PWS Elevator Maintenance_revised 20241003.docx

PERFORMANCE WORK STATEMENT

Installation Elevator Contract

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Elevator repairs and services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The work covered by this section of the specifications consists of furnishing all plant, labor, equipment, supplies and materials, and in performing all operations necessary for the inspection, maintenance, replacement and repair of all elevators, dumbwaiters and jump tower hoist systems specified herein and in Technical Exhibit 1, complete, in strict accordance with this section of the specifications and the applicable drawings, and subject to the terms and conditions of the Contract.

1.2 Background: Fort Moore is required to inspect, repair, monitor and replace elevators throughout the Fort Moore Installation.

1.3 Objectives: The Contractor shall provide personnel, management, administration, facilities and clerical functions, except as furnished by the Government, for Fort Moore, Georgia, as set forth in this performance work statement (PWS) to inspect, repair, monitor and replace elevators on the Fort Moore Installation.

1.4 Scope: The work covered by this section of the specifications consists of furnishing all plant, labor, equipment, supplies and materials, and in performing all operations necessary for the inspection, maintenance, replacement and repair of all elevators, dumbwaiters and jump tower hoist systems specified herein and in Technical Exhibit 1, complete, in strict accordance with this section of the specifications and the applicable drawings, and subject to the terms and conditions of the Contract.

1.4.1 Location and Description of Installation - Fort Moore, Georgia

1.4.2 Location of Work: Work under this contract shall be performed in, and restricted to, those sites as indicated on the drawings located in building 6, room 306.

Sites:

Bldg 4 (HQ Bldg) Bldg 6 (Admin Gen Pur) Bldg 17 (Barracks) Bldg 35 (Admin Gen Pur) Bldg. 36, 37, 38 (Admin) Bldg. 70 (Admin Gen Pur Bldg 73 (Barracks) Bldg 74 (Admin) Bldg 75 (Barracks) Bldg 76 (Admin) Bldg 83 (Barracks) Bldg 96 (Army Lodging) Bldg 214 (Co HQ)

Bldg 322 (Admin) Bldg 323 (Admin) Bldg 324 (Chair lift) Bldg 396 (Bde HQ, Gen Instr) Bldg 2839 (Co HQ) Bldg 2852 (Bn HQ) Bldg 2874 (Phys Fit Ctr) Bldg 2885 (Bn HQ) Bldg 2931 (Bde HQ) Bldg 3010 (MEPS) Bldg 4400 (Reserve Ctr Bldg 5118 (Bn HQ) Bldg 5141 (Bn HQ) Bldg 5142 (Bn HQ) Bldg 5143 (Bn HQ) Bldg 5144 (Bn HQ Bldg 5145 (Bn HQ) Bldg 5210 (Gen Instr) Bldg 5300 (Veh. Maintenance) Bldg 5305 (Veh. Maintenance Bldg 5405 (Veh. Maintenance) Bldg 9141 (Enlisted UPH) Bldg 9142 (Enlisted UPH) Bldg 9143 (Enlisted UPH) Bldg 9160 (Bn HQ) Bldg 9161 (Bn HQ) Bldg 9170 (Bn HQ) Bldg 9171 (Bn HQ) Bldg 9190 (Bn HQ Bldg 9191 (Bn HQ) Bldg 9195 (Bde HQ) Bldg 9200 (Martin Army Hospital) Bldg 9203 Bldg 9204 Bldg 9250 (NEW Martin Army Hospital) 14 each Bldg 9250 (NEW Martin Army Hospital 4 Parking Garage) Bldg 396 and WHINSEC Campus buildings Bldg 9214 (Health Clinic) Bldg 9240 (Dental Clinic) Bldg 9255 (WTB Barracks) Bldg 9256 (WTB Admin) Jump Tower Hoist Systems (M9820, M9821, and M9822)

1.4.3 Reserved.

1.4.4 Reserved.

1.4.5. Materials Unless otherwise specified, where removal of material or items is required, contractor shall patch or rework such that existing adjacent area is matched, and the intended function of the facility is preserved. Materials used shall match existing materials in appearance and shall be equal or better in quality.

