_Project_Manual_MNPLS_189221_3-31-2026.pdf

Project Manual

Minneapolis Convention Center Floor Box Replacement

Minneapolis Convention Center Minneapolis, Minnesota

SEH No. MNPLS 189221

April 1, 2026 dkoontz Bidding Documents

This Page Left Blank Intentionally

Title Page

MNPLS 189221 00 01 01 - 1

Minneapolis Convention Center Floor Box Replacement

Minneapolis Convention Center Minneapolis, Minnesota

April 1, 2026

Certification

MNPLS 18921 00 01 05 - 1

DOCUMENT 00 01 05

CERTIFICATION

I hereby certify that all Divisions except 26 and 27 of this specification were prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.

Nicholas J. Brula, PE

Date: April 1, 2026 License. No. 46656

I hereby certify that Divisions 26 and 27 of this specification were prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota.

John Carlson, PE

Date: April 1, 2026 License. No. 24001

END OF SECTION

Table of Contents

MNPLS 189221 00 01 10 - 1

DOCUMENT 00 01 10

TABLE OF CONTENTS

Number Document

Introductory Information 00 01 01 Title Page 00 01 05 Certification 00 01 10 Table of Contents

Bidding Requirements 00 21 13 Instructions to Bidders 00 41 00 Bid Form 00 44 14 Project References

Contract Forms 00 52 00 Payment Procedures

DIVISION 1 - GENERAL REQUIREMENTS

Summary

01 11 00 Summary of Work

Price and Payment Procedures 01 23 00 Alternates 01 25 13 Product Substitution Procedures 01 29 10 Applications for Payment

Administrative Requirements 01 33 00 Submittal Procedures

Product Requirements 01 60 00 Product Requirements

Execution and Closeout Requirements 01 77 00 Closeout Procedures

DIVISION 26 - ELECTRICAL

26 01 00 General Provisions for Electrical Systems 26 05 05 Selective Demolition for Electrical 26 05 19 Low-Voltage Electrical Power Conductors and Cables 26 05 26 Grounding and Bonding for Electrical Systems 26 05 33 Utility Floor Boxes 26 05 53 Identification for Electrical Systems 26 05 83 Wiring Connections

DIVISION 27 – COMMUNICATIONS

27 10 00 Structured Cabling

APPENDIX

Appendix A Existing Plans

Instructions to Bidders

MNPLS 189221 00 21 13 - 1

DOCUMENT 00 21 13

INSTRUCTIONS TO BIDDERS

ARTICLE 1 – DEFINED TERMS

1.01 Instruction to Bidders shall be in accordance with the City of Minneapolis Terms and Conditions.

ARTICLE 2 – COPIES OF BIDDING DOCUMENTS

2.01 Authorized sets of the Bidding Documents may be obtained digitally as directed in the Advertisement for Bids.

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete or unauthorized sets of Bidding Documents.

2.03 Owner and Engineer in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3 – QUALIFICATIONS OF BIDDERS

3.01 To demonstrate Bidder’s qualifications to perform the Work, Bidder must submit with its Bid

(a) Document Verification of Compliance with MN Statutes 16C.285, and (b) such other data as may be called for below and deemed necessary by the Owner.

A. List of First Tier Subcontractors with its Bid

B. Bidder Qualification Statement

C. Certification of Compliance with MN Statutes 363A.36 (if project exceeds $100,000)

D. 00 44 14 - Project References

E. Within 5 days after Bid opening a supplemental verification under oath confirming that all subcontractors and motor carriers meet the minimum criteria of MN Statute 16C.285.

3.02 A Bidder’s failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder’s qualifications.

3.04 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder’s representations and certifications.

ARTICLE 4 – SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER’S

SAFETY PROGRAM; OTHER WORK AT THE SITE

4.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

4.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. No subsurface condition information exists for this project.

00 21 13 - 2 MNPLS 189221

B. Underground Facilities

1. No underground facilities information exists for this project.

4.03 Site Visit and Testing by Bidders

A. A non-mandatory pre-bid tour is scheduled for April 16, 2026 at 11:00 am at the Minneapolis Convention Center located at 1301 2nd Ave S, Minneapolis, MN. It is encouraged that contractors attend.

