PROJECT MANUAL

OF

FRONT PORCH RENOVATION

FOR

CITY OF ONEONTA’S

HUNTINGTON MEMORIAL LIBRARY

62 Chestnut Street Oneonta, NY 13820

BID SET

Jul7 17th, 2026

ARCHITECTURAL CONSULTANT

Landmark Consulting LLC 83 Grove Avenue Albany, NY 12208

T: 518.458.8942

Project Funding by:

State Aid for Library Construction Project Number: 0386-25-1233

CONTENTS

Notice to Bidders Invitation to Bid Contractor’s Bid Forms Contractor Qualifications Form Preliminary Schedule / Project Approach Non-Collusion Affidavit of Prime Bidder Non-Collusion Bidding Certification Certification of Compliance with the Iran Divestment Act

Insurance Requirements

The following AIA Documents will be used in this project and are listed for reference:

1. AIA Document A105 - 2017: Standard Form of Agreement Between Owner and Contractor (As Amended)

2. G701: Change Order

3. G702: Application and Certificate for Payment

4. G703: Schedule of Values

TECHNICAL SPECIFICATIONS

Division 01: General Requirements

011000 - Summary 012300 - Alternates 012500 - Substitution Procedures 012600 - Contract Modification Procedures 012900 - Payment Procedures 013100 - Project Management & Coordination 013300 - Submittal Procedures 013591 - Historic Treatment Procedures 015000 - Temporary Facilities and Controls 016000 – Product Requirements 017700 – Closeout Procedures

Division 02: Existing Conditions

024119 - Selective Demolition

Division 05: Metals 057300 – Decorative Metal Railings

Division 06: Wood, Plastics & Composites

061063 – Exterior Rough Carpentry 061500 – Wood Decking 062013 - Exterior Finish Carpentry

Division 07: Thermal & Moisture Protection

076100 - Sheet Metal Roofing & Flashing

Division 09: Finishes

099113 - Exterior Painting

PROJECT DRAWINGS

T1.0: TITLE SHEET

A0.1: EXISTING & REMOVALS PLAN & ELEVATION

A0.2: EXISTING & REMOVALS ELEVATIONS

A1.1: PARTIAL FLOOR PLAN & DETAILS

A3.1: PORCH EXTERIOR ELEVATIONS

A3.2: PORCH DETAILS

Huntington Memorial Library Front Porch Renovation Project Manual

NOTICE TO BIDDERS 1 OF 3

FRONT PORCH RENOVATION

For

CITY OF ONEONTA’S

HUNTINGTON MEMORIAL LIBRARY

62 Chestnut Street Oneonta, NY 13820

NOTICE TO BIDDERS

Sealed Bids will be received by the Huntington Memorial Library on Friday, August 21st, 2026 at 12 p.m. at 62 Chestnut Street, Oneonta, NY, at which time and place said sealed Bids will be publicly opened and read aloud. Bids can be sent in advance to Landmark Consulting LLC, 83 Grove Avenue, Albany, NY 12208 (518-458-8942) no later than Thursday, August 20th, 2026, at 5pm.

The project includes but is not limited to the removal of an existing stair and associated railings, site improvements and the fabrication and construction/installation of new front stairs, newel posts, hand and guard rails as shown in the Contract Documents.

NOTICE: Contractors, subcontractors, suppliers and vendors

This project is funded by:

State Aid for Library Construction Project Number: 0386-25-1233

The successful bidder may be required to furnish reports showing the participation of various business enterprises of subcontractors and suppliers on the contract. All contracts and subcontracts for the project are subject to the terms of the NYS Master Contract for Grants -- Standard Terms and Conditions (MCG), which can be found online at http://grantsreform.ny.gov\, and Attachment A-1 (A-1) attached hereto.

Note particularly the following requirements:

• The State’s right to review and approve every subcontract in excess of $100,000.

