PWS-Fire IT Equipment Rental V 3.0 BPA.pdf

PDF 310 KB Posted Feb 14, 2022

Attached to: Wildfire IT Rental Equipment
Solicitation number: 12760421Q0058
Issued by: Department of Agriculture Forest Service

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File	Type	Posted
Questions Response.xlsx	XLSX spreadsheet	Mar 4, 2022
Tech_Exh_1_Performance_Req_Summary_FIRE IT RENTAL EQUIPMENT V 2.0.pdf	PDF	Feb 14, 2022
Combined Synopsis_Solicitation.pdf	PDF	Feb 14, 2022
USDA C SCRM Contract Language and Memo.pdf	PDF	Feb 14, 2022
Technical_Exh_2_QASP FIRE IT RENTAL EQUIPMENT V 2.0.pdf	PDF	Feb 14, 2022
Exhibit 1- 2020 Rental Equipment List V 1.0.pdf	PDF	Feb 14, 2022

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Forest Service

Chief Information Office

Fire Information Technology Support Branch

Fire Information Technology Equipment

Short-Term Rental

Blanket Purchase Agreement

February 10, 2022

Version 3.0

Table of Contents Blanket Purchase Agreement

Fire Information Technology Equipment Rental

1. Purpose

2. Background

3. Scope

4. Deliverables Table

5. Quality Requirements

5.1 Quality Control Program

5.2 Quality Assurance

5.3 Government Remedies

6. Travel

7. Government Furnished Property and Information

8. Contractor Furnished Property

9. Key Personnel (AGAR 452.237-74)

10. Contract Administration & Management

10.1 Designation of Contracting Officer’s Representative (COR)

10.2 Contract Administration

11. Method of Delivery

12. Contract Type

13. Period of Performance

14. Place of Performance

15. Data Rights

16. Compliance with Internet Protocol Version 6 (IPv6)

17. Payment

18. Section 508 – Accessibility of information and communications

17 IT Accessibility Requirements

18 Security Language

19 List of Attachments

Blanket Purchase Agreement

Fire Information Technology

Short-Term Equipment Rental

1. Purpose

The United States Department of Agriculture (USDA), Forest Service (FS), Chief Information

Office (CIO), Fire Information Technology (FIT) branch seeks a Blanket Purchase Agreement

(BPA) for short term rental of IT equipment. This BPA will facilitate the information technology

(IT) needs of Incident Management Teams (IMT), dispatch, and other fire support organizations/personnel. This equipment is to support emergency management and will include:

• Computers and tablets for field use

• Printing and duplication equipment

• Networking equipment

• Display and projection equipment

This equipment will be rented by the month and returned when no longer needed. Use of a specific order of equipment can range from a single month to multiple months. The equipment will be available to be rented year-round but will be most heavily used from April through October, mostly coinciding with the western fire season. Equipment can be used for any emergency support and must be consistently available throughout the year.

2. Background

USDA FS Service is responsible for the management of 193 million acres of public land. This includes management of many disciplines such as wildland fire. Much of the management of wildland fires is done in cooperation with partners from other government entities who are responsible for land management. Part of this effort includes managing both cloud hosted and local data pertaining to the fire itself, the personnel assigned to its management, and coordination efforts with partners and the public. This work is largely conducted on rental computers and peripherals.

The USDA FS CIO FIT branch is taking the lead on behalf of the interagency fire community to establish a national rental contract to meet the needs of the Forest Service and partner agencies.

USDA FS CIO FIT branch was created in 2020 to consolidate the IT personnel who’s work focuses on the application of information technology to support fire and emergency management. The branch manages a variety of hardware and software solutions specific to the Agency’s mission.

Much of the emergency management activity occurs in the field, in close proximity to wildfires or other emergencies, and is comprised of interagency personnel. This interagency effort includes

USDA-Forest Service, Department of the Interior - Bureau of Land Management (DOI - BLM), National Park Service (NPS), Bureau of Indian Affairs (BIA), US Fish and Wildlife Service (FWS), Department of Homeland Security – Federal Emergency Management Administration (DHS-

FEMA), State Forestry Agencies from all 50 States and many Municipal Agencies, Tribal, County and Local Governments and Non-Government and public partners.

