PREVENTIVE_MAINTENANCE_-_BACKUP_GENERATORS.pdf
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- Attached to
- PREVENTIVE MAINTENANCE - BACKUP GENERATORS
- Solicitation number
- 2000018532
- Issued by
- Minnesota
About this file
This is a Request for Proposal (RFP) issued by the Minnesota State Procurement Office (Admin/State Procurement) to contract with a vendor for preventive maintenance and repair services on backup generators located at various state facilities. The solicitation requests pricing for maintenance and repair services on an as-needed basis for generators documented in Exhibit D: Price Schedule, with specific requirements for four high-voltage 3512 Caterpillar Generators located at MCF-Moose Lake (two units) and MSOP-Moose Lake (two units), which require step-down transformers for load bank testing. The RFP opened on August 26, 2026, at 3:00 PM CDT and closes on September 16, 2026, at 3:00 PM CDT. A non-mandatory site visit is available with a deadline of September 4, 2026. Questions must be submitted by September 7, 2026, at 3:00 PM CST via email to jeffrey.combs@state.mn.us, with answers provided only through addendum format. The initial contract term is two years, beginning November 1, 2026, or upon contract execution (whichever is later) through October 31, 2028, with extension options available for up to 36 additional months. Responses must be submitted in non-electronic format, and all required attachments, including the completed Exhibit D: Price Schedule, must be included to avoid disqualification.
Bidders must be registered as either a bidder or supplier and may qualify for the State's Small Business Procurement Program if they meet size standards and other diversity criteria. Minnesota-based small businesses and those majority owned by racial minorities, women, individuals with substantial physical disabilities, veterans, or service-disabled veterans are encouraged to self-identify. Pricing should be submitted using the Exhibit D: Price Schedule format, and if required by the SWIFT system, a placeholder price of $0.01 may be entered initially. The contact for this solicitation is Jeffrey Combs at the Minnesota Office of State Procurement (651-201-2447, jeffrey.combs@state.mn.us). Vendors requiring assistance with document downloads or submission may contact the Vendor Help Line at 651-201-8100, Option 1.
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL(RFP) EVENT, non-electronic and E-mail responses WILL NOT BE ACCEPTED.
The response must be submitted no later than the date and time called for in the 'Finish Time' in the Event Details.
This Request For Proposal (RFP/Event/Solicitation) is to accept offers and contract with a vendor to provide Preventive Maintenance and Repairs on an as needed basis on backup Generators located at various state facilities as documented on the Exhibit D: Price Schedule.
For the four High Voltage 3512 Caterpillar Generators, two (2) located at MCF-Moose Lake and two (2) located at MSOP-Moose Lake, a Step Down Transformer is required. On the Exhibit D: Price Schedule responders must provide pricing for load bank testing that includes a Step Down Transformer for the 3512 Caterpillar Generators.
A non-mandatory site visit is available by contacting the representatives at the various facilities. See item number 3, Examination of Site, in Section 3 - Proposal Instructions and Additional Information, in the Solicitation Content document attached to this Solicitation.
The deadline for completing the Voluntary site visit is September 4, 2026.
QUESTIONS: The deadline for submitting questions is September 7, 2026 at 3:00PM CST.
Submit questions by emailing jeffrey.combs@state.mn.us. Answers will only be given in an addendum format.
Questions received by telephone will not be answered.
The initial two (2) year Contract term will begin on November 1, 2026, or on the date of Contract execution, whichever is later, through October 31, 2028 with extension options up to 36 months.
Locate and download all Event documents and attachments for full and complete Event information. If you're having trouble downloading or locating any Event document, call our Vendor Help Line for directions and assistance at 651-201-8100, Option 1, Option 1.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018532 Sell RFx 1 Event Round Version 1 1 Event Name
PREVENTIVE MAINTENANCE - BACKUP GENERATORS
Start Time Finish Time
08/26/2026 15:00:00 CDT 09/16/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018532 Sell RFx 2 Event Round Version 1 1 Event Name
PREVENTIVE MAINTENANCE - BACKUP GENERATORS
Start Time Finish Time
08/26/2026 15:00:00 CDT 09/16/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Maintenance and Repair, Emergency Generators
Question Response Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018532 Sell RFx 3 Event Round Version 1 1 Event Name
PREVENTIVE MAINTENANCE - BACKUP GENERATORS
Start Time Finish Time
08/26/2026 15:00:00 CDT 09/16/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018532 Sell RFx 4 Event Round Version 1 1 Event Name
PREVENTIVE MAINTENANCE - BACKUP GENERATORS
Start Time Finish Time
08/26/2026 15:00:00 CDT 09/16/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Maintenance and Repair, Emergency Generators
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 08/05/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018532 Sell RFx 5 Event Round Version 1 1 Event Name
PREVENTIVE MAINTENANCE - BACKUP GENERATORS
Start Time Finish Time
08/26/2026 15:00:00 CDT 09/16/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447 Fax #:
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018532 Sell RFx 6 Event Round Version 1 1 Event Name
PREVENTIVE MAINTENANCE - BACKUP GENERATORS
Start Time Finish Time
08/26/2026 15:00:00 CDT 09/16/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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