PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

REFUSE COLLECTION

Naval Air Facility Atsugi, Japan

7 August 2026

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform mixed load (MLCW) waste disposal at Naval Air Facility Atsugi, Japan. The Contractor shall perform to the standards in contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Naval Air Facility Atsugi, (NAF Atsugi)

1.1.1.1. Mixed Load Construction Waste (MLCW). MLCW includes trash, green waste, wood, and metal. The Contractor shall collect roll-off containers filled with mixed load construction waste and provide empty replacements upon request. The Contractor must respond to this request within one business day of notification from the CO, COR, or US government designee and collect the MLCW within two business days from the initial notification from the CO, COR, or US government designee.

Details on size and routes shall be submitted to the CO 5 calendar days prior to the start of contract performance. A suggested route can be viewed in Appendix B. If needed, the CO and COR reserve the right to request a schedule be made for routine collection of mixed load construction waste. If a schedule is requested, the Contractor shall establish a collection schedule that fits the requirements proposed by the CO or COR. The task that requires MLCW collection is detailed in Appendix A. The Contractor shall be paid by price per haul relating to the size of the container, as well as the associated processing fee.

1.1.1.3. Unscheduled and Special Events. For unscheduled events, the Contractor shall perform the collection within one business day from the date of notification from the CO or COR. For special events, the Contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the Contractor in writing at least 7 calendar days in advance of the special event date.

1.1.1.4. Additional Pickups. In the event that a schedule is established and circumstances arise requiring a container to be emptied prior to its scheduled time, the CO or COR may request additional pickups in writing. The Contractor shall complete these additional pickups within two business days from the request date. The Contractor shall be compensated for such services at the established unit rate based on the container size.

1.1.1.5. Container Relocations. The Government may submit written requests for the relocation of containers. The Contractor shall relocate the designated container(s) within three business days from the date of submission of the request.

1.1.1.6. Inclement Weather Schedule. The Contractor shall collect MLCW, during periods of inclement weather. In cases of severe weather, the CO or COR may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.1.7. Route Parameters. The Contractor shall propose routes to the base through the East Gate/Contractor Gate to the CO and COR for acceptance. Collection shall be made between the hours of 7:00 AM through 5:00 PM Monday through Saturday. Collection outside these hours shall require prior coordination of the CO or COR. Should the routes be impacted by military operations on NAF Atsugi, the CO or COR shall notify the Contractor and propose a route to avoid these operations.

1.1.1.8. Points of Collection. Collection stations for MLCW, are shown in Appendix B. The Contractor shall position bulk containers for customer ease in depositing MLCW. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.1.9. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2.

The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MLCW removal, and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR. The Contracting Officer reserves the right to request additional and/or larger containers in order to meet the customer requirements.

1.1.1.10. Government-Approved Containers. Collection of MLCW shall be from Contractor-provided, CO or COR accepted containers. Containers shall meet the base architectural/appearance standards.

1.1.1.11. Maintaining Containers and Collection Area. The Contractor shall return all MLCW containers to their original location after servicing, in an upright position with the lids securely in place (closed), if applicable. The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.1.12. Lawful Disposal Documentation. Following the collection of all MLCW, the Contractor shall provide the CO and COR with documentation that displays that the waste was disposed of in a method that complies with local laws and regulations. The Contractor shall submit a monthly report that includes documentation which includes disposal date and method.

1.2. DISPOSAL.

1.2.1. Off-Base Disposal. The Contractor shall transport and dispose of MLCW at a permitted off-base disposal site. A copy of the landfill(s) operating permit that material is transported to shall be provided to the COR. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

1.3. EQUIPMENT MAINTENANCE. The Contractor shall furnish containers that match the architectural/appearance standards of the base. Additional re-painting must match the approved color scheme. The Contractor shall maintain all Contractor provided containers so that they have a professional appearance and ensure they are free of unpleasant odors, dirt, debris, and pests. All containers shall remain in good, workable condition, with no leaks, and functional lids and access doors. They shall remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks off base. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste, or equipment leaks such as oil or hydraulic fluid. Should any Contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup. The Contractor shall also perform the following maintenance services to refuse containers to ensure continued service:

A. Patch holes larger than 2” x 2” B. Perform corrosion control to prevent breakthrough C. Ensure all access doors are in good working condition

D. Ensure no visual cracking evident on fork mounts

1.4. REPORTS AND RECORDS. The Contractor shall provide a monthly report, by the fifth working day of the month, detailing the previous months total contract costs incurred, cumulative weight tickets for total tonnage of solid waste collected (MLCW), tipping fees in sufficient detail to support Defense Environmental Programs Management requirements. Format for these monthly reports shall be coordinated with the CO or COR.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. Contractor performance to meet these thresholds is critical to mission success.