1.4.6. Equipment: The Government retains title to all material and equipment, including scraps, removed and not reused in the work. Such property shall be disposed of as indicated below. The Director of Public Works, Fort Moore, Georgia, or his authorized representative, is responsible to and acts as agent for the Contracting Officer for inspection and classification as salvable or non-salvable property demolished or removed under this Contract. Property will be promptly inspected and classified upon removal and a list of salvable property, to include description and quantity, shall be prepared and furnished the contractor in duplicate. The contractor shall obtain a receipt of all salvable property delivered to the designated Government activity and furnish one copy to the Director of Public Work's or his authorized representative. The contractor assumes the risk of and shall be responsible for any loss or damage to such property that occurs as a result of his fault or negligence. Reasonable wear and tear evident to removal and delivery to the Government are accepted.

1.5 Period of Performance

The Period of Performance (POP) of this service contract will be for one (1) Base Year and four (4) 12-month option years.

1.6 General Information

1.6.1 Federal Observed Holidays:

Juneteenth Christmas Day Independence Day

1.6.2 Hours of Operation: The Contractor is responsible for conducting business with normal work hours between 0800-1700 and flexible hours as needed for emergency repairs. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. The contractor must provide a technician daily, Monday- Friday from 0800-1700. The technician must report to the CIB office located at Building 6, Room 313. In some cases multiple technician must report to maintain adequate uninterrupted services to elevators throughout the Fort Moore installation.

1.6.3 Place of Performance: The work to be performed under this contract will be performed at locations throughout Fort Moore in designated government facility, including the New Martin Army Community Hospital.

1.6.4 Quality Control Program (QCP) The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the KO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirement of the contract. After acceptance of the QCP the Contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QCP. An inspection system covering the services stated in paragraph C.5, specific tasks to be performed listed as Technical Exhibit 1. It shall specify areas to be inspected on either a scheduled or unscheduled basis and title of the individuals who will do the inspections.

1.6.5 Quality Assurance: The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). A method for identifying deficiencies in the quality of services performed before the level of performance is unacceptable, and pursuant to the clause in Part I Section E, titled "Inspection of Services Fixed Price (Apr 1984)".

1.6.6 Reserved.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a valid, legal contractors ID card issued by the Fort Moore military police (DES) at time of the contract start date.

1.6.7.1 Physical Security: The Contractor shall safeguard all government equipment, information and property provided for Contractor use. Contractor shall maintain a physical security checklist/log which will be forwarded to the COR on a monthly or quarterly basis. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: . The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. Lost keys shall be reported to the COR and the KO. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer (KO).

1.6.7.3 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s QCP.

In order to provide safety controls for protection to the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this Contract; the contractor shall comply with all pertinent provisions of the publication "SAFETY AND HEALTH REQUIREMENTS MANUAL", EM 385-1-1, dated 15 September 2008, prepared by the Department of the Army. U. S. Army Corps of Engineers, and published by the U.S. Government Printing Office, http://140.194.76.129/publications/eng-manuals/em385-1-1/2008_English/entire_2008_English.pdf.

1.6.8 Special Qualifications: The contractor shall be regularly engaged in the installation and servicing of elevators of the general type indicated for maintenance and repair service. Parts and materials must be on hand and stocked to repair the variety of elevators throughout the installation. Common elevator circuit boards, switches, bulbs, cart buttons, pumps, valves, and electrical repair parts must be available to prevent any extended down time.

