Prescription_Safety_Glasses.pdf
PDF 28 KB Posted
- Attached to
- Prescription Safety Glasses
- Solicitation number
- 2000018551
- Issued by
- Minnesota
About this file
Prescription Safety Glasses RFP Summary
This is a Formal Request for Proposal (RFP) issued by the State of Minnesota's Administration Department seeking to establish an ongoing contract with one or more contractors to supply prescription safety glasses, including lenses, frames, accessories, and related services to the State of Minnesota, participants in the State's Cooperative Purchasing Venture (CPV) program, and other participating states. The solicitation is open to all qualified vendors and will be evaluated on criteria outlined in the complete solicitation documents. Responses must be submitted through the Supplier Portal no later than October 5, 2026, at 3:00 p.m. CDT. Questions regarding the solicitation must be submitted in writing to paul.thomas@state.mn.us by September 21, 2026, at 3:00 p.m. CT, with responses provided via addendum. The State reserves the right to award multiple contractors and to review alternative contracts available through NASPO or other sources to determine the most advantageous procurement approach.
Prospective bidders must submit all required documentation including Responder Declarations (Attachment A), Exceptions to State Terms and Conditions (Attachment B), Workforce and Equal Pay Declaration (Attachment D), Additional Information (Attachment E), an Optical Dispensary Network list, Frames Guide, Sample Order Form, Sample Invoice and Quote, VPAT Form(s), and completed Exhibit D Price Schedule. The solicitation includes a diversity and inclusion component, with questions regarding whether the business is Minnesota-based, considered small according to Office of State Procurement standards, and whether it qualifies as minority-owned, women-owned, disability-owned, veteran-owned, or located in an economically disadvantaged county. Bidders should note that pricing should be entered in Exhibit D rather than at the unit line level in the SWIFT system. Technical support is available through the SWIFT Vendor Helpline at 651.201.8100, Option 1.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP_SampleContractandExhibits_2000018551.pdf | ||
| RFP_Overview_2000018551.pdf | ||
| Exhibit_D_Price_Schedule_2000018551.xlsx | XLSX spreadsheet | |
| RFP_Attachments_2000018551.pdf |
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
The State of Minnesota (State) is seeking to establish an ongoing contract with a Contractor(s) to provide prescription safety glasses (e.g., lenses, frames, accessories, and associated options) and related services to the State of Minnesota, participants in the State of Minnesota’s Cooperative Purchasing Venture (CPV) program and other states that may wish to participate.
The State reserves the right to award multiple Contractors if the State believes that is in the State’s best interest. The State also reserves the right to review National Association of Procurement Officers Contracts (NASPO), or other contracts available to the State of Minnesota to determine if it is in the best interest of the State to participate in those contracts in lieu of or in addition to this contract.
The State reserves the right to use any Contract that may result from this Solicitation.
SUBMITTING QUESTIONS. Questions from prospective Responders regarding this solicitation Must be submitted in writing to paul.thomas@state.mn.us no later than September 21, 2026, 3:00 p.m. CT. All questions received by the cutoff date and time will be responded to via an addendum.
Contact regarding this solicitation with any State personnel other than the contact listed above may result in rejection of the response.
IF YOU ENCOUNTER ISSUES UPLOADING YOUR RESPONSE, YOU MAY CALL THE SWIFT VENDOR HELPLINE AT 651.201.8100, OPTION 1 FOR ASSISTANCE.
General Comments
* Submit all requested documentation, including, but not limited to, the following documents:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State's Terms and Conditions
3. Attachment D: Responder Forms: Workforce and Equal Pay Declaration Page
4. Attachment E: Additional Information
5. Optical Dispensary Network
6. Frames Guide
7. Sample Order Form
8. Sample Invoice and Sample Quote
9. VPAT Form(s)
10. Exhibit D: Price Schedule
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Thomas,Paul Phone:
Fax #:
Email: Paul.thomas@state.mn.us
Event ID Format Type Page G0210-2000018551 Sell RFx 1 Event Round Version 1 1 Event Name Prescription Safety Glasses Start Time Finish Time
09/11/2026 12:00:00 CDT 10/05/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Thomas,Paul Phone:
Fax #:
Email: Paul.thomas@state.mn.us
Event ID Format Type Page G0210-2000018551 Sell RFx 2 Event Round Version 1 1 Event Name Prescription Safety Glasses Start Time Finish Time
09/11/2026 12:00:00 CDT 10/05/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Use the Exhibit D: Price Schedule and review Attachment C for additional instructions. Pricing entered at the unit line level in SWIFT will not be evaluated. If asked to enter a price at the unit line level in SWIFT, you may enter $0.01
Question Response Use the Exhibit D: Price Schedule and review Attachment C for additional instructions.
Pricing entered at the unit line level in SWIFT will not be evaluated. If asked to enter a price at the unit line level in SWIFT, you may enter $0.01
Required: No Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Thomas,Paul Phone:
Fax #:
Email: Paul.thomas@state.mn.us
Event ID Format Type Page G0210-2000018551 Sell RFx 3 Event Round Version 1 1 Event Name Prescription Safety Glasses Start Time Finish Time
09/11/2026 12:00:00 CDT 10/05/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Thomas,Paul Phone:
Fax #:
Email: Paul.thomas@state.mn.us
Event ID Format Type Page G0210-2000018551 Sell RFx 4 Event Round Version 1 1 Event Name Prescription Safety Glasses Start Time Finish Time
09/11/2026 12:00:00 CDT 10/05/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Use the Exhibit D: Price Schedule and review Attachment C for additional instructions. Pricing entered at the unit line level in SWIFT will not be evaluated. If asked to enter a price at the unit line level in SWIFT, you may enter $0.01
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 09/27/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Thomas,Paul Phone:
Fax #:
Email: Paul.thomas@state.mn.us
Event ID Format Type Page G0210-2000018551 Sell RFx 5 Event Round Version 1 1 Event Name Prescription Safety Glasses Start Time Finish Time
09/11/2026 12:00:00 CDT 10/05/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Administration Department Contact: Thomas,Paul Phone:
Fax #:
Email: Paul.thomas@state.mn.us
Event ID Format Type Page G0210-2000018551 Sell RFx 6 Event Round Version 1 1 Event Name Prescription Safety Glasses Start Time Finish Time
09/11/2026 12:00:00 CDT 10/05/2026 15:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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