Purchase_and_Installation_of_Chemical_Controller_System_for_the_Splashpad.pdf

QUOTE REQUEST

QR 26-116

PURCHASE AND INSTALLATION OF CHEMICAL

CONTROLLER SYSTEM FOR THE SPLASHPAD

City of Clermont

685 W. Montrose Street

Clermont, FL 34711

RELEASE DATE: July 28, 2026

DEADLINE FOR QUESTIONS: August 10, 2026

RESPONSE DEADLINE: August 11, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/clermontfl

City of Clermont

QUOTE REQUEST

Purchase and Installation of Chemical Controller System for the

Splashpad

I. Introduction II. Response Procedures

III. Scope of Work IV. Pricing Proposal V. Terms and Conditions

VI. Submittal Requirements

Attachments:

A - OpenGov Vendor Registration

Quote Request #QR 26-116 Title: Purchase and Installation of Chemical Controller System for the Splashpad

1. Introduction

Thank you for your interest in doing business with the City of Clermont. If you are interested in preparing a response to this Quote Request, please read the solicitation package in its entirety prior to submitting a response.

All respondents must be registered with the Florida Department of State and licensed to do business in the State of Florida.

1.1. Summary

The City of Clermont is accepting quotes for the one-time purchase and installation of one (1)

Chemtrol PC3000D Chemical Automation Controller with Automatic Backwash Capabilities for the City's Splash Pad. The project includes the purchase, delivery, installation, programming, startup, testing, and commissioning of the chemical automation system, associated automatic backwash controls, valves, valve actuators, and related components. The project also includes the removal and replacement of the existing concrete pad beneath the sand filters and onsite training for City personnel. The successful vendor shall furnish all labor, materials, equipment, and incidentals necessary to provide a complete, fully operational system in accordance with the requirements of this Quote Request.

1.2. Background

The existing chemical control equipment is being replaced to improve the efficiency, reliability, and monitoring of the Champions Splash Pad water treatment system. The upgraded system will support the Parks and Recreation Department in automating chemical monitoring and dosing, improving filtration operations, and remotely monitoring system performance to help maintain the safe and efficient operation of the facility.

1.3. Contact Information

Jenna Bullard Procurement Coordinator 685 West Montrose Street Clermont, FL 34711 Email: jbullard@clermontfl.org Phone: (352) 394-7354

Department:

Parks and Recreation

1.4. Timeline

The following dates are set forth for information and planning purposes; however the City reserves the right to change the dates as needed. Respondents are advised to closely monitor any potential date changes through the City’s Portal at https://procurement.opengov.com/portal/clermontfl . (Please note that there is no charge or fee involved for respondents to register and utilize the Portal).

mailto:jbullard@clermontfl.org tel:(352)394-7354

Quote Release Date July 28, 2026

Question Deadline August 10, 2026, 12:00pm

Quote Deadline August 11, 2026, 3:00pm

2. Response Procedures

2.1. Electronic Bidding System

The City of Clermont uses OpenGov (“Software Administrator”), an e-procurement system

(“Portal”) that provides bid notification services to interested vendors. The Portal allows vendors to register online and receive notification of new solicitations, addenda, and awards. There is no charge to vendors/contractors to register and participate in the solicitation, nor will any fees be charged to the awarded vendor. Vendors with internet access should review the registration options at the following website: https://procurement.opengov.com/portal/clermontfl.

The City of Clermont uses the NIGP Commodity Codes to notify vendors whenever projects are issued, including category codes that match those added to the vendor profile.

2.2. Delivery of Quote

All quotes must be submitted electronically by uploading documents to the OpenGov Clermont

Portal, which will be sealed until the due date and time indicated in the solicitation. Responses submitted early may be withdrawn by the responder prior to the deadline. All responses must remain valid for at least thirty (30) calendar days and will remain the property of the City.

Responses to this solicitation will not be accepted by fax or email.

All quotes will be publicly opened electronically in the OpenGov Clermont Portal and read at the location stated in the Timeline of the #Introduction section.