B. On request, and to the extent Owner has control over the Site, Owner will provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

C. Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

D. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies. Bidder shall comply with all applicable Laws and Regulations relative to excavations and utility locates.

4.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program.

ARTICLE 5 – BIDDER’S REPRESENTATIONS

5.01 It is the responsibility of each Bidder before submitting a Bid to:

A. examine and carefully study the Bidding Documents, and any data and reference items identified in the Bidding documents, including Addenda;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy itself as to all federal, state, and local Laws and Regulations that may affect cost, progress, or performance of the Work;

D. consider the information known to Bidder; information commonly known to Contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder’s safety precautions and programs;

E. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

F. become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

MNPLS 189221 00 21 13 - 3

G. promptly give Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

H. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work; and

I. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 6 – INTERPRETATIONS AND ADDENDA

6.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to the Buyer, Taylor Lee, in writing at taylor.lee@minneapolismn.gov by the questions due date listed on the Call for Bids.

6.02 Addenda may be issued to clarify, correct, supplement, or change the Bidding Documents.

ARTICLE 7 – BID SECURITY

7.01 A bid must be accompanied by Bid security made payable to Owner in an amount of 5 percent of Bidder’s maximum Bid price (determined by adding the base bid and all alternates) and in the form of a certified check, bank money order, or a Bid bond issued by a surety meeting the City of Minneapolis Terms and Conditions.

7.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the contract to such Bidder, and such Bidder has executed the Contract Documents, furnished the required contract security, and met the other conditions of the Notice of Award, whereupon the Bid security will be released. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, Owner may consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder will be forfeited. Such forfeiture shall be Owner’s exclusive remedy if Bidder defaults.

7.03 The Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be released.

7.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving the award will be released within seven days after the Bid opening.

ARTICLE 8 – CONTRACT TIMES

8.01 The number of days within which, or the dates by which milestones are to be achieved and the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 9 – LIQUIDATED DAMAGES

9.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 10 – SUBSTITUTE AND “OR-EQUAL” ITEMS

10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration during the bidding and Contract award process of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

10.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the Contractor will furnish the materials and equipment specified or described in the Bidding Documents, as supplemented by mailto:taylor.lee@minneapolismn.gov

00 21 13 - 4 MNPLS 189221

Addenda. Any assumptions regarding the possibility of post-Bid approvals of “or-equal” or substitution requests are made at Bidder’s sole risk.

10.03 All substitutions shall be submitted to the Buyer, Taylor Lee, in writing at taylor.lee@minneapolismn.gov by the questions due date listed on the Call for Bids.

ARTICLE 11 – SUBCONTRACTORS, SUPPLIERS, AND OTHERS

11.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding Documents (most commonly in the Specifications) to do so. Subcontractors must comply with MN Statute 16C.285 to do work under this project. It is the prospective Bidder’s responsibility to verify its proposed subcontractors compliances with the statutes. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

11.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

11.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the project.

If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent Successful Bidder shall submit a substitute, Bidder’s Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which Owner or Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer.

ARTICLE 12 – PREPARATION OF BID

12.01 The Bid Form - Document 00 41 00 and attachments are included in the Bidding Documents.

12.02 A Bid price shall be indicated for each section, Bid Item and unit price item listed on the City of Minneapolis eSupplier Portal Online Bid Worksheet. The Bid Worksheet is a part of and appurtenant to the Bid Form and Bid.

12.03 A Bid by a corporation shall be executed in the corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown.

12.04 A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature), accompanied by evidence of authority to sign. The official address of the partnership shall be shown.

12.05 A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

12.06 A Bid by an individual shall show the Bidder’s name and official address.

MNPLS 189221 00 21 13 - 5

12.07 A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid Form.

The official address of the joint venture shall be shown.

