Performance Work Statement (PWS)_FINAL.pdf

PERFORMANCE WORK STATEMENT

FOR

Annual and Semi-Annual Fire Bottle inspections and Hydrostatic testing

OF

76 CMXG / AMXG SERV C24-047 CO2 Fire Suppression Systems Service

PREPARED BY:

OC-ALC/OBCA

January 22, 2025

Commanders Safety Intent: The safety of everyone on Tinker AFB is our top priority. All

Individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our work environment. Everyone working on Tinker AFB is challenged to find, fix

(if able) and report all hazards and near-misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each contractor and government employee.

Section One

1. Description of Services

1.1 Scope: The Contractor shall provide all labor, tools, equipment, test equipment, material, parts, quality control, transportation and inspection manuals necessary to perform the

Preventive Maintenance (PM), Remedial Maintenance (RM) and Hydrostatic testing of the Compressed Gas Test Stand Fire Suppression Systems and Wheeled Fire bottles the

Oklahoma City–Air Logistics Complex (OC-ALC). The equipment is listed in Appendix

A & Appendix B.

1.2 The Contractor shall be responsible for ensuring all services, parts and Original

Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein, conform to the manufacturer’s equipment specifications and this PWS.

1.3 Requested Services: PM and RM of the Test Stand Fire Suppression systems and

Wheeled Fire bottles located in buildings listed on the Appendix A & B.

1.4 Notification shall be made to 76 CMXG production management, TAFB fire department dispatch, and CE/Akima alarm shop prior to testing.

1.5 Preventive Maintenance (PM): The objective of PM is to protect the equipment capability and investment by removing causes of failure, performing routine maintenance and providing adjustment to compensate for normal wear before failure occurs. The

Contractor shall perform all PM’s IAW the OEM specifications. The Contractor shall perform _2 PM’s per year on each item listed in Appendix A & B. The Contractor shall provide a copy of the PM schedule to the Contracting Officer Representative (COR) within five (5) business days after contract award. The Contractor shall notify the COR seven (7) business days prior to each scheduled PM visit.

1.5.1 Annual: (Once per year) The Contractor shall perform an Annual Visual System

Component Inspection of the fire suppression Gas Cylinders, Control Panels, Fire

Suppression Pulls, and hoses, piping, and actuators shall be inspected and certified every five (5) years to be thoroughly inspected at least every 12 months to identify any leakages or cracks that require replacement.

1.5.2 Semi-Annual: (Every 6 months) Fire Suppression Gas Cylinders and Wheeled

Fire bottles, Weight Inspections and Preventive Maintenance. The Contractor shall develop and maintain an Annual and Semi-Annual preventive maintenance schedule to ensure all tasks are scheduled and performed from the onset of the contract period of performance and to prevent/reduce downtime to supported equipment.

1.5.3 The Contractor shall provide and updated service tags on cylinders.

1.5.4 The Contractor shall exchange 1 for 1 like CO2, NOVEC 2030, and FK-5-1-12 bottles and Wheeled Fire bottles to be refilled. The exchange shall be inspected, tested/certified prior to hook up to the system according to the designated locations in Appendix A & B.

1.5.5 The Contractor shall maintain hydrostatic testing and certification for all fire suppression gas cylinders and Wheeled Fire bottles.

1.5.6 The contractor shall be currently certified and bonded to maintain and replace defective parts on:

ANSUL HP CO2

TRACE NOVEC 2030 & FK-5-1-12 fire suppression systems

KIDDE HPCO2

KIDDE NOVEC 2030 & FK-5-1-12 fire suppression systems

1.5.7 All certification and bonding documentation shall be presented to government upon request and be kept valid for the duration of the contract.

1.6 Remedial Maintenance (RM) is the repair of equipment and systems with parts, materials, and labor to restore performance to the designed function in the event of any breakdown or stoppage of equipment or system where the equipment or system is unable to perform its designed function. RM includes repairs and replacement of related components, parts, and appurtenances that have failed, no longer perform reliably, or have worn beyond safe tolerances. The Contracting Officer (CO) will make final determination of any RM work being within scope.

1.6.1 RM Procedures: Upon occurrence of an equipment or system malfunction, the

COR will contact the Contractor by telephone, email, or fax and provide the following information:

a) The equipment identification number (ID#)

b) A brief description of the malfunction

c) Location of equipment

d) Name and telephone number of the Government’s SME

Note: if the Contractor receives this notification via telephone, the COR will provide a written copy of the request by email or fax at their earliest convenience.

1.6.2 When RM is required, the Contractor shall submit the RM Work Request (WR) form (Attachment X) to the COR for coordination. The WR will have an estimated

Not To Exceed (NTE) amount and will use the fully burdened labor rates found in the current year’s RM contract line item (CLIN).

