BOARD OF COUNTY

COMMISSIONERS

PROJECT:

CAMDEN COUNTY PUBLIC WORKS AND

FLEET BUILDING CONSTRUCTION

REQUEST FOR PROPOSAL #P26-4200-04

PROPOSAL DUE:

FEBRUARY 12th, 2026 2PM EST

RFP #:P26-4200-04 CAMDEN COUNTY PUBLIC WORKS AND FLEET BUILDING CONSTRUCTION

TABLE OF CONTENTS

CHAPTER 1-OVERVIEW

INTRODUCTION TO PROJECT

PROPOSAL

INSTRUCTIONS TO PROPOSERS

CHAPTER 2-DESCRIPTION OF WORK

DESCRIPTION OF WORK

CHAPTER 3-CONTRACT TIMES

CONTRACT TIMES

CHAPTER 4- SCHEDULING AND PROGRESS DOCUMENTATION

GENERAL SUBMITTALS

CHAPTER 5-GENERAL TERMS AND CONDITIONS

SECTION CONTRACT TERMS AND CONDITIONS

CHAPTER 6-REQUIREMENTS

PROPOSAL REQUIREMENTS

PROPOSAL PACKET CHECKLIST

FORMS AND AFFIDAVITS

BID TABULATION

REQUEST FOR PROPOSAL

THE CAMDEN COUNTY BOARD OF COMMISSIONERS solicits sealed competitive proposals for a qualified contractor to furnish all labor, tools, materials and equipment to complete the Public Works and Fleet Building Construction, located at 13142 GA Hwy 110, Woodbine, GA 31569. Competitive sealed proposals will be received at the Camden County Purchasing office, 200 E. 4th Street, Woodbine, Georgia 31569, until 2:00 PM on February 12, 2026 and shall be publicly opened on the same date in the Historic Courtroom located at 200 E. 4th Street. No proposal may be withdrawn after the closing time for the receipt of proposals for a period of one hundred and twenty (120) days.

SOLICITATION SCHEDULE:

Request for Proposal 1/1/2026 Mandatory Pre-Proposal Meeting 1/20/2026 10AM

Deadline for questions 1/26/2026 5PM EST Answers to questions 1/30/2026 5PM EST Proposal Due Date 2/12/2026 (No later than 2:00 PM EST) Public Proposal Opening 2/12/2026 (2:00 PM EST) Board of Commissioners Approval 3/3/2026 Letter of Intent to Award 3/4/2026

One (1) original and five (5) copies of required proposal documents must be submitted in a sealed envelope marked "CAMDEN COUNTY PUBLIC WORKS AND FLEET BUILDING

CONSTRUCTION – RFP #P26-4200-04”.

Work to be Completed

Provide all work and labor for new construction of the Public Works and Fleet Facility which includes:

SITE: 13142 GA Hwy 110, Woodbine, GA 31569

Disturbance of 11.2 Acres of 22 Acre site. New entry drive from Georgia Highway 110, paved parking areas, underground water and sewer services, site lighting system; installation of new paved and unpaved parking areas, new irrigation system, new fuel island, chain link fencing, automatic gate system, flag pole, new site sidewalks, site and field grading, detention pond and swales, landscaping; lighting poles, fixtures, circuits, and controls for the new parking lot lighting systems, and all panels and feeders shown on the electrical drawings.

BUILDING:

14,000GSF Pre-Engineered Metal Building systems (PEMB) over 4” and 6” reinforced concrete slab, 5 ton bridge carne, storage mezzanine, 2 hour rated steel stud wall between Office areas (5,011GSF) and Shop Areas (9,069GSF), electrical/manual overhead doors, acoustical tile ceilings, gypsum board ceilings, Cabinetry with solid surface and laminated countertops, toilet fixtures, toilet partitions, toilet accessories, exterior storefront systems, ceramic tiling, pipe bollards, carpet tile, Luxury Vinyl Plank (LVT) flooring, painted concrete, rubber floor base, wood and metal doors, hollow metal frames, domestic cold and hot water systems with tank and tankless water heaters, ventilated and heated shop areas with fume extractor(s), exhaust fans, HVAC VRF systems, HVAC Split Systems, HVAC System controller, LED lighting, Low voltage systems, ERRC System, CCTV and DATA, Diesel Fuel Generator, 2 single phase pad mounted transformers connected in high-leg configuration to provide 240V, 3 -phase (high leg) System.

Additive Alternates for Additional Garage Storage, Covered Equipment Storage Canopy, Large Equipment Storage Canopy and Covered Repair vehicle Parking.

The Work shall also include all cleaning associated with the construction of the project. The Contractor shall provide the necessary labor, construction equipment, fuel, and materials required for the successful completion of the project. All Work shall conform to the Plans.

A mandatory pre-proposal meeting will be held at the Government Services Building on the 2nd Floor located at 200 E. 4th Street, Woodbine, GA 31569, at 10:00 AM on January 20th,2026.

Questions regarding this project may be directed in writing to the Purchasing Officer, Kelsey Kelley, at 200 E. 4th Street, Woodbine, Georgia 31569. All questions shall be received by January 26, 2026 and answered by January 30, 2026.

Contractor must conform to all state, local, and federal regulations, including safety regulations administered by the Occupational Safety and Health Administration (OSHA). Contractor must submit copies of all licenses, and must inspect the site prior to submitting a proposal. Once the project is started, work must be uninterrupted. All work will be coordinated with IPG, Inc.