12.08 All names shall be typed or printed in ink below the signatures and uploaded.

12.09 The Bid shall contain an acknowledgment of receipt of all Addenda.

12.10 Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

12.11 The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 13 – BASIS OF BID; EVALUATION OF BIDS

13.01 Lump Sum Base Bid with Alternates

Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form to the City of Minneapolis eSupplier Portal for complete performance of the Work in accordance with the Contract Documents. The lump sum bid must carry all Unit Price work.

In addition to the lump sum basis bid, bidders shall include a separate price for each alternate as provided for in the Bid Form. The price for each alternate will be the amount deleted from the base Bid if the Owner selects the alternate.

13.02 Unit Price (Included in the Base Bid):

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Unit Prices section of the Bid Form. Unit prices listed in the Unit Prices section of the Bid Form are a component of the Lump Sum Base Bid and shall be included in the Bidder’s total price for the work.

B. The unit prices shall be used solely for the purpose of adjusting the Contract Sum for changes in the quantity of the specified items, as authorized by the Owner.

C. Adjustment Using Unit Prices: In the event the actual quantity of Unit Price Work varies from that shown on the Unit Price Bid Form, the Contract Sum shall be adjusted based on the Unit Prices provided herein.

ARTICLE 14 – SUBMITTAL OF BID

14.01 The Bid shall be submitted electronically.

A. The Bid Form - Document 00 41 00 is to be completed and submitted with all the attachments as required to be submitted under the terms of Article 2 of the Bid Form.

B. The Bid Worksheet is to be completed and submitted under the terms of Article 3 of the Bid Form.

14.02 The Bid shall be submitted no later than the date and time prescribed as indicated in the Advertisement for Bids, unless altered in an issued addendum.

A. The official time and date is the time and date displayed in City of Minneapolis eSupplier Portal.

14.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner will not be accepted nor opened.

14.04 The submitted Bid Bond shall be a copy of original signatures and the seal of the Surety. Request of actual copy upon award may be requested.

ARTICLE 15 – OPENING OF BIDS

15.01 Bids will be opened at the time and place indicated in the Advertisement for Bids and, unless obviously non-responsive. A bid tab of the amounts of the base bids and major alternates, if any, will be made available to Bidders after the opening of bids.

00 21 13 - 6 MNPLS 189221

ARTICLE 16 – BIDS TO REMAIN SUBJECT TO ACCEPTANCE

16.01 All Bids will remain subject to acceptance for the period of time stated in the Bid Form, but Owner may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 17 – AWARD OF CONTRACT

17.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, non-responsive, unbalanced, or conditional bids. Owner will reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive. Owner also reserves the right to waive all informalities not involving price, time, or changes in the Work and to negotiate contract terms with the Successful Bidder.

17.02 If Owner awards the Contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid. Owner may also reject the Bid of any bidder if Owner believes that it would not be in the best interest of the Project to make an award to that Bidder.

17.03 More than one Bid for the same Work from an individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

17.04 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. In the comparison of Bids, alternates will be applied in the same order of priority as listed in the Bid Form. The Owner reserves the right to award the bid based on the lowest base bid price, or the lowest net bid price once deduct alternates have been applied. After determination of the Successful Bidder based on this comparative process and on the responsiveness, responsibility, and other factors set forth in these Instructions, the award may be made to said Successful Bidder.

17.05 In evaluating Bidders, Owner will consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities must be submitted as provided in the Bidding Documents.

17.06 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

ARTICLE 18 – BONDS AND INSURANCE

18.01 Contractor shall furnish a performance bond and payment bond equal to the Contract Price.

ARTICLE 19 – SIGNING OF AGREEMENT

19.01 When Owner issues a Notice of Award to the Successful Bidder, it shall be accompanied by the unexecuted counterparts of the Agreement along with the other Contract Documents as identified in the Agreement. Successful Bidder shall execute and deliver the required number of counterparts of the Agreement (and any bonds and insurance documentation required to be delivered by the Contract Documents) to Owner. Owner shall deliver one fully executed counterpart of the Agreement to Successful Bidder, together with printed and electronic copies of the Contract Documents.