1.6.3 The COR will coordinate the WR with the Government Subject Matter Expert

(SME; End User/Program Office) to validate the Contractor’s hours and materials.

After the SME reviews and confirms the estimate, the WR will be submitted to the

CO for final review and approval.

a) If the CO approves the RM, the CO will sign the WR and return it to the

Contractor, which establishes RM approval. The Contractor will be notified that

RM has been approved in the amount found on the WR.

i. They must have CO approval prior to exceeding this amount.

ii. If they exceed the approved NTE amount without CO authorization, the contractor does this at its own risk, and the Government is not liable to pay for anything over the NTE amount;

iii. They need to coordinate the RM visit with the COR immediately.

b) If the CO does not approve the WR, the Contractor will be notified and the

CO’s rationale for disapproval will be provided to them

The Contractor shall begin RM once the CO approves the WR and after coordinating the RM visit with the COR. The technician shall arrive on site at the equipment location to perform RM within 2 business days or if overseas, within 5 business days after the WR is approved. The Contractor shall provide and use only new parts and material unless otherwise authorized by the CO.

1.6.4 Upon completion of work, the Contractor shall promptly submit a quote for the

RM work to include actual labor hours and material costs to the CO. The

Government and Contractor will then negotiate a settlement for the RM. The CO will then definitize the RM by assigning it a Firm Fixed Price (FFP) amount.

1.6.5 Failure to agree on the FFP RM amount shall be a dispute with the meaning of the

Disputes Clause as found in the contract.

1.6.6 In the event of Test Station Fire Suppression gas discharge or Wheel Fire bottle discharge, COR will contact Contractor for RM service.

1.6.7 In the event of a Test Station fire suppression gas or Wheeled Fire bottle leak-down, COR will notify Contractor for RM service.

1.7 Malfunction and Notification Process: Upon occurrence of an equipment or system malfunction, the COR will contact the Contractor by telephone, email, or fax and provide information below. If the COR notifies the Contractor via telephone, the COR will provide a written copy of the request by email or fax.

• the equipment identification number (ID#)

• a brief description of the malfunction

• location of equipment

• name and telephone number of the Point of Contact (POC)

1.7.1 Upon notification of the system malfunction, the technician shall arrive on site at the equipment location within two (2) business days and start repairs.

1.8 Equipment Evaluations: The Contractor shall provide a written Estimate Repair Report to the COR by fax or email no later than (NLT) one (1) business day after the completion of the inspection. As a minimum, the information cited on the Estimate Repair Report shall include:

• the equipment ID#

• date of evaluation

• description of findings and recommendations

• required parts and part numbers (P/N)

• cost of parts

• number of parts needed

• estimated labor hours required to complete the repair

Any recommendations cited shall consider:

• the priority of the requested service

• available source for obtaining new parts

• the availability of the new parts

• shipping and delivery schedules of parts

• other factors which may be peculiar to the specific repair requirement

1.9 Authorizations for Repair Actions: Only the Contracting Officer (CO) can authorize repair actions. The COR will coordinate any repair actions with the Government Subject

Matter Expert (SME) and the CO to obtain the approval to proceed. The Contractor shall ensure all repair actions have the documented CO approval, in writing, before initiating any repair or ordering parts. The Contractor shall demonstrate to the Government SME that the repairs have been completed.

Once the authorization for repair action has been received from the CO, the Contractor shall order any required parts within one (1) business days and notify the COR, in writing, of the estimated arrival date of the parts. Upon the receipt of the parts, the Contractor shall perform the repair within one (1) business days. The COR will verify the receipt of the parts with the Contractor to ensure the repair is performed in a timely manner.

1.9.1 Parts and Materials: The Contractor shall provide and use only new OEM approved parts material and material in performance of this PWS unless otherwise authorized by the CO.

1.10 Service Contract Reporting: The contractor shall report ALL contractor labor hours

(including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30

September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do)." *Reporting

Period: Contractors are required to input data by 31 October of each year.

Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba.

1.11 Service Report: Immediately upon completion of any maintenance and before leaving the OC-ALC, the Contractor shall provide a draft, written Service Report to the SME.