MCG IV(B)(2)

• The requirement that subcontracts contain provisions specifying (1) that work accord with the terms of the Master Contract, (2) that nothing can impair the rights of the State under the Master Contract, and (3) that nothing in the subcontract creates a contractual relationship between the subcontractor and the State. MCG IV(B)(2)

• Contractor’s responsibility to submit vendor responsibility information to the State, including a Vendor Responsibility Questionnaire for subcontracts that equal or exceed $100,000. MCG IV(B)(4)

• Non-discrimination requirements. MCG IV(I) and A-1 I(I)

• Equal Opportunity provisions, including a requirement that the following provisions be included in construction subcontracts in excess of $25,000:

o The Contractor shall not discriminate against employees or applicants for employment because of race, creed, color, national origin, sex, age, http://grantsreform.ny.gov/

NOTICE TO BIDDERS 2 OF 3

disability or marital status;

o The Contractor shall make and document its conscientious and active efforts to employ and utilize minority group members and women in its work force on State contracts;

o The Contractor shall undertake or continue existing programs of affirmative action to ensure that minority group members and women are afforded equal employment opportunities without discrimination. Affirmative action shall mean recruitment, employment, job assignment, promotion, upgrading, demotion, transfer, layoff, or termination and rates of pay or other forms of compensation;

o At the request of the State, the Contractor shall request each employment agency, labor union, or authorized representative of workers with which it has a collective bargaining or other agreement or understanding, to furnish a written statement that such employment agency, labor union or representative shall not discriminate on the basis of race, creed, color, national origin, sex, age, disability or marital status and that such union or representative shall affirmatively cooperate in the implementation of the Contractor’s obligations herein; and o The Contractor shall state, in all solicitations or advertisements for employees, that, in the performance of the State contract, all qualified applicants shall be afforded equal employment opportunities without discrimination because of race, creed, color, national origin, sex, age, disability or marital status. MCG IV(J)

• Wages and Hours Provisions. MCG IV(Q)

• New York State business requirement A-1 I(G)

• Worker’s Compensation and Disability Benefits Insurance coverage A-1 II(E)

Bidders Inspections: Bidders must visit the site before submitting a bid and make themselves thoroughly familiar with all conditions relating to the Contract Documents.

Prospective bidders are required to attend. A pre-bid meeting will be held onsite at 11:00 a.m. on Wednesday, August 5th, 2026 and a rain date is scheduled for Friday, August 7th, 2026 at 11 a.m.

The Huntington Memorial Library is a contributing structure to the Oneonta Downtown Historic District, and listed on the NYS Register of Historic Places. Contractors must be able to demonstrate successful completion of restoration projects of similar scope on other “contributing” historic buildings to a historic district. No deviations from the contract documents shall be permitted and no features or materials shall be altered, removed, destroyed, or taken from the premises without the explicit written approval of the Owner or Architect as being consistent with the Secretary of the Interior’s Standards for the Treatment of Historic Properties. Qualified contractors may request bid documents in electronic PDF format from Huntington Memorial Library by calling the Library Director, Alexander Benjamin at (607) 432-1980 or emailing on.alexb@gmail.com Documents may also be examined at no charge by appointment at the Huntington Memorial Library.

Bids must be submitted in a sealed envelope plainly marked:

"Huntington Memorial Library Front Porch Renovation” mailto:on.alexb@gmail.com

NOTICE TO BIDDERS 3 OF 3

Overall Project Schedule:

The following general project schedule has been established. The schedule may vary based on the Owner’s final list of alternates to be taken for the project.

7/21/2026 Bid Period Begins / Contract Documents Available 8/5/2026 Pre-bid Meeting, 11:00 a.m 8/21/2026 Bid Opening, 12:00 p.m.

8/31/2026 Project Award / Execution of Owner/Contractor Agreement 9/14/2026 Construction Start (flexible & no sooner than) 12/1/2026 Substantial Completion 12/31/2026 Final Completion

Dated: July 17th, 2026

INVITATION TO BID 1 OF 2

INVITATION TO BID

Name of Project: Front Porch Renovation Project Address: 62 Chestnut Street City, State, Zip Code: Oneonta, New York, 13820

You are invited to bid on the above project, which will consist of one (1) contract for construction described in general as follows:

Description of Project:

The proposed project will consist of all work outlined in contract documents dated 6/30/2026 including but not limited to the renovation of the front porch, stairs and associated site improvements..

Project Owner:

Name: Huntington Memorial Library of the City of Oneonta Address: 62 Chestnut Street City, State, Zip Code: Oneonta, New York 13820

Architect:

Name: Landmark Consulting, LLC Address: 83 Grove Avenue City, State, Zip Code: Albany, New York 12208

The Owner will receive sealed proposals from bidders no later than: August 21st, 2026 at 12 p.m.

Bid Delivery Location: Huntington Memorial Library – attn: Library Director: 62 Chestnut Street, Oneonta, NY 13820

Proposals received after that time will not be accepted.