A. Electronic Responses

1. Electronic responses will be received through the Portal and remain unopened until the response due date has passed, as indicated in this solicitation. It is the sole responsibility of the respondent that the response is submitted and received before the due date and time as specified in this document. The City of Clermont is not responsible for delays in transmittal or delays caused by any other occurrence.

Please allow sufficient time to complete the response and upload documents to the

Portal.

B. Uploading Electronic Documents

1. Once the “Draft Response” button has been selected in the Portal, a screen allows the vendor to enter their response information. Once all information is completed, proceed to Submit the response. A confirmation with a submittal date and time stamp will appear, and a confirmation email will also be sent to the user’s email address.

Respondents can review/update their submittals at any time prior to the response due date and time. The offer will remain sealed and cannot be viewed by anyone until after the response due date and time.

2.3. On-Site Meeting

There will not be an on-site meeting for this project. It will be the sole responsibility of the respondent to inspect the City’s location(s) prior to submitting a quote. Submission of a response will be considered evidence that the respondent is familiar with the nature and extent https://procurement.opengov.com/portal/clermontfl/projects/284704/document?section=undefined of the work, equipment, materials, and labor required. No variation in price or conditions shall be permitted based on a lack of knowledge of these conditions.

2.4. Questions Deadline

To ensure that all potential respondents have accurately and completely understood the requirements of this solicitation, the City of Clermont – Procurement Services Department will accept written questions up until 12:00 pm on Monday, August 10, 2026. Verbal inquiries will not be accepted and potential respondents are instructed to only seek additional information or clarification or to communicate in writing with the Procurement Services Director.

The City of Clermont requires all questions relating to this solicitation to be entered through the

“Question and Answer” tab available on the Portal. Responses to questions will be provided online at https://procurement.opengov.com/portal/clermontfl .

• ALL QUESTIONS MUST BE SUBMITTED PRIOR TO THE DEADLINE.

• QUESTIONS WILL NOT BE ANSWERED VIA TELEPHONE OR FAX.

2.5. Award

As the best interests of the City may require, the City reserves the right to make an award on the lowest price basis by individual item, group of items, all or none, or a combination thereof, with one or more respondent(s); to reject all responses or waive any minor irregularity or technicality in responses. Quotes are considered informal solicitations and will not be read at a public opening. The quote result will be available through OpenGov after being reviewed and verified. The award will be done with reasonable promptness to the respondent that meets the specifications and timeframe.

2.6. Pricing

All prices must be quoted F.O.B. Destination (City of Clermont, Florida); freight must be included in the price. Current and/or anticipated applicable fuel costs should be considered and included in the price quoted.

2.7. Performance

In all instances when the Quote Request fails to state the time within which performance is to be completed, and the respondent fails to state a time, the time for full or complete performance will be twenty (20) calendar days from the date of the purchase order. The delivery time will be calculated in calendar days from the order date.

2.8. Insurance Requirements

The selected respondent(s) is required to provide proof of insurance with their response to this solicitation using a standard Accord form, showing no less than the amounts indicated below. If an Accord form cannot be provided, a signed letter from the insurance company agency, on its letterhead, must be provided stating current insurance as described below or that can receive the required insurance coverage. The selected respondent(s) will be required to provide proof of insurance within five (5) business days of request.

All suppliers performing work on City property or public right-of-way must provide the City a certificate of insurance evidencing the coverage and coverage provisions identified herein.

Respondents must provide the City with evidence that all subcontractors performing work on the project have the same types and amounts of coverage as required herein or that the subcontractors are included under the contractor’s policy. The City of Clermont, at its discretion, may require a certified copy of the policy.

Listed below are the types and amounts of insurance required. The City reserves the right to amend or require additional types and amounts of coverage or provisions depending on the nature of the work.

A. General Liability with limits of liability of $500,000 per occurrence for bodily injury property damage to include Premises/Operations, Products, Completed Operations, and

Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement as written in Section 5.20 of the Terms and Conditions).