When necessary, the SME will forward the draft service report to the COR within 2 business days of receipt. The Contractor shall provide, by fax or email, the final service report within 5 business days to the COR. As a minimum, the final service report shall contain the following information:

• Company Name

• Requested service date

• Contract #

• Equipment ID #

• Description of Services provided

• Additional Services recommended (if any)

• Printed Name and Signature of Technician who performed the Services (electronic signatures are acceptable)

• Printed Name and Signature of on-site SME or COR (electronic signatures are acceptable)

• Start and Completion dates

• Complete Breakdown of the Labor Cost (hours and rate)

• Materials and Parts used

• Details of any other charges

• Printed Name and Signature stating only new parts and materials were used

(electronic signatures are acceptable)

• Written verification statement that a performance check to verify operational condition was performed and that the equipment is in working order. (electronic signatures are acceptable http://www.sam.gov/ http://www.sam.gov/ https://www.fsd.gov/fsd-gov/home.do) https://www.fsd.gov/fsd-gov/home.do) https://www.fsd.gov/fsd-gov/home.do) https://www.fsd.gov/fsd-gov/home.do) http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba https://www.fsd.gov/sys_attachment.do?sys_id=95849fed1be769100ca4a97ae54bcbba

1.12 Increase/Decrease of Equipment: The Government reserves the right to increase and/or decrease the number of the CO2, NOVEX 2030, and FK-5-1-12 cylinders to be serviced by the contractor, through means of a modification based on the Government need during the life of the contract. The Contractor shall provide the agreed upon Fire Suppression gas cylinders Bottles PM/RM services IAW the unit prices, terms and conditions agreed upon in the Basic and Option years of the contract.

1.13 Quality Assurance: According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The COR will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO. All services to be performed by the Contractor during the period of this contract will be subject to review by the CO or COR.

1.14 Corrective Action Report (CAR)/Complaint Contractor Response Time: The

Contractor shall provide a written response within two (2) business days which addresses the root cause, corrective action, and preventive actions in relation to the submitted CAR or Customer Complaint.

1.15 Maintenance Documentation: The Contractor shall notify the Government Subject

Matter Expert (SME) upon completion of each PM/RM/Repair/or similar requirement, IAW OC-ALC Operating Instruction (OI) 21-203, Chapter 1, 2, and 3, as applicable.

1.16 Red Tagged Items: Red Tagged items create unsafe conditions for the workplace and are noted by the annotation of a Red X in the Facilities and Equipment Management Web-

Based (FEMWEB) system. A Red X indicates the equipment is considered unsafe or unserviceable and will not be used until the unsatisfactory condition is corrected and the

Red X is cleared. The Contractor shall not authorize, use or direct equipment to be used until the Red “X” has been properly cleared IAW OC-ALC OI 21-203, Chapter 2.

1.17 Red X Clearance: The Contractor shall ensure the Red X’s are cleared IAW OC-ALC

OI 21-203, Chapter 2. The Contractor shall immediately notify the shop supervisor or work leader in any instance where the Contractor clears a Red X in his or her assigned work area.

1.18 Red X Clearance on Equipment: Red X on Equipment will be cleared in FEMWEB by the shop supervisor, work leader, or supervisor’s designee.

1.19 Continuation of Essential Department of Defense (DoD) Contractor Services During

Crisis: This requirement has been determined not to be essential and does not require continued support during a crisis as defined in DFARS 252.237-7023.

1.20 Hours of Operation: The Contractor shall perform the work required under this contract during the following days and hours prescribed on Appendix A & B. If work hours are required outside the hours stated, the Contractor shall contact the COR for approval from the CO. Upon approval from the CO, the Government Subject Matter Expert (SME) or

COR must be present with the Contractor.

These dates and hours exclude Federal Holidays, base closures due to inclement weather, and furlough days, as applicable.

1.21 Special Qualifications: The Contractor shall provide personnel with the following special qualifications:

1.21.1 The contractor shall provide a copy of the current certificate of Department of

Transportation (DOT) licensing as a hydrostatic re-test agency to the contracting officer with the receipt of proposal. The Contractor shall be compliance with

(IAW) NFPA 72 and NFPA 12.

1.22 Contractor Personnel: The Contractor shall provide the name of the Contract Manager

(CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and COR, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time. The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

1.23 The Contractor and Contractor personnel shall be required to identify themselves as contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and Contractor personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.24 Listing of Contractor Employees: The Contractor shall provide an initial listing of names and position titles of employees who will come to Tinker Air Force Base to the

COR within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the COR when employees affecting the work of this contract change status or position.

The Contractor shall not employ persons on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, and/or general well-being, or operational mission of the installation and its population. The Contractor shall not employ any person who is an employee of the United States (US) Government if the employment of the person would create a conflict of interest. The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD

5500.7-R Joint Ethics Regulations (JER). In addition, the Contractor shall not employ any person who is an employee of the Department of the AF if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force

Industrial Labor Relations Activities. The Contractor shall be prohibited from employing off-duty CORs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor. All contract personnel, depending on particular condition, occasion, or place or job assignment shall be required to wear professional and suitable attire. All

Contractor personnel shall conduct themselves in a professional and courteous manner.

The selection, assignment, reassignment, transfer, supervision, management, and control of contractor personnel in performance of this PWS shall be the responsibility and prerogative of the Contractor; however, the Contractor shall comply with the requirements set forth in this PWS and Tinker AFB regulations concerning the conduct of employees as referenced herein. The Contractor shall employ and maintain a technically trained and experienced work force.