Bonds: The successful proposer will be required to furnish a Bid Bond, Performance Bond and Payment Bond, on or before the issuance of Notice to Proceed, each in the amount of 100% of the Contract Amount. All other required Contract Documents must be fully completed and executed by the Contractor and his/her Surety, and submitted to the Owner on or before the issuance of Notice to Proceed.

The Owner reserves the right to reject any or all proposals, to waive informalities and to re-advertise, pursuant to federal and state law.

PROPOSAL

CAMDEN COUNTY BOARD OF

COMMISSIONERS 400 E. 4th STREET

WOODBINE, GA 31569

PROJECT TITLE: CAMDEN COUNTY PUBLIC WORKS AND FLEET BUILDING

CONSTRUCTION

DATE SUBMITTED: _________________

Having carefully examined the Plans, Specifications, and other Contract Documents relating to the work for the Camden County Public Works and Fleet Building Construction, dated February 12, 2026 and Addendum No.{s)_____ and also having carefully inspected the premises and the conditions affecting the work, the undersigned hereby proposes and agrees to furnish all materials, labor, skill, equipment, tools, and other things of every kind and description specified, needed or used for the complete execution of all work covered by and in conformity with the afore said Plans, Specifications, and other Contract Documents, and all Amendments and Addenda thereto, for the sums hereinafter stated.

The undersigned agrees to provide all labor, materials, and equipment necessary to perform the work described in the plans, specifications, addenda, etc., all of which comprise the project manual, in accordance with the proposal schedule below.

Total Construction Itemized Proposal: __________________________.

Unit prices shall be provided and extended to provide a basis for evaluation of proposals and for the purpose of making adjustments to the project, if required. The contractor shall verify all quantities shown.

The undersigned agrees that this Proposal may not be revoked or withdrawn after the time is set for the opening of proposals but shall remain open for acceptance for a period of one hundred twenty (120) calendar days following such time.

In case the proposer is given in writing by mail, telegraph, or delivery the Notice of Acceptance of the Proposal within one hundred twenty (120) days after the time for the opening of proposals , the undersigned agrees to execute within ten (10) calendar days a Contract, (Form of Agreement between Contractor and Owner) for the work for the above-stated compensation and at the same time furnish and deliver to the Owner a Bid Bond, Performance Bond, Payment Bond, Certificate of Insurance, and Contractor Certification forms in accordance with the instruction bound in the Project Manual.

The undersigned agrees to commence actual physical work on the site with an adequate force and equipment within ten calendar days from the date to be specified in the Notice to Proceed from the Owner. It is also agreed that 20 days are included in the specified contract time for adverse weather days, or barring any act of God, or extenuating circumstance such as a hurricane.

Enclosed herewith is a Bid Bond in the amount of _______________________DOLLARS being not less than 5% of the Base. The Bid Bond must be submitted on the required form provided with the Request for Proposal.

If this Proposal is accepted within one hundred twenty (120) days after the date set for the opening of proposals and the undersigned fails to execute the Contract within ten (10) calendar days after receipt from the OWNER, or if he fails to furnish both a Performance Bond and Payment Bond, the obligation of the Proposal Bond will remain in full force and effect and the money payable there shall be paid into the funds of the Owner as liquidated damages for such failure; otherwise the obligation of the Bid Bond will be null and void.

This Proposal is respectfully submitted by:

Proposer (Print Name)

Signature (Owner, Partner or Corp. Officer)

Address

Title Telephone Number

If Corporation, affix seal here (SEAL)

INSTRUCTION TO PROPOSERS

1. EXPLANATION TO PROPOSERS

Any explanation regarding the meaning or interpretation of contract drawings, specifications, or other contract documents must be requested in writing, by January 26, 2026 and the questions will be answered by January 30, 2026. Any such explanations or interpretations shall be made in the form of addenda to the documents and shall be furnished to all proposers, who shall acknowledge receipt of all addenda with their proposals. Oral explanations and interpretations made prior to the proposal opening shall not be binding.

2. PROPOSERS' UNDERSTANDING

Proposers shall visit the work site to ascertain by inspection pertinent local conditions such as location, character and accessibility of the site availability of facilities, location and character of existing work within or adjacent thereto, labor conditions, etc. The Owner shall make available to all prospective proposers, previous to the receipt of proposals, information that it may have as to sub-soil conditions and surface topography at the work site. Such information shall be given as the best factual information available without being considered as a representation of the Owner.

3. PREPARATION OF PROPOSALS

A. Proposals shall be submitted on the forms provided herein. These forms must be signed by the proposer or his authorized representative. Any corrections to entries made on proposal forms should be initialized by the person signing the proposal.

B. Proposers must quote on all items appearing on proposal forms, unless specific directions in the advertisement, on the proposal form, or in the special specifications allow for partial proposals. Failure to quote on all items may disqualify the proposal at election of the Owner. When quotations on all items are not required, proposers shall insert the words "no proposal" where appropriate.

C. Alternative proposals will not be considered unless specifically called for.

D. Any Proposer may modify his Proposal in writing at any time prior to the scheduled closing time for receipt of proposals, provided such is received by the County prior to closing time, and, provided further, the County is satisfied that a written communication of the telegraphic modification over the signature of the Proposer was mailed prior to closing time. The communication should not indicate the Proposal price, but should only include the modifications to each item by addition or subtraction so that final prices will not be known prior to the opening of the Proposals. Any modification to the Proposal by telegraphic means that is not confirmed in writing within two days of the closing time will be discarded and no consideration will be given to such modification.

