PHOENIX_SKY_HARBOR_OPERATIONS_AND_POLICE_FACILITY_CONSTRUCTION_MANAGER_AT_RISK_SERVICES.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

PHOENIX SKY HARBOR OPERATIONS AND POLICE FACILITY

CONSTRUCTION MANAGER AT RISK SERVICES

OPENGOV ID NO. AV17000060

RFQ Rev. 1/25 Page | 2

The City of Phoenix Aviation Department is seeking a qualified Construction Manager at Risk

(CMAR) to provide pre-construction and construction services for the Phoenix Sky Harbor

International Airport (PHX) Aviation Department Operations Division and the PHX Police Airport

Bureau. The selected CMAR will work as a team with the designer of record and City staff to ensure an efficient design approach for the project. The proposed site is located at the eastern portion of the 24th Street Sky Train Station parking lot at 3400 E. Sky Harbor Blvd. The estimated construction costs is $40 million. The desired date for completion of the construction and start of beneficial use is July 1, 2029.

Project Description

The project consist of development of an approximate 40,000-square-foot shared office facility to accommodate the space and operational needs of the City of Phoenix Aviation Department’s

Airport Operations Division and Phoenix Police Airport Bureau combining them into a single consolidated facility. This project serves as an enabling component for the development of the new PHX West Terminal. The construction of the new facility will allow demolition of the existing buildings paving way for the new terminal. Services include pre-construction and construction.

Relocation services and demolition of existing facilities may also be included.

Scope of Work

The Construction Manager at Risk will begin with the firm in an agency support role for preconstruction services. The CMAR will assume the risk of delivering the project through a

Guaranteed Maximum Price (GMP) contract. The CMAR will be responsible for construction means and methods, and will be required to solicit bids from prequalified subcontractors to perform the work using the City’s subcontractor selection process. The CMAR may also compete to self-perform limited amounts of work. The GMP must be submitted in MAG or CSI format or it will not be accepted.

A. Preconstruction phase services by the CMAR may include the following:

• Collaborate with the Owner and Design Team during the design phase of the project

• Attend all project and team meetings as necessary to maintain the project objectives

• Support project team efforts for timely submit/retrieval of permits/approvals from various agencies

• Prepare and distribute all daily, monthly and weekly reports to executives and stakeholders

• Perform all preconstruction services for design phase which may consist of multiple package(s)

• Provide pre-construction services team to deliver a complete project including integrated technology specialties

• Collaboration with Owner and Design Team on project directory updates

• Coordinate work with Owner and Design Team to secure all permits and approvals from federal, state, county, and local utility authorities

Page | 3

• Collaborate with Owner and Design Team to validate and synchronize the scope, budget, and schedule

• Investigate and assess existing conditions and project constraints. Recommend additional investigative techniques to further identify and locate unforeseen existing conditions if necessary.

• Develop Guaranteed Maximum Price (GMP) Proposal package strategy and present alternate strategies to optimize sequence of construction

• Develop and implement in-house quality control procedure for review/approval of monthly progress payments by CMAR accounting department before submitting for City review

• Validate LEED goals and incorporate Aviation Department sustainability initiatives into to the construction

• Collaborate with the Owner and Design Team to meet project requirements, which include scope, budget, and schedule

• Collaborate with Design Team to prepare necessary exhibits for presentations to stakeholders including regulatory agencies

• Coordinate with Owner and Design Team on communication plan and studies to lead to solutions for decision making process

• Perform design/constructability review of design documents at milestone review period

• Respond to Stakeholder design/constructability comments from milestone reviews

• Prepare construction cost estimates for all design phases and validate milestone deliverables

• Reconcile with 3rd party construction cost estimate(s) for each design phase milestone

• Perform value engineering / cost reduction efforts to optimize project budget

• Develop and update the project schedule in collaboration with Owner and Design Team to optimize sequence of work and mitigate impact to on-going aviation operations

• Assist Design Team with efforts to identify private and public utility easements

• Perform pre-construction services to assure conformance with requirements of Title 34, Arizona Revised Statutes

B. Construction phase services by the CMAR may include:

• Coordinate preparation and print production of construction documents with Design

Team

Page | 4

• Manage process to pick up, scan and distribute copies of the permitted construction documents to prescribed project team members

