Performance Work Statement.pdf

Performance Work Statement (PWS) Project: Janitorial Services - GFHNRC

GENERAL INFORMATION

1.0 Scope of Work:

1-year Service Contract for cleaning building utilizing 2 personnel, 3 times per week, 8 hours per day.

2.0 Background:

Previous Janitorial services were completed by a federal position that has now departed. Intentions are to create a contract with cleaning company.

CONTRACTOR REQUIREMENTS

3.0 Technical Requirements/Tasks:

Cleaning services that include 2 personnel, 3 days per week, 8-hour days for the following requirements.

8 – Bathrooms / 1 – Shower – Sink, shower, toilet, mirrors, polish chrome fixtures, dust, wet wash baseboards, trash removal, floors.

Offices – Dust (excluding desktops), trash removal, floors 3 Conference Rooms – Dust, trash removal, floors 6 Stairwells – Dust, floors Throughout – Dust (includes furniture and window sills), floors, trash/recyclables Rooms and areas not being cleaned/serviced: Chemical Storage Rooms, Vivarium, Labs (to be determined), bedrooms on 3rd floor MRU.

Cleaning and janitorial work will be carried out in accordance with a schedule approved by the LSM, and the contractor. Interference with personnel or Government business will be avoided.

SUPERVISION OF EMPLOYEES. The Contractor shall be directly responsible for work performance specified in the contract. Contractor shall provide for supervision of employees.

4.0 Government Furnished:

Outdoor dumpsters for all waste from offices and laboratories. There are separate dumpsters for garbage and recycling. Removal of all wastes from the outdoor dumpsters is the responsibility of the Government. Recycling shall be placed in the correct dumpsters as identified by Location Site Manager (LSM).

Contractor shall store and preserve all cleaning solvents in accordance with commercial instructions. All commercial markings shall remain on items for identification and medical instructions. If items should require transfer to another container, that container shall be clearly marked as to its content and its medical instructions. All USDA bio-based regulations must be followed (https://www.biopreferred.gov/BioPreferred).

5.0 Deliverables / Schedule:

All personnel, labor, and transportation.

All cleaning supplies and chemicals and equipment, including but not limited to trash bags, wax, window cleaner etc.

6.0 Travel:

Work to be performed at the Grand Forks Human Nutrition Research Center located at 2420 2nd Ave N, Grand Forks, ND 58201. All travel is the responsibility of the contractor.

7.0 Contractor’s Key Personnel:

Prior to commencement of services under this contract, the Contractor shall furnish to the LSM a list of employees who will work on-site performing the services, and the name of the individual who will be responsible for supervision of such employees and who will function as the Project Manager. The Project Manager shall:

1. Have the Contractor's full authority to act on matters pertaining to the performance of services.

2. Be on-site or on-call whenever work is being performed.

3. Report damage to Government property, loss of keys, personal injuries and/or hazardous conditions to the LSM within two (2) work hours after occurrence. This must be done in writing (email is acceptable).

8.0 Security Requirements:

The Contractor will close any open windows, turn off lights, except those left on for security, and lock designated interior and all exterior doors. The building is considered closed for business from 4:30pm to 07:30am daily, all hours on weekends, and legal holidays.

Entry cards and keys for the building will be provided to the Contractor as needed.

Contractor badge required for entry and other security requirements that contractors would need to follow.

9.0 Conduct of Contractor and Employees:

Contractor personnel shall not smoke in the building, as this is a non-smoking building. Must be 20 feet away from any entrance to smoke outside.

They shall not disturb papers on desks, open desks, or cabinets, or use telephones or office equipment that is provided for official Government use.

Contractor personnel shall utilize conservation policies by not adjusting any heating or cooling devices and by turning off lights in unoccupied areas unless otherwise directed.

Contractor personnel shall in no event, enter any area to which access is restricted, unless such an area has been specifically identified as an area in which janitorial services are to be rendered.

Use of the telephone is provided only for emergency calls.

Children are not allowed on site. Under NO CIRCUMSTANCES shall minors accompany any Contractor employee.

The Contractor must promptly inform the LSM when one of their employees has been fired/terminated.

Contractor shall place his/her employees on notice that infraction of any of the above rules, regulations or prohibitions may be grounds for removal from Federal Property at the discretion of the LSM and or CO.

10.0 Inspections and Deficiencies:

A: Inspections

1. Definition: "Services" includes services performed, workmanship and materials furnished or utilized in the performance of services.

2. All work shall be performed in a skillful manner. The CO may require the Contractor to remove from work any employee the LSM deems incompetent, careless or otherwise objectionable.

3. The LSM will review the performance of services and receive complaints related to non- performance. The LSM, or other designated representative, will make random inspections of parts of the building where services are to be performed. Inspections will not interfere with or delay the Contractor's work.

B: Deficiencies:

1. If any service performed does not conform to the contract, the

Government may require the Contractor to perform the services again to conform to requirements, at no increase in contract amount. When defects in performances cannot be corrected by re- performance, ARS may (1) require the Contractor to take necessary action to ensure that future performance conforms to requirements, and (2) terminate the contract for default. (Ref: 52.246-4)

2. The Contractor shall submit to the LSM a written report showing areas not cleaned and the reason for not cleaning them; deficiencies or damage in the building or equipment such as broken soap dispensers, stopped up urinals or commodes, missing floor and ceiling tile, broken doors, and windows, etc.

11.0 Contract Administration

CONTRACTING OFFICER (CO) has the overall responsibility for administration of the contract. Only a warranted CO can make administrative contract changes. The LSM can make and arrange schedule changes, building assistance, but no contract administration.

INVOICES: This contract is based on a monthly fixed price. Submission of monthly invoices is required through IPP. No other invoice arrangements will be accepted.