PC-370000-GC122.pdf
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- Contract number
- GC122
- Issued by
- Florida
About this file
This is an Invitation to Negotiate (ITN) issued by the Florida Department of Environmental Protection (DEP) for petroleum contamination site cleanup management services. The solicitation seeks to award up to two contracts for staff augmentation services supporting the Petroleum Restoration Program (PRP). The ITN process includes administrative review, evaluation, and negotiation phases, with solicitation number ITN 2020005. The evaluation committee will assess proposals based on technical qualifications, past performance references, and pricing. The Department reserves the right to reject any or all bids, withdraw the ITN at any time, and make awards based on best value to the State rather than lowest cost alone.
The contract deliverables include site management responsibilities, staff oversight, database management, inspection scheduling, and administrative support across multiple facility categories. Respondents must provide hourly rates for 22 position categories divided between contractor-housed and department-housed employees, with weight factors applied to calculate total costs. The original contract term is five years with an option to renew for an additional five years. Rates must include all costs for personnel, labor, equipment, travel, miscellaneous expenses, and overhead. The Department will issue work through purchase orders or task assignments on MyFloridaMarketPlace (MFMP). Respondents must demonstrate financial responsibility, disclose conflicts of interest, provide three client references from similar projects completed within the past five years, and maintain a physical presence in Tallahassee with authorization to conduct business in Florida. The sealed proposal deadline was February 19, 2020, with public opening on February 20, 2020.
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VBS - Advertisement Detail http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=150441[1/7/2020 12:54:19 PM]
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Department of Environmental Protection
Invitation to Negotiate Petroleum Contamination Site Cleanup Management Services
Advertisement Number: ITN 2020005 Version Number: 000
Advertisement Begin Date/Time: 01/07/2020 - 12:25 P.M.
Advertisement End Date/Time: 05/04/2020 - 12:25 P.M.
Mod: 01-07-2020 12:26:05 Last Edit: Tuesday, January 7, 2020 at 12:27:06 P.M.
Commodities:
77101700 Environmental advisory services 77111600 Environmental rehabilitation 77111603 Land rehabilitation services
The Department of Environmental Protection is requesting responses from qualified vendors who have the ability and resources to provide staff augmentation services for site management for the Petroleum Restoration Program (PRP) and to respond to the events as detailed in this Invitation to Negotiate (ITN) and Statement of Work (“Scope”).
Please see the attached solicitation for additional information.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post a bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
Please direct all questions to:
Lori Anderson Phone: (850) 245-2355
3800 Commonwealth Blvd, MS93 Carr Building, Room 215 Tallahassee FL, 32399–3000
Email: lori.l.anderson@dep.state.fl.us
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
The Department reserves the right to reject any and all bids or accept minor irregularities in the best interest of the State of Florida.
Certified Business Enterprises are encouraged to participate in the solicitation process.
Downloadable Files for Advertisement Version Description Type Required http://www.myflorida.com/ http://www.myflorida.com/apps/vbs/vbs_www.main_menu http://www.myflorida.com/apps/vbs/vbs_www.search_r2.criteria_form mailto:lori.l.anderson@dep.state.fl.us http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=150441[1/7/2020 12:54:19 PM]
Original ITN 2020005 - Petroleum Cantamination Site Cleanup Management Services (Open/Save/View)
Complete Document
Original Proposed Contract for ITN 2020005 (Open/Save/View) Complete Document indicates a required (not withdrawn) file
For questions on a specific bid advertisement, contact the agency advertisement owner. Advertisements include the contact information for the agency advertisement. The agency advertisement owner is the point of contact for vendors with specific questions.
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DEP Solicitation No. 2020005 Addendum No. 1 Page 1 of 5
ADDENDUM No. 1
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
DEP Procurement Section
3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000
February 12, 2020
Addendum To: DEP Solicitation No. ITN 2020005, entitled “Petroleum Contamination Site Cleanup Management Services”
The Department hereby answers questions posed by prospective Vendors. This addendum does not need to be returned with the response.
Question # Solicitation Section Solicitation Page # Question / Answer
1. N/A N/A Is this Advertisement Number: ITN 2020005 regard the agency term contracts that are currently in place?
Title: Petroleum Contamination Site Cleanup Management services.
Answer #1: The Advertisement Number: ITN 202005 is for staff augmentation services for site management. It is not for petroleum contamination site response services.
2. 3.06 8.00
Previous contracts prohibited Teams 5 and 6 and their corporate hierarchy from working on PRP funded sites outside of their assigned staff augmentation tasks. Do these conflict of interest provisions incorporate the same prohibition?
Answer #2: The selected contractor(s) and their parent company, affiliates, or subsidiaries, may not hold a contract, or otherwise receive state funding to provide petroleum contamination site assessment and/or remediation services to the Division of Waste Management (DWM). In addition, respondents may not perform work for the DWM in the areas of petroleum contamination site assessment and/or remediation services during the term of the contract resulting from this solicitation.
3. 3.01 Part I B. 14 Do the font size and style requirements listed in the RFP apply to graphics, tables, charts, photo captions, and resumes?
Answer #3: Yes
– Remainder of Page Intentionally Left Blank –
Addendum No. 1 Page 2 of 5
4. 3.01 Part II A.