E. Proposers are advised that the County is intent on completing the construction of this project in a timely and orderly manner to minimize inconvenience to the public and to reduce the cost to the County for inspection and administrative expense. The provisions of contract pertaining to the completion of the work will be strictly enforced.

4. INTERPRETATIONS

A. Each Proposer shall carefully examine the Plans and the Contract Documents and all addenda or other revisions and thoroughly familiarize himself with the detailed requirements prior to submitting a Proposal. Should a Proposer require clarification of any items in the Proposal Documents or if discrepancies, ambiguities, or omissions from Proposal Documents are noted, the Proposer should contact the office of the Purchasing Officer, at 200 E. 4th Street, Woodbine, Georgia 31569 no later than January 26, 2026. These will be addressed by written addenda to all proposers. The Architect will not be responsible for any oral instructions. All addenda sent to proposers will become a part of the Contract Documents. No allowance will be made after proposals are received for oversight by Proposer.

B. Where a discrepancy occurs between the prices quoted in words and/or numbers, the lowest figure quoted shall take precedence and govern in determining final costs or award of contract.

C. Specifications referred to under this contract refer to General Notes & Specifications on the plans.

5. SUBMISSION OF PROPOSALS

Proposals must be submitted as directed in the Request for Proposal.

6. RECEIPT OF PROPOSALS

Proposals shall be submitted prior to the time fixed in the Request for Proposals. Proposals received after the time so indicated shall be returned unopened.

7. WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn at any time prior to opening upon written or telegraphic request of the Proposer. Negligence on the part of the Proposer in the preparation of its Proposal shall not be grounds for modification or withdrawal of a proposal after the time set for proposal opening.

8. PRESENCE OF PROPOSERS AT OPENINGS

At the time and place fixed for opening proposals, the names of the contractors will be read aloud.

9. ONE PROPOSAL RECEIVED

In the event only one proposal is received, the Owner will reserve the right to accept the proposal or to re advertise and re-proposal the project.

10. REJECTION OF PROPOSALS

The Owner reserves the right to reject any and all proposals.

11. CONTRACT, BONDS, AND INSURANCE

A. The proposer(s) to whom award is made shall enter into a written contract with the Owner within the time specified in the Proposal.

B. Performance and payment bonds shall be furnished at the time of signing the formal agreement. These bonds must be in the form provided herein. These bonds shall be issued from a company licensed to do business in Georgia and shall be signed or counter signed by a Georgia resident agent and shall have a proper Power of Attorney evidencing the authority of the individual signing the bond. These bonds shall be in an amount equal to the Contract amount.

C. The Contractor shall secure and maintain such insurance policies as are required.

Insurance shall be in accordance with the General Conditions attached hereto.

12. PROPOSALS

A. Proposals containing reservations, conditions, omissions, unexplained erasures or alterations, items not required in the proposal, or irregularities of any kind, may be rejected by the Owner as being incomplete and not qualified for consideration.

B. Each Proposal shall indicate the full business name and address of the Proposer, and shall be signed by him with the usual signature. It shall also set forth the type of business organization, i.e., corporation, partnership, individual owner.

C. A Proposal submitted by a partnership shall list the names of all partners and shall be signed in the partnership name by one of the members of the partnership. If there is no partner who is a Georgia resident, the name and address of an entity designated to receive service of process for the partnership in Georgia must be provided.

D. A Proposal submitted by a Corporation shall be signed by the legal name of the

Corporation, followed by the state of incorporation and the title designation of the Corporation in legal matters. The name of each person signing the Proposal shall be typed or printed below the signature. If not a Georgia Corporation, there must also be evidence that the corporation is licensed to do business in Georgia.

E. A Proposal from an individual who is not a Georgia resident shall provide the name and address of an entity in Georgia with the authority to accept service of process for the individual.

13. POWER OF ATTORNEY

A Power of Attorney, or other satisfactory evidence of the authority of the officer signing in behalf of the Corporation, shall be furnished for the Owner's records.

END OF SECTION

New Public Works and Fleet Facility for Camden County

SITE: 13142 GA Hwy 110, Woodbine, GA 31569

Disturbance of 11.2 Acres of 22 Acre site. New entry drive from Georgia Highway 110, paved parking areas, underground water and sewer services, site lighting system; installation of new paved and unpaved parking areas, new irrigation system, new fuel island, chain link fencing, automatic gate system, flag pole, new site sidewalks, site and field grading, detention pond and swales, landscaping; lighting poles, fixtures, circuits, and controls for the new parking lot lighting systems, and all panels and feeders shown on the electrical drawings.

BUILDING:

14,069GSF Pre-Engineered Metal Building systems (PEMB) over 4” and 6” reinforced concrete slab, 5 ton bridge carne, storage mezzanine, 2 hour rated steel stud wall between Office areas (5,011GSF) and Shop Areas (9069GSF), electrical/manual overhead doors, acoustical tile ceilings, gypsum board ceilings, Cabinetry with solid surface and laminated countertops, toilet fixtures, toilet partitions, toilet accessories, exterior storefront systems, ceramic tiling, pipe bollards, carpet tile, Luxury Vinyl Plank (LVT) flooring, painted concrete, rubber floor base, wood and metal doors, hollow metal frames, domestic cold and hot water systems with tank and tankless water heaters, ventilated and heated shop areas with fume extractor(s), exhaust fans, HVAC VRF systems, HVAC Split Systems, HVAC System controller, LED lighting, Low voltage systems, ERRC System, CCTV and DATA, Diesel Gas Generator, 2 single phase pad mounted transformers connected in high-leg configuration to provide 240V, 3 -phase (high leg) System.

