PHC_East_PWS_CCTV_ACS_Project_2026_13_July_.pdf

PERFORMANCE WORK STATEMENT (PWS)

CCTV/Access Control Installation Building 4411

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide and install a complete and operational CCTV and Access Control system at 4411 Llewellyn Avenue, Fort Meade, MD

20755. The Government shall not exercise any supervision or control over the contract service providers. Such contract service providers shall be accountable solely to the contractor, who, in turn, is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the CCTV and Access Control installation as defined in this PWS. The contractor shall perform all work to the standards specified in this contract.

1.2 Background: Building 4411 requires a new, standalone security system to be managed by

Public Health Command, East. The existing system is controlled by another agency and does not meet current security requirements. This project will establish an independent system to enhance the safety and security of all building personnel and visitors.

1.3 Objectives:

1. Install a fully integrated Access Control, CCTV, and Video Intercom system.

2. Ensure all equipment is new, fully licensed, and functions according to manufacturer specifications and the requirements herein.

3. Provide a secure, reliable, and user-friendly system for day-to-day operations by

Government personnel.

4. Deliver comprehensive documentation, training, and system deliverables for long-term management and maintenance.

1.4 Scope: The contractor shall engineer, furnish, install, and test a complete Access Control and

CCTV system. The work includes providing and installing all required cameras, card readers, control panels, servers, workstations, door hardware, power supplies, and cabling.

The system components are detailed in Part 5.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) option years of maintenance for software/equipment repair. All physical installation, testing, and delivery of documentation shall be completed within the base year period.

Base Year 2026

Option Year I 2027

Option Year II 2028

Option Yeat III 2029

Option Year IIII 2030

1.6 Type of Contract: The Government will award a Firm-Fixed-Price (FFP) contract.

1.7 Place of Performance: Work will be performed at 4411 Llewellyn Avenue, Fort Meade, MD

20755, including the first floor, basement, and building exterior.

1.8 Hours of Operation: The contractor shall conduct business between 0800 and 1600 hours, Monday through Friday, excluding Federal holidays or when the Government facility is closed.

1.9 Federal Government Holidays:

New Year’s Day 1st day of January

Martin Luther King Jr. Day 3rd Monday of January

Presidents Day 3rd Monday of February

Memorial Day Last Monday of May

Juneteenth Day 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veterans Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

Part 2

Quality & Security Requirements

2.1 Quality Control Plan (QCP): The contractor shall develop, implement, and maintain an effective Quality Control Plan (QCP) and submit it to the Contracting Officer's Representative

(COR) prior to project mobilization. The QCP is the contractor’s internal framework for ensuring all work meets the standards of this PWS. The QCP must, at a minimum, include:

2.1.1 Roles & Responsibilities: Definition of a QC Manager and Lead Technician responsible for overseeing quality.

2.1.2 Pre-Installation Checks: A process for inspecting and verifying all materials and equipment upon receipt against the bill of materials to identify shipping damage or discrepancies.

2.1.3 In-Process Inspections: Checklists for verifying installation quality during work, including cable routing, hardware mounting, and weatherproofing.

2.1.4 Configuration & Integration QC: Procedures for testing the logical setup, including software programming, network configuration, and system integrations.

2.1.5 Deficiency Tracking: A log and correction process for any item that fails a quality check.

All deficiencies must be corrected and re-tested at the contractor's expense.

2.2. Quality Assurance (QA): The Government will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The QASP enables the

Government to verify that the contractor’s quality control efforts are effective and that services meet the performance standards of the contract, as detailed in Technical Exhibit 1.

2.3 Security Requirements:

2.3.1 Personnel Vetting: All contractor personnel must be thoroughly vetted through the Fort

Meade visitor center to gain installation access. A formal security clearance is not required. The

Government sponsor for visitor access will be Public Health Command, East Security Manager.

2.3.2 Required Training: All contractor personnel must complete AT Level 1, OPSEC Level 1, iWATCH, and TARP training prior to commencing work on the installation. Certificates of completion must be provided to the COR.

Antiterrorism (AT) Level I Training. This provision is for Contractor HCWs with an area of performance within an Army controlled installation, facility, or area. All Contractor HCWs, to include subcontractor HCWs, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 30 calendar days after start date. The Contractor shall submit certificates of completion for each affected Contractor HCW and subcontractor employee, to the COR or to the contracting officer, if a COR is not assigned, within 7 calendar days after completion of training by all HCWs and subcontractor personnel.

