Pre-Proposal Site Visit.docx

Highlighted Dates will need adjusted based on timing of solicitation notice.

1. Pre-Proposal Site Visit

1.1 A site visit will be offered at the place of performance identified in the PWS for the Raised Floor Electrical Distribution Corrections project, Data Center Hawaii, HI. The site visit is scheduled for June 14, 2022 at 10:00 am (HST) during which contractors may obtain a better understanding of the work required. Offerors are strongly urged to attend this site visit to fully inform themselves about the location and conditions under which the work is to be performed.

1.2 All questions from the site visit, must be submitted in writing to the Contracting Officer no later than one (1) working day after the site visit (June 14, 2022 at 5:00 pm Eastern). A record of the site visit and answers to the questions submitted will be distributed to all contractors as an amendment to the solicitation. Contractors are cautioned that, notwithstanding any remarks or clarifications given at the site visit, all terms and conditions of the contract apply unless changed in writing by the Contracting Officer.

1.3 Due to the COVID-19 Pandemic, Cloth Face Coverings are optional for use by all military, civilian, and contractor personnel on the military installation per direction of the Secretary of Defense.

2. Proposed Site Visit Itinerary

10:00 am - Meet interested contractor representatives in the lobby of Data Center Hawaii at:

477 Essex Street, Building 77 Pearl Harbor, HI 96860-5815 (Please allow adequate time to Sign-In at the Hickam JB Pearl Harbor – ID Card Office main gate as DISA does NOT control base access. Arrangements can be made with the DISA POC for access.)

10:15 am - Project Overview and Location Tour with DISA staff. (No phones or photos allowed.)

12:00 pm - Conclude Site Visit and depart facility.

3. Visitor Access Requirements

A Visit Authorization Letter (VAL) is required for all individuals requesting visitor access to the facility. The request must be on file with the Data Center Hawaii Security Office at least 14 calendar days prior to the actual date of the site visit (June 14, 2022 / 10:00 am HST). Companies are required to provide a Visit Authorization Letter listing each employee visiting or working at a Data Center facility. The letter must be on company letterhead, signed by the company’s Facility Security Officer (FSO) or responsible POC (Owner, Division Mgr, or Program Mgr) and contain the following information:

1. Company’s Name and Address

2. Name and Address of the Facility to be Visited: DISA Data Center Hawaii

3. Date of Visit: June 14, 2022

4. Purpose of Visit: “Pre-Proposal Site Survey for Raised Floor Electrical Corrections”

5. Contract Solicitation Number: TBD

6. Full Name and Telephone Number of Hosting Facility’s POCs:

Lawrence Galusha, Facilities Manager (808) 786-9452, lawrence.galusha.civ@mail.mil Francisco IrizarryGutierrez, Security Specialist (315) 436-9408, fran.j.irizarrygutierrez.civ@mail.mil Marcus Gause , Floor Manager, (808) 786-9451, marcus.k.gause2.civ@mail.mil

7. Visitor’s Name, Social Security Number, Date and Place of Birth, Citizenship, and Clearance Data, if any (clearance level, agency who granted clearance and date granted):

8. Company’s Clearance Data (clearance and safeguarding level (if any), date granted & CAGE code)

9. Company Facility Security Officer or Responsible POC Name, Phone Number, Signature and Date

4. Visit Authorization Letter (VAL) Submission

The VAL will be sent (via e-mail) from the company to the Security Manager at the Data Center site where the work is to be performed. Request responding Vendors state Pre-Proposal Site Visit for Raised Floor Electrical Corrections project" on the Visit Request e-mail.