Additive Alternates for Additional Garage Storage, Covered Equipment Storage Canopy, Large Equipment Storage Canopy and Covered Repair vehicle Parking.

The Work shall also include all cleaning associated with the construction of the project. The Contractor shall provide the necessary labor, construction equipment, fuel, and materials required for the successful completion of the project. All Work shall conform to the Plans.

ADDITIVE ALTERNATES:

1. Garage – Enclosed - PEMB 40’x 60’

2. Covered Equipment Storage Canopy – 30’x 50’Open PEMB System

3. Covered Large Equipment Storage Canopy – 50’ x 200’ Open PEMB System

4. Covered Repair Vehicle Parking – 40’ x60’ Open PEMB System

PROJECT DELIVERABLES

Complete New Public Works and Fleet Facility and Site Development as indicated in the Bid Documents.

CAMDEN COUNTY PUBLIC WORKS AND FLEET FACILITY

CONTRACT TIME

1. TIME OF THE ESSENCE

All time limits for Milestones, if any, Substantial Completion, and final completion and readiness for final payment as stated in the Contract Documents are of the essence of the Contract.

2. CONTRACT TIMES: DAYS

A. The Work will be completed within 360 days after the date when the Contract Times commence to run.

B. Extensions of contract time for delays caused by rain are justified only when rainfall amounts meet or exceed ¼” in a 24-hour period, or related adverse soil conditions prevent the Contractor from productively performing controlling items of work resulting in:

• The Contractor being unable to work at least 50% of the normal work day on predetermined controlling work items; or

• The Contractor must make major repairs to work damaged by weather, providing the damage was not attributable to a failure to perform or neglect by the Contractor.

3. LIQUIDATED DAMAGES

Contractor and Owner recognize that time is of the essence as stated above and that Owner will suffer financial and other losses if the Work is not completed and Milestones not achieved within the times specified above, plus any extensions thereof allowed in accordance with the Contract.

The parties also recognize the delays, expense, and difficulties involved in proving in a legal or arbitration proceeding the actual loss suffered by Owner if the Work is not completed on time.

Accordingly, instead of requiring any such proof, Owner and Contractor agree that as liquidated damages for delay (but not as a penalty):

Contract Amount Daily Charges For More Than To and Including Calendar Day or

Completion Date $--- $50,000 $950 $50,000 $250,000 $960 $250,000 $500,000 $1,240 $500,000 $2,500,000 $1,660 $2,500,000 $5,000,000 $2,700 $5,000,000 $10,000,000 $3,400

CONSTRUCTION PROGRESS DOCUMENTATION

1. GENERAL

A. SUBMITTALS

Informational Submittals:

(a) Preliminary Progress Schedule: Submit at least 7 days prior to preconstruction conference.

(b) Detailed Progress Schedule:

1. Submit initial Detailed Progress Schedule within 10 days after Effective Date of the Agreement.

2. Submit an Updated Progress Schedule at each update.

(c) Submit with each Progress Schedule Submission:

1. Contractor's certification that Progress Schedule submission is actual schedule being utilized for execution of the Work.

2. Progress Schedule: 4 legible copies.

Narrative Progress Report: Same number of copies as specified for Progress Schedule.

(d) Prior to final payment, submit a final updated Progress Schedule.

B. PRELIMINARY PROGRESS SCHEDULE

(a) In addition to basic requirements outlined in General Conditions, show a Preliminary Progress Schedule, beginning with Notice to Proceed and extending through Final Completion.

(b) Show activities including, but not limited to the following:

1. Notice to Proceed.

2. Permits.

3. Submittals, with review time.

4. Early procurement activities for long lead equipment and materials.

5. Initial site work.

6. Earthwork.

7. Specified work sequences and construction constraints.

8. Contract Milestone and Completion Dates.

9. Owner-furnished products delivery dates or ranges of dates.

10. System startup summary.

11. Project close-out summary.

12. Demobilization summary.

(c) Update Preliminary Progress Schedule monthly as part of progress payment process. Failure to do so may result in the Owner withholding all or part of the monthly progress payment until the Preliminary Progress Schedule is updated in a manner acceptable to the Architect.

C. DETAILED PROGRESS SCHEDULE

(a) In addition to requirements of General Conditions, submit Detailed Progress Schedule beginning with Notice to Proceed and continuing through Final Completion.

(b) Show the duration and sequences of activities required for complete performance of the Work reflecting means and methods chosen by Contractor.

(c)When accepted by Architect, Detailed Progress Schedule will replace Preliminary Progress Schedule and become Baseline Schedule. Subsequent revisions will be considered as “Updated Progress Schedules”.

(d) Update monthly to reflect actual progress and occurrences to date, including weather delays.

D. PROGRESS SCHEDULE-CRITICAL PATH NETWORK

(a) General: Comprehensive computer-generated schedule using CPM, generally as outlined in Associated General Contractors of America (AGC) 580, "Construction Project Planning and Scheduling Guidelines." If a conflict occurs between the AGC publication and this Specification, this Specification shall govern.

