Paperwork Schedule.pdf
PDF 146 KB Posted
- Attached to
- Demolition Debris Disposal Site
- Solicitation number
- 146140
- Issued by
- Lucas County, Ohio
About this file
This is a Paperwork Schedule document issued by the City of Toledo, Ohio, outlining a streamlined approach to vendor documentation collection beginning with bids advertised on or after March 13, 2026. The schedule categorizes required documentation into three tiers: City Paperwork (submitted once for the duration of all contracts, including Vendor Registration Form, Business Tax Registration Form, Child Support Affidavit, and Vendor Utility documentation), Annual Paperwork (submitted once per calendar year, including W-9, Certificate of Insurance, Workers' Compensation Certificate, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit updated by February 1st), and Project Paperwork (submitted with each individual bid submission, including Primary/Subcontractor Agreement Certificate, Acknowledgement & Acceptance of Terms & Conditions, Living Wage Contract Addendum, and Best Bid Criteria when applicable). Vendors submitting their first bid on or after March 13, 2026, must submit all three documentation categories; subsequent bids require only Project Paperwork submission.
Vendors are responsible for notifying the City of Toledo and updating documentation should any information change. For the related Demolition Debris Disposal Site project, bids must be submitted through the City's PlanetBids e-bid portal, with bid prices calculated to two decimal places and only one price per line item accepted. All bids require submission of Project Paperwork, line items through e-bid, a bid guaranty in the form of a cashier's check or bid bond, and a signed contract from the vendor. Bid guaranties in check form must be received by the Division of Purchases and Supplies by the bid due date; bid bonds may be submitted electronically. Failure to provide a bid guaranty results in a non-responsive bid determination per Toledo Municipal Code 187.09.
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Text version
The City of Toledo is excited to announce a new streamlined approach to collecting paperwork from bidders in 2026!
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for your company for the duration of all contracts with the City. If any information changes, it is the company’s responsibility to notify the city and update the applicable documentation.
City Paperwork
• Vendor Registration Form, if your company is new to doing business with the city
• Business Tax Registration Form, if your company is new to doing business with the city
• Child Support Affidavit, notarized
• Vendor Utility
Beginning with bids advertised on or after March 13, 2026 the following documents will only need to be submitted once for all bids your company submits in 2026. If any information changes, it is the company’s responsibility to notify the City and update the applicable paperwork.
Annual Paperwork
• W-9
• Certificate of Insurance, through expiration and then annually
• Workers’ Compensation Certificate, through expiration and then annually
• EEO Compliance
• Debarment Certification
• Living Wage Affidavit, updated no later than February 1st
Beginning with bids advertised on or after March 13, 2026, the following documents must be submitted with each bid your company submits in 2026.
Project Paperwork
• Primary/Subcontractor Agreement Certificate
• Acknowledgement & Acceptance of Terms & Conditions
• Living Wage Contract Addendum
• Best Bid Criteria, if applicable
Example for 2026:
If a company submits its first bid in March 13, 2026, it will be required to include City Paperwork, Annual Paperwork, and Project Paperwork. For any subsequent bids submitted after the initial bid, the company will only need to submit the required Project Paperwork.
For questions regarding the submission of paperwork, please email pursupplies@toledo.oh.gov mailto:purspplies@toledo.oh.gov
File details come from the government source that posted it. Updated .