END OF DOCUMENT

Bid Form

MNPLS 189221 00 41 00 - 1

In addition to the Bid Worksheet electronically completed and submitted online, this BID FORM - DOCUMENT 00 41 00 and the attachments provided must be completed and uploaded to City of Minneapolis eSupplier Portal Online prior to the Bid opening time and date.

DOCUMENT 00 41 00

BID FORM

Contractor’s Name

Telephone

PROJECT IDENTIFICATION: Minneapolis Convention Center Floor Box Replacement Minneapolis Convention Center Minneapolis, Minnesota

BIDS TO BE OPENED: April 28, 2026, at 2:00 PM CST

TABLE OF ARTICLES

Article 1 – Bid Recipient Article 2 – Attachments to this Bid Article 3 – Basis of Bid Article 4 – Time of Completion Article 5 – Bidder’s Acknowledgements: Acceptance Period, Instructions, and Receipt of Addenda Article 6 – Bidder’s Representation and Certifications Article 7 – Defined Terms

ARTICLE 1 – BID RECIPIENT

1.01 This Bid is submitted to City of Minneapolis eSupplier Portal.

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.

ARTICLE 2 – ATTACHMENTS TO THIS BID

2.01 The following documents are attached to and made a condition of this Bid and shall be uploaded via City of Minneapolis eSupplier Portal:

A. List of Proposed Subcontractors.

B. Document 00 44 14 - List of Project References.

C. Contractor’s license number as evidence of Bidder’s State Contractor’s License or a covenant by Bidder to obtain said license within the time for acceptance of Bids.

D. Verification of Compliance with Minnesota Statutes 16C.285.

E. Certification of Compliance with Minnesota Statutes 363A.36.

F. Bidder Qualification Statement with supporting data to include the following:

a. Name

b. Address

c. When Organized

00 41 00 - 2 MNPLS 189221

d. Where Incorporated

e. How many years engaged in the contracting business under the present firm name.

f. Have you ever defaulted on a contract? Yes or No. If yes, where and why.

g. State your experience in construction of work similar in scope to this project.

ARTICLE 3 – BASIS OF BID

3.01 Bidder will complete the Work in accordance with the Contract Documents for the prices as indicated on the City of Minneapolis eSupplier Portal Online Bid Worksheet. The Bid Worksheet is a part of and appurtenant to the Bid Form and Bid. All items, including the LUMP SUM BASE BID for all work indicated in the Bidding Documents, including UNIT PRICES, shall be included in the bid.

LUMP SUM BASE BID WITH ALTERNATES

Bid will be lump sum for all work indicated in the Bidding Documents. The lump sum bid must carry all Unit Price work as listed in the Unit Prices section. Provide labor, materials services, equipment necessary for completion of work ask described in the Drawings and Specifications. Separate price shall be included for each Alternate as noted below. The price for each alternate will be the amount deleted from the Base Bid if the Owner selects the Alternate.

LUMP SUM BID PRICE for BASE BID $_______________________________

ALTERNATE A – Type C Floor Boxes (Deduct) $_______________________________

UNIT PRICES

Bidder shall provide unit price, including labor, material services, and equipment for each item listed in the Unit Price Bid Form. The Unit Prices are a component of the Lump Sum Base Bid and shall be included in the Bidder’s total lump sum price for the work.

Item No. Item Description Unit Quantity

1 #6 Copper, XHHW Wire L.F. 7,000

2 #3/0 Copper, XHHW Wire L.F. 27,500

3 Single Strand, Single Mode Fiber Optic Cable L.F. 30,500

4 Floor Box Type A (Includes internal devices and cover) Each 69

5 Floor Box Type C (Includes internal devices, and cover) Each 19

6 Demolition - Floor Box Type A Each 69

7 Demolition - Floor Box Type C Each 19

8 Demolition - #6 Copper, XHHW Wire L.F. 7,000

9 Demolition - #3/0 Copper, XHHW Wire L.F. 27,500

10 Demolition - Fiber Cable L.F. 30,500

11 Concrete Repair Sq. Ft. 500

3.02 Non-Exclusive

A. Any contract(s) resulting from this Request for Bid will not be an exclusive contract and the City reserves the right to hire other contractors, to perform similar work, and seek bids from other vendors.