(b) Contents:

1. Schedule shall begin with the date of Notice to Proceed and conclude with the date of Final Completion.

2. Identify work on a calendar basis using days as a unit of measure.

3. Show complete interdependence and sequence of construction and Project-related activities reasonably required to complete the Work.

4. Identify the work of separate stages and other logically grouped activities, and clearly identify critical path of activities.

5. Reflect sequences of the work, restraints, delivery windows, review times, Contract

Times and Project Milestones, Project Coordination.

6. Include as applicable, at a minimum:

• Obtaining permits, submittals for early product procurement, and long lead time items.

• Mobilization and other preliminary activities.

• Initial site work.

• Specified work sequences, constraints, and Milestones, including Substantial

Completion date(s).

• Major equipment design, fabrication, factory testing, and delivery dates.

• Sitework.

• Concrete work.

• Equipment work.

• Other important work for each major facility.

• Equipment and system startup and test activities.

• Project closeout and cleanup.

• Demobilization.

7. No activity duration, exclusive of those for submittals review and product fabrication/delivery, shall be less than 1 day nor more than 30 days, unless otherwise approved.

8. Activity duration for submittal review shall not be less than review time specified unless clearly identified and prior written acceptance has been obtained from Architect.

(c) Schedule Report:

1. On 8½-inch by 11-inch white paper, unless otherwise approved.

2. List information for each activity in tabular format, including at a minimum:

• Activity Identification Number.

• Activity Description.

• Original Duration.

• Remaining Duration.

• Early Start Date (Actual Start on Updated Progress Schedules).

• Early Finish Date (Actual Finish on Updated Progress Schedules).

• Late Start Date.

• Late Finish Date.

3. Sort reports, in ascending order, as listed below:

• Activity number sequence with predecessor and successor activity.

• Activity number sequence.

(d) Cost-Loading:

1. Note the estimated cost to perform each work activity, with the exception of submittals or submittal reviews, in the network in a tabular listing.

2. The sum of all activity costs shall equal the Contract Price. An unbalanced or front-end-loaded schedule will not be acceptable.

E. PROGRESS OF THE WORK

(a) Updated Progress Schedule shall reflect:

1. Progress of work to within 5 working days prior to submission.

2. Approved changes in work scope and activities modified since submission.

3. Delays in Submittals or resubmittals, deliveries, or work.

4. Adjusted or modified sequences of work.

5. Other identifiable changes.

6. Revised projections of progress and completion.

7. Report of changed logic.

(b) Produce detailed sub schedules during Project, upon request of Owner or Architect, to further define critical portions of the Work such as facility shutdowns.

(c) If Contractor fails to complete activity by its latest scheduled completion date and this failure is anticipated to extend Contract Times (or Milestones), Contractor shall, within 7 days of such failure, submit a written statement as to how Contractor intends to correct nonperformance and return to acceptable current Progress Schedule. Actions by Contractor to complete the Work within Contract Times (or Milestones) will not be justification for adjustment to Contract Price or Contract Times.

(d) Owner may increase retainage if Contractor fails to:

1. Complete a Milestone activity by its completion date.

2. Satisfactorily execute work as necessary to prevent delay to overall completion of

Project, at no additional cost to Owner.

F. NARRATIVE PROGRESS REPORT

(a) Format:

1. Organize same as Progress Schedule.

2. Identify, on a cover letter, reporting period, date submitted, and name of author of report.

(b) Contents:

1. Number of days worked over the period, work force on hand, construction equipment on hand (including utility vehicles such as pickup trucks, maintenance vehicles, stake trucks).

2. General progress of work, including a listing of activities started and completed over the reporting period, mobilization/demobilization of subcontractors, and major milestones achieved.

3. Contractor's plan for management of Site (e.g., lay down and staging areas, construction traffic), utilization of construction equipment, buildup of trade labor, and identification of potential Contract changes.

4. Identification of new activities and sequences as a result of executed Contract changes.

5. Documentation of weather conditions over the reporting period, and any resulting impacts to the work.

6. Description of actual or potential delays, including related causes, and the steps taken or anticipated to mitigate their impact.

7. Changes to activity logic.

8. Changes to the critical path.

9. Identification of, and accompanying reason for, any activities added or deleted since the last report.

10. Steps taken to recover the schedule from Contractor-caused delays.

G. SCHEDULE ACCEPTANCE

(a) Architect's acceptance will demonstrate agreement that:

1.Proposed schedule is accepted with respect to:

• Contract Times, including Final Completion and all intermediate Milestones are within the specified times.

• Specified Work sequences and constraints are shown as specified.

• Specified Owner-furnished equipment or material arrival dates, or range of dates, are included.

• Access restrictions are accurately reflected.

• Startup and testing times are as specified.

• Submittal review times are as specified.

2. In all other respects, Architect's acceptance of Contractor's schedule indicates that, in Architect's judgement, schedule represents reasonable plan for constructing Project in accordance with the Contract Documents. Architect's review will not make any change in Contract requirements. Lack of comment on any aspect of schedule that is not in accordance with the Contract Documents will not thereby indicate acceptance of that change, unless Contractor has explicitly called the nonconformance to Architect's attention in submittal. Schedule remains Contractor's responsibility and Contractor retains responsibility for performing all activities, for activity durations, and for activity sequences required to construct Project in accordance with the Contract Documents

(b) Unacceptable Preliminary Progress Schedule:

1. Make requested corrections; resubmit within 10 days.

2. Until acceptable to Architect as Baseline Progress Schedule, continue review and revision process, during which time Contractor shall update schedule on a monthly basis to reflect actual progress and occurrences to date.

