Addendum_No.__1_Event_18460.pdf
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- Attached to
- PRESCRIPTION GLASSES (LENSES, FRAMES, MATERIALS)
- Solicitation number
- 2000018460
- Issued by
- Minnesota
About this file
This is a Solicitation Addendum No. 1 issued by the Office of State Procurement on behalf of the State of Minnesota for prescription eyeglasses (lenses, frames, and materials) to serve the Minnesota Health Care Programs (MHCP), including Medical Assistance and MinnesotaCare, other state agencies, and participants in the State of Minnesota's Cooperative Purchasing Venture (CPV) program. The addendum extends the deadline for submitting questions to July 31, 2026, at 3:00 PM Central Time and extends the solicitation response due date to August 15, 2026, at 3:00 PM Central Time. The contract term begins September 1, 2026, or upon contract execution (whichever is later) through August 31, 2027, with options to extend up to 48 months upon mutual agreement. The actual program start date for receiving orders and invoicing begins November 1, 2026. Historical utilization data shows approximately 24,000 frame orders annually in Minnesota and 34,500 to 35,800 in Wisconsin.
The addendum clarifies that the end-users are individuals eligible for Minnesota Medicaid and MinnesotaCare, with shipping directed to each optical provider's office for dispensing to patients. A critical mandatory requirement is that bidders must have and maintain an internet order entry and tracking system that is accessible to individuals with and without disabilities, secure, and HIPAA compliant; failure to provide such a system will result in disqualification. The addendum adds a definition of "Business Days" as Monday through Friday, 7:00 a.m. to 6:00 p.m. Central Time, excluding State of Minnesota-recognized holidays, and specifies that Business Days will replace Calendar Days as the timeframe benchmark throughout the Sample Contract Exhibit C: Specifications and Exhibit D: Pricing for delivery requirements.
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Office of State Procurement 112 Administration Building
50 Sherburne Avenue St. Paul, MN 55155
SOLICITATION ADDENDUM
Addendum No.: 1 Date of Addendum: July 22, 2026
Due Date, Time: July 31, 2026, 3:00 PM CT Revised Due Date, Time: August 15, 2026
Buyer: Jeffrey Combs Agency: Office of State Procurement
SWIFT Event/Posting Ref. No.: G0210-2000018460 Title: Prescription Glasses (Lenses, Frames, Materials)
SCOPE OF ADDENDUM
This addendum containing the following revisions, additions, deletions, or clarifications is hereby made part of the Solicitation, including the Sample Contract and Exhibits if applicable.
The purpose of this addendum is to extend the due date for submitting questions to July 31, 2026, to extend the due date for submitting solicitation responses to August 15, 2026, and to provide answers to the questions listed below.
Responders acknowledge receipt of this addendum by responding to SWIFT Event No. 2000018460, Version 1 (or more recent version) by the solicitation due date and time.
Except as modified by this addendum, all the terms and conditions remain in full force and effect.
ADDENDUM
I. The State extends the due date for submitting questions to July 31, 2026, and extends the due date for submitting solicitation responses to August 15, 2026.
II. Below are the State’s responses to questions received by the deadline stated in the solicitation.
Q1. Who is the end-user/recipient of the finished product?
A1. The end-user(s) are individuals who are eligible for Minnesota Medicaid and MinnesotaCare.
Q2. Will shipping be to one location or the eyecare professionals’ office?
A2. Shipping will be to each optical provider’s office, so that the optical provider can dispense the eyeglasses to the patient.
Q3. Sample Contract Exhibit C: Specification 6.3.3, Internet Order and Tracking System, states the Contractor must have and maintain an internet order entry and tracking system that is accessible to individuals with and without disabilities, secure, and HIPAA compliant. Would a Bid be disqualified for not having an Internet Order and Tracking System?
A3. Yes.
Q4. Can the removal of Working Days as a defined term from the Sample Contract, Exhibit C: Specifications, Section 2, Definitions, be restored?
A4. The definition of Business Days as Monday through Friday, excluding State of Minnesota Holidays, is added as Defined Item No. 2.22 in the Sample Contract Exhibit C: Specifications as shown below:
Sample Contract Exhibit C: Specifications.
DEFINITIONS.
2.22 Business Days. Business Days is defined as any day Monday through Friday during the hours of 7:00 a.m. to 6:00 p.m. Central Time, excluding State of Minnesota–recognized holidays as detailed in Sec.
645.44 MN Statutes.
Q5. Given the State does not operate on weekends or holidays, and absent an operational reason for the change to Calander Days, could the State consider reverting back to Working-Day requirements?
A5. See answer A4 above.
In addition, Business Days, as defined above, will replace Calendar Days as the timeframe benchmark wherever Calendar Days is referred to in the Sample Contract Exhibit C: Specifications and Exhibit D:
Pricing, Item No. 3, Delivery.
END OF ADDENDUM
https://www.revisor.mn.gov/statutes/cite/645.44 https://www.revisor.mn.gov/statutes/cite/645.44
| Q1. Who is the end-user/recipient of the finished product? |
| A1. The end-user(s) are individuals who are eligible for Minnesota Medicaid and MinnesotaCare. |
| Q2. Will shipping be to one location or the eyecare professionals’ office? |
| A2. Shipping will be to each optical provider’s office, so that the optical provider can dispense the eyeglasses to the patient. |
| Q3. Sample Contract Exhibit C: Specification 6.3.3, Internet Order and Tracking System, states the Contractor must have and maintain an internet order entry and tracking system that is accessible to individuals with and without disabilities, secure, a... |
| A3. Yes. |
| Q4. Can the removal of Working Days as a defined term from the Sample Contract, Exhibit C: Specifications, Section 2, Definitions, be restored? |
| A4. The definition of Business Days as Monday through Friday, excluding State of Minnesota Holidays, is added as Defined Item No. 2.22 in the Sample Contract Exhibit C: Specifications as shown below: |
| Sample Contract Exhibit C: Specifications. DEFINITIONS. 2.22 Business Days. Business Days is defined as any day Monday through Friday during the hours of 7:00 a.m. to 6:00 p.m. Central Time, excluding State of Minnesota–recognized holidays as detaile... |
| Q5. Given the State does not operate on weekends or holidays, and absent an operational reason for the change to Calander Days, could the State consider reverting back to Working-Day requirements? |
| A5. See answer A4 above. In addition, Business Days, as defined above, will replace Calendar Days as the timeframe benchmark wherever Calendar Days is referred to in the Sample Contract Exhibit C: Specifications and Exhibit D: Pricing, Item No. 3, De... |
END OF ADDENDUM
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