Bona fide, qualified contract bidders may secure copies of the proposed Contract Documents from the owner at their offices (62 Chestnut Street, Oneonta, NY. (607) 432-1980 on the following basis:

1. Documents for review or deposit of $10 ea. at 62 Chestnut Street, Oneonta or electronically via email.

2. If addenda are issued during bidding period, they will be sent via email.

3. No partial sets will be issued.

INVITATION TO BID 2 OF 2

The owner has arranged for bidders to inspect the site on Wednesday, August 5th, 2026 at 11 a.m. at 62 Chestnut Street, Oneonta, NY 13820. Please enter at the driveway off Chestnut street and park adjacent to the Library. If inclement weather forces the postponement of this pre-bid meeting, it will be rescheduled for Friday, August 7th, 2026 at 11:00a.m. Notification of a postponed pre-bid meeting will be posted on the Library’s website (https://hmloneonta.org/) This pre-bid meeting held and facilitated by the Owner and Architect will cover the project objectives and clarify the following:

1. Construction schedule

2. Oversight of the construction

3. Change order process

4. Job meetings

5. Jobsite security

6. Insurance requirements

7. Bonding

8. Required permits

9. Other questions

Owner: Huntington Memorial Library, City of Oneonta Site: 62 Chestnut Street, Oneonta, NY 13820 Architect: Landmark Consulting, LLC, 83 Grove Avenue, Albany, NY 12208

Attention of Bidders is particularly called to Section 103-d of the General Municipal Law of New York State on non-collusive bidding and to the requirement of conditions of employment to be observed, prevailing wage rates in accordance with New York Labor Standards. Note that Labor Law Section 220 and 220d does apply, as this project is considered a public works contract.

Proposals shall remain in effect for 60 calendar days after the time and date of receiving the bid. The bid may be accepted by the Owner any time within that period and may be withdrawn after that time without notice.

The Owner reserves the right to reject any or all bids and to waive irregularity in bidding. The Owner also reserves the right to negotiate a Guaranteed Maximum Price Contract.

BID PROPOSAL FORM 1 OF 4

CONTRACTOR BID PROPOSAL FORM

For the furnishing of all Labor, Materials and Equipment for the

PROJECT SPONSOR: Huntington Memorial Library – City of Oneonta PROJECT ADDRESS: Front Porch Renovation, 62 Chestnut Street, Oneonta, NY 13820

NAME OF BIDDER: ___________________________________________________________________

ADDRESS: __________________________________________________________________________

PRIMARY CONTACT (NAME):

EMAIL:

TELEPHONE: ( ) . FAX: ( )

DATE:

We / I have received the Contract Documents (Contract Drawings and the Project Manual) for the Huntington Memorial Library Front Porch Renovation Project. We have also attended the pre bid meeting and have received the Addenda Numbers listed below and have include their provision in this bid. We have examined both the Contract Documents and the site and submit the following bid:

In submitting this Bid, We / I affirm and agree:

1. To hold our Bid open until sixty (60) days after Bid Opening.

2. To accept the provisions of the Instructions to Bidders.

3. To enter into and execute a Contract within ten (10) days of the Notice of Award issue date and to furnish an Irrevocable Performance and Payment Bond.

4. To fulfill all Equal Employment Opportunity (EEO) Requirements as per the Contract

Documents.

5. To accomplish the Work in accordance with the Contract Documents and the Contract.

Additionally, with this Bid We / I affirm and declare:

1. Our business is validly organized under the laws of the State of New York and is in good standing; that no person, firm or corporation other than herein named has any interest in this bid, or in the Contract proposed to be entered into; and the person executing this Bid on behalf of the Bidder is of lawful age.

2. By submission of this Bid, each Bidder and each person signing on behalf of such Bidder certifies, AND IN THE CASE OF Joint Bid, each party thereto certifies as to its own organization, under the penalty or perjury, that:

a. The prices in this Bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other Bidder or with any competitor or potential competitor;

b. Unless otherwise required by law, the prices which have been quoted in this Bid have not been knowingly disclosed by the Bidder prior to opening, directly or indirectly to any other Bidder or to any competitor;

c. No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purposes of restricting competition.

d. The person signing this bid certifies that he/she has fully informed himself/herself regarding the accuracy of the statement contained in the certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable

BID PROPOSAL FORM 2 OF 4

to the bidder as well as to the person signing in its behalf;

e. That attached hereto (if a corporate bidder) is a certified copy of resolution authorizing the execution of this certificate by the signator of this bid on behalf of the corporate bidder.