Performance Objective PWS Performance Threshold Remedy

Section

SS-1

Collect Mixed Load Construction Waste, and Construction and Demolition waste upon request in accordance with the specified response time or, if applicable, in accordance with an established schedule.

1.1.1.2.

1.1.1.3.

1.1.1.4.

No more than two valid defects per month

Re-performance within 1 business day of notification; Completion of Corrective Action Report (CAR)

SS-2

Perform unscheduled collections Debris removal required by the contracting officer.

1.1.1.4.

1.1.1.5.

No more than two valid defects per month

Re-performance within 1 business day of notification; Completion of Corrective Action Report

SS-3

Dispose of Mixed Load Construction Waste, Construction & Debris in accordance with the established local, state, and federal regulations.

1.2. Zero deficiencies

permitted

Contractor shall identify solution implementation for approval by CO;

Completion of Corrective Action Report.

SS-4

Maintain Contractor provided property and equipment in good working condition, and with a professional appearance.

1.3.

No more than two valid complaints per month

Repair to good working condition within 2 business days of notification; Completion of Corrective Action Report

SS-5

Maintain refuse containers and surrounding collection areas.

1.1.1.11.

No more than two valid complaints per month

Correct complaints within 1 business day of notification unless granted more time by the CO or COR; Completion of Corrective Action Report

SS-6 VPP Requirements:

The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.5.5.

100% of the time;

zero deficiencies permitted

Notify CO ASAP after occurrence. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence:

Completion of Corrective Action Report

2.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2., Service Summary.

2.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS. If schedules are requested, the Contractor shall provide work schedules to the COR in accordance with paragraph 4.3 of this PWS. The COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service within 24 hours of notification by the CO or COR.

Exceeding the performance threshold for any performance objectives may result in a warning or letter of concern from the CO.

Exceeding the performance threshold of these performance objectives for any two or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-Functional Team (MFT). All remedies shall be in accordance with all terms and conditions set forth in the contract.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the COR. Failing to meet the performance threshold as outlined in this PWS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in this PWS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.4. PERIODIC PROGRESS MEETINGS

2.5. Meetings. The CO, COR, other government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed:

opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.6. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3. CONTRACTOR REFUSE BINS. The Contractor will provide the bins listed in Appendix A Table A2. Any repairs, replacements, or maintenance shall be at the Contractor’s expense.

3.1. Delivery, Tipping, and Monthly Fee. In accordance with Appendix A Table A2, and by CO or COR request if additional containers are required, the Contractor shall deliver the waste containers to the associated locations referenced in the Appendix B Maps.

3.2. Refuse Bin Condition. The Contractor shall maintain all bins ensuring they are free from unpleasant odors, dirt, debris, standing water, and pests. All containers must remain in good, workable condition with no leaks. No maintenance may be completed at the site of use. The Contractor shall perform all painting, repair, and maintenance tasks off base. The Contractor must inform the CO or COR of all repairs and any impact it may have on the customer.

3.3. Retrieval of Refuse Bin. At the end of the contract performance period, the Contractor shall ensure that all bins are retrieved and returned to the service provider.

4. GENERAL INFORMATION.

4.1. HOURS OF OPERATION. The Contractor shall perform integrated solid waste management services during normal duty hours and maintain active lines of communication (via telephone, mobile phone, or email) during the Government Program Office’s standard operating hours of 0800 to 1700 (8:00 a.m. to 5:00 p.m. local Japan time), Monday through Friday, excluding federal holidays.

4.1.1. Business Day Definition. For the purposes of this contract, a “Business Day” is defined as Monday through Friday, 0800 to 1700 local Japan time, excluding federal holidays as listed in Section 4.2.1.

4.1.2. Daily Notification Cutoff. To ensure timely and orderly performance, any official notification or service request from the Government to the Contractor submitted after 1600 (4:00 p.m.) local Japan time on a Business Day, or submitted on a weekend or federal holiday, will be officially deemed received at 0800 (8:00 a.m.) on the following Business Day. The timestamp of the written electronic communication (e.g., email or Government system) shall serve as the official record of receipt.

4.1.3. Contractor Availability and After-Hours Response. The Contractor shall remain available for after-hours response to refuse problems or emergencies as directed by the Contracting Officer (CO) or Contracting Officer’s Representative (COR). The Contractor shall provide a primary and secondary Point of Contact (POC) and telephone number for after-hours contact.