• Consult with the City to meet all project requirements

• Develop, refine, and implement subcontractor selection plan and Construction

Management Plan

• Prepare time-scaled logic construction schedule, submit for City and Design Team review/comment, and update throughout project course

• Craft and issue with solicitation the subcontractor instructions to bidders

• Solicit subcontractor bid proposals, validate offers, and prepare bid tabulation for review

• Prepare and distribute Guaranteed Maximum Price (GMP) Proposal for City and Design

Team review and approval

• Evaluate operational impacts and work with stakeholders to minimize or eliminate disruptions

• Conduct CMAR construction progress meetings and other project meetings to prosecute the work

• Develop clear and concise Requests For Information (RFI) with corresponding construction documents as backup which clearly defines the nature of the request(s)

• Develop construction submittal schedule in coordination with Design Team and

Stakeholders consolidate input and prepare master submittal log for project

• Provide support role related to Design Team preparation of Construction Change

Directives (CCD) and Proposal Requests (PR) as needed and provide cost proposals

• Upload and archive of all project related documentation into the City’s Project

Management System – Unifier – which shall be used for ALL project record keeping and file transferring and sharing of record.

• Obtain required As-Built documentation to establish existing conditions and conduct field surveys, as needed

• Participate in Operational Readiness Activation and Transition (ORAT) meeting(s) and provide any supporting documentation, as required

• Perform reviews and provide input on sustainability evaluation criterion relative to City standards and Aviation Department goals

• Perform field inspection and prepare reports to ensure compliance with the project plans and specifications

• Prepare and submit progress payments in line with the monthly progress of the work

Page | 5

• Provide support role relative to the project LEED report confirming construction practices comply with contract documents and specifications.

• Provide itemized cost detail as required in support of proposed potential change notifications and change orders and submit recommendations to City

• Participate in weekly cost/credit change review meetings with City 3rd party estimators

• Prepare and submit punch list and record documents for Design Team review/approval

• Prepare Closeout submittal Log with metrics, as directed by the City, to provide comprehensive list of closeout documentation for City record archive

• Participate in the 11 ½ month warranty inspection.

• Maintain site safety personnel from preconstruction through project closeout and notify

City of any unsafe conditions observed at the construction site(s)

• Provide quality controls and maintain a safe work site for all project participants

Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The CMAR will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the CMAR will be required to utilize in the fulfillment of the contract requirements.

• The CMAR shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

Small Business Enterprise (SBE) Requirements

Only firms whose physical business is located within Maricopa County are eligible to meet the

SBE subcontracting goal, which will be set prior to construction of this project. The final goal will be based on SBE subcontractor availability.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 10:00 am, Phoenix time on Tuesday, September 1, 2026, at Diamondbacks Conference Room, Aviation Design and Construction Services Building, 500 S.

24th Street, Phoenix, AZ 85034 AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Page | 6 https://teams.microsoft.com/meet/211310956088469?p=ZtEevX8maJrdrrwiEL

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points) https://teams.microsoft.com/meet/211310956088469?p=ZtEevX8maJrdrrwiEL

Page | 7

1. General Information

A. Provide a general description of the firm that is proposing to provide construction management services and general construction services. Explain the legal organization of the proposed firm or team. Provide an organization chart showing key personnel.

B. Provide the following information:

1. List the Arizona contractor licenses held by the firm and the key personnel who will be assigned to this project.

Provide the contractor license number. Reference the appropriate licenses held, if needed. In order to be considered for this project, the contractor must hold the correct license as deemed appropriate by the Arizona

Registrar of Contractors prior to submitting a Statement of

Qualifications (SOQ) for this project in accordance with

Arizona Revised Statute §32-

1151.

2. Identify the location of the firm’s principal office and the home office location of key staff on this project.

3. Identify any contract or subcontract held by the firm or officers of the firm, which has been terminated within the last five years. Identify any claims arising from a contract which resulted in litigation or arbitration within the last three years. Briefly describe the circumstances and the outcomes.

Points Based 100 (9.8% of Total)

Page | 8

2. Experience and Qualifications of the

Firm

A. Identify at least three comparable projects in which the firm served as either CMAR, agency

Construction Manager during design and construction phases

(without providing construction services), or General Contractor.

