Planholder Agmt CSP Security Sysytem Repl.pdf
PDF 112 KB Posted
- Solicitation number
- RFQ1 CBAA 2026000049 1
- Issued by
- El Paso County, Colorado
About this file
This is a Planholder Agreement from the State of Colorado Department of Corrections for the Fremont Correctional Facility, involving two projects: Living Unit 7 Shower Improvements and General Population ADA Improvements (Project Numbers 2027-024M26 and 2027-042M26). The agreement establishes the terms under which authorized planholders may receive bid documents prepared by the Architect/Engineer of Record. Due to the sensitive nature of the correctional facility project, the Colorado Department of Corrections has implemented strict document control procedures requiring all planholders to maintain bid documents in their original bound or electronic format without reproduction. Planholders may request additional document sets through the Point of Contact listed in the Advertisement for Bids, provided they maintain a formal distribution log documenting all parties receiving such materials and ensuring return or destruction of all hard-copy and electronic documents within seven calendar days after bid opening.
The agreement prohibits all unauthorized copying of bid documents in any form, including hard copies and electronic files, and requires planholders to ensure that any third-party organizations receiving documents comply with the same restrictions. Planholders executing the agreement must affirm their commitment to document security and acknowledge their responsibility for enforcing these restrictions among all recipients of the bid materials. The document includes a signature line for the planholder representative to acknowledge acceptance of these terms and conditions.
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Text version
State of Colorado Department of Corrections
Freemont Correctional Facility Project Number: 2027-024M26 / 2027-042M26
Project Title: Living Unit 7 Shower Improvements / General Population ADA Improvements, Fremont Correctional Facility
(FCF)
Planholder Agreement Prohibiting Reproduction of Documents
The Architect/Engineer of Record for the above referenced project has prepared drawings and a project manual describing the scope of work to be performed for purposes of soliciting construction bids for the above referenced project. These documents have been issued to those parties formally requesting documents pursuant to the Invitation for Bids, or by attendance at the mandatory Pre-Bid Meeting (herein referred to as “planholders”).
Due to the sensitive nature of the project, the Colorado Department of Corrections has required that all planholders be prohibited from reproducing the hard-copy bid document sets issued them in any form, including hard copies and electronic files.
ONLY Planholders may request additional hard-copy bid document sets, or electronic media bid document sets, through the Point of Contact in the Advertisement for Bids, provided:
1) document sets are maintained in their original bound or electronic media format, and
2) a formal distribution log shall be maintained to include the names and addresses of all other parties receiving such documents from the Planholder, to include direction that “All hard-copy bid document sets shall be returned to the Planholder and all electronic media format document data be deleted or destroyed (no later than seven (7) calendar days after the bid opening).”
By executing this Agreement, the Planholder agrees it will not make any unauthorized copies of any part of the documents, and assures that no third party organization to whom the Planholder may issue documents will likewise make unauthorized copies.
Representative for
Name/Title Date
END OF PLANHOLDER AGREEMENT PROHIBITING REPRODUCTION OF DOCUMENTS
FMS 10/2014
State of Colorado Department of Corrections
File details come from the government source that posted it. Updated .