Rental equipment is heavily used across the country in the emergency response effort. Previous contracts with rental Contractors have been region specific or nationwide but all such contracts are expired. This contract will be executed by the USDA Forest Service but will be available to be used by USDA and any of the interagency partners listed above.

Equipment to be rented includes laptop computers with standardized specifications (defined as

Standard Fire Laptop in Attachment 1) and laptop computers with specifications for geospatial specific applications (defined as Advanced Fire Laptops in Attachment 1).

Additional equipment including networking equipment, printers, associated peripherals, and cellular capable tablets is within scope of this contract.

3. Scope

The Contractor must complete the following tasks and achieve the following outcomes.

Task 3.1: Project Management

Outcome: Expert project management ensures an effective and efficient effort.

The Contractor shall:

3.1.1. Be responsible for project management for its effort including, but not limited to:

a. Meeting performance standards and deadlines

b. Managing personnel and rental equipment

c. Ensuring all personnel have appropriate training and resources to provide the required support.

3.1.2. Participate in a Kickoff Meeting between the Contractor, Forest Service, USDA, and interagency partners. The meeting can be in person, telephonic or video by mutual agreement. The meeting must occur within five business days of contract award. The

Contractor must provide input into the draft agenda for the meeting to the Contracting

Officer’s Representative (COR)/designee. The agenda will provide for discussions of:

a. Project needs

b. Project Workplan (PWP) and Work Breakdown Structure (WBS)

c. Project risks

d. Contract management, communications, and invoicing

3.1.3. Submit a Draft Project Work Plan and Work Breakdown Structure as part of the

Contractor’s response to the solicitation package. A Final PWP and WBS shall be submitted no later than five business days after the kickoff meeting.

3.1.4. Update the PWP and WBS as needed throughout the project.

3.1.5. Ensure deliverables for all tasks under this contract are complete, accurate, and delivered according to established schedules to the Government for review, comment, acceptance, and for compliance with all applicable federal regulations (i.e., Privacy Act, 508, etc.).

3.1.6. Maintain a collaborative working relationship with all customers.

3.1.7. Provide Monthly Usage Report to the COR/designee. The first Monthly Usage Report must be submitted no later than 30 business days after task order award. The Monthly Usage

Report at a minimum shall include the following:

a. Date Ordered

b. Date Shipped (supported by attached system documentation)

c. Incident name, city, & state

d. Name and phone number of incident personnel placing order

e. Name and phone number of incident personnel paying for the order (if different than

3.1.7. (d)

f. Serial number, make, & model of all equipment shipped

g. Date vendor received equipment back from ordering incident

h. List of non-working equipment, hardware, or software received at incident, date government notified contractor of nonworking equipment, and date replacement equipment was shipped back to incident (supported by attached system documentation)

i. Initial cost of equipment

j. Final cost of equipment (e.g. all cost reductions due to missed performance standards should be annotated for each piece of equipment).

Task 3.2: Provide Rental Equipment

Outcome: Provide appropriately updated and configured equipment on demand

3.2.1. Prepare and ship rental equipment outlined in Attachment 1 as ordered by specific emergency incidents/organizations. Equipment must be up to date with all manufacturer patches (e.g. software/security patches, required updates, and antivirus definitions).

3.2.2. All other rental equipment must be in good working order and ready for use out of the box in which it was shipped.

3.2.3. Contractor shall include all ancillary equipment, peripherals (e.g. docking stations, cables, tablet cases/keyboards) necessary to make the rental equipment fully operational and easy to use.

3.2.4. The Contractor shall provide, as part of the initial order, full capacity consumables to make the equipment functional out of the box. The Contractor will not be responsible for monitoring/managing consumables at the device level when it is in use in the field. The government will be responsible for the procurement of replacement consumables once the equipment has been delivered to the desired location. The government will be responsible for ordering addition consumables.

3.2.5. Equipment must be of equivalent or superior specifications to what is listed in Attachment 1.

Laptops shall include properly installed and licensed versions of current Microsoft Windows, Adobe Acrobat Pro DC, and all Microsoft Office products. Licensing for Microsoft

Window, Adobe Acrobat Pro DC, and Office products shall be the responsibility of the

Contractor.