The bidder acknowledges that it has received and included the following

Addenda to the Bid

Documents: Addendum

Number Date of Addendum

BASE BID:

The base bid shall be the total cost of the Work for the project outlined and described in all of the Contract Documents. The Base Bid is as follows:

Base Bid $

BID ALTERNATES:

Bid Amount Add Alternate 1: Additional balustrade/lattice base repair/restoration

BID PROPOSAL FORM 3 OF 4

SIGNATURES

Name of Bidder:

Signed:

Title:

Seal (If Corporation):

Affidavit where Bidder is an individual:

STATE OF NEW YORK, COUNTY OF

ss: being duly sworn, says: I am the person as described in and who executed the foregoing Bid and the several matters therein stated are in all respects true.

(Signature of Bid Signer)

Subscribed and sworn to me on this date: Notary Public:

Affidavit where Bidder is a Partnership ss: being duly sworn says: I am a member of the Partnership described in and which executed the foregoing Bid. I subscribed the name of the firm thereto on behalf of the firm, and the several matters therein stated are in all respects true.

Affidavit where Bidder is a Corporation:

ss: being duly sworn says: I am a member of the Corporation

BID PROPOSAL FORM 4 OF 4

described in and which executed the foregoing Bid. I subscribed the name of the firm thereto on behalf of the firm, and the several matters therein stated are in all respects true.

RESOLUTION OF AUTHORIZATION (if a Corporation)

Resolved that be authorized to sign and submit the bid of this corporation for the following project

(Project Description)

Adaptive Use of Barn & Carriage House for the Seward House Museum as illustrated on Contract

Document drawings and in project manual.

and to include in such bid the certificate as to non collusion required by Section 139 d of the

State Finance law as the act and deed of such corporation, and for any inaccuracies or misstatements in such certificate this corporate bidder shall be liable under the penalty of perjury.

The foregoing is a true and correct copy of the resolution adopted by

Corporation at a meeting of its Board of Directors held on the day of 2026.

Secretary

(Seal of the Corporation)

Resolution Authorization

CONTRACTOR QUALIFICATIONS FORM 1 OF 2

CONTRACTOR QUALIFICATIONS FORM

(return with bid; use additional pages as necessary)

Historic Preservation and Standards of Quality.

a. The front porch of the Huntington Memorial Library has been determined to possess historic (e.g., architectural) significance and is listed on the State Register of Historic Places and is a contributing structure to the Downtown Oneonta (state) Historic District. The contractor shall recognize that all aspects of the property may potentially contribute to this significance and the contractor shall not judge the relative significance of any features nor the impact of any or all proposed work; this responsibility shall rest solely with the architect. Consequently, no deviations from the contract documents shall be performed and no features or materials shall be altered, removed, reused, or taken from the premises, without the written approval of the owner or architect as being consistent with the requirements of the contract documents. All work shall be consistent with The Secretary of the Interior’s Standards for the Treatment of Historic Properties. The general intent is to retain as much historic fabric as possible, and to repair rather than replace deteriorated historic materials.

b. Contractor and all personnel are expected to provide the highest level of quality for all project work.

c. The Contractor shall meet the historic preservation qualifications and shall have a Competent Person in control on the job site at all times during work. This person must comply with applicable Federal, State and Local regulations, which mandate work practices, and be capable of performing the work of this contract. The Bidder shall complete the Statement of Qualifications accompanying the Bid Proposal and shall submit a minimum of three (3) references with the Bid. The same form shall be used for any subcontractors.

Contractor and Sub-Contractor Qualifications.

a. With the bid submission and using Contractor Qualifications Form provided in this bid package, prospective bidders and sub-contractors to provide descriptions and contact information on 3 completed projects undertaken in the past 5 years that involve historic porch renovation and restoration. The identical form provided in these documents is to be used for any proposed Sub-contractors.

b. The Owner reserves the right to reject any Bid if the required Statement of Qualifications is not submitted, or if any additional information requested from the Bidder, or the investigation of such Bidder, fails to demonstrate that the Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated therein within the timeframe designated.

c. Contractor’s post-Bid Submission.

