PRE-SUBMITTAL_PRESENTATION.pdf

CITY OF PHOENIX

PRE-SUBMITTAL MEETING

STREET TRANSPORTATION DEPARTMENT

BRIDGE AND DAM SAFETY REPAIR PROGRAM

PRODUCT CATEGORY CODES: 912000000

OPENGOV Number: JOC240 - B

JULY 25, 2025

Meeting will start at 9:00 A.M.

Please MUTE your microphone and Turn OFF your camera

Welcome and Introductions

City of Phoenix Representatives

Bobbie Hobart, Contracts Specialist II Point of Contact for Submittals and DBB Questions Office of the City Engineer, Design and Construction Procurement bobbie.hobart@phoenix.gov (602) 534-8352

Alireza “Ali” Samieadel, P.E. Civil Engineer III, Project Manager Street Transportation Department

Daniel Estrada, EO Specialist Equal Opportunity Department brd.compliance@phoenix.gov (602) 495-0887 mailto:bobbie.hobart@phoenix.gov mailto:brd.compliance@phoenix.gov

AGENDA

Meeting Overview What is Job Order Contracting SBE Requirements Project Description Scope of Work Vendor Registration Evaluation Criteria Submittal Requirements Grounds for Disqualification Selection Process OpenGov Electronic Submittal Important Dates

Questions are welcome after each presentation

Unmute, Identify yourself, and Ask Question

Meeting Overview The Attendance Sheet, PowerPoint and Addendums will be posted on OpenGov https://procurement.opengov.com/portal/phoenix

It is your responsibility as an IFB holder to determine, prior to submittal, if any addendums have been issued and to acknowledge on the bid submittal.

This is your ONLY opportunity to discuss this solicitation with City staff.

WHAT IS JOB ORDER CONTRACTING

Alternative Project Delivery Method (APDM) Evaluation of Qualifications Not a Bid No guarantee of work Projects are on an “As-Needed” basis No Federal Funding

JOC DESCRIPTION

City of Phoenix is seeking qualified Contractors on as-needed basis

Up to 2 contractors may be selected for this JOC

This JOC will be for a 36-month duration or $9M per JOC, whichever occurs first

Option to renew for an additional 24-month term or balance of maximum contract amount of $15M, including all JOC amendments

Job Order Agreements (JOAs) may be executed up to $2M each in construction costs

Must be able to Bond up to $2M per JOA

SBE Program Phoenix Mayor and City Council have a long-standing commitment to fostering the participation of small businesses in all aspects of the City’s contracting efforts.

The City of Phoenix strives to advance the economic growth of small businesses through its Small Business Enterprise (SBE) Program.

The Equal Opportunity Department is responsible for ensuring contractors and consultants achieve full compliance with all requirements related to the Small Business Enterprise (SBE) Program:

• Solicitation

• Bid Verification

• Subcontractors Approval

• Compliance Monitoring

• Sanctions and Penalties

Required SBE Goal: 4%

1. At time of JOA: Proposed $ to SBEs Total JOA Value

2. Annual Reviews: Total Countable $ Paid to SBEs Total Payment on all JOAs During Year

3. At time of Completion: Total Countable $ Paid to SBEs Total Payment on Contract

All proposed SBE Subcontractors must be listed in Phoenix SBE Directory and certified in specified scopes of work at the time of performance.

We can’t count what we can’t monitor. Share with EOD the Proposed Statement of SBE Utilization at beginning of each JOA.

SBE Requirements @ Solicitation:

None!

SBE Requirements Post-Award:

Use SBEs and Report http://www.phoenix.diversitycompliance.com/

SMALL

BUSINESS SUB-

CONTRACTING

GOAL

• SBE REQUIREMENT IS 4%

• THIS SOLICITATION IS OPEN TO ALL FIRMS

• NO SBE DOCUMENTS DUE AT THIS TIME

• SBE DOCUMENTS DUE TO EOD AT JOA CONTRACT

TIME

Equal Opportunity Department

GOOD FAITH EFFORTS

In order to be a successful Prime Contractor in the SBE Program, you must show that you took all necessary and reasonable steps to achieve an SBE goal or other requirements of the SBE Program. The steps must be steps which could reasonably be expected to obtain sufficient SBE participation, even if such steps were not fully successful.