12.00
Can the past performance requirement for the Client Reference Form be clarified? Page 16 of the ITN indicates similar projects completed over the past two years should be included while the Client Reference form included in section 12.00 indicates projects/clients within the past 5 years should be included.
Answer #4: The Respondent must provide the required information on the Client Reference Form (Section 12.00) for three (3) verifiable clients which the Respondent has completed projects similar in nature to this Solicitation over the past five (5) years.
5. 1.02 2.06
3.01 Part II B.
Please clarify how the FDEP will contact past performance references. Will it be by telephone or email or both? The ITN sections noted are not consistent in the method of outreach that will be used.
Answer #5: The Department will attempt to contact the reference twice by telephone and if those attempts are not successful, then the Department will send an email to the reference.
6. 3.01 Part II B. 16 Please clarify if the “normal working hours (i.e., Monday- Friday, 8 AM – 5 PM )” referenced in this section of the ITN is referring to eastern standard time?
Answer #6: Yes
7. 1.02 5 Can the response be hand-delivered?
Answer #7: Yes
8. 2.02 8 Will the written responses of the four (4) respondents selected for negotiations be made available prior to the negotiations?
Answer #8: The Department does not anticipate providing these prior to negotiation.
9. 3.01 14 Please confirm if the Arial 12 pt. font and margin requirements apply to resumes, graphics, tables, graphs, charts, and logos.
Answer #9: Font size and style requirements listed in the RFP apply to graphics, tables, charts, photo captions, and resumes, but not logos.
10. 3.01 14 Will the Department allow the use of 11” x 17” paper for graphics (organizational charts, flowcharts, maps, etc.)?
Answer #10: No
11. 3.01 14 Can general proposal information be included in the header/footer margins?
Answer #11: Yes
12. 3.01 14 On the page limited sections, does the Department count double-sided printing as 1 page?
Addendum No. 1 Page 3 of 5
Answer #12: Yes
13. 3.01 16 Should the respondents provide references for experience with similar staff augmentation type services to facilitate DEP’s evaluation of the respondent’s capabilities and experience? Even if this experience has been performed under contract to a State agency such as DEP?
Answer #13: Please refer to Part II A Section 3.01.
14. 3.01 16 Please confirm that a current or former Contractor to the Department includes PRP Agency Term Contractors and other PRP Qualified Contractors, as defined in 4.02 Definitions, that have performed work under a Purchase Order (contract) issued by the PRP or the Department.
Answer #14: Yes. If the Respondent is a current or former Contractor to the Department, the Respondent may indicate this information on a separate document, however, this shall not count as one (1) of the three (3) required Client References.
15. 3.01 16 If a DEP reference is provided by a respondent, as allowed in the ITN, how will this reference be included in the evaluation score of the respondent?
Answer #15: It will not be used to score the evaluation.
16. 3.01 16 The exclusion or limitation of using DEP as one of the three required references is capricious as this criteria effectively excludes most contractors supporting DEP and therefore limits the DEP’s ability to appropriately evaluate those contractors most capable of supporting the Agency under any contract awarded through this ITN.
Answer #16: Information regarding current or former contract work with DEP would be presented in the Technical Reply Package, Qualifications and Experience. Past Performance References account for 8.3% of the total points available in the evaluation.
17. 3.02 17 Will the Department allow the Part I/Part II pdf and the Part III pdf to be submitted on one USB, as long as they are separate files on the USB?
Answer #17: Yes
18. 4.02 23 Please clarify which entity is responsible for inserting POs and COs into Oculus.
Answer #18: PRP staff will insert POs and RFCs associated with POs into OCULUS. The contractors awarded will be responsible for inserting Work Orders (WO) and COs associated with WOs into Oculus.
Addendum No. 1 Page 4 of 5
19. 4.04 27 Attachment K of the solicitation provides a TAT allowance of up to 5%. Will the contractor’s performance be managed by FDEP accordingly?
Answer #19: The 5% allowance described in Attachment K is not cumulative. Therefore, the total allowance for the performance measure will not exceed 5%.
20. 4.15 39 The paragraph regarding the tracking system discusses PRP expenditures, but the bullet points underneath appear to be related to Contractor personnel. Is the respondent required to have a separate database for PRP expenditures, balances, etc.?
Answer #20: Yes
21. 5.00 41 May the respondent “re-create” the response form(s) to maintain format and legibility or can these forms be provided in Excel/Word format?
Answer #21: Yes, the respondent may re-create the forms as long as they are exactly the same as in the solicitation.
22. 12.00 49 May the respondent “re-create” the client reference forms to maintain required format and legibility (font, margins, etc.) or can these forms be provided in Word format?
Answer #22: Yes, the respondent may re-create the forms as long as they are exactly the same as in the solicitation.
The Department hereby formally amends the Solicitation. The amendment is as follows:
Addendum No. 1 Page 5 of 5
Consistent with section 287.084 (2), F.S., if a Respondent indicates on its form that its principal place of business is outside of this State, it shall have an attorney provide the opinion on the Principal Place of Business Attestation Form.
A. Disclosures and Attestations (Tab E): This section of the Reply shall contain the following:
• Vendor Financial Attestation, Section 6.00
• Vendor Responsibility Disclosure, Section 7.00
• Vendor Conflicts of Interest Attestation, Section 8.00
• Certification of Drug-Free Workplace, Section 10.00
• Certification Regarding Scrutinized Companies Lists, Section 11.00
• Part II, Past Performance / Client References (Must use pages provided).