AT Level I awareness training is available at the following website:

https://jkodirect.jten.mil/Atlas2/page/desktop/DesktopHome.jsf or at https://atlevel1.dtic.mil/at

OPSEC TRAINING. Per AR 530-1 Operations Security, the contractor employees must complete Level I OPSEC Awareness training. New employees must be trained within 30 calendar days of their reporting for duty and annually thereafter. Level I OPSEC training is available at the following website:

http://cdse.edu/catalog/elearning/GS130.html (Duration: 45 minutes).

iWATCH Training: The Government will brief all Contractor personnel on the local iWATCH program. This local developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activities to their COR.

https://jkodirect.jten.mil/Atlas2/page/desktop/DesktopHome.jsf https://atlevel1.dtic.mil/at http://cdse.edu/catalog/elearning/GS130.html

Contractor employees must complete iWATCH training within 30 calendar days of reporting to duty.

TARP Training. Per AR 381-12, This regulation applies to all AD, ARNG, USAR, and applies to Department of Army Civilian personnel, Army Contractors as incorporated by the terms of the contract. Training will be either a stand-alone briefing tool (SBT_ and/or a computer Web-based alternative training (CBT) Makes the training and reporting requirements of this regulation applicable to all Army contractors if included in the applicable contract, not just those with security clearances. Subject to the incorporation of these requirements into the contract, ensure that contractors, over whom they have cognizance attends live TARP training at least annually and report threat-related incidents, behavioral indicators, and other matters of CI interest specified in chapter 3, to the facility security officer, the nearest military CI office, the FBI, or the Defense Security Service.

2.3.3 Physical Security: The contractor is responsible for safeguarding all Government property and equipment. All work areas, equipment, and materials shall be secured at the close of each work period.

2.3.4 Key/CAC Control: The contractor will not be provided keys to the building, contractor will be escorted to area of work by Public Health Command, East personnel.

PART 3

GOVERNMENT-FURNISHED ITEMS

3.1 Facilities & Utilities: The Government will provide access to the building and necessary installation spaces, including Rooms 105, 106E, 112A, and 124. The Government will also provide access to existing electrical utilities required for the installation. The contractor shall use utilities conservatively.

PART 4

CONTRACTOR-FURNISHED ITEMS

4.1 General: The contractor shall furnish all supplies, equipment, tools, software, licenses, and services required to perform the work under this contract that are not explicitly listed under Part

3.

PART 5

SPECIFIC TASKS

5.1. Task: Integrated Security System Installation: The contractor shall provide, install, and test the following integrated systems:

5.1.1. Access Control System:

• One (1) Lenel 32ES standalone access control system.

• One (1) Lenel Intelligent Controller board.

• One (1) Lenel Dual Reader Board.

• Four (4) total card readers: two on the first floor (front/rear), one at the basement ambulance entrance, and one in the stairwell.

• Electrified door hardware as required for full functionality.

• Four (4) request-to-exit (REX) motion detectors.

• Seven (7) door contacts.

• One (1) Altronix power supply with battery backup.

• One hundred (100) programmed access cards.

5.1.2. CCTV System:

• Twenty (20) total fixed-view cameras: seven (7) exterior, eleven (11) interior, and two

(2) 180-degree multiview exterior cameras.

• One (1) Axis S1216-series recording tower server with twenty (20) camera licenses.

• One (1) BCDT04 video workstation with a 24-inch monitor, to be located in room 112A

5.1.3. Video Intercom System:

• Four (4) Aiphone video door stations.

• One (1) master intercom unit located in room 124.

• Two (2) submaster stations located in Room 106E and room 112A.

5.2 Post-Award & Progress Meetings: The contractor shall attend a post-award conference and periodic progress meetings (minimum quarterly) with the Contracting Officer and COR to review performance and resolve any issues.

PART 6

APPLICABLE PUBLICATIONS

6.1. Compliance: The contractor must abide by all applicable regulations, publications, and local policies, including but not limited to:

• Army Regulation (AR) 190-13 (Physical Security)

• Army Regulation (AR) 25-2 (Information Assurance)

• Army Regulation (AR) 530-1 (Operations Security)

• FAR 52.222-50 (Combating Trafficking in Persons)

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The Contractor service requirements are summarized into performance objectives that relate directly to mission failure if not accomplished. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance

Threshold

Method of

Surveillance

PRS #1

Access Control System

Installation & Functionality

(Reference PWS Para 5.1.1)

Install Lenel 32ES system, controllers, 4 card readers, 4 REX detectors, 7 door contacts, electrified door hardware, and

100%

Operational: Al l doors properly secure, release via valid card

100%

Inspection /

Demonstration:

Government

QA

representative

Altronix power supply per manufacturer specifications. Supply per manufacturer specifications.

read or REX, and accurately log events.