3.2.6. Laptops shall include properly installed printer drivers that correlate to the printers the contractor provides.

3.2.7. Equipment delivered on site and determined by the receiving incident to not be in good working order, meet the standards in Attachment 1, or damaged in shipping must be replaced immediately at no additional cost to the government. Contractor shall replace damaged or non-working equipment via an expedited delivery service. The Contractor shall ship replacements for defective equipment within 12 hours of notification of defect. Equipment not in good working order will be returned to Contractor at Contractor’s expense.

3.2.8. Equipment delivered on site with non-functioning software or connectivity must be replaced immediately at no additional cost to the government. Contractor shall replace these devices via an expedited delivery service. Contractor shall ship replacements for effective equipment within 12 hours of notification of defect. Equipment with non-functioning software and connectivity will be returned to Contractor at Contractor’s expense.

3.2.9. Equipment will be rented on a monthly basis; however, the equipment may be retained by the government for the duration of the need. No additional charges will be assessed above the monthly rental rate.

3.2.10. Provide two Sample Laptops (per class of device), to COR/designee by February 15th of each year for testing and configuration of specific incident settings. Once the devices are tested and the necessary folders (provided by the government) are uploaded to the devices, the devices will be returned to the Contractor. The contractor shall use the devices to create an image for all the rental laptops delivered under contract.

3.2.11. The Forest Service shall have administrator rights and permissions on rental equipment through a local administrator account. The Contractor explicitly grants the government the right to modify settings via the administrator account as necessary.

3.2.12. Additional equipment can be added to Attachment 1 as needed. Exhibit 1, Contracting

Hardware Standards will be updated as part of exercising an option for each ordering period.

3.2.13. The Contractor shall retain ownership of the devices managed under the contract.

3.2.14. The Contractor shall be responsible for the proper disposal of obsolete equipment.

Task 3.3: Ship all equipment orders within 24 hours of order receipt

Outcome: Timely delivery of rental equipment to end users

3.3.1. Contractor shall provide an Ordering Process to facilitate ordering and shipping of equipment.

3.3.2. Provide written Training Materials for the Ordering Process.

3.3.3. Acknowledge receipt of order within 60 minutes of submission by the Government.

3.3.4. Prepare, package, and ship equipment within 24 hours of order receipt. The order must be complete and error free.

3.3.5. Equipment must be shipped via the most expedient delivery option available for the requested location.

3.3.6. Equipment damaged during shipment will be immediately replaced by the Contractor at no additional cost to the government.

3.3.7. Provide Return Shipping Labels and Packing Containers to return equipment to Contractor location at no additional cost to the Government.

3.3.8. Provide an Inventory List with each shipment to the government’s delivery location.

Inventory list shall, at a minimum, contain the model and serial number of all equipment shipped.

Task 3.4: Manage ESRI product licensing per government instructions

Outcome: Minimize cost of product licensing to Government

3.4.1 Coordinate with Government representative for specific instructions on installing, managing, and licensing of geospatial applications. An annual meeting to coordinate the management of geospatial applications will occur in March of each performance period.

Additional meetings may be requested by either the government or contractor to clarify or update guidance and authorize and de-authorize software licenses based on Government instructions. A single-use license will be authorized per Advanced Fire Laptop prior to shipping. Upon return, the license will be de-authorized, the laptop re-imaged, and another/new license will be authorized. De-authorizing licenses prior to re-imaging reduces lost licenses, reduces total licenses needed, and limits cost exposure to Government and must occur.

3.4.2 ESRI applications will be installed and licensed on Advanced Fire Laptops (see Attachment

1) prior to shipment. Specified extensions will be installed and licensed.

3.4.3 Government will provide ESRI licensing to Contractor.

3.4.4 Contractor may not rent equipment with any Government licensed application(s) to any other customer. All government licenses must be de-authorized, and device reimaged to a non-government image prior to rental to any other customer.

3.4.5 The Contractor must provide documentation that confirms and certifies that the applicable hardware has been properly reimaged. A copy of this documentation (see Section 3.5.4) will be shipped with the devices and a second copy sent to the COR as part of the Monthly

Usage Report.

