PWS-revised.pdf

PERFORMANCE WORK STATEMENT

FOR

REFUSE COLLECTION

Naval Air Facility Atsugi, Japan

7 August 2026

1. DESCRIPTION OF SERVICES. The Contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform mixed load (MLCW), and Construction and Demolition Debris (C&D) waste disposal at Naval Air Facility Atsugi, Japan. The Contractor shall perform to the standards in contract as well as all local, state, and federal regulations, international agreements, Status of Forces Agreements (SOFA) and appropriate Final Governing Standards (FGS) or, in their absence, the Overseas Environmental Baseline Guidance Document (OEBGD). Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Naval Air Facility Atsugi, (NAF Atsugi)

1.1.1.1. Mixed Load Construction Waste (MLCW). MLCW includes trash, green waste, wood, and metal. The Contractor shall collect roll-off containers filled with mixed load construction waste and provide empty replacements once per month or upon request (not to exceed 24 pick-ups). The Contractor must respond to this request within one business day of notification from the CO or US government representative and collect the MLCW within two business days from the initial notification from the CO US government representative. A suggested route can be viewed in Appendix B.

1.1.1.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the Contractor shall provide roll-off containers for collection of C&D. The Contractor shall place containers at the designated site within one business day of notification by the CO or COR. The Contractor shall collect full C&D containers and provide empty replacements or upon request, within two business days from the initial notification from the CO, COR, or US government designee. The Contractor shall recycle or dispose of all C&D at a recycling facility or permitted landfill. Clean (uncontaminated) concrete and asphalt may be transported to the base clean fill site as an alternative to off-base recycling or landfill facilities. The Contractor must provide weight tickets for all roll-off containers to the COR or provide documentation of disposal that complies with local laws and regulations. C&D shall primarily consist of concrete blocks and bricks, broken concrete, asphalt, paving materials, soil, masonry materials, and excavated coral.

1.1.1.3. Unscheduled Events. For unscheduled events, the Contractor shall perform the collection within one business day from the date of notification from the CO.

1.1.1.4. Additional Pickups. In the event that a schedule is established and circumstances arise requiring a container to be emptied prior to its scheduled time, the CO or COR may request additional pickups in writing. The Contractor shall complete these additional pickups within two business days from the request

1.1.1.5. Container Relocations. The Government may submit written requests for the relocation of containers. The Contractor shall relocate the designated container(s) within three business days from the date of submission of the request.

1.1.1.6. Inclement Weather Schedule. The Contractor shall collect MLCW, and C&D during periods of inclement weather. In cases of severe weather, the CO may authorize exceptions. When exceptions are granted, all missed collections shall be performed within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.1.8. Points of Collection. Collection stations for MLCW, and C&D are shown in Appendix B. The Contractor shall position bulk containers for customer ease in depositing MLCW, and C&D. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, storm drains, and other potential obstructions.

1.1.1.9. Cubic Yard Capacity. Proposed capacity of containers is indicated in Appendix A, Table A2.

The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency to improve the overall efficiency of MLCW, and C&D removal, and to submit these changes to the CO. No changes shall be made until the proposed change is coordinated with the CO.

1.1.1.11. Maintaining Containers and Collection Area. The Contractor shall return all MLCW, and C&D containers to their original location after servicing, in an upright position with the lids securely in place (closed), if applicable. The Contractor is responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The Contractor shall collect debris placed at collection stations; for example, tree branches, sacks, cartons, boxes, cans, tied bundles, or other containers. It is intended that the majority of debris will be placed in containers. . The Contractor shall also notify the CO if it is discovered that a particular receptacle is being utilized for the wrong material.

1.2. DISPOSAL. The Contractor shall transport and dispose of MLCW at an off-base disposal site. The Contractor is responsible for disposal being in accordance with existing local, state, and federal regulations. The Contractor shall be responsible for any permit or fees associated with the use of off-base disposal locations.

2. SERVICE SUMMARY. The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. Contractor performance to meet these thresholds is critical to mission success.

SS-1

Collect Mixed Load Construction Waste, and Construction and Demolition waste upon request in accordance with the specified response time or, if applicable, in accordance with an established schedule.

1.1.1.2.

1.1.1.3.

1.1.1.4.

No more than two valid defects per month

Re-performance within 1 business day of notification; Completion of Corrective Action Report (CAR)

SS-2

Perform unscheduled collections and C&D Debris removal required by the contracting officer.

1.1.1.4.

1.1.1.5.

No more than two valid defects per month

Re-performance within 1 business day of notification; Completion of Corrective Action Report

SS-3

Dispose of Mixed Load Construction Waste, Construction & Debris in accordance with the established local, state, and federal regulations.

1.2. Zero deficiencies

permitted

Contractor shall identify solution implementation for approval by CO;

Completion of Corrective Action Report.

SS-4

Maintain Contractor provided property and equipment in good working condition, and with a professional appearance.

1.3.

No more than two valid complaints per month

Repair to good working condition within 2 business days of notification; Completion of Corrective Action Report

SS-5

Maintain refuse containers and surrounding collection areas.

1.1.1.11.

No more than two valid complaints per month

Correct complaints within 1 business day of notification unless granted more time by the CO or COR; Completion of Corrective Action Report

SS-6 VPP Requirements:

The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4.5.5.

100% of the time;

zero deficiencies permitted

Notify CO ASAP after occurrence. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence:

Completion of Corrective Action Report

Performance Objective PWS Performance Threshold

Remedy

2.1. QUALITY CONTROL. The Contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2., Service Summary.

2.2. QUALITY ASSURANCE. The Government shall inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this PWS.

4.=GENERAL INFORMATION.