(c) Unacceptable Detailed Progress Schedule:

1. Make requested corrections; resubmit within 10 days.

2. Until acceptable to Architect as Baseline Progress Schedule, continue review and revision process.

(d) Narrative Report: All changes to activity duration and sequences, including addition or deletion of activities subsequent to Architect's acceptance of Baseline Progress Schedule, shall be delineated in Narrative Report current with proposed Updated Progress Schedule.

H. ADJUSTMENT OF CONTRACT TIMES

(a) Reference General Conditions for specifics related to changes in contract time.

(b) Evaluation and reconciliation of Adjustments of Contract Times shall be based on the Updated Progress Schedule at the time of proposed adjustment or claimed delay.

(c) Claims Based on Contract Times:

1. Where Architect has not yet rendered formal decision on Contractor's claim for adjustment of Contract Times, and parties are unable to agree as to amount of adjustment to be reflected in Progress Schedule, Contractor shall reflect an interim adjustment in the Progress Schedule as acceptable to Architect.

2. It is understood and agreed that such interim acceptance will not be binding on either Contractor or Owner, and will be made only for the purpose of continuing to schedule Work until such time as formal decision has been rendered as to an adjustment, if any, of the Contract Times.

3. Contractor shall revise Progress Schedule prepared thereafter in accordance with Architect's formal decision

CONTRACT TERMS AND CONDITIONS

The Contract with the successful proposer will contain the following contract terms and conditions:

1. PROCEDURES

The extent and character of the services to be performed by the Contractor shall be subject to the general control and approval of the Architect. Any change to the contract must be submitted in writing and approved by the Purchasing Officer of Camden County.

2. CONTRACT QUANTITIES

The quantities specified in this contract are estimated only. They do not indicate the actual quantity which may be ordered, since such volume will depend upon requirements which develop during the contract period. Quantities shown shall not be construed to represent any amount which the County shall be obligated to purchase under the contract or relieve the Contractor of his obligation to fill all orders placed by the County. The proposer must verify all quantities associated with this proposal and complete the attached Affidavit. NO PROPOSAL WILL BE CONSIDERED

WHICH STIPULATES THAT CAMDEN COUNTY SHALL GUARANTEE TO ORDER A

SPECIFIC QUANTITY.

3. SCHEDULE

The project must be completed within 360 days of Notice to Proceed. The actual timing for this project shall be coordinated with the Architect.

4. DELAYS

If a delay is foreseen, the Contractor shall give ample notice to the County. The County has the right to extend completion date if reasons appear, in the sole discretion of the County, to be valid.

Contractor must keep the County advised at all times of status of order. Default in promised completion (without accepted reasons) or failure to meet specifications, authorizes the County to purchase supplies elsewhere and charge full increase in cost and handling to defaulting Contractor.

5. LICENSE REQUIREMENT

All General Contractors doing business in Camden County are required to hold a current valid business license within the municipality where the home office is located and must be a certified contractor with the State of Georgia.

6. INSURANCE

The Contractor shall procure, maintain, and provide proof of, insurance coverage for injuries to persons and/or property damage as may arise from or in conjunction with, the work performed on behalf of the County by the Contractor, his agents, representatives, employees or subcontractors.

Proof of coverage as contained herein shall be submitted prior to the commencement of work and such coverage shall be maintained by the Contractor for the duration of the contract period. The Contractor shall not perform any work unless he has obtained and continues to maintain for the duration of such work, such worker's compensation coverage as may be required pursuant to the provisions of Title 34 Chapter 9 of the Official Code of Georgia.

(a) Liability The Contractor shall maintain such insurance as will protect him from claims under workmen's compensation acts and from any other claims for damages to property, and for personal injury, including death, which may arise from operations under this contract, whether such operations be by himself or by any sub-contractor or anyone directly or indirectly employed by either of them.

Such certificates shall be in form and substance reasonably acceptable to the Owner, shall indicate that, except in respect to workers compensation insurance coverage and professional errors and omissions, Owner is an additional insured with respect to such coverage, and shall indicate that such coverage is primary and not contributory with any similar insurance purchased by the Owner.

The certificates shall contain a provision that the insurer will endeavor, if allowed by the policy, to provide Owner with thirty (30) calendar days’ notice of nonrenewal, cancellation, or termination of the coverage. If the successful proposer receives a nonrenewal. cancellation, or termination notice from an insurance carrier affording coverage required herein, the successful proposer agrees to notify Owner by fax within two (2) business days with a copy of the nonrenewal, cancellation, or termination notice, or written specifications as to which coverage is no longer in compliance.

Failure to comply with any of the provisions relating to insurance coverage herein shall be deemed a material breach if not cured. The contractor shall be responsible for providing adequate limits of insurance when working within property owned by railroads, as established by such railroad company.