1.25 Environmental Certification: The Government will ensure the part or equipment is clean, drained and purged before it is transferred to the Contractor for repair. The

Government will provide written certification of such to the Contractor prior to shipment or pick up of the part or equipment. Certification will be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification will contain description of the part or equipment, make, model, serial number, and OC number (if applicable). This certification will be provided to the COR three (3) business days prior to the pick-up or shipment of the part or equipment. The COR will, in turn, provide it to the Contractor within two (2) business days prior to the pick-up or shipment of the part or equipment.

1.25.1 The Contractor shall ensure and provide written certification that the repaired part or equipment is cleaned to remove all hazardous contaminants, dirt, shavings, oil, or grease, and drained and purged to remove all fluids, oils and liquids before returning to Tinker AFB. Certification shall be by official correspondence with a statement which specifies the part or equipment is certified to be clean, drained and purged. In addition, as a minimum, said certification shall contain description of part or equipment, make, model, serial number, and OC number (if applicable).

This certification shall be provided to the COR two (2) business days prior to the return of the part or equipment.

1.26 Environmental Protection & Safety: The Contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations, instructions and requirements regarding environmental protection and occupational safety and health. The

Contractor shall comply with any laws, instructions or regulation changes during the term of this contract.

1.26.1 Contractors shall be compliant Tinker Air Force Base (TAFB) Supplement to Air

Force Manual (AFMAN) 32-7002, “Environmental Compliance and

Pollution Prevention”, Tinker AFB procedures per Tinker Air Force Base

Hazardous Waste Management Plan (TAFB HWMP), and Complex procedures per Oklahoma City Air Logistics Complex (OC-ALC)

Supplement to AFMAN 32-7002, “Environmental Compliance and

Pollution Prevention” and OC-ALCI 32-101 “Air Quality Record Keeping

Procedure”. Publications are available digitally on e-Publishing website at www.e-publishing.af.mil for downloading or ordering.”

1.27 Hazardous Material (HAZMAT): If no HAZMAT will be brought on base or used in performance on this contract, the contractor shall certify “No HAZMAT will be brought on base” or “No HAZMAT Usage” by official correspondence. This certification shall be provided to the COR within ten (10) days after award. Upon COR receipt of the certification, the requirements of this section no longer apply. Appropriate penalties for the contractor shall be assessed if found in violation of above certification.

1.27.1 The Contractor shall comply with applicable federal and military procurement policies IAW OC-ALC Supplement to AFMAN 32-7002, “Environmental

Compliance and Pollution Prevention”. The Contractor shall obtain access to the standardized Air Force HAZMAT tracking system and manage HAZMAT within the system or have a government designated HAZMART comply. The Contractor shall establish and reconcile the inventory, print the standardized Air Force

HAZMAT tracking system bar code labels, and apply the labels to containers of

HAZMAT so that the Occupational Safety and Health Administration (OSHA) compliant labels are not covered. Any failure to comply with proper HAZMAT management procedures shall be reported to the CO and COR who will notify 76

MXSG/MXDEU, OC-ALC Environmental Compliance.

1.28 Safety Data Sheet (SDS) and Labeling: Upon COR receipt of the “No HAZMAT

Usage” certification, the requirements of this section no longer apply.

1.28.1 The Contractor shall not transport, ship or use any chemical, material or substance used in the performance of this PWS on Tinker AFB before written approval is provided by 72 ABW/CEIE, Natural Infrastructure Management

(Environmental Compliance). The Contractor shall submit to the COR, ten (10) calendar days after contract award date all Safety Data Sheets (SDSs). The

Contractor shall receive approval from the COR prior to shipping any chemical, material or substance to Tinker AFB. A copy of the manufacturer SDS shall accompany the shipment. Contractor shall comply with the effective dates for SDS requirements IAW the Occupational Safety and Health Administrations (OSHA)

Hazardous Communication Standard, Title 29, Code of Federal Regulation (CFR)

Part 1910.1200. The Contractor shall ensure containers of hazardous chemicals are labeled with the following information, prior to shipping to Tinker AFB IAW

OSHA Hazardous Communication Standard, Title 29, CFR Part 1910.1200

(2012): product identifier; signal word; hazard statement(s); precautionary statement(s); pictogram(s); and name, address and telephone number of the chemical manufacturer, importer, or other responsible party. The COR will http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ http://www.e-publishing.af.mil/ forward all SDS submittals to 72 ABW/CEIE for approval. A current manufacturer

SDS shall be submitted to the COR if the Contractor changes manufacturer or vendor for any chemicals that were prior approved. The Contractor shall maintain copies of manufacturer SDSs for all chemicals and SDSs shall be readily accessible at all times by Contractor personnel as well as government employees.