A. The Respondent must provide the required information on the Client Reference Form (Section 12.00) for three
(3) verifiable clients which the Respondent has completed projects similar in nature to this Solicitation over the past two (2) years five (5) years. (Revised Addendum No. 1)
• Confidential clients shall not be included.
• The same client may not be listed for more than one (1) reference (for example, if the Respondent has completed a project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one of the projects may be listed).
• Clients that are listed as subcontractors in the Respondent’s Reply will not be accepted as Past Performance references under this Solicitation.
• A client that is currently a parent or a subsidiary company to the Respondent will not be accepted as a Past Performance references under this Solicitation.
• For Respondents that submit a Reply as a joint venture, at least one (1) past performance client must be listed for each member of the joint venture.
• If the Respondent is a current or former Contractor to the Department, the Respondent may indicate this information on a separate document, however, this shall not count as one (1) of the three (3) required Client References.
B. A Department representative will contact ALL three (3) references provided by the Respondent via telephone or by email to complete the Past Performance Evaluation form.
• References should be available to be contacted during normal working hours (Monday-Friday, 8:00 a.m.–5:00 p.m.), per the Timeline of Events.
• The Department will attempt to contact each selected reference by phone up to two (2) times during the duration of time as listed in the Timeline of Events. If the reference cannot be contacted by phone, the Department representative will send an email.
• If the contact person cannot be reached following the specified number of attempts, the Respondent shall receive a score of zero (0) for that reference evaluation.
• The Department will not attempt to correct incorrectly supplied information.
DEP Solicitation No. 2020005 Revised Page 16 of 59 http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=151641[3/17/2020 1:03:05 PM]
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Petroleum Contamination Site Cleanup Management Services
Advertisement Number: ITN 2020005 Version Number: 002
Advertisement Begin Date/Time: 01/07/2020 - 12:25 P.M.
Advertisement End Date/Time: 05/04/2020 - 12:25 P.M.
Mod: 03-17-2020 12:53:27 Last Edit: Tuesday, March 17, 2020 at 12:53:27 P.M.
Addendum No. 2: Notice of Negotiation Decision
The posting of this Notice of Negotiation Decision will commence on Tuesday, March 17, 2020 at 1:00 P.M.
(ET) and continue for 72 hours excluding holidays and weekends until Friday, March 20, 2020 at 1:00 P.M. (ET).
Pursuant to ITN Section 2.08 – Negotiation Phase, the Department has identified both Respondents be recommended for participation in Negotiations with the Department. Please refer to the “Notice of Negotiation Decision” attached for additional information.
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
Addendum No. 1:
Attached are the questions, answers, and modification to the ITN.
The Department of Environmental Protection is requesting responses from qualified vendors who have the ability and resources to provide staff augmentation services for site management for the Petroleum Restoration Program (PRP) and to respond to the events as detailed in this Invitation to Negotiate (ITN) and Statement of Work (“Scope”).
Please see the attached solicitation for additional information.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post a bond or other security required by law within the time allowed for filing a bond shall constitute a waiver http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=151641[3/17/2020 1:03:05 PM]
Lori Anderson Phone: (850) 245-2355
3800 Commonwealth Blvd, MS93 Carr Building, Room 215 Tallahassee FL, 32399–3000
Email: lori.l.anderson@dep.state.fl.us
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
The Department reserves the right to reject any and all bids or accept minor irregularities in the best
Original ITN 2020005 - Petroleum Cantamination Site Cleanup Management Services (Open/Save/View)
Complete Document
Original Proposed Contract for ITN 2020005 (Open/Save/View) Complete Document
001 Addendum No 1 - DEP Solicitation No. 2020005.pdf (Open/Save/View) Complete information for the agency advertisement. The agency advertisement owner is the point of contact for vendors with specific questions.
Copyright © State of Florida Privacy Statement mailto:lori.l.anderson@dep.state.fl.us http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/adoc/F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1454288802_ProposedContractforITN2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1454288802_ProposedContractforITN2020005.pdf http://www.myflorida.com/apps/vbs/adoc/F1454288802_ProposedContractforITN2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F2000026575_AddendumNo1DEPSolicitationNo202000502.12.20.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F2000026575_AddendumNo1DEPSolicitationNo202000502.12.20.pdf http://www.myflorida.com/apps/vbs/adoc/F2000026575_AddendumNo1DEPSolicitationNo202000502.12.20.pdf http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=151809[3/24/2020 5:45:25 PM]
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Petroleum Contamination Site Cleanup Management Services
Advertisement Number: ITN 2020005 Version Number: 005
Advertisement Begin Date/Time: 01/07/2020 - 05:00 P.M.
Advertisement End Date/Time: 05/19/2020 - 05:00 P.M.
Mod: 03-24-2020 04:40:01 Last Edit: Tuesday, March 24, 2020 at 04:40:17 P.M.
Addendum No. 4:
Amends the Timeline of Events. Please see the attached document for more information.
Addendum No. 3:
Contains an update regarding COVID-19 impact(s). Please see the attached document for additional information.
Addendum No. 2: Notice of Negotiation Decision
The posting of this Notice of Negotiation Decision will commence on Tuesday, March 17, 2020 at 1:00 P.M.
