PRF74 Bidder Response Checklist rev9.22~2.docx
DOCX document 55 KB Posted
- Contract number
- PRF74
- Issued by
- Massachusetts
About this file
The document is a PRF74 Bidder Response Checklist for a government procurement process, specifically designed for submission through COMMBUYS, the Massachusetts state purchasing platform. This comprehensive checklist outlines the mandatory documentation required from potential bidders, including various forms and certifications that must be submitted to be considered for the contract.
The checklist requires bidders to provide multiple documents such as a Bidder Response Form, Project Demonstration Forms, Certificates of Good Standing, Department of Revenue compliance certifications, business references, environmental practices documentation, prompt payment discount terms, and supplier diversity plans. Key submission requirements include completing forms for each bid category, providing 3-5 business references, demonstrating environmental sustainability practices, committing to a supplier diversity percentage, and presenting a diversity and inclusion statement. All documents must be submitted in specific file formats (primarily .doc(x), .pdf, and .xls(x)) with a standardized naming convention of [company name]_[document name].
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Other files
| File | Type | Posted |
|---|---|---|
| PRF74%20Contract%20User%20Guide%2003_10_2025.pdf | ||
| PRF74 Project Demonstration Form - Category 1~1.docx | DOCX document | |
| PRF74 Project Demonstration Form - Category 3~1.docx | DOCX document | |
| PRF74 Batch Award Information and Awards.docx | DOCX document | |
| PRF74 Bidder Response Form rev 9.22.21~2.docx | DOCX document | |
| PRF74 Environmental Practices Form~1.xlsx | XLSX spreadsheet | |
| RFR rev 9.22.21~1.docx | DOCX document | |
| PRF74 Bidder Reference Form~1.docx | DOCX document | |
| PRF74 PPD Form~1.doc | DOC document | |
| PRF74 SDP_Plan_Form~1.xlsx | XLSX spreadsheet | |
| PRF74_CUG_20250124.docx | DOCX document | |
| PRF74 Category Listing by Vendor.xlsx | XLSX spreadsheet | |
| PRF74 Contract User Guide 03_10_2025.docx | DOCX document | |
| PRF74 Project Demonstration Form - Category 2~1.docx | DOCX document |
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Text version
PRF74 BIDDER RESPONSE CHECKLIST
The checklist below outlines all documents that must be submitted as part of this bid response.
Before completing this form, review the PRF74 RFR and all Bid Documents. All Bid Documents must be submitted in COMMBUYS as noted below. Bid Documents must also be returned with the following naming convention: [company name]_[name of document] (Example: CompanyABC_PRF74 Bidder Response Form).
All requested information must be submitted for your submittal to be considered responsive. The Strategic Sourcing Team reserves the right to deem a submittal to be unresponsive if any of the information requested is missing or deficient. Please verify that each submittal item is included in your response before marking the checkboxes.
Bid Documents Checklist – all documents listed must be submitted in COMMBUYS
| Check |
| Form Name |
| Detail |
| RFR |
Section File Format
| PRF74 Bidder Response Form |
| The Bidder Response Form must be completed in its entirety and submitted with the Bid. |
| 3 & 6 |
| .doc(x) |
| PRF74 Project Demonstration Forms |
| One Project Demonstration Form must be completed for each Category being bid. |
| 4.1 |
| .doc(x) |
| Certificate of Good Standing |
| Bidders are required to submit a Certificate of Good Standing from their Secretary of State. |
| 3.5 |
| DOR Certification of Compliance |
| Bidders are required to submit a certification from the Department of Revenue (DOR) which indicates that they are compliant with their fiscal obligations. |
| 3.5 |
| Reference Form |
| Bidders must list between three (3) and five (5) business references, all of which must be customers of projects described in the Bidder’s Project Demonstration Form(s). Failure to provide at least 3 references and valid email addresses may result in disqualification. |
| 3.6 |
| .doc(x) or .pdf |
| Current Environmental Practices Form |
| Bidders must complete the Bidder Current Environmental Products Form. The form allows Bidders to communicate existing business practices that foster a sustainable approach to conducting their operations and reduce environment or public health impacts. |
| 4.4.2 |
| .xls(x) |
| Prompt Payment Discount Form |
| Bidders must submit agreeable terms on the Prompt Payment Discount Form, included on the Bid, unless otherwise specified by the SST. |
| 4.5.3 |
| .doc(x) |
| Supplier Diversity Plan Form |
| Bidders must identify a commitment in the form of a specific percentage of sales made under the resulting contract that will be spent with an SDP Partner(s) on a Massachusetts fiscal year basis, using SDP Plan Form – SDP Plan Commitment. |
| 5 |
| .xls(x) |
Bidder’s Diversity and Inclusion Statement Form
| As part of their Bidders Response, Bidders should include a Diversity Focus Statement. Bidders are encouraged to speak broadly on what diversity and a culture of inclusivity and belonging means to their firm and provide specific examples (large and small) of how their team is approaching these issues within their firm and the field in general |
| 5.1 |
| .doc(x) |
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