Pre-Quote Conference T3044 6.5.25~4.pptx

Optional Pre-Quote Conference T3044 – Waterway Debris Assessment and Removal Services for Disasters

25DPP01180

Q&a due by 2pm June 19, 2025 Quotes due by 2pm July 10, 2025

WELCOME & INTRODUCTIONS

Please sign in by entering your name, company, and email in the Microsoft Teams chat window.

A list of attendees and these slides will be posted to NJSTART.

Please note this conference is being recorded.

Please identify yourself and the firm you represent prior to asking a question.

Please make sure you are registered in NJSTART, and that your contact information remains current.

NJSTART Vendor email support: njstart@treas.nj.gov NJSTART Vendor phone support – (609) 341-3500 Staffed Monday to Friday 8:30 a.m. to 4:30 p.m.

https://www.state.nj.us/treasury/purchase/vendor.shtml

PURPOSE & GENERAL INFORMATION

The purpose of this conference is to address procedural questions only regarding the Bid Solicitation and Quote submission requirements.

No questions relating to the Scope of Work or the services or products required in the Bid Solicitation will be addressed. Vendors should utilize the Q&A Tab of the Bid Solicitation in NJSTART to submit those questions electronically.

This is also an opportunity for potential Vendors to partner with other potentials Vendors and/or meet small, woman-owned, minority-owned, veteran-owned, and disabled veteran-owned businesses.

The Bid Solicitation will be reviewed section by section with procedural questions being entertained on that basis.

Bid Solicitation at a Glance

Cover Page:

Bid Solicitation Title Information Submission dates Set-aside Requirements Electronic Q&A Due: June 19, 2025 by 2PM

Quotes Due: July 10, 2025

BID SOLICITATION AT A GLANCE

Section 1: Introduction and Summary of the Bid Solicitation Purpose and Intent (Section 1.1) Background (Section 1.2) Order of Precedence of Contractual Terms (Section 1.9) Section 2: Pre-Quote Submission Information e-Q&A, exceptions to the SSTC, Bid Amendments) Q&A (Section 2.1) Exceptions to the New Jersey Standard Terms and Conditions (Section 2.2) Bid Amendments (Section 2.3)

Please review this section carefully:

Section 3: Quote Submission Requirements – including, but not limited to:

Forms (Section 3.13) Confidentiality/ Commitment to Defend (Section 3.13.7) Subcontractor Utilization Plan (Section 3.13.8) Public Works Contractor Registration (Section 3.13.15) A-901 License (3.13.16) Technical Quote (Section 3.14) Management Overview (Section 3.15) Resumes (3.23) Financial Capability (Section 3.25) State-Supplied Price Sheet (3.26)

Bidders SHALL submit (Mandatory):

Technical Quote (Section 3.14) Management Overview (Section 3.15) State-Supplied Price Sheet (Section 3.26) Public Works Contractor Registration, Section 3.13.15, MUST possess at time of quote opening for Bidder and applicable subcontractors.

Bidders SHALL submit with Quote (Mandatory):

Ownership Disclosure Form, Section 3.13.2 If your firm intends to subcontract, the Subcontractor Utilization Plan, Section 3.13.8 Bidders MUST submit (before Award):

Affirmative Action Compliance, Section 3.13.10 Business Registration, Section 3.13.13 A-901 License, Section 3.13.16, required prior to award for Bidder and applicable subcontractors. Bidder must have submitted a valid and administratively complete A-901 License application with the New Jersey Attorney General’s Office at time of Quote opening.

Certificate of Public Convenience and Necessity, Section 3.13.17, for Bidder and applicable subcontractors Proof of Bonding Capacity, Section 3.19

Bidders SHOULD submit with Quote (Strongly Recommended), required prior to award Offer and Acceptance Page, Section 3.13.1 Disclosure of Investment Activities in Iran, Section 3.13.3 Disclosure of Investigations and Other Actions Involving the Bidder Form, Section 3.13.4 MacBride Principles, Section 3.13.5 Source Disclosure, Section13.6 Confidentiality/Commitment to Defend, Section 3.13.7 Certification of Non-Involvement in Prohibited Activities in Russia or Belarus, Section 3.13.14 Bidders SHOULD submit:

Contract Management (Section 3.16) Organizational Experience (Section 3.20) Organization Charts (Section 3.22) Experience with Contracts of Similar Size and Scope (Section 3.24) Financial Capability of the Bidder (Section 3.25)

Please review each section Section 4: Scope of Work Required services to be provided by the awarded Contractors Section 5: General Contract Terms Contractual language, including term details (Sections 5.1 and 5.2) Four (4) year base term Two (2) one (1) year extension options Ownership of Materials (Section 5.4) Staff Substitutions (Section 5.5)

BID SOLICITATION AT A GLANCE

Section 7: Modifications to the State of New Jersey Standard Terms and Conditions (SSTC) Section 8: Quote Evaluation and Award Section 9: Glossary

PRICE SHEET PITFALLS

Complete all required price lines on the State-Supplied Price Sheet pursuant to the Bid Solicitation instructions or Quote may be deemed non-responsive. Indicate “no charge” if the cost is $0. Do not leave any price line blank.

The State-Supplied Price Sheet must be completed in its entirety with no lines added or removed, or include additional language, assumptions or fees.

Do not make formatting changes to the State-Supplied Price Sheet. If the price line requires a dollar amount, don’t change it to a percentage, or vice versa. If the price line includes 2 decimal places, don’t change the settings to allow 4 decimals.

Confirm that you have completed all tabs on the State-Supplied Price Sheet.

Confirm you have completed the proper version of the State-Supplied Price Sheet; it may have been revised via Bid Amendment.

Submitting a State-Supplied Price Sheet in a format other than the supplied Excel document can lead to a price sheet being deemed non-responsive when the information in a cell cannot be confirmed by the Bureau.

HELPFUL TIPS & REMINDERS

Review Bid Solicitation in its entirety and submit any questions prior to the deadline including exceptions to the SSTC. Updated documents will be posted in NJSTART and should be reviewed as posted.

Submit Quotes on time addressing all mandatory requirements (designated by “shall”) including forms. Quotes missing mandatory requirements may be deemed non-responsive. Not submitting requested information (“should”) may impact the technical evaluation score.

Be advised that this is NOT a Waiver or Delegated Purchasing Authority (“DPA”) procurement. The Quote may not be emailed, faxed, or hand-delivered. The Quote may only be submitted through NJSTART.

Do not select “No Bid” on the NJSTART “General Tab” unless you are not intending to submit a bid. Your bid will not appear in the Bid Tab if this option is selected.

OTHER HELPFUL TIPS

Examples of additional language the may deem a quote non-responsive:

Vendor accepts all terms and conditions of this Bid Solicitation with the following additional language: Section X - Agree, as it applies to changes that impact administrative fees as outlined in this provision, provided that Vendor reserves the right to modify Contracted Terms based on changes by the State.

Vendor’s Quote is only valid for XX days.

Vendor reserves the right to charge additional fees for services that require extensive time and effort.

This Quote is a nonbinding expression of interest only and is not intended to create a binding commitment on either party unless and until a definitive agreement has been executed between the parties.

This Quote may include statements regarding plans for future products and services, or future versions of existing products and services. Any such statements are provided solely for your general information and are not part of this Quote unless specifically stated in writing in this Quote.

THANK YOU FOR ATTENDING

Questions due by 2pm June 19, 2025

Quotes due by 2pm July 10, 2025 image6.png image7.png image8.png image9.tmp image10.tmp image11.png image2.png image3.png image4.png image5.png