(ET) and continue for 72 hours excluding holidays and weekends until Friday, March 20, 2020 at 1:00 P.M. (ET).
Pursuant to ITN Section 2.08 – Negotiation Phase, the Department has identified both Respondents be recommended for participation in Negotiations with the Department. Please refer to the “Notice of Negotiation Decision” attached for additional information.
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
Addendum No. 1:
Attached are the questions, answers, and modification to the ITN.
The Department of Environmental Protection is requesting responses from qualified vendors who have the http://www.myflorida.com/apps/vbs/vbs_www.ad_r2.view_ad?advertisement_key_num=151809[3/24/2020 5:45:25 PM] ability and resources to provide staff augmentation services for site management for the Petroleum Restoration Program (PRP) and to respond to the events as detailed in this Invitation to Negotiate (ITN) and Statement of Work (“Scope”).
Please see the attached solicitation for additional information.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post a bond or other security required by law within the time allowed for filing a bond shall constitute a waiver
Lori Anderson Phone: (850) 245-2355
3800 Commonwealth Blvd, MS93 Carr Building, Room 215 Tallahassee FL, 32399–3000
Email: lori.l.anderson@dep.state.fl.us
Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).
The Department reserves the right to reject any and all bids or accept minor irregularities in the best
Original ITN 2020005 - Petroleum Cantamination Site Cleanup Management Services (Open/Save/View)
Complete Document
Original Proposed Contract for ITN 2020005 (Open/Save/View) Complete Document
001 Addendum No 1 - DEP Solicitation No. 2020005.pdf (Open/Save/View) Complete Document
003 Addendum No. 2 - Notice of Negotiation Decision - DEP Solicitation No.
2020005 (Open/Save/View)
Complete Document
004 Addendum No. 3 COVID Impact for ITN 2020005 (Open/Save/View) Complete Document
005 Addendum No. 4 Timeline of Events for ITN 2020005 (Open/Save/View) Complete information for the agency advertisement. The agency advertisement owner is the point of contact for vendors with specific questions.
Copyright © State of Florida Privacy Statement mailto:lori.l.anderson@dep.state.fl.us http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/adoc/F1971838100_2020005PetroleumCantaminationSiteCleanupManagementServicesFinal.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1454288802_ProposedContractforITN2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1454288802_ProposedContractforITN2020005.pdf http://www.myflorida.com/apps/vbs/adoc/F1454288802_ProposedContractforITN2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F2000026575_AddendumNo1DEPSolicitationNo202000502.12.20.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F2000026575_AddendumNo1DEPSolicitationNo202000502.12.20.pdf http://www.myflorida.com/apps/vbs/adoc/F2000026575_AddendumNo1DEPSolicitationNo202000502.12.20.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1352594034_AddendumNo.2NoticeofNegotiationDecisionDEPSolicitationNo.2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1352594034_AddendumNo.2NoticeofNegotiationDecisionDEPSolicitationNo.2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1352594034_AddendumNo.2NoticeofNegotiationDecisionDEPSolicitationNo.2020005.pdf http://www.myflorida.com/apps/vbs/adoc/F1352594034_AddendumNo.2NoticeofNegotiationDecisionDEPSolicitationNo.2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F398789050_AddendumNo.3COVIDImpactforITN2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F398789050_AddendumNo.3COVIDImpactforITN2020005.pdf http://www.myflorida.com/apps/vbs/adoc/F398789050_AddendumNo.3COVIDImpactforITN2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1051096920_AddendumNo.4TimelineofEventsforITN2020005.pdf http://www.myflorida.com/apps/vbs/vbs_pdf.download_file?p_file=F1051096920_AddendumNo.4TimelineofEventsforITN2020005.pdf http://www.myflorida.com/apps/vbs/adoc/F1051096920_AddendumNo.4TimelineofEventsforITN2020005.pdf
COVID-19 EMERGENCY ADDENDUM
ADDENDUM No. 3
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
DEP Procurement Section
3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000
March 23, 2020
Addendum To: DEP Solicitation No. ITN 2020005, entitled Petroleum Contamination Site Cleanup Management Services
***Effective Immediately, all public meetings and openings relating to this solicitation will occur telephonically, not in-person.***
Based on the Public Health Emergency declared by the State Surgeon General and the Governor’s declaration of a state of emergency for the entire State of Florida as a result of COVID-19 as outlined in Executive Order 20-52, et. al., effective immediately, the Department of Environmental Protection shall be conducting all public meetings and openings relating to solicitations telephonically or by web-based meeting until further notice.
The Department of Management Services (DMS) has closed all DMS-managed facilities to the public as well.
Therefore, solicitations requiring an in-person mandatory meeting as a pre-requisite to bidding will be updated to either making the meeting optional or to change the in-person requirement to telephonic or web-based meeting.
This addendum serves as official notice that all public meetings and/or public openings in the related solicitation shall be held at:
As a teleconference by calling 888.585.9008, conference room number 617.871.258. The number will be active 5 minutes before the meeting.
If you need additional information, please contact your procurement officer, as outlined in the solicitation, through email.
If you need an accommodation, please contact your procurement officer at least five (5) Business Days prior to the meeting.
Thank you for your cooperation and we apologize for the inconvenience.
