PRESCRIPTION_GLASSES_(LENSES,_FRAMES,_MATERIALS).pdf
PDF 27 KB Posted
- Attached to
- PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
- Solicitation number
- 2000018460
- Issued by
- Minnesota
About this file
This is a Request for Proposal issued by the State of Minnesota's Administration and State Procurement Office for prescription eyeglasses (lenses, frames, and associated materials) to support the Minnesota Health Care Programs (MHCP), including Medical Assistance (MA) and MinnesotaCare, as well as other state agencies and participants in the State of Minnesota's Cooperative Purchasing Venture (CPV) program. The solicitation is open to other states that may wish to participate. Responses must be submitted through the SWIFT Supplier Portal no later than July 31, 2026, at 3:00 PM. The current contract expires on August 31, 2026. For new contractors, the contract term will begin on September 1, 2026, or upon contract execution (whichever is later) through August 31, 2027, or 12 months after execution, with options to extend up to 48 months by mutual agreement. The actual program start date for receiving orders and invoicing will commence on November 1, 2026. MHCP recipients covered by Medicare or third-party insurance are not required to use the contract, and prepaid MHCP recipients do not participate.
Bidders must submit Exhibit D: Price Schedule as part of their response, with pricing evaluated only from the attached exhibit. The solicitation encourages responses from Minnesota-based small businesses, businesses majority-owned and operated by racial minorities, women, persons with substantial physical disabilities, veterans or service-disabled veterans, or businesses located in or owned by residents of economically disadvantaged counties. Eligible small businesses may qualify for certification through the State's Small Business Procurement Program. All correspondence and inquiries regarding the RFP should be directed to Jeffrey Combs at jeffrey.combs@state.mn.us by July 20, 2026, or contact the SWIFT Helpline at 651-201-8100. Bidders must be registered in the SWIFT Supplier Portal to participate, and failure to upload all required attachments may result in disqualification.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Solicitation_Content-Event_18460.pdf | ||
| Addendum_No.__1_Event_18460.pdf | ||
| Solicitation_Attachments-Event_18460.pdf | ||
| Sample_Contract_-_Event_18460.pdf | ||
| Exhibit_D_Eyeglass_Price_Schedule-Event_18460.xlsx | XLSX spreadsheet | |
| Addendum_No.__2_Event_18460.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Event Description This is a Request for Proposal/RFP/Event. Non-electronic and e-mail responses will not be accepted. The response must be submitted through the SWIFT Supplier Portal no later than the date and time called for in the Event.
PURPOSE. The purpose of this solicitation is to receive responses and award a contract with a vendor(s) to provide prescription eyeglasses (lenses, frames and associated materials), to the State of Minnesota for the Minnesota Health Care Programs (MHCP), including Medical Assistance (MA) and MinnesotaCare, State of Minnesota (lead State), other State agencies and participants in the State of Minnesota’s Cooperative Purchasing Venture (CPV) program, and other states that may wish to participate. MHCP recipients who are covered by Medicare or third party insurance are not required to use the Contract. Prepaid Minnesota Health Care Programs recipients do not use the Contract. Contract Release G-165(5).
CONTRACT PERIOD.
The State currently has a contract in place that runs through August 31, 2026. If the State awards a contract to a new Contractor, the Contract term will begin on September 1, 2026, or on the date of contract execution, whichever is later, to August 31, 2027, or 12 months after the date of contract execution, with the option to extend up to 48 months, upon agreement by both parties.
The Contract start date of September 1, 2026, is to allow for a seamless program transition, if required, from the current Contractor to the awarded Contractor. The actual program start date, when orders will be received by the awarded Contractor and invoicing may occur, will begin on November 1, 2026.
If the State awards a contract to the existing Contractor, the Contract term will begin on September 1, 2026, or on the date of contract execution, whichever is later, to August 31, 2027, or 12 months after the date of contract execution, with the option to extend up to 48 months, upon agreement by both parties.
Other Participating State’s contract period. If other states choose to participate in the Prescription Eyeglass Volume Purchase Program, they may reserve the right to establish the starting date of the Contract with the Contractor, based on the time the state will require to execute the program state-wide with the state’s authorized ophthalmologist or optometrist and/or instrument dispensers.
Direct all correspondence and inquiries regarding this RFP to: Jeffrey.Combs@State.mn.us by July 20, 2026.
SWIFT Supplier Portal questions can be answered by the SWIFT Helpline at 651.201.8100, Option #1, Option #1.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority, Event Details
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018460 Sell RFx 1 Event Round Version 1 1 Event Name
PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
Start Time Finish Time 07/10/2026 08:15:00 07/31/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018460 Sell RFx 2 Event Round Version 1 1 Event Name
PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
Start Time Finish Time 07/10/2026 08:15:00 07/31/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018460 Sell RFx 3 Event Round Version 1 1 Event Name
PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
Start Time Finish Time 07/10/2026 08:15:00 07/31/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Question Response Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018460 Sell RFx 4 Event Round Version 1 1 Event Name
PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
Start Time Finish Time 07/10/2026 08:15:00 07/31/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018460 Sell RFx 5 Event Round Version 1 1 Event Name
PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
Start Time Finish Time 07/10/2026 08:15:00 07/31/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Please complete and submit the Exhibit D: Price Schedule as part of your response. If SWIFT requires a price be submitted before accepting your response; you may enter $0.01. Only the Exhibit D: Price Schedule in your response will be evaluated.
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN OSP EVENTS
ADMIN OSP EVENTS
United States
Quantity: 1 Due Date: 07/08/2026 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018460 Sell RFx 6 Event Round Version 1 1 Event Name
PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
Start Time Finish Time 07/10/2026 08:15:00 07/31/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Combs,Jeffrey Phone: 651/201-2447
Email: jeffrey.combs@state.mn.us
Event ID Format Type Page G0210-2000018460 Sell RFx 7 Event Round Version 1 1 Event Name
PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
Start Time Finish Time 07/10/2026 08:15:00 07/31/2026 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
File details come from the government source that posted it. Updated .