1.6.9 Post Award Conference/Periodic Progress Meetings: Post-award conference or periodic progress meetings: The contractor agrees to attend any post-award conference convened by the contracting activity or contract administration office. These procedures are identified in FAR Subpart 42.5. The Contracting Officer, COR, and other government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings, the Contracting Officer will apprise the contractor of how the government views the contractor’s performance, and the contractor shall apprise the government of any problems experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer’s Representative (COR): The COR Management System Tool (Virtual Contracting Enterprise (VCE)-Acquisition Resource Center (ARC) https://arc.army.mil/COR) for nomination, tracking, documentation, and management of CORs will be used. The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, and specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Contract Management. The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 5.00 p.m., Monday through Friday except Federal holidays or when the Government facility is closed for administrative reasons. The contract manager will ensure essential parts are on hand for repairs and will ensure a technician reports to CIB, DPW building 6, room 313 at 0800 daily.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. Badges will either be issued under the Contractor Verification System (CVS) program (using a Common Access Card (CAC), or under the DES Standardized Contractor ID Badge program. For identification and security purposes, contractor employees shall wear stated badges at all times, when performing work under this contract.

1.6.13 Contractor Travel Contractor will not be required to travel CONUS and during the performance of this contract to attend meetings, conferences, and training. The Contractor may be required to travel to off-site training locations and to ship training aids to these locations in support of this PWS. Contractor will not be authorized travel expenses consistent with the substantive provisions of the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government pre-approval/authorization and notification to the COR.

1.6.14 Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substance. The Contractor is responsible for ensuring that any contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. The Contractor shall ensure employee conduct complies with 41 U.S. C 423 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no contractor employees conduct political related activities or events on the US Army Facilities.

1.6.15 Conservation of Utilities: The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities which includes turning off the water faucets or valves after using the required amount to accomplish the necessary cleaning.

1.6.16 Reserved.

1.6.16.1 Phase In/Phase Out : N/A.

1.6.17 Antiterrorism (AT) and Operations Security (OPSEC)

1.6.18.1 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or the contracting officer, if a COR is not assigned within 30 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: https://jkodirect.jten.mil. AT level I training is an annual requirement if option years are exercised.

1.6.19.1 Access and General Protection/Security Policy and Procedures: Contractor and all employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshall Office, Director of Emergency Services, or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.19.2 AT Awareness Training for Contractor Personnel Traveling Overseas: Specific AT awareness training as directed by AR 525-13. Specific AOR training content is directed by the combatant commander with the unit Anti-Terrorism Officer (ATO) being the local point of contact.

1.6.19.3 iWATCH Training: The Contractor and all associated sub-contractors shall brief all employees on the local iWATCH program in coordination with information provided by the COR. This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award.

1.6.19.4 Contractor Employees Who Require Access to Government Information Systems (IS): All contractor employees with access to a government IS must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DOD Information Assurance Awareness prior to access to the IS and then annually thereafter.

1.6.19.5 The contractor shall adhere to the governments Operations Security (OPSEC) Plan during the entire period of performance .

1.6.19.6 For Contracts that Require OPSEC Training: Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. In accordance with AR 530-1, all personnel shall complete Level I Operations Security (OPSEC) training which is composed of both initial and continual awareness training (annually). All newly assigned personnel, within the first 30 days of arrival in the organization, shall receive initial training to include a briefing on the organizations critical information. The end state of initial and continual awareness training is that each individual should have the requisite knowledge to safeguard critical information.

1.6.19.7 For Information Assurance (IA)/Information Technology (IT) Training: All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

1.6.19.8 For Information Assurance (IA)/Information Technology (IT) Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

1.6.19.9 For Contractors Authorized to Accompany the Force: DFARS Clause 252.225-7040, Contractor Personnel Authorized to Accompany U.S. Armed Forces Deployed Outside the United States. The clause shall be used in solicitations and contracts that authorize contractor personnel to accompany US Armed Forces deployed outside the US in contingency operations; humanitarian or peacekeeping operations; or other military operations or exercises, when designated by the combatant commander. The clause discusses the following AT/OPSEC related topics: required compliance with laws and regulations, pre-deployment requirements, required training (per combatant command guidance), and personnel data required.