1. Within 10-calendar days of receipt of Notice to Proceed, a general construction schedule should be provided including a description of construction sequence. Schedule shall identify any types of work, or specific dates, during construction. Owner or Contractor shall give at least 7-calendar days’ notice of intent to modify schedule.

2. On notification of intended contract amount, Contractor to provide Schedule of Values for all intended work to be incorporated into the Owner/Contractor agreement.

CONTRACTOR QUALIFICATIONS FORM 2 OF 2

Note: Bidder to specifically describe restoration/rehabilitation projects of or within historic buildings of similar scale and work scope. Separate forms to be submitted for Contractor and each proposed Sub-Contractors.

Firm: _______________________________________________________

Project #1 Project #2 Project #3

Project Name:

Address:

Owner Contact:

(name and phone)

Architect Contact:

(name and phone - if applicable)

Contract Amount:

Date of Work:

Identification of staff assigned to project:

Summary Description of Project Scope:

Staff to be assigned to this project:

Printed Name

___________________________________________________ __________, 2026 Signature

PRELIMINARY SCHEDULE & PROJECT APPROACH 1 OF 1

PRELIMINARY SCHEDULE / PROJECT APPROACH

(return with bid)

Bidder: _______ _______________

Briefly describe approach for undertaking project, including sequence, anticipated lead times for materials and summary of work approach. See Section 011000 in Project Manual for description of work. The building will be open to the public during the Work, however, the front porch and stairs will remain closed during the work. The contractor shall have access to paved driveway to the west, however, the driveway must allow all vehicles, including emergency vehicles to pass through if required. Contractor must organize and schedule the project to minimize any adverse impacts on staff and grounds of Huntington Memorial Library. A firm project schedule, indicating work at specific areas, will be requested from the successful bidder once bids have been received and evaluated.

NON COLLUSION AFFIDAVIT OF PRIME BIDDER

STATE OF______________

COUNTY OF____________:SS.

________________________________________, being first duly sworn, deposes and says that:

1) (S) he is _________________of__________________________________________ the bidder that has submitted the attached bid:

2) (S) he is fully informed respecting the preparation and contents of the attached bid and of all pertinent circumstances respecting such bid;

3) Such bid is genuine and is not a collusive or sham bid;

4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the contract for which the attached bid has been submitted or to refrain from bidding in connection with such contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other bidder, firm or person to fix the price or prices in the attached bid or of any other bidder, or to fix any overhead, profit or cost element of the attached bid price or bid price of any bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement and advantage against the City of Oneonta(Owner) or any person interested in the proposed contract; and

5) The price or prices quoted in the attached bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Signed______________________________

Title_______________________________ Subscribed and sworn to before me this____day of___________,20__ Notary Public (My Commission Expires:_______________)

NON COLLUSION BIDDING CERTIFICATION

(Required by Section 103-d of the New York State General Municipal Law)

103-d. Statement of non-collusion in bids and proposals to political subdivisions of the State or fire district.

1. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification.

a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief;

1) The prices in this bid have been arrived at independently without collusion, consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

b) A bid shall not be considered for award nor shall any award be made where (a) (1) (2) and (3) above have not been complied with; provided however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefor. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition. The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning of subparagraph one (a).

Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of this section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

DATED:________________,20___. ____________________________________

(Legal Name of Person, Firm, or Corporation) By:__________________________________ (Title)

The following must be completed by bidder:

The P.O. Address of the bidder:

___________________________Street ___________________________City and State & Zip ___________________________Telephone Number

If a Corporation:

Name: Address:

____________________________, President____________________ ________ ____________________________, Secretary____________________ ________ ____________________________, Treasurer____________________ ________ If a Firm:

____________________________, Owner _____________________________ ____________________________, Owner________________________ ______

CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012. Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the City of Oneonta receive information that a Bidder/Contractor is in violation of the above-referenced certification, the City of Oneonta will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the City of Oneonta shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default.

The City of Oneonta reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

I, ___________________________________________, being duly sworn, deposes and says that he/she is the _____________________________________________ of the

____________________________________________ Corporation and that neither the

Bidder/Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

SWORN to before me this

_______________ day of _______________

2020___

Notary Public:

City of Oneonta 258 Main Street

Oneonta NY 13820

INSURANCE AGREEMENT – CONTRACTORS

Notwithstanding any terms, conditions or provisions in any other writing between the parties, the contractor hereby agrees to effectuate the naming of the City of Oneonta as an additional insured on the contractor's insurance policies, with the exception of workers' compensation and NYS disability insurance.