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
DEP Solicitation No. ITN 2020005 Page 1 of 2 Addendum No. 4
ADDENDUM No. 4
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
DEP Procurement Section 3800 Commonwealth Boulevard, MS#93
Tallahassee, Florida 32399-3000 March 24, 2020
Addendum To: DEP Solicitation No. 2020005, entitled Petroleum Contamination Site Cleanup Management Services
In accordance with the ITN, the Department hereby formally amends the Solicitation. The amendments are as follows:
1.02. Timeline of Events. The following timeline will be strictly adhered to in all actions relative to this Solicitation. The Department reserves the right to make adjustments to this timeline and will notify participants in the Solicitation by posting an addendum on the Vendor Bid System (VBS). It is the responsibility of the vendor to check VBS on a regular basis for such updates. All times referenced in this solicitation are current local time in Tallahassee, Florida.
Events Date Time Location/Method ITN Advertised January 7, 2020 Vendor Bid System Vendor Questions Due January 21, 2020 3:00 PM Email to Procurement Officer Questions & Answers Addendum (on or about)
February 11, 2020 Vendor Bid System
Sealed Proposals Due February 19, 2020 3:00 PM Mail to Department:
ITN 2020005
Bureau of General Services, Procurement Section 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000
Public Opening February 20, 2020 10:00 AM Conference Room 153 3800 Commonwealth Blvd Tallahassee, Florida 32399-3000
Vendor References Contacted
February 26, 2020 - March 11, 2020 By Phone and/or Email by Department
Post Notice of Intent to Negotiate, on or about
March 17, 2020 Vendor Bid System
Negotiations March 23, 2020 - April 3, 2020 April 7, 2020 – April 15, 2020 (Revised Addendum No. 4)
Negotiations will be conducted in person in Tallahassee, FL Negotiations will be conducted via Video Conferencing or Skype. Vendors will be notified of the complete details prior to the meeting(s). (Revised Addendum No.
4)
Best and Final Offers (BAFO) Due
April 13, 2020 April 27, 2020
(Revised Addendum No. 4)
3:00 PM
(Revised
Addendum No. 4)
Email to Procurement Officer
DEP Solicitation No. ITN 2020005 Page 2 of 2 Addendum No. 4
Award Recommendation Meeting via teleconference (Revised Addendum No.
4)
April 21, 2020 May 6, 2020
(Revised Addendum No. 4)
2:00 PM Conference Room 170 3800 Commonwealth Blvd Tallahassee, Florida 32399-3000 Dial in Number: 888.585.9008 Conference Room Number: 617.871.258 (Revised Addendum No. 4)
Intent to Award (on or about)
May 4, 2020 May 19, 2020
(Revised Addendum No. 4)
Vendor Bid System
DEP Solicitation No. 2020005 Page 1 of 57 (Approved Template 05/10/16)
FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION
Solicitation Acknowledgement Form
Invitation to Negotiate
CONTRACTUAL SERVICES
Page 1 of Page 57 SUBMIT BID TO:
Florida Department of Environmental Protection Procurement Section, Carr Building, Room 215 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000 Telephone Number: 850-245-2361
AGENCY RELEASE DATE:
01/07/2020
SOLICITATION TITLE:
Petroleum Contamination Site Cleanup Management Services
SOLICITATION NO.:
ITN 2020005
SEALED REPLY DUE: @ 3:00 pm ET on February 19, 2020
SEALED REPLIES WILL BE OPENED: @ 10:00 am ET on February 20, 2020 and may not be withdrawn within 180 days after such date and time.
VENDOR NAME:
VENDOR MAILING ADDRESS: ________________________________________________
CITY-STATE-ZIP: *AUTHORIZED SIGNATURE (MANUAL)
PHONE
NUMBER:
TOLL FREE
FAX NUMBER: *AUTHORIZED SIGNATURE (TYPED), TITLE
ADDRESS:
FEID NO.: *This individual must have the authority to bind the respondent.
TYPE OF BUSINESS ENTITY (Corporation, LLC, partnership, etc.):
I certify that the material terms and the proposed prices contained in this Reply to this Invitation to Negotiate (this Solicitation) have been kept confidential by the Respondent (and all people and entities affiliated with this Respondent who have or may have had knowledge of the same) and that, to the best of my knowledge, they have not been disclosed to any third party including, but not limited to, any other respondent to this Solicitation. Further, I certify that the prices proposed herein were arrived at and submitted without prior understanding, agreement, or in cooperation with any other entity submitting a
Reply to this Solicitation, or to induce an entity to forbear from filing a Reply, and that this Reply is in all respects made without collusion or in an effort to perpetrate a fraud on the agency.
I certify that I am authorized to sign this Reply to this Solicitation for the Respondent and that the Respondent is in compliance with all requirements of this Solicitation; including, but not limited to, the certification requirements contained in this Solicitation as well as those contained above. In submitting this Reply, the Respondent offers and agrees that if the Reply is accepted, the Respondent will convey, sell, assign or transfer to the State of Florida all rights, title and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Florida for price fixing relating to the particular commodities or services purchased or acquired by the State of Florida. At the State’s discretion, such assignment shall be made and become effective at the time the purchasing agency tenders final payment to the Respondent.
Respondent agrees to abide by all conditions of this Reply and, if selected, to perform in accordance with all terms of the Solicitation and any contract arising there from.