Task 3.5: Reimage all computers to approved base configuration once returned to the

Contractor

Outcome: Ensure all data, government applications, single use licenses and PII are removed from systems and they are returned to government approved basic configuration.

3.5.1. Provide Re-baseline Plan to the COR/designee (including detailed instructions) describing how the devices will be returned to the government approved basic configuration. The process shall be approved by the government before it is implemented by the Contractor.

3.5.2. Reimage all rental computers and tablets to the government approved base configuration prior to subsequent rental to the Government under this contract vehicle.

3.5.3. All base applications must be properly installed and legally licensed.

3.5.4. Specific licensing directions must be followed for specialty applications such as ESRI products (See Task 3.4)

3.5.5. The Contractor must provide a Certification Document for each device shipped that certifies the applicable hardware has been properly reimaged and the government approved base image has been reinstalled. A copy of this certification document will be inserted into the shipping box with the device when it is reordered and shipped to the field for use. The

Contractor shall submit a second copy of the certification document for all equipment rented and shipped to the field as an appendix to the Monthly Usage Report. The Monthly Usage

Report shall contain a copy of ALL equipment certifications for the reporting period. At a minimum, the certification document shall include the following:

a. Make, Model, & Serial Number

b. Property Tag Number (if applicable)

c. Signature of contractor personnel reimaging the device and installing the base image

d. Date device was reimaged

3.5.6. A draft copy of the Certification Document shall be included in the vendor’s response to the solicitation. The final format for the Certification Document shall be submitted to the government for approval.

Task 3.6: Manage tablet computer images, application, and licensing per Government instructions

Outcome: Establish a common and functional user platform.

The Contractor must:

3.6.1. Coordinate with Government on tablet computer make and model to be used in the performance of the PWS requirements. Licensing and End User License Agreement (EULA) concerns will be managed on an individual basis with the COR/designee.

3.6.2. Tablet computers must include GPS capabilities as per the PWS requirements and an unlimited cellular data plan.

3.6.3. Free applications for tablet devices will be installed by the government as per PWS Section

3.6.4. The government will review free applications for tablet devices and provide a list to the Contractor by November 15th of each performance period. If free applications change to paid applications, the applications will be removed from the image and application list in

Attachment 1.

3.6.4. Provide two Sample Tablet Computers, per class of device, to COR/designee by February

15th of each year for testing and configuration of specific incident settings. Once the tablet computers are tested and the necessary folders (provided by the Government) are uploaded to the devices, the devices will be returned to Contractor and will be used to create an image for all of the rental tablet computers under contract.

4. Deliverables Table

The following table summarizes the deliverables discussed in Section 3. All days are listed as business days. If a conflict exists between Section 3 and this table, Section 3 due dates prevail.

PWS Reference Deliverable Due Date

3.1.2 Kickoff Meeting Within 5 business days of task order

award

3.1.2 Input into Kickoff Meeting

Agenda

Two business days (at least 48 hours) in advance of the kickoff meeting

3.1.3 Project Work Plan & Work

Breakdown Structure

Draft is due as part of the Contractor’s

Response to the solicitation package.

Final is due no later than 5 business days after the kickoff meeting.

3.1.4 Project Work Plan and Work

Breakdown Structure Updates

As needed through performance of the

BPA Call.

3.1.7 Monthly Usage Report Monthly

3.2.7 Sample Laptops By the February 15th of each period of

performance exercised.

3.3.1 On-Line Ordering Tool As per approved WBS

3.3.1 Backup Ordering Process As per approved WBS

3.3.2 Training Materials As per approved WBS

3.3.6 Return Shipping Labels &

Package Containers

With each BPA Call (equipment rental)

3.5.1 Re-Baseline Plan Draft is due as part of the Contractor’s response to the solicitation package.

Final is due no later than 5 business days after the kickoff meeting.