Daniel Estrada, EO Specialist Equal Opportunity Department brd.compliance@phoenix.gov

(602)495-0887

Equal Opportunity Department mailto:Floyd.munn@phoenix.gov

PROJECT DESCRIPTION

•On-call Job Order Contract (JOC) for repair and rehabilitation of 600+ structures citywide

•Includes bridges, dams, levees, basins, pump stations, guardrails, and related infrastructure

•Citywide scope covering Aviation, Convention Center, Valley Metro, and roadway assets

•Emphasis on restoring structural integrity, safety, and extending service life

•Emergency response capability required — mobilization within hours when needed

•Contract term: 36 months or $9M limit, with optional 24-month / $6M extension

•Maximum per Job Order Agreement (JOA): $2M

SCOPE OF WORK

• Structural repairs to bridges, dams, drainage channels, culverts, levees

• Deck joint removal and replacement; CFRP strengthening; epoxy/grout patching

• Rebar cleaning, coating, and replacement; unsound concrete removal

• Application of epoxy and polyester polymer overlays

• Embankment clearing, grading, and excavation

• Maintenance and repair of stormwater pump stations

• Guardrail and fence installation, repair, and replacement

• Sediment and debris removal from channels and basins (≤ 4 ft height)

• Pump repair and maintenance (6 pumps)

SCOPE OF

WORK

•Manage all JOAs including scope, schedule, and budget control

•Provide cost estimating, permitting, and schedule management

•Coordinate with City departments, consultants, and regulatory agencies

•Maintain compliance with City, MAG, ADOT, FHWA, and AASHTO standards

•Emergency repairs, innovative solutions, and handling obsolete materials

•Provide “Repairs Accomplished” reports and maintain open communication

QUESTIONS FOR THE PM

Vendor Registration

• All Firms MUST be registered in the Vendor Management System PRIOR TO

SUBMITTING A BID

• Information on how to register with the City is available at:

https://www.phoenix.gov/finance/vendorsreg

• New Firms – After Registering, the City will send an e-mail with a vendor number If your firm is already registered with the City of Phoenix’s ProcurePHX system, login and access the electronic solicitation at:

https://procurement.opengov.com/portal/phoenix

• Product Category Code is: 912000000

• OpenGov Number is: JOC240 - B

• The VENDOR NUMBER is to be included in the Bid Proposal Sheet.

https://www.phoenix.gov/finance/vendorsreg https://procurement.opengov.com/portal/phoenix

SOQ Evaluation Criteria

Maximum number of Points for SOQ is 1000

1. General Information 150 pts.

2. Experience and Qualifications of the Firm 250 pts.

3. Experience of Key Personnel 250 pts.

4. Approach to Performing Required Services 350 pts.

5. Reference Check* 21 pts.

*These points are in addition to the 1000 points for the SOQ

*Provide responses in the order listed in the RFQ *Be complete, be concise

Submittal Requirements Submit One (1) page Information Sheet:

(project title, project number, Project ID number, firm name (full legal name), address, phone number, vendor number, and name, title, email address and signature of contact person for the project). Do not include any additional information.

Paper Size 8½ “ x11”; Font size no less than 10 pt.

Each page containing resumes, evaluation criteria, and additional content will be counted toward the maximum page limit.

Pages that have project photos, charts and/or graphs will be counted toward the maximum page limit.

MAXIMUM pages permitted is 10 pages:

The following will NOT be counted in the max page count:

•Front and back covers •Information Sheet •Table of Contents

Grounds for Disqualification

Failure to submit a Statement of Qualifications to OpenGov portal by the due date and time.

Submitting a Statement of Qualifications to a different project on OpenGov.

Violating “Contact with City Employees” policy

SELECTION

PROCESS

Each SOQ will be evaluated according to the evaluation criteria in the RFQ.

Up to 2 contractors may be selected.

Contract will be executed upon completion of negotiations of contract terms and City Council approval.

OPENGOV PROCUREMENT

WEB PAGE

https://procurement.opengov.com/portal/phoenix

Sign-Up/Subscribe

Solicitation Information

Question / Answer

Pre-Bid Meeting Attendance & Power Point Presentation https://procurement.opengov.com/portal https://procurement.opengov.com/portal https://procurement.opengov.com/portal https://procurement.opengov.com/portal https://procurement.opengov.com/portal https://procurement.opengov.com/portal https://procurement.opengov.com/portal

IMPORTANT

DATES AND

TIMES

Questions Due: Friday, August 1, 2025, 5:00 p.m.

SOQ’s Due: Friday August 8, 2025, 12:00 p.m.

Questions FOR DCP

THANK YOU

FOR

ATTENDING!