B. Automobile Liability - $500,000 Each Occurrence – owned/non-owned/hired automobiles included.

C. Workers' Compensation and Employer's Liability per the statutory limits of the State of

Florida Chapter 440 F.S. ($500,000 Each Accident and $500,000 Disease-Each

Employee with $500,000 Disease-Policy Limit).

D. Best's guide rating B+:VI or better, latest edition or as otherwise acceptable to the City.

E. Thirty (30) days of the written cancellation notice is required.

F. The City of Clermont must be named as an Additional Insured with regards to General

Liability policies, and it must be stated on the certificate.

G. The certificate must include this solicitation number and title. QR 26-116 Purchase and

Installation of Chemical Controller System for the Splash Pad.

H. The certificate holder must be:

o City of Clermont, 685 W. Montrose Street, Clermont, FL 34711

2.9. Delivery

Delivery time will be calculated in calendar days from the issuance date of the purchase order.

Delivery must be between 9:00 A.M. and 4:00 P.M. Eastern Standard Time, Monday through

Friday, except on City Holidays. However, for goods required for daily consumption or where the delivery is an emergency or overdue, the City's convenience will govern. If, in calculating the number of calendar days from the purchase order date, the delivery falls on a Saturday, Sunday, or City Holiday, delivery must be made no later than the next business day.

Respondents are expected to furnish the brand quoted in their response once awarded. Any substitute shipment will be returned at the supplier’s expense.

2.10. Warranty

The respondent must perform all work in strict accordance with the statement of work in a safe, careful manner and agree to adhere to the secure facility rules. The respondent warrants that all work must be free from defects and must conform to quality, function, and characteristics of material and workmanship. The warranty period must be no less than one (1) year from the date of final acceptance of the work by the City. The successful respondent agrees to promptly correct all defects in the work that develop within one (1) year from the date of final acceptance of the work. The manufacturer’s warranty is in addition to this warranty and must not be construed to replace or circumvent the warranty expressed in this clause. The term “defects” includes defects, deficiencies, faults, or imperfections in the work as determined by the City.

The manufacturing warranty must be included along with the parts and labor warranty period.

2.11. Tie Responses

Should there be a tie between one or more respondents, the tie may be broken, and the successful respondent selected by the following criteria presented in order of importance, as determined by the Procurement Services Director, will be awarded:

A. Quality of the items or services provided, if such quality is ascertainable.

B. Delivery time, if provided in the response by the respondents.

C. Preference of businesses with drug-free workplace programs as defined in Section

287.087, Florida Statutes.

D. The vendor is closest to the City of Clermont City Hall, located at 685 Montrose Street, as determined by the Procurement Services Director.

E. If items 1-4 are not applicable, the award will be decided by flipping a coin.

2.12. Permits and Regulations

The respondent shall obtain, at its expense, all licenses, permits, and inspections required for this project, and shall comply with all applicable laws, ordinances, regulations, and building code requirements. The successful respondent may apply for permits online. For permit types and fees, visit the City website www.clermontfl.gov, select Building Services, and download the most recent Building Services Fees Schedule.

2.13. Protection of Property

All existing structures, utilities, services, roads, sidewalks, trees, shrubbery, and property in which the City has an interest must be protected against damage or interrupted services at all times by the successful respondent during the term of the work. The successful respondent will be held responsible for repairing or replacing the property, which was damaged by the respondent’s operation on the property, to the satisfaction of the City. In the event the successful respondent fails to comply with these requirements, the City reserves the right to secure the required services and charge the costs of such services back to the successful respondent.

http://www.clermontfl.gov/

2.14. Conditions Affecting The Work Area

The respondent acknowledges that it has taken steps reasonably necessary to ascertain the nature and location of the work and that it has investigated and satisfied itself as to the general and local conditions that can affect the work or its cost, including but not limited to the following:

A. Conditions bearing upon transportation, disposal, handling, and storage of materials;

B. The availability of labor, water, electric power, and roads;

C. Uncertainties of weather or similar physical conditions at the site;

D. The conformation and conditions of the ground; and

E. The character of equipment and facilities needed preliminary to and during work performance. Any failure of the respondent to take the actions described and acknowledged in this paragraph will not relieve the successful respondent from responsibility for estimating properly the difficulty and cost of successfully performing the work or for proceeding to successfully perform the work without additional expense to the City.

