Project Statement 26332.pdf

DTMB-0427 (R 04/26)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/26332.MDL

PROPOSAL DUE DATE

Thursday, July 30, 2026, at 2:00 PM, EASTERN

CLIENT AGENCY

Department of Natural Resources (DNR), Parks and Recreation Division (PRD)

PROJECT NAME AND LOCATION

DeTour State Harbor Fuel Tanks

PROJECT ADDRESS

600 N. Ontario DeTour Village, MI 49725

CLIENT AGENCY CONTACT

Julia Cogger, Landscape Architect

TELEPHONE NUMBER

517-420-9749

DTMB - DCD PROJECT DIRECTOR

Mike Lusk, Project Director Brian Guigue, Field Representative

TELEPHONE NUMBER

906-322-9002 517-281-4994

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Wednesday, July 15, 2026, at 2:00pm, EASTERN, DeTour State Harbor

MANDATORY (Check box if Mandatory)

NOTE: An individual is only permitted to represent one bidder at a mandatory walk-through.

PROJECT DESCRIPTION/SERVICES REQUESTED:

On behalf of the Michigan Department of Natural Resources (MDNR) Parks and Recreation Division (PRD), the Department of Technology, Management, and Budget (DTMB) is seeking a Professional Services Consultant (PSC) requesting professional engineering services for the assessment of two aged underground fuel tanks that are at the extent of their useful lifespan. Additionally, the fuel lines from the tanks to the docks, spill buckets/sumps, fuel pumps, and cathodic protection shall also be reviewed.

Considering existing configurations and conditions, the PSC shall recommend and design two new fuel tanks and associated fuel delivery equipment.

This request is to provide Phase 100 Study, Phase 300 Design services, and Phase 500 Final Design. For budgeting purposes, an estimate of Phase 600 Construction Administration – Office Services, and Phase 700 Construction Admin/Field services shall be provided.

The existing fuel tanks consist of one underground 10,000-gallon diesel tank, and one underground 15,000-gallon recreational fuel tank. Based on the assessment and recommendation of the PSC, above ground tanks would be considered. The new diesel tank shall be 15,000 gallons, and the recreational fuel tank shall be 10,000 gallons.

PROPOSAL REQUIREMENTS

Provide a complete PSC Proposal (Technical and Cost) for all required Professional Architectural and Engineering Services in compliance with the State of Michigan, Department of Technology Management and Budget (DTMB) Project Statement Form (DTMB-0427), the DTMB Billable Rate Professional Services Contract, the DTMB RFP Billable Rate Form (DMTB-0430), and the DTMB State Facilities Administration (SFA), Design and Construction Division (DCD) policies and procedures for the development of Contract Documents and Construction Administration. Refer to the DTMB Contract for Professional Services: Billing Rate – Not to Exceed sample contract for professional services requirements, which is available on DTMB’s website (link: DTMB - Sample Professional Services Contracts (michigan.gov)).

The Proposal shall include a completed PSC Assignment Form (DTMB-0410) and additional proposal documentation, which clearly outlines the PSC’s scopes of services and addresses the items listed below.

1. The PSC shall provide a complete design schedule with this proposal for Phase 100, 300 and 500 services and include a proposed project schedule for these items. Additionally, the PSC shall provide an estimated timeline for Phase 600 and 700 services for budgeting purposes.

2. Travel reimbursements and billing rates shall be included in the PSC’s proposal.

3. PSC shall detail all labor required for each phase (100, 300 and 500).

a. PSC shall provide clear documentation of the number of meetings proposed during the design phase and indicate whether the meetings are proposed to be onsite or virtual

b. PSC shall provide, at a minimum, design meetings at Design Kickoff, 30%, 50%, and 90% completion of preliminary Documents. The PSC is responsible for the submittal of 30%, 50% and 90% Contract Documents and estimates for owner review a minimum of five (5) working days prior to the proposed review meeting dates. 100% review documents shall be provided for owner review, but a 100% review meeting is not required.

c. The PSC shall coordinate all field work and scheduling with the MDNR in advance to minimize disruption to their operation of the project site.

4. PSC shall detail all reimbursable expenses for each phase.

a. List and include all reimbursable expenses for site assessments including mileage, meals, and/or lodging.

b. List and include all field services and testing required for the proper completion of this portion of the project as reimbursable expenses. PSC must include the following services in their proposal:

i. A topographic survey for the areas of project work if PSC feels they are needed.

ii. Soil borings at each area of project work if PSC deems, they are needed; PSC to detail type and how many.

c. List and include any additional required or recommended field services or testing the PSC feels is required and list as reimbursable expenses.

ALLOWANCES:

• LARA, SESC (DTMB) plan review fees: $5,000.00 for Phase 500 estimated reimbursable fees.

ADDITIONAL CONSIDERATIONS:

• The State Harbor will be occupied and functioning throughout the project, so field work by the PSC must be coordinated with the Owner’s needs to minimize disruption to operation.

• Some existing as-built and reference information from previous projects at this location have been located. See attachments As-Built Plan 1994, As-Built Plan 2004, and As-Built Spec 2004.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS.

https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4

• Please enter the total cost for all phases as the bid amount.

• Firms are encouraged to combine their technical and cost proposals into one (1) attachment for proposal submission.

• Please remember that attachments can be no larger than 25mb.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

NIGP CODES

90607, 90638, 90642, 90672, 92548

DESIRED SCHEDULE OF WORK

The Owner desires the project to be assessed and designed as soon as reasonably possible.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Michael Lusk at luskm@michigan.gov address no later than 2:00 p.m., Eastern on Wednesday, July 22, 2026.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) https://sigma.michigan.gov/webapp/PRDVSS1X1/Advantage4 mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov mailto:luskm@michigan.gov