4.1.4. Mission Conflicts and Schedule Adjustments. There may be situations that require the Contractor to work at times other than normal duty hours to support specific mission requirements. When the Contractor’s work schedule conflicts with an Air Force mission requirement, the Contractor shall immediately advise the CO/COR and reschedule the work to minimize disruption to base operations.

4.2. HOLIDAYS & CLOSURES

4.2.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – June 19th Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. The CO or COR shall provide the Contractor with adequate notification if service is required on a Federal Holiday.

4.2.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.3. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY. The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.4. CONTRACT PERSONNEL

4.4.1. Contract Manager. The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The Contractor shall also provide the CO the names and phone numbers of Contractor POCs for after business hours including nights, weekends, and holidays. This information will be kept updated by the Contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.4.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.4.3. Employee Restrictions. The government is authorized to restrict employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.5. CONTRACTOR MANPOWER REPORTING. The Contractor shall report all Contractor labor hours (including sub-Contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

4.6. SECURITY REQUIREMENTS.

4.6.1. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes.

The Contractor shall be responsible for obtaining all necessary clearances, cards, passes, decals, or other items required for access of Contractor personnel and vehicles to the base or other areas where work will be performed, as well as any and all associated costs. The Contractor shall be required to apply for vehicle and personnel identification media at the Base Pass and Registration Section. Upon completion or termination of the contract, the Contractor shall ensure all vehicle and personnel identification media are surrendered to the Base Pass and Registration Section. If required, the Contractor shall obtain the following pass and identification items: Flight line authorization and pass (Flight Line Passes shall be obtained from Base Operations, NAF Atsugi) and requisite vehicle pass(es).

4.6.2. Special Qualifications. The service provider shall permit only qualified employee personnel who meet the requirements for access to NAF Atsugi, and who hold and maintain the requisite driver's licenses in accordance with all federal, state, and local laws and regulations.

4.6.3. Contracting Officer and Contracting Officer’s Representative (Quality Assurance Personnel). The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

4.6.4. Emergency Medical Service. The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel who are injured or become critically ill while at NAF Atsugi. The treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate.

4.6.5. Voluntary Protection Program. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall provide a verbal report to the CO as soon as possible following each and any occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

Detailed information on Voluntary Protection Plan (VPP) is available on the OSHA website athttp://www.osha.gov/dcsp/vpp/index.html.

4.7. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

5. APPENDICES.

A. Estimated Workload Data B. Maps and/or Site Plans C. Government Furnished Property/Services/Equipment

D. CLINS

APPENDIX A

TABLE A1 – ESTIMATED WORKLOAD DATA

ITEM/

CLIN REF NAME ESTIMATED QUANTITY

0001 Mixed Load Construction Waste 8 Cubic meter/Month

0002 Mixed Load Construction Waste 8 Cubic meter/Month

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION LOCATION SIZE BIN QTY TYPE FREQUENCY

A Site 2 8 cubic meters 1 MLCW At least once per month and upon request.

B Site 4 8 cubic meters 1 MLCW At least once per month and upon request.

APPENDIX B

MAPS AND/OR SITE PLANS

IMAGE B1 – COLLECTION STATION: Site 4

IMAGE B2 – COLLECTION STATION: Site 2

APPENDIX C

TABLE C1 - CONTRACTOR FURNISHED PROPERTY/SERVICES/EQUIPMENT

ITEM NUMBER ITEM PURPOSE

1 8 cubic meter Roll-Off Dumpster Mixed Load Construction Waste Collection

2 8 cubic meter Roll-Off Dumpster Mixed Load Construction Waste Collection

NOTE: All contractor-furnished equipment deployed during the Base Period shall remain in place and continue to be utilized through any exercised Option Periods, unless replacement is required due to wear-and-tear, service/ repair, or as requested by the CO or COR.

APPENDIX D

TABLE D1 - CONTRACT LINE ITEM NUMBER (CLIN)

CLIN SUPPLIES/ SERVICE QTY

8 cubic meter Roll-Off Dumpster – 1 BIN Mixed Load Construction Waste Collection (1 Pick-Up Per Month) PoP: 28 Sept 2026 to 27 Sept 2027

12 MONTHS

8 cubic meter Roll-Off Dumpster – 1 BIN Mixed Load Construction Waste Collection (1 Pick-U Per Month) PoP: 28 Sept 2026 to 27 Sept 2027

12 MONTHS

Unscheduled/Additional Pick-Ups: Not-to-Exceed 24 Pick-Ups/Relocations Per Ordering Period (12 months) PoP: 28 Sept 2026 to 27 Sept 2027

24 PICKUPS