1.29 Hazardous Waste: If no HAZWASTE will be generated during performance of this contract, the Contractor shall certify “NO Hazardous Waste Generation” by official correspondence. This Certification shall be provided to the COR within ten (10) business days after award. After the COR receives the “No Hazardous Waste Generation”

Certification, the requirements of this section no longer apply. Appropriate penalties for the Contractor shall be assessed if found in violation of the above Certification.

The Contractor shall dispose of contaminated solid waste, spent or processed chemical solutions, used rags and hazardous waste in government furnished waste containers located in the shop or area the work is being performed. The Contractor shall notify the

COR if the required waste containers are not available on site.

1.30 Discharges: Any discharges into Tinker’s industrial waste treatment plant (IWTP) or sanitary sewer shall be approved and done IAW Tinker Industrial Wastewater Discharge

Permit as instructed by 72 ABW/CEIE, Natural Infrastructure Management

(Environmental Compliance). Notice of intent documentation shall be provided to the

COR within ten (10) days after award. The COR will submit the required notice of intent documentation to the UEC for 72 ABW/CEIE approval. The Contractor shall not discharge into IWTP and sanitary sewer prior to approval issued by 72 ABW/CEIE. The

Contractor shall maintain records of written approval issued by 72 ABW/CEIE for discharges into IWTP and sanitary sewer.

1.31 Off-Site Discharges: For discharges outside of Tinker AFB, the Contractor shall ensure wastewater discharges, that may contain pollutants resulting from any contracted service, go to a state or federal permitted treatment facility such as a municipal Publicly Owned

Treatment Works (POTW). The Contractor shall provide official correspondence ten (10) calendar days after contract award date to the COR from the POTW that states the POTW is permitted for all pollutants that the Contractor may discharge during the contracted service.

1.32 Spills: Upon occurrence of any spill that could enter the storm system or cause any harmful environment effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from

Tinker AFB 911. If using a cell phone, the Contractor shall request Tinker AFB 911. The

Contractor shall immediately report all environmental violations to the COR and UEC.

The Contractor shall provide five (5) copies of a typed or written report about the incident within four (4) clock hours as follows:

1.32.1 One (1) copy to CO, two (2) copies to the COR, a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

a) Name and contact number of the person reporting the spill

b) Date and time of incident

c) Location and source of spill

d) Substance or pollutant spilled

e) Amount spilled and rate of discharge

f) Any damages or injuries involved

g) Extent of area impacted

h) Potential hazards

i) Actions taken

j) Organizations contacted

k) Remarks Section - that addresses the cause of the spill (e.g. human error, equipment, etc.) and whether 911 was called and which agencies responded.

1.33 Environmental Training: Upon COR receipt of the “No Hazardous Waste Generation” certification, the requirements of this section no longer apply.

1.33.1 Contractor personnel performing duties in the service of this PWS shall have training that acquaints the person with the details of Resource Conservation

Recovery Act (RCRA)regulations in 40 CFR 260 through 279; applicable State

Laws and regulations; DoD, Air Force and local requirements. This training can be obtained through creditable training institutions or companies. All training shall be approved by 72 ABW/CEIE, Natural Infrastructure Management

(Environmental Compliance). RCRA training is available at http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm;

http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_e nus000000 and http://www.lion.com/Storing-Hazardous-Waste-for-LQGs at the

Contractor’s expense. Prior to obtaining training, the Contractor shall provide the name of the training institution or company and course description to the COR for approval within ten (10) calendar days after contract award date. Once written approval is received from the COR, the Contractor shall provide the environmental training certificates for employees performing duties in the service of this PWS to the COR, within thirty (30) calendar days after contract award date. In addition to the required environmental training, Contractors shall be compliant with Tinker AFB procedures per TAFB HWMP, “Hazardous

Waste Management”.

1.34 Forms, Technical Orders (T.O.), AFI, Air Force Material Command Instructions

(AFMCI), and Publications: The Contractor shall obtain the forms and publications expressly required to perform the work in this contract via the internet at www.e-publishing.af.mil. In the event a form or publication is not available online, the COR will http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.natlenvtrainers.com/RCRA-hazardous-waste.htm http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.skillsoft.com/catalog/detail.asp?CourseCode=esh_sah_a34_sh_enus000000 http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs http://www.lion.com/Storing-Hazardous-Waste-for-LQGs provide the form, instruction, or publication to the Contractor upon the Contractor’s written request (e-mail is acceptable). In the event, laws, regulations, T.O.’s, AFI’s, or

AFMCI’s change during the term of this contract, the Contractor shall be required to comply as the changes come into effect. Contractors delivering or handling official

United States Air Force (USAF) records shall comply with the applicable records management regulations in AFI 33-322, Chapter 3, in its entirety.

