PurchaseOrder.doc
DOC document 97 KB Posted
- Attached to
- IT Accessibility Services
- Contract number
- ITS61
- Issued by
- Massachusetts
About this file
This document is a blank Commonwealth of Massachusetts Purchase Order template for commodities and/or services. The form is designed for state procurement processes, providing a standardized framework for documenting vendor transactions, with fields for vendor information, department details, delivery instructions, and purchase specifics. While the specific document is an unfilled template, it represents an official state government procurement instrument.
The purchase order template includes provisions for capturing critical transactional details such as line item descriptions, quantities, unit prices, total order amounts, and vendor engagement terms. Key administrative requirements include vendors submitting invoices with specific minimum information (purchase order number, item descriptions, pricing details), mandatory packing list requirements, and provisions for commodity inspection and potential rejection. The form accommodates both commodity/equipment purchases and service engagements, with sections for detailed service specification, hourly rates, and service dates when applicable. The document emphasizes administrative controls like required signatures, comprehensive documentation, and clear vendor performance expectations.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ITS61.pdf | ||
| IHCD_ITS61_A_rates.docx | DOCX document | |
| Level Access formerly SSBBART_ITS61_A_rates.docx | DOCX document | |
| CarrollCenter_ITS61_A_rates.docx | DOCX document | |
| Category A Category B_Perkins Access proposed new rates~1.pdf | ||
| ITS61-Semi-annualReportTemplate.xlsx | XLSX spreadsheet | |
| ITS61DesignatedITD_ContractUserGuide_2023.09.08 SD.docx | DOCX document | |
| ITS61_RFQ_Template_2020-10-01.docx | DOCX document | |
| TPG Interactive formerly TPG_ITS61_A_rates.docx | DOCX document | |
| ITS61DESIGNATEDITD RFR-v.2-20160502~1.docx | DOCX document | |
| ITS61_SOW_Template_2020-10-01.docx | DOCX document | |
| UserWorks_ITS61_A_rates.docx | DOCX document | |
| WGBH_ITS61_A_rates.docx | DOCX document |
Show all 13
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Commonwealth of Massachusetts
Purchase Order for Commodities and/or Services
| * |
| FORMCHECKBOX |
Commodity/Equipment
FORMCHECKBOX
Service this purchase order confirms an order that was previously placed. please do not duplicate.
*Purchase Order Issue Date:
FORMTEXT
*Purchase Order Number:
FORMTEXT
FORMTEXT
Contract Number:
FORMTEXT
FORMTEXT
Requested Delivery Date:
FORMTEXT
Call to Schedule Delivery Appointment:
FORMCHECKBOX
yes (tel.
FORMTEXT
) FORMCHECKBOX
no Freight Terms:
FORMCHECKBOX
Freight on Board - Destination
FORMCHECKBOX
Other (Specify)______________
Vendor Information
*Name:
FORMTEXT
FORMTEXT
*Address:
FORMTEXT
FORMTEXT
*City, State, Zip Code:
Contact Person:
FORMTEXT
Telephone:
FORMTEXT
Fax:
FORMTEXT
Email:
FORMTEXT
Quote Number (if applicable):
FORMTEXT
Department Information
*Ship to Department Name:
FORMTEXT
*Contact Person:
FORMTEXT
*Address:
FORMTEXT
*City, State, Zip Code:
FORMTEXT
*Telephone:
FORMTEXT
Email:
FORMTEXT
Delivery Instructions:
FORMTEXT
FORMTEXT
*Bill to Department Name:
FORMTEXT
*Contact Person:
FORMTEXT
*Address:
FORMTEXT
*City, State, Zip Code:
FORMTEXT
FORMTEXT
FORMTEXT
FORMTEXT
Telephone:
FORMTEXT
Email:
FORMTEXT
Prompt Payment Discount (Terms & %):
FORMTEXT
Instructions to the Vendor:
1. The vendor’s invoice must include the following minimum information: Purchase order number, quantity and description of item(s) shipped, unit of measure, unit price, total dollar amount of any discount, total price and the vendor’s invoice number.
2. The purchase order number must appear on the vendor’s packing list.
3. See attached specifications, if any, related to this purchase order. If this purchase order is for services, please see the section entitled Engagement of Services below. Additional specifications are not necessary if the details of the performance are covered in the contract.
4. Vendor assumes risk of loss for commodities in transit. All commodities are subject to inspection upon delivery. Commodities delivered after the Requested Delivery Date above may be rejected. Rejected commodities will be returned at the vendor’s expense.
* Engagement of Services (may be required for services): If this Purchase Order is for the provision of services which have been negotiated with the vendor, provide a brief description here of those services (attach detailed specifications, if appropriate). Also, include the dates of service, the number of hours and the hourly rates associated with this engagement. The vendor must sign this form for the engagement of services. Note: This form or additional specifications are not required if the RFR and contract contain all of the required Purchase Order information.
| Line # |
| Vendor Item Number |
| Item |
Description
| Unit of Measure |
| Quantity |
| Unit Price |
| Subtotal (Quantity x Unit Price) |
| ** Discount |
| Total Price (Subtotal minus Discount) |
| 1 |
| 2 |
| 3 |
Department Approval
Signature: _________________________________ *Printed Name:
FORMTEXT
FORMTEXT
FORMTEXT
*Date:
Subtotal:
Shipping and Handling:
Total Order Amount:
* Vendor Approval (only required for the Engagement of Services) *Signature: ________________________________ *Printed Name:
FORMTEXT
*Date:
* Indicates required field.
** Discount includes any Prompt Payment Discounts.
Sensitivity level - low
File details come from the government source that posted it. Updated .