MNPLS 189221 00 41 00 - 3

3.03 Rights of the City

A. The City reserves the right to reject all or any part of any bid, waive informalities, and award the contract to the lowest responsive and responsible contractors to best serve the interest of the City.

Informality shall mean a minor defect or variation of a bid from the exact requirements of the Request for Bid which does not affect the price, quality, quantity, or delivery schedule for the goods, services or construction being procured.

3.04 Quantities

A. The quantities specified in this Contract are estimated only. They may not indicate the actual quantity which will be ordered, since such volume will depend upon requirements which develop during the Contract period.

B. Quantities shown shall not be construed to represent any amount which the City shall be obligated to purchase under the Contract or relieve the Contractor of its obligation to fill all orders placed by the City.

ARTICLE 4 – TIME OF COMPLETION

4.01 Bidder agrees that the Work will be substantially complete and completed and ready for final payment in accordance with the City of Minneapolis Terms and Conditions.

4.02 The Convention Center will be available for work between November 13, 2026 and January 15, 2027. As such, construction period will span from November 13, 2026 to January 15, 2027. No work within the Convention Center will occur before November 13, 2026. All work will be substantially completed on or before January 15, 2027.

ARTICLE 5 – BIDDER’S ACKNOWLEDGEMENTS: ACCEPTANCE PERIOD, INSTRUCTIONS, AND RECEIPT

OF ADDENDA

5.01 Bid Acceptance Period

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. The Bid will remain subject to acceptance for 60 days after the day of Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.

5.02 Instructions to Bidder

A. Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid Security.

5.03 Receipt of Addenda

A. Bidder hereby acknowledges receipt of the Addenda via City of Minneapolis eSupplier Portal.

ARTICLE 6 – BIDDER’S REPRESENTATION AND CERTIFICATIONS

6.01 Bidders Representations

A. In submitting this Bid, Bidder represents that:

1. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents.

2. Bidder has visited the site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work.

3. Bidder is familiar with and is satisfied as to all Laws and Regulations that may affect cost, progress and performance of the Work.

4. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from

00 41 00 - 4 MNPLS 189221

visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, and

(3) Bidder’s safety precautions and programs.

5. Based on the information and observations referred to in the preceding paragraph, Bidder agrees that no further examinations, investigations, explorations, tests, studies, or data are necessary for the performance of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract.

6. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.

7. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder.

8. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work.

9. The submission of this Bid constitutes an incontrovertible representation by Bidder that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

6.02 Bidder certifies that:

A. The Bidder certifies the following:

1. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;

2. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

3. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

4. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 6.02.A:

a. “corrupt practice” means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process;

b. “fraudulent practice” means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (b) to establish bid prices at artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;

c. “collusive practice” means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and

d. “coercive practice” means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the execution of the Contract.

ARTICLE 7 – DEFINED TERMS

7.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to

Bidders and the City of Minneapolis Terms and Conditions.

Project References

MNPLS 189221 00 44 14 - 1

DOCUMENT 00 44 14

PROJECT REFERENCES

Below is a listing of the 5 most recent projects of a similar nature to this project which we have completed.

1. Contracting Agency ______________________________________________________________________

Description of Work ______________________________________________________________________

Agency Representative ___________________________________________________________________

Title _____________________ Phone ___________________ Date of Contract ___________________

2. Contracting Agency ______________________________________________________________________

Description of Work ______________________________________________________________________

Agency Representative ___________________________________________________________________

Title _____________________ Phone ___________________ Date of Contract ___________________

3. Contracting Agency ______________________________________________________________________

Description of Work ______________________________________________________________________

Agency Representative ___________________________________________________________________

Title _____________________ Phone ___________________ Date of Contract ___________________

4. Contracting Agency ______________________________________________________________________

Description of Work ______________________________________________________________________