1.35 OC-ALC Security and OPSEC briefing: All Contractor personnel working on base in the OC-ALC shall be required to read the OC-ALC Security and OPSEC briefings. The

COR will ensure the Security and OPSEC briefings are available for review by the

Contractor. The Contractor shall provide the COR with a report within five (5) business days after receiving the briefings. The report shall contain the employee’s name and the date of review. These requirements are IAW AFI 16-1404, “Information Security”, Chapter 6, Paragraph 6.2-6.2.3, 6.4-6.4.4.; DoDI 5220.22 “Industrial Security”, Section

9, Paragraph 9.2(6).; AFI 10-701, “Operations Security”, Chapter 4, Paragraph 4.4. and

OC- ALC 16-1404, “OC-ALC Security”, Paragraph 7.

1.36 Housekeeping: The Contractor shall keep the work areas clean and neat IAW industry standards, OSHA, fire and safety standards, and this PWS.

1.37 Foreign Object Damage (FOD) and Dropped Object Prevention: Contractor personnel who work in or travel though areas near operational and production aircraft, engines, munitions, missiles, drones, space systems, support equipment, Aerospace

Ground Equipment (AGE), trainers, and the Contactor personnel operating vehicles and equipment on flight lines, runways, taxiways, parking ramps, and in aircraft hangers and maintenance areas are required to receive the FOD/DOP training and to comply with AFI 36-2650, AFMC Supplement 1, paragraph 9.2., and A4.4.4.

(Initial)/A4.4.5. (Refresher). The Contractor and Contractor personnel shall acknowledge the FOD/DOP training by viewing the Digital Versatile Disc (DVD) provided by the COR. The Contract Manager shall provide written certification to the

COR for each employee prior to the employees starting work in the OC-ALC shops.

The certification shall have the title of the training, the name of the person who received the training, and the date of the training. The Contractor shall also ensure all new employees view the FOD/DOP training and provide written certification of training to the COR prior to the employees starting work in the OC-ALC shops. Every

36 Months, the Contractor and Contractor personnel shall be required to review the

FOD/DOP training and to provide written certification to the COR.

1.38 Tool Control and Accountability: While performing contract services in or around

Maintenance Production Shops, which includes ramp areas, the Contractor shall comply with AFI 21-101_AFMC Supplement 1, 21-101, Chapter 10 (all paragraphs) and OC-

ALCI 21-112, paragraph 14.1. and 14.5.3. The Contractor shall provide the completed

MXRIWRS Form 032 prior to performing work in the OC-ALC industrial areas. The

MXRIWRS Form 032 is available from the COR. The Contractor shall provide a

Contractor Tool Listing, MXRIWRS Form 032, to the COR within five (5) business days after annual and semi-annual inspections. actions. The Contractor or Contractor’s personnel shall inventory the container or bag of tools at the beginning of each workday and at the end of each workday. The Contractor personnel shall immediately notify the

COR of any tools that are missing or lost from the work area or container (e.g. tool or job box or tool bag). The COR will report any missing Contractor’s tools which have not been located within one (1) hour after notification to the appropriate Government personnel. The Contractor shall obtain the Form 32 from the COR. The CM shall ensure each employee on the job site receives a briefing from the COR about Housekeeping, FOD/DOP, and Tool Control prior to starting work in OC-ALC Industrial Areas.

1.38.1 Buildings 3902 and 3907 are in a secure area with restricted access. No photos or videos allowed in operating area of Tinker AFB

1.39 Privately Owned Motor Vehicles (POV): Contractor Contractor’s personnel shall comply with the directives pertaining to the operation of POVs on Tinker AFB, per

AFMAN 31-116, in its entirety, “Motor Vehicle Traffic Supervision”. The Contractor shall comply with Tinker AFBI 24- 302, in its entirety for the operation of POVs within

Tinker AFB.

1.40 FOD Training for Vehicle Operations: Vehicle operators shall complete all FOD awareness and prevention training, as well as testing requirements, before driving any vehicle on the flight line. The Contractor shall comply with DAFI 13-

213_TINKERAFBSUP a10.4.1 & 2.16.4.

1.40.1 A10.4.1 - Airfield entry points. Entry points are marked with warning signs stating you are entering the airfield. Only government or POV/contractor owned/government leased vehicles with an airfield or ramp pass are authorized on the airfield. A FOD checkpoint is located at each airfield entry point.

1.40.2 Contractors. In accordance with AFMAN 91-203, it is the responsibility of the

Contracting Division to ensure contractors understand and comply with the airfield driving program and base personnel security access requirements. Additionally, they will inform AM and 72 SFS of contractors who will have a requirement to drive on the airfield. No contractor is authorized to drive on Tinker airfield until properly trained and access granted. This requirement must be written in contract agreements.