Special consideration will be given to firms that have provided

Construction Manager at Risk services on similar successful projects. For each project identified, provide the following:

1. Description of the project

2. Role of the firm (specify whether Construction

Manager at Risk, Construction Manager or

General Contractor. If CMAR or General Contractor, identify the percent of work self-performed. Also specify services provided during design phase, i.e. cost estimating, scheduling, value engineering, etc.)

3. Project’s original contracted construction cost and final construction cost

4. Construction dates

5. Project owner

B. List of all City of Phoenix projects where the firm provided CMAR, agency construction management, or general construction services in the last five years, either completed or ongoing.

Points Based 150 (14.7% of Total)

Page | 9

3. Experience of Key Personnel to be

Assigned to This Project

A. For each key person identified, list their length of time with the firm and at least two comparable projects in which they have played a primary role. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For other projects provide the following:

1. Description of project

2. Role of the person

3. Project’s original construction cost and final construction cost

4. Construction dates

5. Project owner

B. List any proposed consultants, including key staff names and the experience and qualifications of these individuals.

Points Based 250 (24.5% of Total)

Page | 10

4. Understanding of the Project and

Approach to Performing the Required

Services

A. Discuss the major issues your team has identified on this project and how you intend to address those issues.

B. Attached to this Request for

Qualifications is the City of

Phoenix general subcontractor selection plan (see Exhibit A).

Describe how you intend to implement this subcontractor selection plan including your recommendations for subcontractor trades to be selected by qualifications only vs.

qualifications and bids; and discuss the benefit that your subcontractor selection plan provides to the project.

C. Describe your team’s project management approach and team organization during design and construction phase services.

Describe systems used for planning, scheduling, estimating, and managing construction.

Briefly describe the firm’s experience on quality control, dispute resolution, and safety management.

D. Describe how your team will establish and manage the master project schedule, GMP package(s) schedule, and the identification and delivery schedule of long-lead equipment/material procurement items.

E. Discuss your approach to operational continuity and phasing as it is likely construction will take place adjacent to the secured airside area.

F. Describe your team’s approach for ensuring that specialized

Points Based 500 (49% of Total)

Page | 11 police-facility systems, such as communications, IT and dispatch systems, evidence management systems, access control, etc. are procured and installed per specification and with no project delays. Additionally, describe the controls your team would employ to ensure operational readiness, successful system-integration and effective commissioning.

5. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the (1,000) points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Experience Modification Rate (EMR) – provide current rating; the awarded company will be asked to provide verification upon contract execution.

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix

Page | 12

• A maximum of 20 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, September 11, 2026.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Bonding Statement: As a separate PDF attachment, include a statement of the firm’s bonding capacity from a Surety Company (A- or better for the prior four quarters). This bond statement will not be counted towards the maximum number of pages.

Additional Content: Resumes and other information may be included (content shall be included within the permitted maximum page limit).

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

• Failure to provide additional documents due a time of submittal.

• Failure to provide bonding statement.

Page | 13

Selection Process and Schedule

The successful firm will be selected through a qualifications-based selection process. Interested firms will submit a Statement of Qualifications (SOQ). A Selection Panel will evaluate each SOQ according to the criteria set forth above. The City will select a firm based on the SOQs received;

no formal interviews will be conducted. The City may conduct a due diligence review on the firm receiving the highest evaluation.

The City will enter into negotiations with the selected firm and execute a contract upon completion of negotiation of contract terms for City Council approval.

The following tentative schedule has been prepared for this project. The Pre-submittal meeting is not mandatory.

Pre-submittal Meeting 10:00 am on Tuesday, September 1, 2026

SOQs Due 12:00 pm on Friday, September 11, 2026

Selection Notification Early October 2026

Scope Meeting Mid-October 2026

If the City is unsuccessful in negotiating a contract with the best-qualified firm, the City may then negotiate with the next most qualified firm until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

https://procurement.opengov.com/portal/phoenix

The firm selected for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s Procurement

Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

https://procurement.opengov.com/portal/phoenix

Page | 14

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact Contract Specialist O'cie Hendricks at (602) 534-1432 - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed above), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

https://phoenix.gov/prr

Page | 15

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required

Upload required documents here*

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html