RESPONDENT CONTACTS: Please provide the name, title, address, telephone number, and e-mail address of the official contact and an alternate, if available. These individuals shall be available to be contacted by telephone or attend meetings, as may be appropriate regarding the Solicitation schedule.
PRIMARY CONTACT:
SECONDARY CONTACT:
NAME, TITLE: NAME, TITLE:
ADDRESS: ADDRESS:
FAX NUMBER: FAX NUMBER:
DEP Solicitation No. ITN 2020005 Page 2 of 57
TABLE OF CONTENTS
SECTION 1.00 – INTRODUCTION
1.01. Program Overview and Purpose
1.02. Timeline of Events
1.03. Procurement Officer
1.04. Anticipated Contract Term and Renewal
1.05. MyFloridaMarketPlace Vendor Registration
1.06. Diversity
SECTION 2.00 – ITN PROCESS
2.01 Questions
2.02 Invitation to Negotiate Process
2.03 Administrative Review
2.04 Administrative Cure Process
2.05 General Evaluation Information
2.06 Evaluation Criteria Scoring
2.07 Posting of Score and Notice of Intent to Negotiate
2.08 Negotiation Phase
2.09 Department Negotiation Rights
2.10 Posting of Agency Decision
2.11 Department’s Reserved Rights
2.12 Number of Awards
2.13 Basis of Award and Final Selection
2.14 Type of Contract Contemplated
2.15 Respondent Responsibility
2.16 Protest Rights
SECTION 3.00 – INSTRUCTIONS TO RESPONDENTS
3.01 General Instructions for Preparation of the Reply
3.02 Submittal of Reply
3.03 Alternate Replies
3.04 Elaborate Replies
3.05 Assertion of Confidentiality Regarding Submitted Materials
3.06 Conflict of Interest
DEP Solicitation No. ITN 2020005 Page 3 of 57
3.07 Disclosure
3.08 Firm Reply
3.09 Misrepresentations
3.10 Public Requests for Replies
3.11 Qualifications
3.12 Prime Contractor and Subcontractor
3.13 Florida Department of State Registration Requirements
3.14 Convicted Vendor List
SECTION 4.00 – SCOPE OF SERVICES
4.01 Scope of Services
4.02 Definitions
4.03 Attachments
4.04 Contracted Team Management Responsibilities
4.05 Site Management Responsibilities (except for LSSI sites)
4.06 Site Management Responsibilities Low-Scored Site Initiative (LSSI)
4.07 Site Cleanup Support Services
4.08 SRFA Technical Reviews
4.09 Inspection Scheduling
4.10 Inspections
4.11 Remediation Equipment Annual Inventory Reconciliation
4.12 Remediation Equipment Auctions
4.13 Monthly Invoice
4.14 Compensation, Performance Measures, and Financial Consequences
4.15 Annual Audit Requirements
4.16 Responding to Public Inquiries
SECTION 5.00 – RESPONSE FORM
SECTION 6.00 – VENDOR FINANCIAL ATTESTATION
SECTION 7.00 – VENDOR RESPONSIBILITY DISCLOSURE
SECTION 8.00 – VENDOR CONFLICTS OF INTEREST ATTESTATION
SECTION 9.00 – PRINCIPAL PLACE OF BUSINESS & FOREIGN STATE PREFERENCES IN CONTRACTING
FORM
SECTION 10.00 – CERTIFICATION OF DRUG-FREE WORKPLACE
DEP Solicitation No. ITN 2020005 Page 4 of 57
SECTION 11.00 – CERTIFICATION REGARDING SCRUTINIZED COMPANIES LISTS
SECTION 12.00 – CLIENT REFERENCE FORM
SECTION 13.00 – PAST PERFORMANCE EVALUATION FORM
SECTION 14.00 – RESPONDENT / SUBCONTRACTOR OR (TEAM, IF NOT SUBCONTRACTOR) SUMMARY
FORM
SECTION 15.00 – EVALUATION CRITERIA
SECTION 16.00 – SOLICITATION PROPOSAL CHECKLIST
DEP Solicitation No. ITN 2020005 Page 5 of 57
SECTION 1.00 – INTRODUCTION
1.01. Program Overview and Purpose. The Department of Environmental Protection (hereinafter referred to as the “Department” and/or “DEP”) is requesting Replies from qualified vendors (hereinafter referred to as “Respondents”) who have the ability and resources to provide staff augmentation services for site management for the Petroleum Restoration Program (PRP) and to respond to the events as detailed in this Invitation to Negotiate (ITN) and Statement of Work (“Scope”). The Department seeks to award two (2) contracts. Of the two
(2) contracts awarded, only one Contractor will be responsible for providing the Inspection Scheduling service, as described in Section 4.09. The selected Contractors must have a physical presence in Tallahassee and be authorized to transact business in the State of Florida. No minimum amount of work is guaranteed under the Contracts resulting from this Solicitation.
1.02. Timeline of Events. The following timeline will be strictly adhered to in all actions relative to this Solicitation.
The Department reserves the right to make adjustments to this timeline and will notify participants in the Solicitation by posting an addendum on the Vendor Bid System (VBS). It is the responsibility of the vendor to check VBS on a regular basis for such updates. All times referenced in this solicitation are current local time in Tallahassee, Florida.
