Final Logistics Planning and Construction Oversight Contract Industry Day 12.8.22.pptx

Logistics Planning and Construction Oversight Contract Industry Day Logistics Operations Division | December 8, 2022

(Title Slide Option 1)

Agenda Announcements (FEMA Industry Liaison Program) Welcoming Remarks (Ms. Julia Moline) Introductions (FEMA Program Office and Contracts Team) Discuss purpose of Industry Day (Tiffany Parker) Mission and Background (Deonna Johnson) Discuss Logistics Planning and Construction Oversight Contract Capabilities (Deonna Johnson and Matthew Rabkin) Logistics Planning and Construction Oversight Contract Do’s and Don’ts (Matthew Rabkin) Federal Government Contracting Process (Tiffany Parker) Questions & Answers (Q&A)/Open Discussion

Federal Emergency Management Agency

Announcements

FEMA Industry Liaison Program

Welcoming Remarks

Ms. Julia Moline, P.E.

Deputy Assistant Administrator, Logistics Operations Logistics Management Directorate

Introductions

FEMA Program Office and Contracts Team

Discuss Purpose of Industry Day

Tiffany Parker

Purpose of Logistics Planning and Construction Oversight Contract Industry Day Market Research Conduct market research in accordance with FAR Part 10 Sources Sought (Request for Information) Asks for industry comments or provide notice that a solicitation is planned. This is your opportunity to let us know your capabilities or provide your professional input.

Opportunity for the Program Office to provide clarification on purpose and intent of Logistics Planning and Construction Oversight Contract.

Nothing discussed in this meeting authorizes you to start work or bill for work. Any understanding on your part to the contrary is a mistake.

THIS INDUSTRY DAY DOES NOT CONSTITUTE AN INVITATION FOR BIDS, REQUEST FOR PROPOSAL NOR A REQUEST FOR QUOTATION, AND IS NOT TO BE CONSTRUED AS A COMMITMENT BY THE GOVERNMENT TO ISSUE AN ORDER / CONTRACT OR OTHERWISE PAY FOR THE INFORMATION REQUESTED

Mission and Background

Deonna Johnson

Mission and Background The Temporary Transportable Housing Unit (TTHU) in conjunction with the Individual Assistance (IA) Division, provides manufactured homes and other types of transportable temporary housing to disaster survivors.

IA Direct Housing Program TTHU Program

Discuss Logistics Planning and Construction Oversight Contract Capabilities

Deonna Johnson and Matthew Rabkin

Logistics Planning and Construction Oversight Contract Capabilities Housing Mission Planning Provide disaster housing planning, technical analyses, and administrative support FEMA Reporting Support, Pre-Mission Transportation Planning Support, & Pre-Mission Installation Planning Support Operational and Technical Field Support Contract surveillance, project monitoring & quality oversight, & housing inspections Project management & Operational Field support Non-Disaster activities Disaster activities

Supply Chain Analysis Network (SCAN) Provides private sector supply chain resilience analysis Focus on food, water, energy Analyzes their critical enablers (grid power, transportation infrastructure, pipelines, telecommunications, banking system, etc.)

Provides recommendations and analyses to maximize non-interrupted supply chain capacity for the stabilization and restoration of pre-disaster supply chain flows.

Supports private sector supply chain baseline studies as a part of FEMA planning updates.

Logistics Planning and Construction Oversight Contract Capabilities, cont.

Federal Emergency Management Agency

Architectural and Engineering (A&E) Services Support of Permanent Housing Construction-Repair (PHC-Repair) and Permanent Housing Construction-New (PHC-New)

Design and layout services Formulate design solutions using paper and CAD

Review drawings for quality and compliance Logistics Planning and Construction Oversight Contract Capabilities, cont.

Federal Emergency Management Agency

Lifecycle Process Management System (LPMS) LPMS is software that manages and oversees the lifecycle of the TTHU mission.

Support the updates and maintenance of the software that supports LPMS.

Logistics Planning and Construction Oversight Contract Capabilities, cont.

Federal Emergency Management Agency

Logistics Planning and Construction Oversight Contract Do’s and Don’ts

Matthew Rabkin

Logistics Planning and Construction Oversight Contract Do’s and Don’ts This Contract does LogHouse (TTHU implementation) Contractor Oversight e.g., contract surveillance Project Monitoring and Quality Oversight – licensed experts to monitor & certify LogHouse work Provides simultaneous planning support to multiple JFOs and other FEMA components e.g., research to support disaster housing missions

This Contract does NOT Transport/Install/Maintenance/Deactivation TTHUs Build staging yards, group sites, etc.

Federal Government Contracting Process Tiffany Parker

FEDERAL GOVERNMENT CONTRACTING PROCESS

Market Research

Solicitation Type

Solicitation Evaluation

Best Practices Before Submitting a Proposal

Contract Award

Contract Administration

Federal Emergency Management Agency

1. Market Research Sources Sought (Request for Information)

Asks for industry comments or provide notice that a solicitation is planned. This is your opportunity to let us know your capabilities or provide your professional input.

Pre-Solicitation Notices

For most requirements, a pre-solicitation notice is published a minimum of 15 calendar days before the solicitation is published.

Federal Emergency Management Agency

2. Solicitations Most solicitations are advertised on for a minimum of 30 days at https://www.sam.gov

Amendments are changes to the solicitation. Amendments often answer questions, clarify the work to be performed, or correct errors in the solicitation. Amendments also may extend the due date of the offer. You must acknowledge each amendment when submitting your offer to confirm that you are offering on the most recent version of the work to be performed.

Federal Emergency Management Agency

2. Solicitation Type

Type: Request for Proposal (RFP) is used to communicate government requirements to vendors and solicit proposals. The basis for award is either:

Trade-off Process – award to the responsible offeror with a proposal that provides the best value to the Government. May or may not be the lowest price.

Lowest Price Technically Acceptable (LPTA) – award to the responsible offeror with the lowest priced, technically acceptable proposal

Federal Emergency Management Agency

3. Solicitation Evaluation

Evaluation Factors: Technical, Past Performance, Small Business Participation and Price

Rating of non priced factors:

Trade-off: Outstanding, Good, Satisfactory, Marginal, & Unsatisfactory LPTA: Acceptable or Unacceptable

Responsibility Check

Federal Emergency Management Agency

4. Best Practices Before Submitting a Proposal

Read and download all associated attachments posted with the solicitation

Understand Provisions, Terms and Conditions cited within the solicitation

Check price calculations on Pricing Schedule

Follow proposal submission instructions

Address ALL evaluation factors

Offer precisely what is asked for

Questions & Answers (Q&A)

Place questions within the chat.

GOVERNMENT ONLY BREAKOUT

FEMA 15 - Minute Breakout Session

Q&A REVIEW

NEXT STEPS

Re-open RFI # 70FB8023I00000002

All associated Industry Day and RFI documentations will be included

Responses will be due two weeks after re-opening

CLOSING REMARKS

Thank you for your participation!

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