4.1. HOURS OF OPERATION. The Contractor shall perform integrated solid waste management services during normal duty hours and maintain active lines of communication (via telephone, mobile phone, or email) during the Government Program Office’s standard operating hours of 0800 to 1700 (8:00 a.m. to 5:00 p.m. local Japan time), Monday through Friday, excluding federal holidays.

4.1.1. Business Day Definition. For the purposes of this contract, a “Business Day” is defined as Monday through Friday, 0800 to 1700 local Japan time, excluding federal holidays as listed in Section 4.2.1.

4.1.2. Daily Notification Cutoff. To ensure timely and orderly performance, any official notification or service request from the Government to the Contractor submitted after 1600 (4:00 p.m.) local Japan time on a Business Day, or submitted on a weekend or federal holiday, will be officially deemed received at 0800 (8:00 a.m.) on the following Business Day. The timestamp of the written electronic communication (e.g., email or Government system) shall serve as the official record of receipt.

4.1.4. Mission Conflicts and Schedule Adjustments. There may be situations that require the Contractor to work at times other than normal duty hours to support specific mission requirements. When the Contractor’s work schedule conflicts with an Air Force mission requirement, the Contractor shall immediately advise the CO and reschedule the work to minimize disruption to base operations.

4.2. HOLIDAYS & CLOSURES

4.2.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – June 19th Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance. The CO shall provide the Contractor with adequate notification if service is required on a Federal Holiday.

4.2.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.3. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY. The services under this contract are not essential for performance during crisis. The CO will determine circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.4. CONTRACT PERSONNEL

4.4.1. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.4.2. Employee Restrictions. The government is authorized to restrict employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.6. SECURITY REQUIREMENTS.

4.6.1. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes.

The Contractor shall be responsible for obtaining all necessary clearances, cards, passes, decals, or other items required for access of Contractor personnel and vehicles to the base or other areas where work will be performed, as well as any and all associated costs. The Contractor shall be required to apply for vehicle and personnel identification at the Base Pass and Registration Section. Upon completion or termination of the contract, the Contractor shall ensure all vehicle and personnel identification media are surrendered to the Base Pass and Registration Section. If required, the Contractor shall obtain the following pass and identification items: Flight line authorization and pass (Flight Line Passes shall be obtained from Base Operations, NAF Atsugi) and requisite vehicle pass(es).

4.6.2. Special Qualifications. The service provider shall permit only qualified employee personnel who meet the requirements for access to NAF Atsugi, and who hold and maintain the requisite driver's licenses in accordance with all federal, state, and local laws and regulations.

4.6.4. Emergency Medical Service. The Government will provide emergency medical treatment and emergency patient transportation service for Contractor personnel who are injured or become critically ill while at NAF Atsugi. The treated personnel will be responsible for reimbursing the government for the cost of medical treatment and patient transportation at the current inpatient or outpatient treatment rate.

4.6.5. Voluntary Protection Program. The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. The Contractor shall provide a verbal report to the CO as soon as possible following each and any occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

Detailed information on Voluntary Protection Plan (VPP) is available on the OSHA website athttp://www.osha.gov/dcsp/vpp/index.html.

4.7. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION Damages to government buildings, equipment, or vegetation are addressed in FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation.

5. APPENDICES.

A. Estimated Workload Data B. Maps and/or Site Plans C. Government Furnished Property/Services/Equipment

D. CLINS

APPENDIX A

TABLE A1 – ESTIMATED WORKLOAD DATA

ITEM/

CLIN REF NAME ESTIMATED QUANTITY

0001 Mixed Load Construction Waste 8 Cubic meter/Month

0002 Mixed Load Construction Waste 8 Cubic meter/Month

TABLE A2 - TASKS & ESTIMATED FREQUENCIES

COLLECTION

STATION LOCATION SIZE BIN QTY TYPE FREQUENCY

A Site 2 8 cubic meters 1 MLCW At least once per month and upon request.

B Site 4 8 cubic meters 1 MLCW At least once per month and upon request.

APPENDIX B

MAPS AND/OR SITE PLANS

IMAGE B1 – COLLECTION STATION: Site 4

IMAGE B2 – COLLECTION STATION: Site 2

APPENDIX C

TABLE C1 - CONTRACTOR FURNISHED PROPERTY/SERVICES/EQUIPMENT

ITEM NUMBER ITEM PURPOSE

1 8 cubic meter Roll-Off Dumpster Mixed Load Construction Waste Collection

2 8 cubic meter Roll-Off Dumpster Mixed Load Construction Waste Collection

NOTE: All contractor-furnished equipment deployed during the Base Period shall remain in place and continue to be utilized through any exercised Option Periods, unless replacement is required due to wear-and-tear, service/ repair, or as requested by the CO.

APPENDIX D

TABLE D1 - CONTRACT LINE ITEM NUMBER (CLIN)

CLIN SUPPLIES/ SERVICE QTY

8 cubic meter Roll-Off Dumpster – 1 BIN Mixed Load Construction Waste Collection (1 Pick-Up Per Month) PoP: 28 Sept 2026 to 27 Sept 2027

12 MONTHS

8 cubic meter Roll-Off Dumpster – 1 BIN Mixed Load Construction Waste Collection (1 Pick-U Per Month) PoP: 28 Sept 2026 to 27 Sept 2027

12 MONTHS

Unscheduled/Additional Pick-Ups: Not-to-Exceed 24 Pick-Ups/Relocations Per Ordering Period (12 months) PoP: 28 Sept 2026 to 27 Sept 2027

24 PICKUPS