3. Scope of Work

3.1. Summary

The City of Clermont is accepting quotes for a one-time purchase and installation of one (1)

Chemtrol PC3000D Chemical Automation Controller with Automatic Backwash Capabilities for the City's Splash Pad. All equipment under this Quote Request shall be new, unused, and of current manufacture.

Pricing shall be F.O.B. Destination to:

Champions Splash Park

100 3rd Street

Clermont, Florida 34711

The Contractor shall furnish all labor, materials, equipment, supervision, transportation, disposal, and incidentals necessary to provide a complete and fully operational system.

3.2. Project Requirements

The successful vendor shall furnish all labor, materials, equipment, tools, supervision, transportation, and incidentals necessary to provide and install one (1) Chemtrol PC3000D

Chemical Automation Controller with Automatic Backwash Capabilities at the City's Champions

Splash Park.

The project shall include, at a minimum:

• Furnish and install one (1) Chemtrol PC3000D Chemical Automation Controller with

Automatic Backwash Capabilities.

• Install all associated automatic backwash components, including valves, valve actuators, piping, fittings, and accessories required for a complete installation.

• Remove and properly dispose of the existing deteriorated concrete pad beneath the sand filters.

• Furnish and install one (1) new reinforced concrete equipment pad measuring approximately 4 feet by 8 feet by 4 inches thick, constructed with 5,000 PSI concrete, to adequately support the existing sand filters.

• Install the controller in the existing controller location and integrate it with the existing

Stenner chemical feed pumps and available power source.

• Program, test, and commission the system.

• Provide onsite operational training for City personnel.

• Remove all construction debris and leave the work area in a clean, safe condition upon completion.

3.3. Product Requirements

The Contractor shall furnish:

• One (1) new Chemtrol PC3000D Chemical Automation Controller with Automatic

Backwash Capabilities.

• Four (4) three-port valves.

• Two (2) valve actuators.

• All piping, fittings, adapters, wiring, mounting hardware, and miscellaneous materials necessary for a complete installation.

• One (1) reinforced concrete equipment pad measuring approximately 4 feet by 8 feet by

4 inches thick, constructed with 5,000 PSI concrete.

• All equipment shall be new, unused, and of current manufacture.

• Equipment shall include the manufacturer's standard warranty and all operating manuals.

• In accordance with Chemtrol manufacturer's recommendations.

3.4. Product Features

Chemtrol PC3000D with Autobackwash capabilities

• Programmed to send email/phone notifications over Wifi in the event of chemicals being out of parameters

• Flow Transducer for digital accurate rate of flow reading

• Notifies in the event of system failure

• Automatically stops feeding chemicals if no flow is detected

• Automatic backwash configured

• Display water temperature and automatically calculate LSI.

• Chemtrol App Access

3.5. Installation Requirements

The Contractor shall:

• Coordinate installation with the City.

• Verify compatibility with existing splash pad equipment prior to installation.

• Complete all programming, startup, testing, and commissioning.

• Provide operator training.

• Include all labor, equipment, freight, and materials in the quoted price.

• Complete installation within 7 calendar days after issuance of the Notice to Proceed.

• Provide all materials and accessories not specifically listed herein but required to furnish a complete and fully operational installation.

• Obtain permits if required

4. Pricing Proposal

Pricing shall include all costs associated with furnishing, installing, programming, testing, and commissioning the specified equipment, including all labor, materials, freight, shipping, handling, and incidental expenses. The City requires genuine Chemtrol brand equipment to ensure compatibility with its existing operations and maintenance practices. Alternate, substitute, or equivalent products will not be accepted.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Furnish, Deliver, Install, Program, Test, and Commission one (1)

Chemtrol PC3000D Chemical

Automation Controller with

Automatic Backwash Capabilities, including all required valves, actuators, piping, fittings, concrete work, startup, and operator training.