3.5.4 Certification Document As part of Monthly Usage Report & with each equipment rental

3.6.4 Tablet Computers By the February 15th of each period of performance exercised.

3.1.8 Annual After-Action Review The second week of November annually

5. Quality Requirements

5.1 Quality Control Program

The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirements of the contract. As a minimum, the contractor shall develop a

Quality Control Plan that addresses the areas identified in Technical Exhibit 1, “Performance

Requirements Summary”. The contractor’s Quality Control Plan shall be submitted with the contractor’s proposal. After government acceptance of the contractor’s proposed quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his quality control plan.

5.2 Quality Assurance

The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). See Technical

Exhibit 2, “Quality Assurance Surveillance Plan”. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

5.3 Government Remedies

The contracting officer shall follow FAR 52.212-4, “Contract Terms and Conditions-

Commercial Items” or 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

6. Travel

Travel may be required in support of this award instrument. Travel within a 50-mile radius of the Contractor’s facilities will not be reimbursed.

Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. All travel must be coordinated with and approved by the COR prior to incurring any cost at least one week in advance of incurring costs. Requests will be submitted electronically by email and include: the location(s) for travel; dates of travel;

traveler(s) (including anyone traveling with the contractor but not at the Government’s expense);

lodging costs; per diem for meals; requested rental car and all associated expenses; and any other estimated necessary expenses. Any anticipated leave before, during, or after travel is to be included in this request.

The Government will reimburse fair and reasonable expenses using the Federal Travel

Regulation (https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr), established per diem rates (https://www.gsa.gov/travel/plan-book/per-diem-rates) as a guideline https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation-ftr https://www.gsa.gov/travel/plan-book/per-diem-rates and FAR Part 31.205-46 in determining allowability of costs. All travel and transportation must utilize commercial sources and carriers provided the method used for the appropriate geographical area results in reasonable charges to the government. The Government will not pay for business class or first-class travel.

Travel receipts are required to accompany and support the Contractor’s request for reimbursement. Costs for expenses and all receipts will be reviewed and certified by the FS

COR (who will forward the invoice and all receipts to the FS program representative prior to payment) and approved by the CO. Any expenses incurred and not previously approved by the

FS program representative and CO shall become the burden of the contractor. Any rental car size and cost must be approved by the FS program representative or the COR. The Government will not pay for rental car collision damage waivers or refueling options.

7. Government Furnished Property and Information

The Government will upload incident applications on laptops and freeware for tablet devices as per the requirements in the PWS on contractor furnished equipment. The government will provide single use ESRI Licenses for equipment rentals.

Requests for additional government furnished property or information will be reviewed on an individual basis.

8. Contractor Furnished Property

The Contractor is responsible for all costs of general-purpose items required for the conduct of the

Contractor’s normal business operations necessary to complete all work under this contract. This includes, but is not limited to, the cost for items such as telephones, cell phones and all associated charges, reproduction machines, word processing equipment, additional computers (beyond those in

GFP if applicable), remote access devices, wireless internet cards, flash drives, peripheral equipment

(such as a wireless mouse, etc.), other office equipment and office supplies.

9. Key Personnel (AGAR 452.237-74)

At a minimum, the Contractor must propose the following position as Key Personnel:

Project Manager: The Contractor must designate a Project Manager (PM) as the single point of contact (POC) for Task Order management. The PM must have the authority to make decisions for the Contractor and must be the single Contractor representative responsible for all issues, concerns, or problems at the Task Order level. The PM must readily respond to questions, concerns, and comments. The PM must proactively alert the Government to potential contractual issues.

(a) The Contractor must employ and maintain personnel in the management and key personnel positions who meet the minimum requirements for each of the skill levels to which they are assigned. Contractor personnel must possess the technical, professional, and interpersonal capability of performing the functions described in the Order Proposal Request in a competent and professional manner.

(b) During the first 90 days of performance of the order, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the CO within 15 calendar days after the occurrence of any of these events and provide the information required by Section 5.3(e). After the initial 90-day period, the Contractor shall submit the information required by Section 5.3(e) to the CO at least 15 calendar days prior to making any permanent substitutions. For order level key personnel, the Contractor must communicate with the ordering CO.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the BPA or ordering CO. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within

15 calendar days after receipt of all required information of the decision on substitutions. The order will be modified to reflect any approved changes of key personnel.