1.6.19.10 For Contractors Requiring Performance or Delivery in a Foreign Country, DFARS Clause 252.225-7043, Antiterrorism/Force Protection for Defense Contractors Outside the US: The clause shall be used in solicitations and contracts that require performance or delivery in a foreign country. This clause applies to both contingencies and non-contingency support. The key AT requirement is for non-local national contractor personnel to comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor’s compliance with combatant commander and subordinate task force commander policies and directives.

1.6.19.11 For Contracts That Require Handling or Access to Classified Information: Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor.

1.6.20 Emergency Services

1.6.20.1 The Contractor shall have competent personnel trained and capable of dealing with minor personnel injuries. The Contractor or their employees shall immediately notify their supervisor of any accident requiring emergency medical treatment. The Contractor will, in turn, notify the KO or COR within 30 minutes of the incident.

1.6.20.2 Emergency medical treatment and services for Contractor personnel is the responsibility of the Contractor.

1.6.20.3 Information Assurance (IA)/Information Technology (IT) Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, contractor employees and associated subcontractor employees supporting IA/IT functions shall be appropriately certified for each category and level upon contract award. The baseline and computing environment certifications are stipulated in DoD 8570.01-M must be completed upon contract award. Upon request by the Government, the Contractor shall provide documentation supporting the IA certification status of personnel performing IA functions. Contractor personnel who do not have proper and current certifications shall be denied access to DoD information systems for the purpose of performing IA functions.

1.6.20.4 COR: The COR for this contract is located at 6650 Meloy Drive, Building 6, Fort Moore Ga, 31905. The COR shall monitor all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, monitor contractor’s performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of government-furnished property; and provide site-entry for contractor personnel. A letter of designation will be issued to the COR, a copy of which will be sent to the contractor detailing the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.20.5 For contractors that do not require CAC, but require access to a DoD facility or installation; Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.20.6 Identification of Contractor Employees: All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties shall be required to identify themselves as contractors to avoid creating an impression in the minds of members of the public that they are government officials. They shall also ensure all documents or reports produced by the contractor are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.20.7 Telephone Usage: Contractor employees shall not use Government telephones at the work site for personal reasons or make any toll or long distance calls.

1.7 BACKGROUND CHECK REQUIREMENTS: Contractor/Sub-Contractor employees providing services under contracts are subject to the following process:

1.7.1 Each employee (direct employee and sub-contractor employee) working under this contract who has contact with children under 18 years of age, shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf. The background check requirements for Contractors can be found in Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors.

1.7.2 Background checks will be initiated and paid for by the Government. The cost for the pre- employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR and sub- CONTRACTOR employees completing all required documents required for the background check process. CDE contact information will be provided upon contract award. This included in the firm fixed price.

1.7.3 The following is a list of the required screenings per the Army Directive 2014-23.

1.7.3(a) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months OR daily for a period of one (1) month or longer.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

iii) CNACI – Child Care National Agency Check and Inquiries (Proponent: Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation (1.3(a)(ii)). If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation (1.3(a)(ii). If LOSS is not feasible, favorable CNACI (1.3(a)(iii) results are required BEFORE the contractor can start working under this contract.

1.7.3(b) SHORT TERM/OCCASIONAL contact with children:

Definition: Contact with children that does not fall under the definition of Regular/Recurring contact.

Required screening:

i) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization);

ii) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization);

An employee must successfully complete the required screening (1.3(b)(i) and (ii) BEFORE working under this contract

1.7.4 No person, regardless of circumstances, will be approved to provide child care services if the individual has been convicted of a sexual offense, a drug felony, a violent crime or a criminal offense involving a child. If the background check investigation reveals any other derogatory information a suitability determination has to be made by the Army. The adjudication of derogatory information is processed through an Army Program Review Board (PRB). Further details about the adjudication process can be found in Enclosure 6 of the AD 2014-23. At any time a Contractor can decide not to proceed with the PRB process.