Battery backup must sustain operations during simulated power loss.

Zero (0) false door-forced alarms at handover.

will witness physical testing of every card reader, door contact, and

REX sensor.

AC power will be disconnected to verify battery backup runtime. Logs will be pulled from the Lenel database to verify event tracking.

PRS #2 CCTV System

Installation &

Configuration (Reference

PWS Para 5.1.2)

Install 20 total fixed-view cameras (7 exterior, 11 interior, 2

180-degree

Multiview), Axis

S1216 server with 20 active camera licenses, and BCDT04 workstation in room

100%

Operational:

All 20 cameras display clear, focused video with correct fields of view

(FOV). Zero blind spots in specified coverage areas.

The server must actively record all feeds without frame dropping at

1080p / 15

FPS.

Periodic /

Visual

Inspection:

Government

QA will review live and recorded footage directly from the BCDT04 workstation in

Room 124 to verify camera angles, focus, and image stitching.

Server system logs will be inspected to confirm recording parameters and storage retention capacity.

PRS #3

Video Intercom System

Integration (Reference

PWS Para 5.1.3)

Install 4 Aiphone video door stations, 1 master unit (room

124), and 2 submasters (rooms

106E, 112A) per design schematics.

100%

Connectivity: S eamless, low-latency audio/video communication and remote door-release capability from

100%

Inspection: Go vernment QA will initiate test calls from all four (4) door stations to

Room 124, Room 106E, all door stations to designated master and submaster units.

and Room

112A to verify two-way audio clarity, video quality, and lock-release functionality.

PRS #4 System

Provisioning &

Deliverables (Reference

Technical Exhibit 2)

Provide 100 programmed access cards. Deliver all as-built drawings, system documentation, O&M manuals, and operator training logs.

Zero

Defects: 100

% of access cards function correctly. All documentatio n is accurate, complete, and delivered on or before the project completion date.

100%

Inspection /

Inventory:

Physical inspection and count of all 100 programmed cards. Manual audit of the database log mapping.

Document review of all as-builts and

O&M manuals for completeness and accuracy.

PRS #5 Schedule and

Project Execution (Reference PWS Para 1.5 &

2.1)

Complete all physical installation, logical integration, and final testing within the agreed-upon Period of

Performance (PoP).

Maintain a clean, secure, and safe worksite daily.

Max 1

Schedule

Deviation: Co mpletion on time with no more than one

(1) minor punch-list item remaining, which must be resolved within three

(3) business days.

Periodic

Monitoring:

Weekly progress review meetings with the COR to assess milestones.

Daily physical walks of the installation site to monitor safety compliance and cleanliness.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

Quality Control

Plan (QCP) (Ref:

PWS Para 2.1)

Once, prior to mobilization

1 Digital (PDF via

Email) Contracting

Officer's

Representative

(COR)

Shop Drawings &

Wiring Schematics

(Ref: PWS Para

1.4)

Once, prior to installation

2 1x Digital

(PDF)1x Hard

Copy (Full-Size D-size)

COR

Access Control

Database/Card

Log (Ref: PWS

Para 5.1.1)

Once, upon system programming

1 Digital (MS Excel) Security Manager and COR

CCTV IP Address

& License

Matrix(Ref: PWS

Para 5.1.2)

Once, upon network configuration

1 Digital (MS Excel) IT Network

Administrator &

COR

O&M

Manuals(Ref: PWS

Para 1.3)

Once, at 90% project completion

2 1x Digital

(PDF)1x Hard

Copy (3-Ring

Binder)

COR

As-Built

Drawings(Ref:

PWS Para 1.4)

Once, within 10 days of final testing

2 1x Digital

(AutoCAD .dwg &

PDF)1x Hard

Copy (Full-Size)

COR

Final Acceptance

Test (FAT) Sign-

Off Sheet(Ref:

PWS Para 2.2)

Once, immediately following final walkthrough

3 Hard Copy

(Original Ink

Signatures)

Contractor, COR, & Security

Manager

Operator Training

Logs(Ref: PWS

Para 1.3)

Once, upon completion of training

1 Digital (PDF with sign-in sheet)

COR & Security

Manager

Warranty

Certificate &

Support Info(Ref:

PWS Para 1.3)

Once, upon final project acceptance

1x Digital

(PDF)1x Hard

Copy

COR

Programmed

Access Cards

(100)(Ref: PWS

Para 5.1.1)

Once, at final project handover

N/A Physical Hand-

Delivery

Security Manager