1. The policy naming the City of Oneonta as an additional insured shall:

a.) Be an insurance policy from an A.M. Best rated A- or better insurer, authorized to conduct business in New York State. A New York State admitted insurer is preferred.

b.) State that the contractor's coverage shall be primary and non-contributory coverage for the City of Oneonta, its Board, employees and volunteers.

c.) Additional insured status shall be provided by standard or other endorsements that extend coverage to the City of Oneonta for both on-going and completed operations. A completed copy of the endorsements must be attached to the certificate of insurance.

d.) The certificate of insurance must describe the specific services provided by the contractor (e.g., painting, carpentry, and plumbing) that are covered by the liability policies.

e.) At the City of Oneonta’s request, the contractor shall provide a copy of the declaration page of the liability and umbrella policies with a list of endorsements and forms. If so requested, the contractor will provide a copy of the policy endorsements and forms.

f.) A fully completed New York Construction Certificate of Liability Insurance Addendum (ACORD 855 2014/05) must be included with the certificates of insurance.

2. The contractor agrees to indemnify the City of Oneonta for any applicable deductibles and self-insured retentions.

3. Required Insurance:

a.) Commercial General Liability Insurance:

$1,000,000 per occurrence/ $2,000,000 general and products/completed operations aggregates. The general aggregate shall apply on a per-project basis.

b.) Automobile Liability:

$1,000,000 combined single limit for owned, hired and borrowed and non-owned motor vehicles.

c.) Workers' Compensation, Employers’ Liability and NYS Disability Insurance:

Statutory Workers' Compensation, Employers' Liability Insurance and NYS Disability Insurance for all employees. Proof of coverage must be on the approved specific form, as required by the New York State Workers’ Compensation Board. ACORD certificates are not acceptable.

d.) Excess Insurance:

$1,000,000 each Occurrence and Aggregate. Excess coverage shall be on a follow-form basis.

ALTERNATES 012300 - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.3 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the Bidding Requirements that may be added to or deducted from the base bid amount if Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract Sum to incorporate alternate into the Work. No other adjustments are made to the Contract Sum.

1.4 PROCEDURES

A. Coordination: Modify or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each alternate. Indicate if alternates have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated modifications to alternates.

C. Execute accepted alternates under the same conditions as other work of the Contract.

ALTERNATES 012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Add-Alternate No. 1: Additional balustrade in 4 bays plus replacement of deteriorated lattice baseboards.

1. Base Bid: Existing vinyl siding and deteriorated lattice baseboards to remain in place.

2. Alternate: Remove select vinyl siding areas, install cement-board backer panels, associated metal flashing, new balustrades and lattice baseboards, prime and paint all relevant wood surfaces.

END OF SECTION 012300

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

B. Related Sections:

1. Division 01 Section "Product Requirements" for administrative procedures for handling requests for substitutions made after Contract award.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within 10 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use format acceptable to Architect.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change.

Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 01 Section "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use format acceptable to Architect.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on Work. Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Sections:

1. Division 01 Section "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Correlate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

PAYMENT PROCEDURES 012900 - 2

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Contractor's name and address.

d. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Change Orders (numbers) that affect value.

d. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports.

Coordinate with the Project Manual table of contents.

a. Include separate line items under Contractor for project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

5. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

6. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

7. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

8. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

9. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

PAYMENT PROCEDURES 012900 - 3

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Progress application payments shall be submitted to Architect by the fifth day of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

1. Submit draft copy of Application for Payment seven days prior to due date for review by Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment or similar form to convey components and costs of project.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide supporting documentation that verifies amount requested, such as paid invoices. Match amount requested with amounts indicated on documentation;

do not include overhead and profit on stored materials.

F. Transmittal: Submit one signed and notarized copies of each Application for Payment to Architect via email in PDF.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With final Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

PAYMENT PROCEDURES 012900 - 4

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Schedule of values.

2. Contractor's construction schedule (preliminary if not final).

3. Submittal schedule (preliminary if not final).

4. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

5. Initial progress report.

6. Report of preconstruction conference.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Updated final statement, accounting for final changes to the Contract Sum.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Administrative and supervisory personnel.

3. Requests for Information (RFIs).

4. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information from each other during construction.

1.4 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to…