1 Lump Sum

TOTAL

5. Terms and Conditions

5.1. Modifications / Withdrawals of Submittals

Before the solicitation deadline, a respondent may change their response by withdrawing it, making the necessary updates, and then re-submitting it. Modifications received after the response deadline will not be considered. A solicitation may be withdrawn in the Portal at any time prior to the solicitation deadline. A solicitation may also be withdrawn after the solicitation deadline but before the recommendation of the award by submitting a withdrawal letter to the

Procurement Services Director. The withdrawal letter must be on company letterhead, signed by an authorized agent of the company, and address the reason(s) for the withdrawal after the solicitation deadline. At its sole discretion, the City may accept or deny any modification or withdrawal request.

5.2. Response Postponement / Cancellation / Rejection

The City may, at its sole discretion, reject all, or parts of any, responses; re-advertise this solicitation; postpone or cancel, at any time, this response process; or waive any irregularities in the solicitation or any responses received as a result of this solicitation.

5.3. Change Orders

No oral statement of any person must modify, change, or affect the terms, conditions, or specifications stated in the resulting contract. All change orders must be approved in writing by the City before the work commences unless the delay in receiving City approval causes a threat to the public health, safety, or welfare or will result in a significant additional cost to the City due to the delay. Under any circumstance, work to be performed under the change order must not begin until all written approvals have been received. Any work completed by the contractor without required written approvals will be the sole responsibility of the contractor, not the City.

5.4. Mistakes

Respondents are cautioned to examine all specifications, drawings, delivery instructions, unit prices, extensions, and all other special conditions pertaining to the solicitation. Failure of the respondent to examine all pertinent documents shall not entitle them to any relief from the conditions imposed in the contract. In case of mistakes in extension, the unit price shall govern.

Multiplication or addition errors are deemed clerical errors and shall be corrected by the City.

5.5. Ambiguity, Conflict, or Other Errors

If a bidder responding to this solicitation discovers any ambiguity, conflict, discrepancy, omission, or other error in the solicitation, the bidder must immediately notify the Procurement

Services Director, noted herein, of such error in writing and request modification or clarification of the document. The Procurement Services Director will make modifications by issuing a written revision and will give written notice to all parties who have received a copy of the solicitation.

The bidder is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the solicitation prior to submitting a response or it shall be waived.

5.6. Tie Responses

The award on tie responses will be decided by the Procurement Services Director in accordance with the provisions of the Purchasing Procedures. Please be advised that in accordance with Chapter 287.087, Florida Statutes, regarding tie responses, preference will be given to respondents certifying that they have implemented a drug-free workplace program.

5.7. Payment Terms and Discount

Payment will be made by the City after commodities/services have been received, accepted, and properly invoiced as indicated in the contract and/or purchase order. All invoices must have the purchase order and shall be submitted to the department that placed the order. Payment terms will be considered to be net 30 days after the date of satisfactory delivery at the place of acceptance and receipt of the correct invoice at the office specified. If a contractor offers a discount, it is understood that the discount time will be computed from the date of satisfactory delivery at the place of acceptance and receipt of the correct invoice at the specified office.

5.8. Packaging

Unless otherwise stated in this solicitation, deliveries must consist only of new and unused goods and must be the current standard production model available at the time of the solicitation deadline. The goods must be suitably packaged for shipment by a common carrier.

Each container or multiple units or items must bear a label, imprint, or other legible markings stating the name of the manufacturer or supplier, purchase order number, and any other markings required by the specifications.

5.9. Samples

Samples or inspections of products may be requested to determine suitability after the solicitation deadline and should be received within seven (7) working days of request. Samples of items, when required, must be furnished free of expense to the City. If not destroyed, samples will be returned upon request at the respondent’s expense. Respondents will be responsible for the removal of all samples furnished within thirty (30) days after the solicitation deadline. All samples will be disposed of after thirty (30) days.