1.41 Visitors Pass: The Contractor shall contact the COR seven (7) business days before arriving on Tinker AFB in order to make arrangements for Visitors Passes. The COR will assign a sponsor for the Contractor from within the organization. The Contractor and the sponsor shall arrange to meet at Pass and Registration, building 6611 at the Tinker Gate which is South of I-40 off of Air Depot. The Contractor shall provide two (2) forms of identification, one of which shall be a picture ID, to the 72 SFS. The 72 SFS will provide an AF Form 75, Visitors Pass, which will be valid for up to thirty (30) calendar days.

1.42 Foreign Nationals: The Contractor shall notify the COR before sending a Foreign

National representative to perform services. Special rules apply for foreign nationals visiting a US Government facility.

1.43 ISO 50001 – Energy Management System. The OC-ALC is certified to ISO 50001

Energy Management Systems. All contractors are subject to the Energy Management

System (EnMS) requirements and shall abide by certification guidelines whenever applicable.

1.43.1 EnMS Training. All Contractors servicing OC-ALC facilities, systems, and equipment at Tinker AFB shall complete Air Force provided initial EnMS

Training. It is the responsibility of the Prime Contractor to ensure that all sub-contractors, vendors, and employees complete this training prior to beginning work on Tinker AFB.

1.43.2 The Contractor shall complete the required training and provide the completion notification to the COR within five (5) business days of contract award or before arriving on base.

1.44 Safety and Health on Government Installations: While performing work under this contract the Contractor shall comply with all applicable federal, state, and local and the specific Air Force regulations (as applicable) regarding occupational safety and health addressed in the PWS. During the execution of the contract the Contractor shall notify the CO, COR, and Government Contract Administrator (CA) within one (1) business day of any damage to Government property where the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to Government property less than $500,000.00.

The Contractor shall notify the (CO) within one (1) business day of any injury to contract personnel which occurs while on a Government installation.

1.44.1 Mishap notifications shall contain, as a minimum, the following information:

• Contract, Contract Number, Name and Title of Person(s) Reporting

• Date, Time and exact location of accident/incident

• Brief Narrative of accident/incident (Events leading to accident/incident)

• Cause of accident/incident, if known

• Estimated cost of accident/incident (material and labor to repair/replace)

• Nomenclature of equipment and personnel involved in accident/incident

• Corrective actions (taken or proposed)

• Other pertinent information

1.44.2 If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

Applicable Regulations and Air Force Instructions:

29 CFR 1910 OSHA Standards for General Industry

AFI 91-203 Air Force Consolidated Occupational Safety Instruction

AFI 91-207 THE US AIR FORCE TRAFFIC SAFETY PROGRAM 12 Sep 2013

AFI 31-218 AIR FORCE MOTOR VEHICLE TRAFFIC SUPERVISION

1.44.3 While on a government installation the Contractor shall be required to follow applicable installation traffic safety regulations and any applicable safety requirements required by the work center supervisor as it pertains to execution of the contract while in the work center; these may include but are not limited to general personal protective equipment such as safety glasses, hearing protection, and hard hats. The Contractor shall comply with base/shop emergency procedures for fire, tornado etc.

1.45 Safety and Health on Government Installations: While performing work under this contract on a Government installation, the Contractor shall comply with federal, state and local regulations, and AFMAN 91-203, “Air Force Manual”, as established by this contract and Appendix C. The Contractor shall notify the CO, COR, and Government

Contract Administrator (CA) within one (1) business day of any injuries that occur to contractor personnel while they are on the installation. The Contractor shall notify the

CO, COR, and Government CA within one (1) business day of damage to Government

1.46 Communicating Hazards of Workplace (CHOW): Contractor’s onsite representative communicates all hazards being introduced to the worksite by the Contractor. This is accomplished prior to commencement of work and refreshed daily during performance, IAW Contractor’s Site Safety Plan.

1.47 Safety and Health Plan: The Contractor shall be responsible for compliance with the

OSHA Public Law 91-596. The Contractor shall submit a Safety and Health Plan (SHP) and corresponding site safety checklist to the CO and the COR (see Appendix C).

1.48 Anti-Terrorism Training: IAW DFARS 252.204-7004 Contractor personnel who require routine physical access to a Federally controlled facility or military installation shall complete Level I Anti-Terrorism Awareness Training within 30 days of requiring access and annually thereafter. This requirement must also be flowed down to subcontracts when subcontractor performance requires routine access to federal facilities or military installations. Contractor shall maintain and make available to the COR, records of contractor employees and/or subcontractor employees, who have completed the Antiterrorism Awareness Training required by DFARS Clause 252.204-7004 within

30 days of requiring access as new employees or for the annual requirement, within 30 days after the effective date of the task order award or after the option year exercise effective date of award. The record shall either consist of the individual Contractor and/or

Subcontractor certificates of completion or a listing of all applicable individuals who have completed the required training, the individual’s company name, and the date of the completion of the training. Level I - Antiterrorism Awareness Training may be taken at https://jkodirect.jten.mil/ (select “Standalone Anti-Terrorism Level I Training”, in the center of the page) or as Coordinated by the COR with the requiring unit Anti-Terrorism

Representative (ATR).