(b) Indemnity To the fullest extent permitted by laws, statutes, rules and regulations, the Contractor shall indemnify and hold harmless the County, Architect, Architect’s Consultants and the Officers, Directors, Employees, Agents, and other Consultants of each and any of them from and against claims, costs, damages, losses, and expenses, including but not limited to all fees and charges of engineers, architects, attorneys and other professionals and all court costs, arising out of or resulting from performance of the work, but only to the extent caused in whole or in part by negligent, reckless, willful and wanton, or wrongful acts or omissions of the Contractor, its Officers, Directors, Employees, Agents, and anyone directly, or indirectly employed by them or anyone for whose acts they may be liable, regardless of whether or not such claim, cost, damage, loss, or expense is caused in part by a party indemnified hereunder, except that no party shall indemnify any other party or person for their own sole negligence.

Such obligation shall not be construed to negate, abridge or reduce other rights or obligations of indemnity which would otherwise exist as to a party or person described in this Paragraph.

In as much possible, the contractor shall be responsible for damages they may cause, unforeseen damages are responsibility.

(c) Bonds Successful supplier will be required to meet insurance requirements, submit a bid bond with the proposal, a one hundred percent (100%) PERFORMANCE bond and a one hundred percent (100%) PAYMENT bond. Insurance and Bonding Company should be licensed to do business by the Georgia Secretary of State, authorized to do business in Georgia by The Georgia Insurance Department, listed in the Department of Treasury's Publication of Companies holding Certificates of Authority as Acceptable Surety on Federal Bonds and as acceptable reinsuring companies. The bid bond, payment bond and performance bond must have an A.M. Best rating of A-5 or higher.

(d) Comprehensive General Liability The successful Proposer shall always exercise proper precaution for the protection of persons and property. He shall carry approved insurance from insurance companies authorized to do business in Georgia and having an A.M. Best’s rating of A+ or better with the following minimums:

*The limits of insurance are as follows:

1. General liability insurance of at least One Million (1,000,000) Dollars (Combined Single Limit per occurrence) and Two Million (2,000,000) Dollars aggregate;

2. Automobile liability insurance of at least Five Hundred Thousand (500,000) Dollars (Combined Single Limit per occurrence for bodily injury or property damage); and

3. Statutory Workers’ Compensation Insurance as will protect potential proposer or offeror from Workers’ Compensation Acts.

Employers Liability:

Bodily Injury Accident - $100,000 Each Accident Bodily Injury by Disease - $500,000 Policy Limit Bodily Injury by Disease - $100,000 Each Employee

7. EXEMPTION OF TAXES

The Contractor shall not charge the County directly for any sales or excise tax. The County is exempt from State Sales Tax. Tax Exemption Certificates indicating the County’s tax-exempt status will be furnished by the County on request. The Contractor shall be responsible for any payment of any sales, use, or excise tax. This exemption does not include materials purchased and used by a contractor for a construction project.

8. WARRANTY

The contractor warrants that he is familiar with the codes applicable to the work and that he has the skill, knowledge, competence, organization, and plant to execute the work promptly and efficiently in compliance with the requirements of the Contract Documents. The Contractor, having the obligation to keep a competent superintendent on the work during its progress, to employ only skilled mechanics, and to enforce strict discipline and good order among his employees, the Contractor, himself, is responsible for seeing that the work is installed in accordance with the Contract Documents. The Contractor warrants to the Owner that all materials and equipment incorporated in the work will be new unless otherwise specified, and that all work will be of good quality, free from faults and defects and in conformance with the Contract documents. All work not conforming to these requirements may be considered defective.

(a)Duty to Protect Property: The Contractor shall continuously maintain adequate protection of all his work from damage, injury, or loss arising in connection with the work regardless of who may be the Owner of said property. He shall make good such damage, injury or loss except such as may be directly the result of errors in the Contract Documents or such as shall be caused directly by agents or employees of the Owner.

(b)The Contractor shall promptly correct any Work rejected by the Design Professional as defective or as failing to conform to the Contact Documents whether observed before or after Completion and whether or not fabricated, installed or completed, and shall correct any work found to be defective or nonconforming within a period of one year from the date of Completion of the Contract or within such longer period of time as may be prescribed by law or the terms of any applicable special warranty required by the Contract Documents. The provisions of the Article apply to work done by subcontractors as well as work done by direct employees of the Contractor.

(c)Warranty of Contractor: The Contractor warrants that the subcontractors selected by him are reputable, skilled, reliable, competent, qualified in the trade of field in which they are to perform on the project, and thoroughly familiar with applicable codes.

(d) Contractor Responsible for Acts and Omissions of Subcontractors, Materialmen, Suppliers and Employees. The Contractor agrees that he is as fully responsible for the acts and omissions of his subcontractors, materialmen, suppliers, and employees and of person either directly or indirectly employed by them as he is for that acts and omissions of persons directly employed by him.

(e)Warranty and Guaranty: The Contractor warrants and guarantees that all work executed under the Contract Documents shall be free from defects of materials or workmanship for a period of one year from the date of Completion. All written guarantees or warrantees as called for in the specifications shall specify the term and contact information for enforcement and shall be in such form as to permit direct enforcement by the Owner against and Trade Contractor, subcontractor, materialman, or manufacturer related to the guarantee. The effective date of all warranties and guarantees shall be the date of the Certificate of Material Completion. Warranties, guarantees, and manufacturer’s certificates shall be provided to the Owner in a three ring binder(s) with a summary list of contents.