1.7.5 Additional information on the background check process can be found at: http://www.opm.gov/investigations/background-investigations.

1.7.6 Re-verification (IRC and FBI fingerprint check) is required every 5 years.

2. DEFINITIONS AND ACRONYMS:

2.1 Reserved

2.1.1 Reserved

2.1.2 Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.3 Reserved

2.1.4 Contracting Officer (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 Contracting Officer’s Representative (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 Deliverable. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7 Work Week. Monday through Friday, unless specified otherwise.

2.1.8 Reserved.

2.1.9 Government Furnished Property. Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

2.1.10 Government Property. All property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.11. Key Personnel. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal. The prime contractor is responsible for performance of all subcontractors.

2.1.12 Loss of Government Property. Unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(1) Items that cannot be found after a reasonable search;

(2) Theft:

(3) Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or

(4) Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

2.1.13 Material. Property that may be consumed or expended during the performance of a contract, component parts of a higher assembly, or items that lose their individual identity through incorporation into an end-item. Material does not include equipment, special tooling, and special test equipment or real property.

2.1.14 Non-Personal Services. The personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.1.15. Physical Security. Actions that prevent the loss or damage of Government property.

2.1.16 Property. All tangible property, both real and personal.

2.1.17 Property Records. Records created and maintained by the contractor in support of its stewardship responsibilities for the management of Government property.

2.1.18 Provide. To furnish, as in Government-furnished property, or to acquire, as in contractor-acquired property.

2.1.19 Quality Assurance. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.20 Quality Assurance Surveillance Plan. An organized document written by the government specifying the surveillance methodology used for surveillance of contractor performance.

2.1.21 Quality Control. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.22 Real Property. See Federal Management Regulation 102-71.20 (41 CFR 102-71.20).

2.1.23 Subcontractor. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.24 Wide Area Work Flow (WAWF):A secure web based system for electronic invoicing, receipt, and acceptance. WAWF allows government vendors to submit and track invoices and receipt/acceptance documents over the web and allows government personnel to process those invoices in a real-time, paperless environment.

2.1.25 Work Day. The number of hours per day the Contractor provides services in accordance with the contract.

2.2 Acronyms:

GFP Government-Furnished Property

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Services: The Government will not provide services for this contract.

3.2 Facilities: The Government will not provide facilities for this contract.

3.3 Utilities: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: The Government will provide a Laptop for performing diagnostic tests and troubleshooting on elevator to the contractor. The Contractor assumes responsibility for government furnished property upon contract start date and must submit an approved property plan to the KO prior to contract start date.

3.5 Materials: The Government will not provide any materials to the contractor.

3.6 Record Keeping. The Contractor shall establish and maintain the records of Government property in accordance with FAR 52.245-1 and the Property Administration Guidebook. They are:

The Contractor shall tag, label, or mark Government Furnished Property as subject to serially managed items IAW DFARs 252.245-7000.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. Daily Services: The contractor (technician) must report to DPW, Engineering Division Construction Inspection Branch (CIB), Room 313 Monday through Friday at 0800. The contractor must have an office or warehouse within 50 miles of the Fort Moore Installation. The Address must be submitted in your proposals for review. The contractor must have a sufficient stock of repair parts especially common repair parts, a variety of circuit boards, elevator light bulbs and materials to prevent extended down time for Fort Moore’s elevators. The contractor must include in their proposals a list of repair parts in stock and on hand for repairs. Common parts and materials must be in stock for Mid-American elevators, Southeastern elevators, D/W Mfg. Co, D.A. Matt, General Elevator Co, Mamery, ThyssenKrupp, Columbus Elevator Company, Clemco, Cutter-Hammer, Otis, Canton, PFLOW and Kone.