5.10. Quality

All materials used for the manufacture or construction of any supplies, materials, or equipment covered by this solicitation must be new. The items must be new, be the latest model, of the best quality, and have the highest grade workmanship.

5.11. Non-Conformance

Items may be tested for compliance with specifications. Items delivered that do not conform to specifications may be rejected and returned at the respondent’s expense. These items and items not delivered, as per delivery date in response or purchase order, may be purchased on the open market. Any increase in cost may be charged against the respondent. Any violation may result in the respondent’s name being removed from the vendor registration list and/or departments being advised not to do business with the respondent.

5.12. Taxes

The City of Clermont is exempt from Federal Excise and Florida Sales taxes on the direct purchase of tangible property. The successful respondent shall pay all applicable sales, consumer, land use, or other similar taxes required by law. The respondent is responsible for reviewing the pertinent Florida Statutes involving the sales tax and complying with all requirements.

5.13. Contingency Fees

By submitting a response to this solicitation, the respondent certifies that no contingency fees

(sometimes known as finder’s fees) have been paid to any person or organization other than a bonafide employee working solely for the respondent to secure a contract pursuant to this solicitation. Violating this policy may terminate any resultant contract and/or possible debarment.

5.14. Relation of City

It is the parties' intent hereto that the successful respondent is legally considered to be an independent respondent and that neither the respondent nor the respondent’s employees and agents shall, under any circumstances, be considered employees or agents of the City.

5.15. Collusion

Where two (2) or more related parties each submit a response for the same solicitation, such response will be presumed to be collusive. The foregoing presumption may be rebutted by the presentation of evidence as to the extent of ownership, control, and management of such related parties in preparing and submitting such responses. Related parties will mean the respondents or the principals thereof who have a direct or indirect ownership interest in another respondent for the same contract or in which a parent company or the principals thereof of one

(1) respondent have a direct or indirect ownership interest in another respondent for the same solicitation. Furthermore, any prior understanding, agreement, or connection between two (2) or more corporations, firms, or persons submitting a response for the same materials, supplies, services, or equipment will also be presumed to be collusive. Responses found to be collusive will be rejected. Respondents who have been found to have engaged in collusion may be considered non-responsive and may be suspended or debarred. Any contract resulting from collusion will be terminated for default.

5.16. Public Entity Crimes

A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in Sec. 287.017 of the Florida Statutes, for

CATEGORY TWO ($25,000.00) for thirty-six (36) months from the date of being placed on the convicted vendor list. By submitting a response to this solicitation, the respondent certifies that it is eligible for an award under this solicitation pursuant to Chapter 287.132 and 287.133 Florida

Statutes.

5.17. Assignment

The successful respondent must not enter into any subcontract, retain consultants, or assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all of its right, title, or interest therein, or its power to execute such contract to any person, firm, or corporation without the prior written consent of the City. Any unauthorized assignment may constitute a default by the successful respondent.

5.18. Recycle Content

In addressing environmental concerns, the City of Clermont encourages responses containing items with recycled content. When submitting a response containing items with recycled content, the respondent must provide documentation adequate for the City to verify the recycled content. The city prefers packaging consisting of materials that are degradable or able to be recycled. When specifically stated in the solicitation, the City may give preference to responses containing items manufactured with recycled material or packaging that can be recycled.

5.19. Equal Opportunity

The City recognizes fair and open competition as a basic tenet of public procurement and encourages participation by minority and women business enterprises.

5.20. Liability, Insurance, Licenses, and Permits

Where the successful respondent is required to enter or go into City of Clermont property to deliver materials and perform work or services as a result of an award, the respondent will assume the duty, obligation, and expense of obtaining all necessary licenses, permits, and insurance. Successful respondents shall obtain, provide, and maintain during the term of the contract the types and amounts of insurance indicated in Section A, “Insurance Requirements.”