Agency Representative ___________________________________________________________________

Title _____________________ Phone ___________________ Date of Contract ___________________

5. Contracting Agency ______________________________________________________________________

Description of Work ______________________________________________________________________

Agency Representative ___________________________________________________________________

Title _____________________ Phone ___________________ Date of Contract ___________________

Name of Bidder

By

Payment Procedures

MNPLS 189221 00 52 00 - 1

DOCUMENT 00 52 00

PAYMENT PROCEDURES

ARTICLE 1 – PAYMENT PROCEDURES

1.01 Submittal and Processing of Payments

A. All work requested under this Contract shall be placed on a City issued Purchase Order.

B. Contractor shall make all reasonable efforts to submit invoices and documentation in an electronic format, such as PDF or other format compatible with City software capabilities, in lieu of paper invoices and documentation, when so requested by City.

C. Upon delivery and acceptance of the service, the Contractor shall submit an invoice detailing the appropriate charges.

D. Invoices shall be submitted to:

City of Minneapolis 505 Fourth Ave S, Room 310 Minneapolis, MN 55415 Email: submitinvoices@minneapolismn.gov

E. Upon receipt of invoice and final inspection and acceptance of the service, the City will render payment within thirty (30) days unless any items thereon are questioned, in which event payment will be withheld pending verification of the amount claimed and the validity of the claim. The Contractor shall provide complete cooperation during any such investigation.

F. The City will not pre-pay for service. All bills shall state the location and dates of service being billed.

All fees, taxes, charges, surcharges, and revenue payments are to be itemized.

G. No payment will be made for material stored off-site except in situations where payments may be considered by the City for materials which are stored in a secured area, to be verified by the City and where the Contractor maintains adequate insurance coverage protecting specific materials from loss.

H. Proof of insurance shall be supplied prior to payment for any materials stored off-site.

I. Contractor shall submit Applications for Payment in accordance with the City of Minneapolis Terms and Conditions. Applications for Payment will be processed by Engineer or Owner

1.02 Price Escalation

A. Prices shall be firm for the initial contract period. After the initial contract period, an escalation may be allowed for any extensions based upon a demonstrable industry-wide, regional and/or operational increase in the contractor’s costs. For documented evidence to be considered, it must be submitted to the City of Minneapolis Procurement Office sixty (60) days prior to the end of the current contract year. The exact amount of escalation, if any, will be governed by the validity of the documentary evidence submitted. No price increase will be effective until approved by the City of Minneapolis Procurement Office. With the exception of extraordinary circumstances, the amount of any increase shall not exceed the Consumer Price Index (CPI) or five (5) percent, whichever is higher.

mailto:submitinvoices@minneapolismn.gov

Summary of Work

MNPLS 189221 01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 SUMMARY

A. Section Includes:

1. Work Included in Contract Documents

2. Contract Information

3. Work Under Other Contracts

4. Contractor Use of Premises

5. Occupancy Requirements

6. Work Restrictions

1.02 WORK INCLUDED IN CONTRACT DOCUMENTS

A. Description of the Project:

1. Electrical utility floor box replacement at the Convention Center in Minneapolis, MN including but not limited to the following:

a. Removal and replacement of electrical floor boxes (Type A and Type C) serving Hall “E” at the Minneapolis Convention Center. Replacement to include interior floor box components, covers, electrical devices, fiber termination boxes, ground fault protection, and all other necessary components for a fully functional and operable system.

b. Removal and replacement of below grade fiber optic cable and power conductors serving Hall “E” at the Minneapolis Convention Center.

c. All work associated with the removal and replacement of Type C floor boxes including demolition, installation, conductors, fiber cable, and internal elements shall be (deduct) Alternate A.