(f)Correction of Work after Final Payment: Neither (1) the Certificate of Material Completion, (2) nor any decision of the Design Professional, (3) nor payment, (4) nor any provision in the contract shall relieve the contractor of responsibility for faulty materials, faulty workmanship, or omission of contract work, and he shall remedy any defects or supply any omissions resulting therefrom and pay for any damage to other work resulting therefrom. The Owner shall give notice of observed defects or omissions with reasonable promptness. The Contract shall within the space of time designed in the notice of non-compliant work and without expense to the Owner, correct, remedy, replace, re-execute, supply omitted work, or remove from the premises all non-compliant work noted by the Design Professional. The Contractor shall give prompt notice in writing to the Design

Professional, with copy to the Owner, upon completion of the supplying of any omitted work or the correction of any non-compliant work. In the absence of said notice, it shall be and is presumed under this contract that there has been no correction of the non-compliant work or supplying omitted work. If the Contractor does not remove, make good the deficiency, correct or remedy faulty work, or supply any omitted work within the space of time designated in notice of non-compliant work without expense to the Owner, the Owner, after ten days’ notice in writing to the Contractor, may remove the work, correct the work, remedy the work or supply omitted work at the expense of the Contractor. In case of emergency involving health, safety of property, or safety of life the Owner may proceed at once. Correction of defective work executed under the plans and specifications or supplying of omitted work whether or not covered by warranty of a subcontractor or material man, remains the primary, direct responsibility of the Contractor. The foregoing obligation of the Contractor shall remain in effect until the same shall have been extinguished by operation of the statute of limitations. As additional security for the fulfillment of such obligation, but in no way limiting the same, the Contractor warrants and guarantees (1) that all work executed under the plans and specifications shall be free from defects of materials or workmanship for a period of one year from the date of the Certificate of Material Completion of the Design Professional, and (2) that for not less than one year from the date of the Certificate of Material Completion of the Design Professional, or for such greater space of time as may have been designated in the specifications, products of manufacturers shall be free from defects of materials and workmanship. Whenever written guaranties or warranties are called for, the Contractor shall furnish the aforesaid for such period of time as may be stipulated. The aforesaid instruments shall be in such form as to permit direct enforcement by the Owner against any subcontractor, materialman, or manufacturer whose warranty is called for, and the Contractor agrees that:

1. The contractor is jointly and severally liable with such subcontractors, materialmen, or manufacturers.

2. The said subcontractors, materialmen, or manufacturers are agents of the Contractor for purposes of performance under this article, and the Contractor, as principal, ratifies the warranties or guaranties of his aforesaid agents by the filing of the aforesaid instruments with the Owner. The Contractor as principal is liable for the acts or omissions of his agents.

3. Service of notice on the Contractor that there has been breach of any warranty or guaranty will be sufficient to invoke the terms of the instrument, Provided: That the owner shall have furnished the Contractor with a copy of notice served on the subcontractor, materialman, or manufacturer.

4. The Contractor will bind his subcontractor, materialman, and manufacturers to the terms of the article.

The calling for the furnishing of written warranties shall in no way limit the contractual obligation of the Contractor as set forth hereinabove. The remedies stated in this article are in addition to the remedies otherwise available to the Owner, do not exclude such other remedies, and are without prejudice to any other remedies.

9. METHOD OF PAYMENT

Contractors shall provide their federal employer identification number on a standard W-9 form within 15 days after award in order not to delay payment. Contractor shall submit request for payment directly to Camden County for payment issuance.

Invoices shall be submitted to:

Camden County Board of Commissioners Attn: Jared Beaudoin Public Works Director P O Box 99 Woodbine, GA 31569 jrbeaudoin@camdencountyga.gov

Upon inspection and acceptance of the work, the County will render payment, less any retainage if applicable, within thirty (30) days.

10. TERMINATION

Subject to the provisions below, the Contract may be terminated by the County upon thirty (30) days advance written notice to the other party; but if any work or service hereunder is in progress, but not completed as of the date of termination, then the Contract may be extended upon written approval of the County until said work or services are completed and accepted.

(a) Termination for Convenience -- The County may terminate this Contract for convenience at any time in which case the parties shall negotiate reasonable termination costs.

(b) Termination for Cause -- In the event of Termination for Cause, the thirty (30) days advance notice is waived and the Contractor shall not be entitled to termination costs.

11. SEVERABILITY

In the event that any provision of this contract shall be adjudged or decreed to be invalid, such ruling shall not invalidate the entire Agreement but shall pertain only to the provision in question and the remaining provisions shall continue to be valid, binding and in full force and effect.

12. APPLICABLE LAWS

This contract shall be governed in all respects by the laws of the State of Georgia mailto:jrbeaudoin@camdencountyga.gov

PROPOSAL REQUIREMENTS

One (1) original and five (5) copies of required proposal documents must be submitted in a sealed envelope marked with the Request for Proposal number, due date, and the proposer’s name and address on sealed submission package, as well as outside of shipping packaging.

U.S. Postal Service: FEDEX/UPS Deliveries Camden County Board of Commissioners Camden County Board of Commissioners Purchasing Office Purchasing Office PO Box 99 200 E 4th St Woodbine, GA 31569 Woodbine, GA 31569

Proposals will be accepted at the above address until the time and date specified above, and immediately after will be publicly opened and vendor names and pricing will be read aloud.

Proposals received after the required time or in any other location other than the Purchasing Office will not be accepted. Camden County will not be held liable for misdirected deliveries nor deliveries that are late due to shipping carrier. Faxed or email submissions will not be accepted.

All proposals submitted in response to this request shall become the property of Camden County and will be a matter of public record available for review…