Insurance shall be maintained with insurers licensed to sell insurance in the State of Florida and have a B+, VI, or higher rating in the latest edition of A.M. Best's insurance guide. Successful respondent(s) shall name the City of Clermont as an additional insured on all liability policies required as a result of an award. When naming the City of Clermont as an additional insured, the insurance company hereby agrees and endorses the policies to state that the City will not be liable for the payment of any premiums or assessments. Successful respondent failure to procure or maintain the required insurance program shall constitute a material breach of agreement under which the City may immediately terminate the award or contract.

All work performed shall comply with applicable County and municipal code requirements, as well as the Florida Building Code. The successful respondent shall be liable for any damages or loss to the City occasioned by the negligence of the respondent, agent, or any person the respondent has designated in the completion of the contract as a result of this solicitation.

5.21. Florida Executive Order 22-216 / ICT Vendor Restrictions

The City intends to comply with applicable State of Florida cybersecurity requirements, including

Florida Executive Order 22-216, and any associated restrictions relating to information and communications technology products and services connected to foreign countries of concern.

The successful respondent shall certify, upon request, that the equipment proposed for award is not prohibited under applicable federal or state restrictions, and the City reserves the right to reject any proposed equipment or manufacturer determined to be noncompliant or to pose an unacceptable risk.

6. Submittal Requirements

6.1. Time of Completion*

The time of completion/delivery must not exceed Fourteen (14) calendar days from issuance of the purchase order and/or notice to proceed.

Enter the number of calendar days below for completion/delivery if different from above.

*Response required

6.2. Vendor Information W-9*

Please download the Vendor Information form, complete it, and upload it with a copy of the company's W-9.

• Vendor_Information.pdf

*Response required

6.3. Product Information *

Please upload all Product Specifications

*Response required

6.4. Drug-Free Workplace*

The undersigned Bidder, in accordance with Florida Statute 287.087 hereby certifies that:

A. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

B. Inform employees about the dangers of drug abuse in the workplace, the business’s policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

C. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (a).

D. In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 1892 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

E. Impose a sanction on or require satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee’s community, by any employee who is so convicted.

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F. Make a good-faith effort to continue to maintain a drug-free workplace through the implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

Select all that apply

☐ The respondent has a drug free workplace policy as identified in the company policy attached to this certification.

☐ The respondent has a drug free workplace policy that is in compliance with Chapter 287.087, Florida Statutes.

☐ The respondent has a drug free workplace policy that is in compliance with the outline above.

☐ The respondent does not currently have a drug free workplace policy but is willing to comply with the requirements as specified in the outline above.

*Response required

6.5. Drug-Free Workplace Policy

If the company has a drug-free workplace policy, please upload such policy in this section.

6.6. Conflict of Interest Disclosure*

I HEREBY CERTIFY that:

A. I, the Individual submitting this response, am a duly authorized representative of the firm

(Respondent), and I possess the legal authority to make this affidavit on behalf of myself and the firm for which I am acting; and, B. Except as listed below (in the following question), no employee, officer, or agent of the firm has any conflicts of interest, real or apparent, due to ownership, other clients, contracts, or interests associated with this project; and, C. This bid is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a bid for the same services. It is in all respects fair and without collusion or fraud.

☐ Please confirm

*Response required

6.7. Proof of Insurance*

Please upload proof of insurance per the requirements stated in the Response Procedures section of this solicitation.

*Response required

6.8. Sunbiz Registration*

Please provide your Federal ID Number to verify the company's Sunbiz Registration.

*Response required

6.9. Terms & Conditions*

By confirming below, the respondent agrees to all terms, conditions, and specifications as stated in this solicitation and is acting in an authorized capacity to execute this response. The respondent also certifies that it can and will provide and make available, at a minimum, the items set forth in this solicitation.

☐ Please confirm

*Response required

6.10. Q&A Acknowledgement*

I certify that I have read, reviewed, and hereby acknowledge the project Questions & Answers

(Q&A), which will be as binding as an addendum. If necessary, I have applied the Q&A to my response accordingly.

☐ Please confirm

*Response required