1.03 CONTRACT INFORMATION

A. Type of Contract: Owner will award a Single Prime Contract.

B. Scope of Contract:

1. This Contractor is solely responsible for the Work.

2. The Contract will include:

a. Contract Forms:

1) Agreement

2) Performance Bond

3) Payment Bond

4) Certificates

b. Conditions of the Contract:

1) City of Minneapolis Terms and Conditions

c. Specifications:

1) Division 1 - General Requirements

2) Applicable Technical Sections

d. Addenda

e. Contract Modifications

1.04 WORK UNDER OTHER CONTRACTS

A. Other Work at Site:

1. Owner reserves the right to let other separate contracts for Work of the Project, or to pursue other

Work at the Site with its own personnel.

01 11 00 - 2 MNPLS 189221

2. Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract.

3. Coordinate the Work of this Contract with work performed under separate contracts.

B. Work Not Included:

1. Work not included is either marked “NIC,” or “by others,” on Drawings or is noted in each section of Specifications.

2. Provide all labor and materials required unless so specifically noted or marked.

3. Install Work indicated to be furnished by others or Owner unless specifically stipulated to be furnished and installed by others or Owner.

1.05 CONTRACTOR USE OF PREMISES

A. Confine operations at Site to areas permitted under contract or as directed by Owner.

B. Conform to site rules and regulations affecting Work while engaged in Project construction.

C. Existing Structures:

1. Keep existing driveways, and adjacent streets clear and available to public in accordance with

Owner’s or local authority’s requirements.

2. Maintain buildings in weathertight condition throughout the construction period.

3. Protect building and occupants during construction period.

4. Repair damages caused to existing public and private property and structures due to operations of Contractor to the satisfaction of, and at no additional cost to Owner.

5. Take complete field measurements affecting all existing construction, wiring, piping, and equipment in this Contract, and assume responsibility for proper fit between Work and existing structures and other equipment.

D. Construction personnel may park only in areas designated by the Owner.

E. Nonsmoking Building: Smoking is not permitted within the building or within 25 feet of entrances, operable windows, or outdoor air intakes.

F. Damaged Property:

1. Patch and/or clean existing improvements and restore damage of property on, or adjacent to Site occasioned by this Work, including, but not limited to, lawns, walks, curbs, pavements, roadways, structures, and utilities which are cut or damaged by operations and are not designated for removal, relocation, or replacement in the course of construction.

2. Public Property or Utilities: Comply with laws, ordinances, rules, regulations, standards, orders of utility owner or any public authority having jurisdiction.

3. Provide written acceptance of restoration work by authority or Owner.

1.06 OCCUPANCY REQUIREMENTS

A. General Requirements:

1. Cooperate with Owner to minimize conflict and to facilitate Owner’s operations.

2. Schedule the Work to accommodate this requirement.

3. Coordinate activities which could cause interruption to Owner’s activities.

4. Provide not less than 72 hours’ notice to Owner of activities that will affect Owner’s operations.

B. Owner Occupation During Construction:

1. Owner will occupy the premises during entire construction period, with the exception of areas under construction.

a. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities, unless receiving written permission from Owner and authorities having jurisdiction.

b. Maintain existing exits, unless otherwise indicated.

MNPLS 189221 01 11 00 - 3

C. Owner Occupancy of Completed Areas of Construction:

1. Owner reserves the right to place and install equipment as necessary in completed areas of the facilities and to occupy such completed areas prior to Substantial Completion. Such use shall not constitute acceptance of such portions of the Work or relieve the Contractor of any obligations except for improper use or damage caused by employees or agents of Owner.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction before Owner occupancy.

3. Mechanical and electrical systems shall be fully operational and required tests and inspection successfully completed.

4. On occupancy, Owner will operate and maintain mechanical and electrical systems serving occupied portions of building.

5. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of building.

