting. 611

F. Contribute to FEMA’s After-Action Reports, as requested. 612

DELIVERABLES 614

• The offeror shall provide organized reports containing information from the tasks listed in the 615 scope, as required by the task order, into coherent volumes of information according to 616 organizational structure of the project. Reports will be searchable and accessible by FEMA and 617 will adhere to program requirements. 618

• The offeror shall provide a continuous daily outcomes report at the task order level, which 620 provides an analysis of information that’s been gathered to date. 621

• Additional recorded deliverables and delivery schedules will be established in task orders issued 623 under the contract. 624

SECURITY REQUIREMENTS 626

All personnel require access to information up to the sensitive but unclassified, for official use 627 only (FOUO) levels. Contractor must ensure contractor employees receive a favorably 628 adjudicated public trust suitability prior to entry on duty (EOD). All individuals will be U.S. 629 citizens. The contractor shall follow the standards established within DHS and FEMA policy. 630 Unauthorized Disclosure of Classified or Unclassified Information: 632 Contractors and Subcontractors who are working on this contract shall receive Unauthorized 633 Disclosure of Classified or Unclassified Information training. 634 Access to the training can be obtained at: 635 https://securityawareness.usalearning.gov/unauthorizedrefresher/index.htm 636 Send the certificate of completion to the FEMA Contracting Officer Representative no later than 637 30 calendar days after awarded contract. New employees entering the contract must receive 638 the briefing within ten (10) business days of joining the contract. 639

Facility Access 644 The Contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification 645 Guidance,” FEMA Directive 121-3 “Facility Access,” and FEMA Manual 121-3-1 “FEMA 646 Credentialing Access Manual,” to arrange for contractor personnel’s access to FEMA facilities, 647 which includes, but is not limited to, arrangements to obtain any necessary identity badges for 648 contractor personnel. 649 Contractor personnel working within any FEMA facility who do not require access to DHS or 651 FEMA IT systems and do not qualify for a PIV Card may be issued a Facility Access Card (FAC). 652 FACs cannot exceed 180 days; all contractors requiring access greater than 180 days will need to 653 qualify for and receive a PIV card before being allowed facility access beyond 180 days. 654 Contractor personnel shall not receive a FAC until they have submitted a SF 87, “Fingerprint 656 Card,” and an OF306, Declaration for Federal Employment, and receive approval from FEMA 657 PSD.