Events Date Time Location/Method
ITN Advertised January 7, 2020 Vendor Bid System
Vendor Questions Due January 21, 2020 3:00 PM Email to Procurement Officer
Questions & Answers Addendum (on or about)
February 11, 2020 Vendor Bid System
Sealed Proposals Due February 19, 2020 3:00 PM Mail to Department:
ITN 2020005
Bureau of General Services, Procurement Section 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000
Public Opening February 20, 2020 10:00 AM Conference Room 153 3800 Commonwealth Blvd Tallahassee, Florida 32399-3000
Vendor References Contacted
February 26, 2020 - March 11, 2020 By Phone and/or Email by Department
Post Notice of Intent to Negotiate, on or about
March 17, 2020 Vendor Bid System
Negotiations March 23, 2020 - April 3, 2020 Negotiations will be conducted in person in Tallahassee, FL
Best and Final Offers (BAFO) Due
April 13, 2020 Email to Procurement Officer
Award Recommendation Meeting
April 21, 2020 2:00 PM Conference Room 170 3800 Commonwealth Blvd Tallahassee, Florida 32399-3000
Intent to Award (on or about)
May 4, 2020 Vendor Bid System
DEP Solicitation No. ITN 2020005 Page 6 of 57
1.03. Procurement Officer.
Lori L. Anderson, FCCM, FCCN Bureau of General Services – Procurement Section Florida Department of Environmental Protection 3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000 Email: lori.l.anderson@FloridaDEP.gov
Respondents to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement officer or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.
Refer ALL inquiries in writing to the Procurement Officer by email. Responses to timely questions posed to the
Procurement Officer will be posted on the VBS. The Procurement Officer shall not be bound by any verbal information or by any written information that is not contained within the Solicitation documents or formally noticed and issued by the DEP Procurement Section. All emails to the Procurement Officer shall contain the solicitation number ITN 2020005 in the subject line of the email.
1.04. Anticipated Contract Term and Renewal. The term of the Contract will begin upon execution by both parties and remain in effect for a period of five (5) years unless cancelled earlier in accordance with the terms of the Contract. The Department reserves the right to renew any contract resulting from this Solicitation. Renewal(s) shall be in writing and subject to the same terms and conditions as the original Contract and any amendments thereto, for a period no greater than five (5) years. All renewals are contingent upon satisfactory performance by Contractor. Renewals may be for the entire period or in increments.
1.05. MyFloridaMarketPlace Vendor Registration. Prior to execution of Contract by the Department, the Awarded Vendor must be registered with the Florida Department of Management Services’ (DMS) MyFloridaMarketPlace (MFMP) Vendor Registration System. Information about the registration process is available on, and registration may be completed at, the MFMP website. Prospective vendors who do not have Internet access may request assistance from MFMP Customer Service. Vendor Registration Customer Service contact number 866-352-3776 (8:00 AM - 6:00 PM Eastern Time).
The following United Nations Standard Products and Services Code(s) (UNSPSC) are provided to assist potential Respondents in their registration efforts:
Code Title
77111600 Environmental rehabilitation services
77111603 Land rehabilitation services
77101700 Environmental advisory services
1.06. Diversity. The Department is dedicated to fostering the continued development and economic growth of small, minority, veteran, and women-owned businesses. Participation of a diverse group of Respondents doing business with the State is central to the Department’s effort.
To this end, small, minority, veteran, and women-owned business enterprises are encouraged to participate in the State’s procurement process as both prime Respondents and subcontractors under prime contracts.
mailto:Belinda.Croft@FloridaDEP.gov https://vendor.myfloridamarketplace.com/vms-web/spring/login;jsessionid=EFA12E13822ADA7735431216A0E8DFEA.jvm2?execution=e1s1
DEP Solicitation No. ITN 2020005 Page 7 of 57
Respondents are encouraged to partner with certified small, minority-owned, veteran-owned, and women-owned businesses for contract performance. Enterprises that desire to be certified as a small, minority-owned, veteran-owned, or women-owned business can request certification information from the State’s Office of Supplier Diversity (OSD) within the Florida Department of Management Services.
https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd
DEP Solicitation No. ITN 2020005 Page 8 of 57
SECTION 2.00 – ITN PROCESS
2.01 Questions.
NOTE: This section supersedes the General Instructions to Respondents (PUR-1001), at #5. Questions.
Information will NOT be provided by telephone. Any questions from prospective Respondents concerning this Solicitation shall be submitted in writing to the Procurement Officer no later than the time and date specified in the Timeline of Events. No interpretation shall be considered binding unless provided in writing by the Department in response to a request in full compliance with this provision. All questions and answers will be posted on the VBS. Questions will not constitute a formal protest of the specifications or of the Solicitation.
Each submission shall identify the solicitation number ITN 2020005 in the subject line of the email.
ALL questions must be submitted in the following format to be considered:
Question No. ITN Section ITN Page No. Question
Responses to all written inquiries, and clarifications or addenda if made to the Solicitation, will be made through the VBS. It is the prospective Respondent’s responsibility to periodically check the VBS. The Department bears no responsibility for any delays, or resulting impacts, associated with a prospective Respondent’s failure to obtain the information made available through the VBS.
2.02 Invitation to Negotiate Process. The Invitation to Negotiate (ITN) process consists of four (4) sequential phases: 1) the Reply Preparation Phase; 2) Administrative Review Phase; 3) the Evaluation Phase; and 4) the Negotiation Phase.