1.07 WORK RESTRICTIONS

A. On-Site Work Hours:

1. Normal business working hours of 7:00 a.m. to 5:00 p.m. Monday through Friday.

2. Convention Center operates with 24/7 security. If Contractor chooses to work on off hours, weekends and/or holidays they may do so with prior Owner approval without any compensation for additional costs that may be accrued due to such scheduling. Owner will at its own judgement approve or deny such work based on event schedules and the amount of prompt inspection the work scheduled will require. There should be no expectation that the Owner or Engineer will visit during such off days or hours to inspect work completed during such times. However, Owner and Engineer are not precluded from appearing to inspect work during these times

B. Existing Utility Interruption:

1. Do not interrupt utilities serving facilities occupied by Owner or others without written permission by Owner.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Alternates

MNPLS 189221 01 23 00 - 1

SECTION 01 23 00

ALTERNATES

A. Section Includes:

1. Alternates to be submitted to Owner with Bid for consideration of inclusion with Contract.

2. Submittal procedures.

3. Establishment of Contract Price and Time.

B. Related Sections:

1. Document 00 21 13 - Instructions to Bidders: Award of Contract

2. Document 00 41 00 - Bid Form: Bid for each Alternate

3. Notice of Award: Alternates accepted by Owner for incorporation into Work

4. Section 01 60 00 - Product Requirements

1.02 DEFINITION

A. Alternate: The net amount to be added to or deducted from the Base Bid Price for Work identified in Schedule of Alternates.

1.03 PROCEDURES

A. Determine the full extent of Work affected by proposed Alternates.

B. Coordinate related work and modify adjacent work as required to ensure that each accepted Alternate is complete and fully integrated into Work.

C. Include as part of each Alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not mentioned as part of the Alternate.

D. Substitutions are permitted. Submit a request for substitution for any manufacturer not named in accordance with Section 01 60 00.

E. Conform to Contract Documents for requirements for performance, appearance, workmanship, and materials not modified under the alternate bids.

1.04 SELECTION AND AWARD OF ALTERNATES

A. Acceptance or Rejection: Alternates quoted will be reviewed and accepted or rejected at the Owner’s option. None, any, or all alternates may be accepted or rejected by Owner.

B. Bids and alternates will be evaluated in accordance with the Instructions to Bidders.

Product Substitution Procedures

MNPLS 189221 01 25 13 - 1

SECTION 01 25 13

PRODUCT SUBSTITUTION PROCEDURES

A. Administrative and procedural requirements for handling requests for substitutions.

B. The following is not included in this Section:

1. Procedural requirements governing Contractor’s selection of product options (Section 01 60 00).

1.02 DEFINITIONS

A. Definitions used in this Article are not intended to change or modify the meaning of other terms used in the Contract Documents.

B. Substitutions: Requests for changes in products, materials, equipment and methods of construction required by Contract Documents proposed by Contractor.

C. The following are not considered substitutions:

1. Revisions to Contract Documents requested by Owner or Engineer.

2. Specified options of products and construction methods included in Contract Documents.

3. Contractor’s determination of and compliance with governing regulations and orders issued by governing authorities.

1.03 SUBMITTALS

A. Substitution Request Prior to Bid: Substitution requests prior to bid will not be considered.

B. Substitution Request After Bid: Requests for substitution will be considered if received within 60 days after commencement of the work. Requests received more than 60 days after commencement of the work may be considered or rejected at the discretion of Engineer.

1. Submit 3 copies of each request for substitution for consideration. Submit requests in the form and in accordance with procedures required for change order proposals.

2. Identify the product, or the fabrication or installation method to be replaced in each request. Include related specification section and Drawing numbers.

3. Provide complete documentation showing compliance with the requirements for substitutions, and the following information, as appropriate:

a. Product data, including drawings and descriptions of products, fabrication and installation procedures.

b. Samples, where applicable or requested.

c. A detailed comparison of significant qualities of the proposed substitution with those of the work specified. Significant qualities may include elements such as size, weight, durability, performance and visual effect.

d. Coordination information, including a list of changes or modifications needed to other parts of the work and to construction performed by Owner and separate contractors, that will become necessary to accommodate the proposed substitution.

e. A statement indicating the substitution’s effect on Contractor’s construction schedule compared to the schedule without approval of the substitution. Indicate the effect of the proposed substitution on overall contract time.

f. Cost information, including a proposal of the net change, if any in the contract sum.

g. Certification by Contractor that the substitution proposed is equal-to or better in every significant respect to that required by the Contract Documents, and that it will perform…