(d) The Government will consider noncompliance with the provisions of this clause a material breach of the terms and conditions of the BPA for which the Government may seek any and all appropriate remedies, to include termination for default.

10. Contract Administration & Management

10.1 Designation of Contracting Officer’s Representative (COR)

The COR is responsible for the technical direction of the contract work. In no event, however, will any understanding, agreements, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual document executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer shall be informed as soon as possible of any actions or inactions by the contractor or the Government which may affect the price, required delivery or completion times stated in the contract, so that identified desired changes and outside influences on the contract may be modified as necessary. Whenever, in the opinion of the contractor, the COR requests efforts outside the scope of the contract, the contractor shall advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferable in writing if time permits. Proceeding with work without proper contractual coverage could result in non-payment.

A copy of the COR delegation letter shall be provided to the Contractor five calendar days after award.

10.2 Contract Administration

The Contracting Officer is the only person authorized to approve changes. This authority remains solely with the Contracting Officer. If the Contractor affects any changes at the direction of any person other than the Contracting Officer, the changes will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase incurred as a result thereof.

11. Method of Delivery

The contractor will deliver requested equipment as per the PWS requirements.

The Contractor will submit any written deliverables to COR, CO, and designated project representative at the following address. The preferred method for submitting deliverables is via e-mail or if directed by the government upload to the applicable confirmation management system of record for the program with notification made via email to the CO and COR as listed below:

Organization: USDA Forest Service, CIO, Fire Information Technology Support Branch

ATTN: Jennifer Wolfe

Phone Number: (208) 387-5603

Email Address: Jennifer.Wolfe@usda.gov

Organization: USDA Forest Service

ATTN: Christopher Cox

Phone Number: (208) 3875602

Email Address: christopher.j.cox@usda.gov

Organization: USDA Forest Service, Fire & Aviation Management

ATTN: Patrick Murphy

Phone Number: 406-829-6940

Email Address: Patrick.Murphy@usda.gov

Electronic copies will be delivered using Microsoft Office suite of tools (MS WORD, MS

EXCEL, MS POWERPOINT, MS PROJECT, MS VISIO, or MS ACCESS format) unless otherwise specified by the Government. Electronic submission will be made via email, unless otherwise agreed to by the Government.

12. Contract Type

This is a firm fixed price task order

13. Period of Performance

The BPA Call periods of performance are as follows:

Base Period: Months 1-12

Option Period 1: Months 13-24

Option Period 2: Months 25-36

Option Period 3: Months 37-48

Options Period 4: Months 49-60

14. Place of Performance

Services shall be provided at the Contractor’s facilities with virtual or onsite meetings as necessary.

15. Data Rights

The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer.

All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

16. Compliance with Internet Protocol Version 6 (IPv6)

Any system, hardware, software, firmware or networked component (voice, video or data) developed, procured or acquired in support or performance of this contract shall be capable of transmitting, receiving, processing, forwarding and storing digital information across system boundaries utilizing system packets that are formatted in accordance with commercial standards of

Internet Protocol (IP) version 6 (IPv6) as set forth in the USGv6 Profile (NIST Special Publication

500-267) and corresponding declarations of conformance defined in the USGv6 Test Program. In addition, this system shall maintain interoperability with IPv4 systems and provide at least the same level of performance and reliability capabilities of IPv4 products.

Specifically, any new IP product or system developed, acquired, or produced must:

Interoperate with both IPv6 and IPv4 systems and products, and

Have available contractor/Contractor IPv6 technical support for development and implementation and fielded product management.

As IPv6 evolves, the Contractor commits to upgrading or providing an appropriate migration path for each item developed, delivered, or utilized at no additional cost to the Government.

The Contractor shall provide technical support for both IPv4 and IPv6.

Any system or software must be able to operate on networks supporting IPv4, IPv6 or one that supports both.

Any product whose non-compliance is discovered and made known to the Contractor within one year after acceptance shall be upgraded, modified, or replaced to bring it into compliance at no additional cost to the Government.

17. Payment

The host agency for each incident is responsible for payments. Payments can be completed using the government wide purchase card or via electronic funds transfer using information from SAM.gov.