5.1.1 MONTHLY ELEVATOR MAINTENANCE: Inspection shall consist of providing tests and inspections in accordance with Section 1001 of the American National Standard Safety Code for Elevators and Dumbwaiters A17.1-1981 and Requirements or the American Standard Practice for the Inspection of Elevators, Inspectors Manual, A17.2 (latest edition) for each elevator, dumbwaiter and jump tower hoist system. The contractor shall provide an inspection report monthly to the Directorate of Public Works inspector. Reports shall identify all defects or malfunctions discovered during inspection and shall indicate dates for correction. All inoperative car lights and operational buttons for the elevator will be replaced during inspections. The report shall include an evaluation statement on the performance of each elevator, dumbwaiter and jump tower hoist systems supervisory control system. *All supervisory control system tests shall be performed during normal working hours in accordance with specified work schedule.*

5.1.2 All parts replaced under the provisions of this Contract will be Original Equipment Manufacturer (OEM) components furnished and installed by the contractor unless the cost of the part and labor exceeds three thousand dollars ($3,000.00). Parts and labor totaling $3000.00 and less will be at the contractor’s expense. The three thousand dollars refers to the component part of a unit rather than the entire unit; i.e., the armature, windings, pole shoes, etc. of a motor rather than the motor itself. The contractor shall replace or repair the component part rather than the entire unit in cases where the integrity of the unit will not be compromised or placed in jeopardy. If a part costs more than three thousand dollars ($3,000.00), the contractor will submit a proposal for the part to include the labor cost to the government for review. The government will review the proposal and negotiate the cost with the contractor. The contractor shall inform the Contract Inspector verbally, and confirmed in writing to the Contracting Officer within two working days, the nomenclature, description, and price of component part and labor exceeding the limit that’s required to restore the system to serviceable operation. If the Government furnished the part(s) exceeding $3000.00, the contractor shall send a proposal to the governments showing the labor cost for the installation. If the Government decides to buy the part(s) directly from the contractor, such part(s) shall not be installed without receipt of a separate procurement document evidencing the buy.

5.1.3 Contractor to put signs inside and outside elevator to include staff duty, fire department & CIB phone numbers. Signs are needed in case customer is caught inside elevator during malfunction or shutdown of elevator.

5.1.4 Emergency Response: contractor shall provide primary and secondary emergency phone numbers to DPW for on-call personal for 24 hour-7 days a week. Also home addresses will be included for each employee who will be available for service and service calls will be submitted with your bid package. All service calls for regular service will be answered and responded to within (1) hour of receipt of call during the normal work day, for ‘Entrapment calls’ all calls will be answered and responded to within 45 minutes of receipt of call. Failure to meet these requirements will be grounds for immediate termination of the contract. On weekends and holidays service calls will be answered and responded to within 90 minutes of receipt of call, and (1) hour in the case of entrapments. Each bidder will submit a work plan as to how they will Contractor shall accomplish these goals and sustain these levels of service. They will also discuss how they will handle these calls even when the primary on call person is unavailable due to vacation, sickness, or other scheduled work outside the 1 hour parameter.

5.2. Contractor Manpower Reporting (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall supply all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

5.4 Access and General Protection/Security policy and Procedures.

Contractor and all associated subcontractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures provided by government representative. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA) and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

5.5 (G6) Contractor Employees Who Require Access to Government Information Systems: All contractor employees, and associated subcontractor employees, with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services and must successfully complete the DoD Cyber Awareness Challenge training prior to access to the information system and then annually thereafter.- Information Assurance (IA)/Information Technology (IT) Certification: Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, contractor employees and associated subcontractor employees supporting IA/IT functions shall be appropriately certified for each category and level upon contract award. The baseline and computing environment certifications are stipulated in DoD 8570.01-M must be completed upon contract award. Upon request by the Government, the Contractor shall provide documentation supporting the IA certification status of personnel performing IA functions. Contractor personnel who do not have proper and current certifications shall be denied access to DoD information systems for the purpose of performing IA functions.