I. Reply Preparation Phase. The Respondents will prepare and submit a Reply to the Procurement Officer based on the requirements identified in this Solicitation and any addenda to the Solicitation.
II. Administrative Review Phase. The Procurement Officer will complete a review to ensure that Replies are complete and meet the minimum requirements of this Solicitation.
III. Evaluation Phase. The evaluation team will evaluate and score the Replies according to the evaluation criteria contained in the Solicitation and establish a competitive range of Replies reasonably susceptible to award. The Department will enter into negotiations with those Respondents who provide the top four (4) solutions by score. The Department will then post the Department’s Notice of Intent to Negotiate, as set out in the Schedule of Events.
IV. Negotiation Phase. Negotiations will be conducted according to the negotiation methodology published in Section 2.08, Negotiation Phase. Negotiators are not bound by the ranking of Replies resultant from the evaluation phase.
2.03 Administrative Review. All Replies will be reviewed by the Procurement Officer to ensure that complete Replies have been submitted and to ensure that the Replies meet the minimum requirements of this Solicitation.
Complete Replies that meet the minimum requirements of this Solicitation will be sent to the Evaluation Team for their qualitative review. In order to foster maximum competition, the Department will seek to minimize Respondent disqualifications resulting from non-responsiveness during the administrative review process.
DEP Solicitation No. ITN 2020005 Page 9 of 57
Therefore, the Department may, in its sole discretion, notify Respondents whose qualifying information or documentation does not meet the requirements of the Solicitation and will allow the correction of errors and omissions prior to making a final determination of responsiveness. Timely cures will be accepted by the Department.
2.04 Administrative Cure Process. In the interest of maximizing competition, the administrative cure process seeks to minimize, if not eliminate, Respondent disqualifications resulting from nonmaterial, curable deficiencies in the Reply. During the Administrative Review portion of the evaluation, if the Department determines that a nonmaterial, curable deficiency in the Reply will result in the disqualification of a Respondent, the Department may notify the Respondent of the deficiency and a timeframe within which to provide the information. This process is at the sole discretion of the Department; therefore, the Respondent is advised to ensure that its Reply is compliant with the Solicitation at the time of submittal.
2.05 General Evaluation Information. The Department reserves the right to accept or reject any or all Replies received; waive any minor irregularity, technicality, or omission if the Department determines that doing so will serve the State’s best interest; and reserves the right to make an award without further discussion of the Reply submitted. No allowances will be made to the Respondent because of a lack of knowledge of conditions or requirements and the Respondent will not be relieved of any liabilities and obligations due to such lack of knowledge.
The Department objects to and shall not consider any additional terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Respondent’s Reply. In submitting its Reply, a Respondent agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect.
2.06 Evaluation Criteria Scoring. With the exception of the cost and past performance reviews, each Reply will be reviewed by at least five (5) evaluators. Each member of the Evaluation Committee will be provided a copy of each Technical Reply. Replies will be evaluated independently on the criteria established in Section 15.00 (Evaluation Criteria) in order to ensure that Replies are uniformly rated. The Evaluation Committee will assign points, utilizing the technical evaluation criteria identified herein and the Procurement Office will complete a technical summary.
The Department reserves the right to request oral presentations on any Reply submitted that meets the minimum requirements of this Solicitation. Information requested and received will be evaluated by the Evaluation Committee based on the criteria established in Section 15.00, Evaluation Criteria. During this stage Respondents will be asked to provide any clarifications needed by the Evaluation Committee to assist in evaluating their Reply.
Information received in this stage will be added to the Respondent’s Reply and evaluated.
A Department representative will contact references via telephone to obtain the past performance reviews. The DEP Procurement Section will evaluate the cost section of the Reply. The scores for the past performance reviews and the deliverables-based project cost evaluation shall be provided to the evaluators for inclusion on their score sheets for calculation of the total numerical rating.
The DEP Procurement Section will use the total point scores to convert to rank by each evaluator and then calculate an average rank for each Reply for all evaluators. Using the evaluation criteria specified below, in accordance with section 287.057, F.S., the Department shall evaluate and rank responsive Replies and, at the Department’s sole discretion, proceed to negotiation.
DEP Solicitation No. ITN 2020005 Page 10 of 57
For example:
Firm Raw Points Received Rank Company A 200 2 Company B 210 1 Company C 180 3.5* Company D 175 5 Company E 180 3.5*
In the event that multiple firms have the same raw point score, the rank positions for these firms are averaged and each firm receives that rank. In this case the third and fourth ranks are tied so 3 + 4 = 7; 7 divided by 2 = 3.5.
Each firm receives a rank of 3.5. All Replies must comply with the terms of this Solicitation.
2.07 Posting of Score and Notice of Intent to Negotiate. Scores, and ranks of all Replies will be posted with the Notice of Intent to Negotiate. The Notice of Intent to Negotiate will be electronically posted by the date and time indicated in the Schedule of Events for seventy-two (72) hours (Saturdays, Sundays and State holidays excluded) on the MyFlorida.com website at the following link: http://vbs.dms.state.fl.us/vbs/search.criteria_form.
2.08 Negotiation Phase. The Department will proceed to negotiate with the top four (4) selected Respondents, based on the highest scores calculated during the evaluation phase described in the Evaluation Criteria Scoresheet, as described in Section 15.00, Evaluation Criteria.
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