1.49 Combating Trafficking in Persons: IAW DFARS PGI 222.17, the COR shall pursue, as appropriate, the following methods of monitoring the Contractor’s performance regarding trafficking in persons such that non-compliances with FAR clause 52.222-50 are brought to the immediate attention of the Contracting Officer:

1.49.1 Keep the lines of communication open with the Contractor. At the post-award conference, remind the Contractor of his contractual responsibilities to notify the government if the Contractor receives notification of any alleged violations to this policy or if actions have been taken against the Contractor employees, subcontractor’s or subcontractor employees pursuant to the clause.

1.49.2 When appropriate, encourage Contractor to complete Human Trafficking

Awareness Training.

1.49.3 Encourage the Contractor to take steps to investigate and eliminate slavery and human trafficking in their supply chains and to publish information for consumer awareness.

1.49.4 Periodically access the Department of State’s Trafficking in Person (TIP) website for updates and to view the latest reports. http://www.state.gov/g/tip

1.50 Speak Up for Safety: Safety surety is an integral part of our overall goal of establishing a world class safety and health program. Our “Speak Out for Safety” initiative ensures a partnership with contractors and government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety.

1.50.1 A safe workplace is everyone's business. As part of the contract team, military, civilian and contractor personnel are empowered to Speak Out for Safety (S.O.S.)

when they observe an unsafe act.

1.50.2 Government personnel are empowered to intercede in events that pose imminent danger to personnel or catastrophic damage to property.

1.51 Emergency Procedures: The Contractor personnel shall follow the direction of the

Government personnel with regard to emergency procedures, such as fire, tornado, active shooter, bomb threats, or other emergency. It is the responsibility of the Contractor to provide guidance and to establish procedures for its employees to respond to an emergency. It is the Contractor’s responsibility to account for their employees following an emergency evacuation. The Contractor personnel shall participate with the http://www.state.gov/g/tip http://www.state.gov/g/tip http://www.state.gov/g/tip

Government personnel in all fire and tornado drills at no additional cost to the

Government.

1.52 Contractor Manpower Reporting (CMR): The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields in the Service Contract Report (SCR) at www.SAM.gov.

1.52.1 Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30

September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October* of each calendar year Contractors may direct questions to the SAM.gov service desk (https://www.fsd.gov/fsd-gov/home.do).

1.53 Reporting Period: Contractors are required to input data by 31 October of each year.

1.54 Uses and Safeguarding of Information: Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor’s name and contract number associated with the data.

1.55 User Guide: Data for Air Force service requirements must be input at www.sam.gov. A quick start user guide is available at on the SAM.gov website at https://sam.gov/SAM/transcript/SCR_QSG.pdf. In addition, a full user guides for contractors and government personnel are available at https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf.

1.56 Training – General (including but not limited to): The Government COR will provide training via slides, video, or classroom prior to the Contractor performing work at the

OC- ALC. The Government will be responsible for all approved costs associated with the training identified below. The COR will document training on and maintain copies of the completed AF IMT 1151, Training Attendance and Rating, as part of the contract surveillance file. For purposes of identification and compliance with Personally

Identifiable Information (PII) requirements, only the last four (4) of the contractor employee’s Social Security Number (SSN) will be input on the form. The Government will add or remove training as required per Air Force Regulation.

1.56.1 The Contractor shall contact the COR prior to work being performed in order to accomplish the required training or to verify the required training as listed below has been completed:

Contractor Required Courses Course Number

FOD and DOP Awareness Training Course Initial CHPMAS0000400SU

AFMC FOD and DOP Awareness Training Refresher CHPMAS0001301CB

Initial Fire Safety and Prevention Training CTESAF0000100SU http://www.sam.gov/ http://www.sam.gov/ https://www.fsd.gov/fsd-gov/home.do https://www.fsd.gov/fsd-gov/home.do https://www.fsd.gov/fsd-gov/home.do https://www.fsd.gov/fsd-gov/home.do https://www.fsd.gov/fsd-gov/home.do http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ https://sam.gov/SAM/transcript/SCR_QSG.pdf https://sam.gov/SAM/transcript/SCR_QSG.pdf https://sam.gov/SAM/transcript/SCR_QSG.pdf https://www.sam.gov/SAM/pages/public/help/samUserGuides.jsf…