This method requires use of the Emergency Equipment Use Invoice, Form OF-286.

18. Section 508 – Accessibility of information and communications

(a) This PWS is subject to Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) as amended by the Workforce Investment Act of 1998 (P.L. 105-220). Specifically, subsection

508(a)(1) requires that when the Federal Government procures Information and Communications

Technology (ICT)1, the ICT must allow Federal employees and members of the public with disabilities comparable access to and use of information and data provided to Federal employees and members of the public without disabilities.

(b) The ICT accessibility standards as 36 CFR Part 1194 were developed by the Architectural and

Transportation Barriers Compliance Board (also known as the Access Board) and apply to contracts, task orders, and indefinite quantity contracts on or after June 25, 2001.

(c) Each Information and Communications Technology (ICT) product or service furnished under this contract shall comply with the Information and Communications Technology Accessibility

Standards (36 CFR 1194), as specified in the contract, at a minimum. If the Contracting Officer determines any furnished product or service is not in compliance with the contract, the Contracting

Officer will promptly inform the Contractor in writing. The Contractor shall, without charge to the

Government, repair or replace the non-compliant products or services within a period of time specified by the Government in writing. If such repair or replacement is not completed within the time specified, the Government shall have the following recourses:

Cancellation of the contract, delivery, or task order, purchase, or line item without termination liabilities; or

In the case of custom Information and Communications Technology (ICT) being developed by a contractor for the Government, the Government shall have the right to have any necessary changes made or repairs performed by itself or by another firm for the non-compliant ICT, with the contractor liable for reimbursement to the Government for any expenses incurred thereby.

(d) The contractor must ensure that all ICT products and services that are less than fully compliant with the accessibility standards are provided pursuant to extensive market research and are the most current compliant products or services available to satisfy the contract requirements.

(e) For every ICT product or service accepted under this contract by the Government that does not comply with 36 CFR 1194, the contractor shall, at the discretion of the Government, make every effort to replace or upgrade it with a compliant equivalent product or service, if commercially available and cost neutral, on either a contract specified refresh cycle for the product or service, or on a contract effective option/renewal date, whichever shall occur first.

Section 508 Compliance

The Contractor shall comply with the standards, policies, and procedures below. In the event of conflicts between the referenced documents and this PWS, the PWS shall take precedence.

1 Please note that the term Information and Communications Technology (ICT) is synonymous with Electronic and Information Technology (EIT), the previously used term. The term ICT will be used to meet international standards after the release of the Section 508 Refresh.

Section 508 Accessibility Standards

29 U.S.C. 794d (Rehabilitation Act as amended)

36 CFR 1194 (Section 508 standards) http://www.access-board.gov/sec508/508standards.htm (Section 508 standards)

FAR 39.2 (Section 508) http://www.ocio.usda.gov/document/departmental-regulation-4030-001 (USDA standards, policies, and procedures for Section 508)

In addition, all contract deliverables are subject to these standards.

All web content or communications materials produced, regardless of format (text, audio, video, etc.), must conform to the applicable Section 508 standards to allow Federal employees and members of the public with disabilities comparable access to and use of information and data provided to Federal employees and members of the public without disabilities. All contractors

(including sub-contractors) and consultants responsible for preparing or posting content must comply with the applicable Section 508 accessibility standards and, where applicable, those set forth in the referenced policy or standards document above. Remediation of any materials that do not comply with the applicable provisions of 36 CFR Part 1194 as set forth in the PWS shall be the responsibility of the contractor or consultant.

The following Section 508 provisions apply to the products and/or services identified in this PWS:

36 CFR Part 1194.21 provisions a-l

36 CFR Part 1194.22 provisions a-p

36 CFR Part 1194.23 provisions a-k[4]

36 CFR Part 1194.24 provisions a-e

36 CFR Part 1194.25 provisions a-j[4]

36 CFR Part 1194.26 provisions a-d

36 CFR Part 1194.31 provisions a-f

36 CFR Part 1194.41 provisions a-c

The following Section 508 provisions apply for software development material identified in this

PWS:

For software development, software applications, and operating systems the Contractor shall comply with the following standards, policies, and procedures: